NetChange Consulting

NP-SINC & ECC

Meeting Agendas

Page 1

Client Meeting Agenda #1:

Date/Location
September 28, 2009, 3:30
UTC 4.134

Participants
Tasrin Meera Heath (client)
Karl Mery Vanessa

Meeting Objectives & Agenda
Client and team introductions
o Contact information
o Weekly meetings
o Method of contact
Organization information
o Information and background about NP-SINC
o Location
o Services offered by NP-SINC
o Purposes of the organization
Project definition
o Basic run through of the proposed project
o High priorities
o Wish list
o System constraints
o Software constraints
o Reports
o Users
o Maintenance


NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 2

Client Meeting Agenda #2:
Date/Location
October 5, 2009
CBA 5.204 (IROM meeting room)

Participants
Tasrin Meera
Karl Mery
Jorge R. (client) Heath (client)

Meeting Objectives & Agenda
Discuss organizational structure of NP-SINC
o Organizational Chart for NP-SINC
o Existing and proposed systems for NP-SINC (How are things done now and
how will they be done once the project is completed?)
Gain better understanding of the functionality of I-SAID
o Full run through the basic functions that I-SAID will perform
o Run through of the information required from nonprofits in order to
register NP-SINC: name, description, location, hours of service, etc.
o Security concerns: Is there any private information that must be secured?
o Potential extra functionalities for I-SAID other than search functions and
nonprofit profiles.
o Type of administrative functions that should be in place for I-SAID. Ex: Edit
profile, delete/disable profile, etc.
Gain clarity in functionalities of NOMS
o Full run through the basic functions of NOMS
o Suggestions about NOMS scope and functionality
Discuss NP-SINC website details
o Domain name
o Administrative functions for the website
o Potential extra functionalities for the website other than the ones already
established

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Schedule Next Meeting Mery October 1
Prepare preliminary documentation for client review Team October 4


NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 3

Client Meeting Agenda #3:
Date/Location
October 12, 2009
CBA 5.204 (IROM meeting room)

Participants
Tasrin Meera
Karl Mery
Heath (client) Vanessa

Meeting Objectives & Agenda
o Discuss and get approval on team created organization structure chart
Is the organizational chart correct?
Are there any changes needed?
o Get feedback about screen shots, themes and overall design of the website
for NP-SINC
Decide on a color scheme for the website
Decide on a theme and a specific design
Decide on a logo for NP-SINC
Get feedback on screen shots
Make revisions to the overall design
Are any additions needed? Are any changes necessary?
o Discuss System Alternatives and determine one for creation
Explain the three system alternatives
Decide on a system alternative
Any additions or suggestions for the chosen solution?
o Discuss and get feedback on system diagrams: web flow, and system
overview chart
Email: How to donate to
How much control should registered nonprofits have about making
changes to their information? control issues

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Develop Org. Chart Karl Oct. 12
Prepare screen shots, themes and overall design of website Tasrin Oct. 12
Develop web flow diagram Meera Oct. 12
Develop system overview Mery Oct. 12


NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 4

Client Meeting Agenda #4:

Date/Location
October 15, 2009
CBA 5.204 (IROM meeting room)

Participants
Tasrin Meera
Karl Mery
Vanessa Heath

Meeting Objectives & Agenda
o Problems with I-SAID
Information gathered from the Capital Area Food Bank
2-1-1 service
o New direction for project
Where do we go from here?
What will be our new project
What resources do we have?
What changes do we have to make?
Decide on new direction for our client project

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Meet with Capital Area Food Bank Representatives Team October
14
Complete Project Charter Team October
18




NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 5

Client Meeting Agenda #5:

Date/Location
October 36, 2009, 3:30
UTC 4.134

Participants
Tasrin Amin Meera Venkatraman Vanessa Martinez Prof. Jordan
Karl Chen Mery Chan Heath Cleveland
(client)
Prof. Dunn

Topics Details, Team Members, and Charter Page Numbers
Introduction of
NetChange
Consulting
Introduction of team members -- Mery Chan
Introduction of NP-
SINC and ECC
Nonprofit Services and Information Networking Centers (NP-SINC)
organization background -- Mery Chan p. 6-7
Eastside Community Connections organization background p. 6-7
Introduction of ECCs
client database
System overview -- Meera Venkataraman
ECCs relation to NOMS -- Tasrin Amin
Project scope (Solution alternative #2) p. 31
Project Deliverables for NOMS (Netchange Consultings stake on NOMS)
Project goals Projects main goals -- Mery Chan p. 29-30
Strategies to attain goals -- Mery Chan p. 33-35
System errors and
prototype
Add new client fixes/changes -- Mery Chan p. 55-56
Search function fixes/changes -- Tasrin Amin p. 57
Inventory fixes/changes -- Vanessa Martinez p. 58-61
Reporting fixes/changes -- Karl Chen p. 62
Review system settings -- Meera Venkatarama
Milestone Summary Presentation of milestone summary -- Karl Chen p. 36
Projected benefits for
the project
Measures of success (ROI) -- Tasrin Amin p. 23
Questions




NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 6

Team Meeting Agenda #1:

Date/Location
Thursday, September 24, 2009
3:15-4:15pm; Meeting place: UTC 4.124
(Classroom)

Participants
Tasrin Meera
Karl Mery
Vanessa

Meeting Objectives & Agenda
Determine best times for members to meet throughout the semester
Discuss initial feelings of what we know of our clients needs
Establish team member individual strengths, weaknesses, and preferences towards
type of work
o Preferences
Meera: Prototype, Logo, CSS, User Training
Vanessa: Graphic Design, GUI, Planning
Mery: Documentation, Human Engineering Factors, Network Design
Karl: Security Concerns, Database Design, Hardware Support
Tasrin: Data Flow Diagram, Documentation, Function and Module
Creation
Next meeting with be with Heath to understand his goals for the
project and learn about the organization
project



NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 7

Team Meeting #2:
Date/Location
Sunday, October 4, 2009
7:00-9:15pm; Meeting place: Millennium Lab

Participants
Tasrin Meera
Karl Mery
Vanessa

Meeting Objectives & Agenda
Objectives:
Hardware needs
Software needs Cost/Benefit of using Open Source
Evaluation of technologies available for use
o ASP.NET
o MS SQL Server
o PHP
o Java
o MySQL
Hosting decision
o Need a host that can provide unlimited space, support proven technologies,
and provide fast search results
o Evaluation of hosting companies
GoDaddy
BlueHost
JustHost
HostMonster
o Perform risk evaluation
o Next meeting will be with client to decide on the scope of the project and do
I-SAIDs database and provide only documentation for NOMS.

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Determine Team Roles Team October 2




NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 8

Meeting #3:
Date/Location
Monday, September 28, 2009
3:15-4:15pm; Meeting place: UTC 4.124
(Classroom)

Participants
Tasrin Meera
Karl Mery
Vanessa

Meeting Objectives & Agenda
Open Discussion
Assignment of individual deliverables for Delivery One
Karl: ERD, Gantt Chart
Mery: DFD, Organizational Chart, Client Meeting Agenda
Meera: Screen shots, themes and overall design, Logo
Vanessa: Screen shots, themes and overall design
Tasrin: Existing and Proposed System, Team Meeting Agenda
All: Evaluation of system alternatives
Questions & Concerns:
What is our scope for this project?
How far are we going to work on NORMS?
What kind of reports are we going to provide for NORMS?
Equipment: Initially host, server, domain, and clients information from ECC.
Tentative Next Meetings Deliverable:
Team: Preliminary investigation, Buy host & create domain, Code and I/O
Standards
Tasrin: Risk Evaluation, Web Flow Diagram
Vanessa: Return on Investment
Meera: Project Definition
Mery: Web Flow Diagram, Goal Analysis
Karl: Return on Investment, Problem Chain Analysis
Client meeting on Monday, October 12, 2009 at 3:30 in the Atrium.
Things to show Heath in the meeting: ERD, DFD, Logo, Screen shots and overall
design, rough draft of proposed system, goal analysis, and risk evaluation.

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Evaluate different available technologies Karl October 9
Evaluate different hosting companies Mery October 9

NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 9

Team Meeting #4:
Date/Location
Tuesday, October 20, 2009
11:00 am-12:00pm; Meeting place:
Millennium Lab

Participants
Tasrin Meera
Karl Mery
Vanessa

Meeting Objectives & Agenda
Come up with the Evaluation of System Alternatives for ECC
Decide who will work on Return on Investment Initially Karl and Vanessa
Can use copies of sample Input/output Documents/Test Data provided by Heath
Question:
When do we start coding?
Is there anything else missing that needs to be done for delivery 1?
Do we have someone working on Coding and I/O Standards?
Next meeting will be on Wednesday, October 22, 2009 in the Millennium Lab from 2-4pm.
Deliverables:
o Delivery 1 individual parts
o Team:
Divide the planning summary
Compile Gantt chart
Create Milestone summary
Create Network diagram

Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
ERD Karl October
20
Gantt Chart Karl October
20
DFD, ORG Chart, Client Meeting Agenda Mery October
20
Screen Shots, Themes, Overall design, Logo Meera October
20
Existing and proposed system, team meeting agenda Tasrin Oct 20

NetChange Consulting
NP-SINC & ECC
Meeting Agendas

Page 10

Team Meeting #5:
Date/Location
Wednesday, October 21, 2009
2:00 pm-4:00pm; Meeting place:
Millennium Lab

Participants
Tasrin Meera
Karl Mery
Vanessa

Meeting Objectives & Agenda
Accumulation of Delivery One deliverables
o Vanessa: Web Flow Diagram, Code and I/O Standards
o Meera: Executive Summary, Organization Background, Problem Chain
Analysis, Prototypes
o Tasrin: Component of Existing and Proposed System, Context Diagram,
Figure 0 DFD, Team Meeting Agenda
o Mery: Organization Chart, Risk Evaluation & Risk Reduction, System
Overview, Client Meeting Agenda
o Karl: Goal Analysis Checklist, Entity-Relationship Diagrams
o Team: Project Definition, Evaluation of System Alternatives, Gantt Chart,
Major Milestones, Network Diagram, Sample Input/Output Documents /
Test Data, Planning Summary, Return on Investment, Requirements
Summary
Need to finish:
o Major Milestones, Network Diagram, Sample Input/Output Documents /
Test Data, Planning Summary, Return on Investment, Requirements
Summary
o Next meeting compile Delivery One deliverables
Meet with Heath on Thursday to get approval
Action Items from Last Meeting Minutes
Action Item Assigned
To
Status \
Due Date
Evaluation of System Alternatives Karl Oct 26
ROI Karl,
Vanessa
Oct 26
I/O Standards Meera Oct 26