Project Charter

A.General Information
Project Title: One IST Website Integration
Brief Project
Description:
Convert outdated IST sites to the current IST website framework.
Prepared By: Ronnie Ong
Date: December 12, 2008 Version:
B.Project Objective:
The objectives of this project are to:
work with IST departments website owners to convert outdated sites they identify for
moving to the current IST website framework (in Drupal)
develop webpage format standards for website owners to use
train website owners on how to update their website content in Drupal
This project is subject to the resources of two half-time interns contracted until May, 2009.
C.Assumptions
Department website content owners will identify websites for conversion; only identifed
sites will be considered for conversion.
Sites for conversion must be content-only sites.
Department website content owners are responsible for editing and reviewing the sites
theyve identifed for conversion and are expected to work collaboratively with the project
team.
The content of websites in the IST website framework will be maintained by department
website content owners.
The amount of sites converted is subject to the resources of two half-time internships
dedicated to this project.
Project_Charter.doc rev. 4/4/2008 Page 1 of 6
Project Charter
D.Project Scope
The scope of this project includes:
working with IST departments website owners to convert outdated sites they identify for
moving to the current IST website framework (in Drupal)
developing webpage format standards for website owners to use
training website owners on how to update their website contents in Drupal
This project is subject to the resources of two half-time interns contracted until May, 2009.
List any requirements that are specifcally excluded from the scope.
development of back-end workfow for web forms
application sites
site maintenance from project team
E.Project Milestones
List the major milestones and deliverables of the project.
.
Milestones Deliverables Date
complete site inventory list including urls, site content owner, dept 12/2008
set up development environment and
sample test site
working test environment 12/2008
develop themes for each IST department themes in Drupal 1/2009
develop site move process checklist of tasks for each site to be moved 12/2008
move frst round of sites: those currently on
arachne
frst round of sites integrated into IST
website; IST themes for each department
implemented
3/2009
move second round of sites second round of sites integrated into IST
website
4/2009
move third round of sites third round of sites integrated into IST
website
5/2009
conduct training training sessions held; documentation of
content update process
5/2009
F.Impact Statement
List the impact this project may have on existing systems or units.
.
Potential Impact Systems / Units Impacted
Current site urls will need to be re-directed. Various IST websites.
Project_Charter.doc rev. 4/4/2008 Page 2 of 6
Project Charter
Project_Charter.doc rev. 4/4/2008 Page 3 of 6
Project Charter
G.Roles and Responsibilities
Describe the roles and responsibilities of project team members followed by the names and contact
information for those flling the roles. The table below gives some generic descriptions. Modify, overwrite,
and add to these examples to accurately describe the roles and responsibilities for this project.
Sponsor:
Name
Susan Tobes
Project Manager:
Name
Ronnie Ong
Team Member:
Name
Candy Skinner
Jae Calanog
Tanya Jansen
Customer:
Name
IST
Subject Matter Expert:
Name
IST department content owners
Project_Charter.doc rev. 4/4/2008 Page 4 of 6
Project Charter
H.Resources
Identify the initial funding, personnel, and other resources committed to this project by the project sponsor.
Resource Constraints
two half-time interns for 6 months budget, time and cooperation of IST departments
project amanger
I.Project Risks
Identify the high-level project risks and the strategies to mitigate them.
Risk Mitigation Strategy
IST website framework is based on Drupal; functionalities
and efciencies are dependent on Drupal, an open-
source application.
Apply patches and modules as needed.
Decentralized maintenance of IST website may slow
down system; sites might be neglected due to lack of
central ownership or may be improperly updated
Publish site owner list and provide training
on site maintenance
The IST websites original layout may not be designed
appropriately to accommodate all of ISTs needs
If the IST website is to be revamped, this will
be considered another project.
There may be no content owners for some sites.
IST departments may not want to own their contents
and take responsibility for their maitenance
J.Success Measurements
Identify metric and target you are trying to achieve as a result of this project. For example, overall cost
savings of $50K or reduce processing time by 25 percent.
identifed sites are moved
interns learn new skills
ease of transitioning the IST website to TAMs marketing and communication responsiblities
increase content owners profciency in Drupal
Project_Charter.doc rev. 4/4/2008 Page 5 of 6
Project Charter
Project_Charter.doc rev. 4/4/2008 Page 6 of 6