ASSIGNMENT NO - 1

ON
Site Organization and Management (NCP-30)
SUBMITTE TO!
NATIONA" INSTITUTE O# CONST$UCTION MANAGEMENT
AN $ESEA$C%
(NICMA$)PUNE
SC%OO" O# ISTANCE EUCATION (SOE)
SUBMITTE B&!

NITES% 'UMA$
(PGPCM)
$EGIST$ATION NO (
)13-03-11-11*1)-)1+
1
INDEX
I) Assignment Problem3
II) Solution to the Problem.4-16
III) Orgni!tion "hrt . #
I$) %ibliogr&h'...1(
2
ASSI)N*EN+ P,O%-E*
Our company has been awarded a prestigious contract of Building 500 m length
pre-stressed concrete bridge on a national highway crossing the major river. Only 100 m
wide and 300 m long space on both side of highway is available for mobiliation! wor"ing
# site set up.
$o mobilie our site we have to house 350 $ of cement! 350$ %teel! & sie ''
crawler tractor doer! one mobile crane! ten dumpers! 100 men (abor force setup in
addition to this complete site office with communication set )p.
*ere we are discussing my plan to organie the site! with lay out s"etch showing
all details. +ind direction is from west to east and bridge direction is from east to west.
3
P,E - *O%I-I.A+ION S+/DIES
Once the contract is signed by the company! the project e,ecution would start. -
detailed plan for mobiliation is prepared and manpower as well as plant and e.uipment
allocation is forecasted and provision is made for the same. -s a handing over of a site
and other formalities such as ban" guaranties! mobiliation advance would ta"e place in
due course! the time re.uired to complete this formalities would be used for the project
study! ta"e off plan and organiing the site mobiliation.
4
SI+E O,)ANISA+ION "0A,+1


5
/0O123$ 4-5-620
2723)$'O5
256'5220%
-84'5. '53*-062
10. %209'32%
256'5220
-33O)5$-5$
10. 2%$'4-$'O5 2566.
SUPERVISORS
2723)$'O5 '53*-062
2%$'4-$'O5 256'5220
-33O)5$% 4-5-620
%209'32% '53*-062
ELECTRICIAN
:- ;:3 256'5220
:- ;:3 4-5-620
/(-55'56 256'5220%
/(-55'56 # 3OO08'5-$'O5
4-5-620
02%'825$ 256'5220 ;
6250-( /0O123$ 4-5-620
%$O02 4-5-620
-84'5. -%%$.
%-<2$= # *2-($*
'53*-062
STORE ASST.
MECHANIC
%-<2$2= 2566.
%-<2$= -%%$.
PLUMBER.
%ite organiation is a very important component of site management. 8epending upon
the nature of wor"! category of wor"! sie # stages of completion of wor" organie site
staffing appropriate manner is very important.

8ue to involvement of many agencies li"e client ; owner! consultant! subcontractor!
vendor ; supplier! local authorities! traffic problems on highway we need proper co-
ordination! involvement! good understanding amongst all project team.
Pro2e3t mnger1
-s shown in organiation chart project manager is leader for all activities and effective
communication system. . 0esident engineer is reporting to the project manager.
,esi4ent engineer1
$he resident engineer is support to the project manager but all functional in
charge ; heads of all departments is directly reporting to the resident engineer. $he main
scope of resident engineer is to "eeping co-ordination in all the staff! site related person!
subcontractor! consultant! and supplier.
<ollowing different department wor"s under supervision of resident engineer.
1) Plnning 4e&t.1
0esponsibility -
/lan each and every wor" activity as per time limit given by the client ma"ing
bar chart material schedule! ma"ing labor schedule! ma"ing plant! machinery schedule!
achieving better .uality in minimum cost is the main aim of this dept.
/ersonnel structure # reporting system >
/lanning engineers also appointed for supporting planning manager in designing basic
plans! ideas and reports.
5) E6e3ution 4e&t.1
0esponsibility -
2,ecution of wor" as per drawing plans and specification is performed by the
e,ecution dept.
/ersonnel structure # reporting system -
'n e,ecution department supervisors and e,ecution engineers are reporting to
the 2,ecution 'n-charge.
3) Store 4e&t.1
6
0esponsibility >
'nspection of material and goods coming to site! intimate ; instruct respective dept.
?material ordered by@ maintaining material inward! outward registers ma"ing 405!
storing and housing all material on site in proper place as per the site condition and
handover of material to contractor as per their re.uirement! and maintaining records is
the main wor" of store dept.
Personnel stru3ture 7 re&orting s'stem 8
'n this dept store manager is the head of our site and store"eeper and store asst. will
help and report to store manager.
4) 9ulit' 4e&t.1
0esponsibility
3hec"ing of all material coming to site! testing of all the material as per re.uirement
? lab test @ 4a"ing or verifying mi, design of material to be used for site e,ecution!
inspection and chec"ing of all activities of e,ecution wor" regarding .uality norms and
condition! testing of wor" e,ecuted li"e sample testing ? cube testing @ non destructive
testing ma"ing of audit report maintaining material testing! mi, design! concrete
testing! audit test registers on site is the main wor" of this dept.
Personnel stru3ture 7 re&orting s'stem
:uality 4anager is the head of this dept. :uality engineer and .uality assistant will
assist the :uality 4anager.
:) 9untit' sur;e'ing 4e&t.1
0esponsibility
3hec"ing of all drawing and specification regarding site! estimating and surveying
.uantity of each wor" activity separately! calculating material re.uired .uantity! labor
re.uired .uantity for each and every item is the main wor" of this dept.
Personnel stru3ture 7 re&orting s'stem -
:uantity estimation engineer is the head of this dept. 1r. engineer will support
estimation engineer. -ll basic plans and calculation will be made by 1r. engineers under
supervision of estimation engineer.

6) A33ount < %illing 4e&t.1
0esponsibility
3hec"ing of all bill .uoted by sub contractor or contractor ?0.-. bills or final bills@ as per
their site e,ecuted wor"! ma"ing of payment of contractors and subcontractors is the
main wor" of billing dept.
Aeeping total money e,penditure regarding site! chec"ing of departmental labor
bill ma"ing payment of all site office related staff and helper is the main wor" of account
dept.

7
Personnel stru3ture 7 re&orting s'stem -
-ccounts 4anager is the head of this dept with -ccountants as support staff.
Ser;i3es De&t.1
Responsibility
-rrangement of electrical supply! water supply! ma"ing or repairing of any construction
e.uipment and machinery! electrical e.uipment! is the main wor" of this dept.

Personnel stru3ture 7 re&orting s'stem -
'n this dept. all types of s"illed wor"ers and supervisor li"e plumber! electrician!
mechanic! welder! is wor"ing under supervision of 1r. 2ngineer and 1r. 2ngineer is directly
reporting to the services incharge.
() S=et' n4 helth De&t.1
Responsibility
4a"ing safety wor"ing environment! safety all site wor"er and staff! improving and
applying all safety instruction on site is the main wor" of this dept.
4a"ing arrangements for clean drin"ing water! cleaning of site office and labor camps
periodically and maintaining good hygiene is the main wor" of health dept.
#) A4ministrtion De&t.1
Responsibility
%upervision and arrange all site office re.uirements; facilityBs! "eeping site office
inward and outward is the main wor" of this dept. -dmin. 'n charge and there asst. are
responsible for this wor".
8
SI+E -A> O/+ P-AN1-
+e have only 100m , 300m space on both sides of highways for mobilie and
organie our site. +e have to housing 300 $ steel! 350 $ cement! mobile crane! 10
dumpers! & crawler doer! 100 men labor force and total site setup with communication
set up. 0e.uirements ta"en into mind there are too many limitations and basic
calculations regarding planning and ma"ing the site lay out plan as discussed bellow.
A) 0O/SIN) 3:? + "E*EN+1-
%si3 3l3ultions-
1 bag of cement C 50 "g!
$herefore 350 $ of cement C D000 bags!
%ie of one cement bag C 0.Em , 0.Fm ------------------------ -ssume
+e will store 10 bags by layer ?thappi system@ in space of one bag
%pace re.uired to store 10 bag C 0.3E s.m.
$herefore space re.uired
<or store the D000 bags C 3F0.33 s.m.
3ement godowns sie re.uired C 30m , 15m.
@3tor ==e3ting sele3tion o= &l3e 1-
- 3overed shed is re.uired.
- <ree from any dampness! water flow! and moisture.
- 2asy to download and maintain first in first out system.
- 5ear to mi,er.
sele3te4 &l3e 1-
- Because of batching plant we are storing ma,imum bags near 043 plant
%) 0O/SIN) 3:? + S+EE-1-
%si3 3l3ultions-
One truc" or wagon transport steel in one load C 10 $ ------------------ assume
9
5o of truc"s ; wagons coming on site for C 35 nos.
3ompleting order of 350$ steel.
4a, length of steel bar coming on site C 1& m ------------------- assume
%ie of place re.uired to store 10 $ steel C 1Dm , Fm -----incl.approach road
One truc" load ?1&m long steel@
-rea re.uired to house 10$ steel C 153 s.m.
$herefore area re.uired to house 350$ steel C 5355 s.m.
%ie of place re.uire C 100m , 5G m
@3tor ==e3ting sele3tion o= &l3e 1-
- 3overed or protective from theft.
- )nder crane radius area ; easy to delivery.
- 5ear cutting ; bending machine and bar straightening machine
sele3te4 &l3e 1-
- 8ue to large and separate space re.uired for bar bending we are providing
50 m , 100 m space for steel housing and bar bending.
") D/*PE,S *O%I-E ",ANEA B"%A 7 ",AC-E, DO.E,1-
%si3 3l3ultions-
Dum&er
8umper sie C 3m , 5m -------------------assume
-rea re.uired for par" 1 dumper C 15 s.m.
%pace re.uire to par" 10 dumper C 150 s.m.
%ie of area re.. incl. gap space C G0 m , E m
*obile 3rne1-
+or"ing boom radius of mobile crane C &0m -------------------assume
%ie of crane mountain mobile van C Em , Fm ---------------assume
@3tor ==e3ting sele3tion o= &l3e 1-
10
- 5ear to wor"ing area ; approach road ; garage place.
- 5ot disturb to any other activityBs wor"ing space
sele3te4 &l3e 1-
- <or any smoothly movement of all e.uipment # their functional par"ing we
are providing D0 m , 100 m space for all e.uipment # machinery par"ing.
D) -A%O/, "A*P1-
%si3 3l3ultions1-
0oom with bath -
& men wor"er live in one room of sie C Gm , 3m -------------assume
-rea of one room C 1&s.m.
$herefore 100 wor"er re.uires C 50 rooms.
-rea of labor camp C E00 s.m.
%ie of space re.uired C 150m , G m.
$oilets-
<or 100 wor"er re.uire toilet C 15 nos. ------------------ assume
%ie of toilet C 3m , &m
-rea of 15 toilets C F0 s.m.
%ie of space re.uire for toilets C 0Gm , &3m.
@3tor ==e3ting sele3tion o= &l3e 1-
- +ater supply! electrical supply is ready available without any problem.
- +ind direction
- 8rainage line connection.
sele3te4 &l3e 1-
- <or creating safe hygienic living environment we are situating labour camp
at one separate site with all fulfillments.
SI+E O@@I"E CI+0 "O**/NI"A+ION SE+ /P -
Before planning and ma"ing site layout plan regarding site office there is
important to understand diff re.uirements of site office as per site condition.
11
<ollowing are the major re.uirements of our site office with total communication
setup.
1@ /roject manager cabin
&@ 0esident engineer cabin
3@ %eparate small cabins regarding each dept li"e planning! e,ecution! and billing.
G@ 3onference ; meeting hall
5@ -dmin. 3abin and reception area
E@ %tore room ; godowns
D@ :- and :3 lab for testing
H@ +or"shop
F@ $oilets for staff 10@ 3ontractors office
@3tor ==e3ting sele3tion o= &l3e =or site o==i3e n4 there setu&.
- noise and dustproof
- <resh air absence of bad smells.
- +ell touch with main road
- /ar"ing space
- -vailability of services li"e water! electricity.
P,OBE"+ S"0ED/-E D"P*<%A, "0A,+) >
-s per the initial action list! preliminary project schedule is prepared by the
planning dept. which is approved by the clients. (ater! a detailed wor" schedule is
prepared for the main construction wor" and is monitored in wee"ly basis of to achieve
the timely completion!. <rom this detailed scheduled the critical path is identified. $he
site manager should assure that these activities are completed in time. +henever such
activities are found behind schedule! every effort is to be made such as a pulling out
resources from other non critical activates revision in wor" methods etc. to maintain the
schedule.
$he resource re.uirements is found out from schedule;. 0esource leveling and
something is possible which helps to e,ecution this schedule is also useful in determining
the delivery schedule of material as well as inventory management. $he finical
re.uirement of the project can be identified in advance to arrange the finance
accordingly. 4onthly turnover and income forecast! based on the progress plan together
with all other finical movement provide a good guidance above the cash flow budgets.
%-<2$=;*O)%2A22/'56 %=%$24% <O0 %-<2 +O0A'56 3O58'$'O5% I-
<or timely completion of project a safe wor"ing environment available on site is
very important. $oo many accidents happens because of illness! lethargy! health
12
problems of labor $herefore labors are absent from wor" and due this problems site
progress delays.
$o avoid all this problems on our site we have to ma"e serious therefore safety and
health department is wor"ing on our site. 'n this department one responsible person
daily visit at site to chec" all the site wor"ing area! labor camp awareness! common
space.
<or maintaining safe wor"ing environment on our site this dept. setup
following system on site.
A) +o ;oi4 33i4ent on site1
6ood approach road for vehicle on site.
3leaning of site area! safety awarenessB daily by pep tal".
3ompulsion of use of safety helmets to all labors! site staff! and visitors.
3ompulsion of use of safety belts! %afety aprons to labor and supervisors.
3ompulsory fi,ing of appropriate notice boards! signal indication! stop signal
/atti at danger one on site. 'f possible security guards also "eep
3ompulsion of ma"ing light arrangement in dar" area and at a time of night
wor"ing.
4a"e available <irst aid facility with proper and sufficient medicine.
4a"e available of emergency van on site.
%) @or helth' ErenessF on siteI
$otal cleaning of site areaJ avoid storage of water more than &;3 days at one
location li"e pit! gutter! or temp tan".
/roviding good drin"ing water facility to wor"ers. 8aily inspection of water
source and cleaning programs.
4a"ing sufficient latrines ; toilets facility to labor. 8aily cleaning programs.
3leaning of labor camp area on daily basis.
'nspection of labor mess canteen and warn to canteen owner to follow all
systems.
/eriodically spraying fly and mos.uito "illing smo"e and medicine powder.
13
+ee"ly and monthly chec"ing programs of wor"er and ma"e available a good
medicine facility free of cost.
SE++IN) S>S+E* @O, SE"/,I+> P/,OSE1
Our site is located on a national highway regarding the security purpose we are using
too much costly material li"e steel! cement! costly parts of plants! machinery e.uipments
are available on our site.
<encing or hardening around the site or good owns ?store area@ is compulsory because
security systems going fell to avoid theft! wastage of material without fencing.
(ocation of site ! area of wor" !functional division of wor"! day-night progress of wor"!
ris" of costly material theft and wastage ta"en in mind there is necessary of appoint
good and e,pertise ?well e,perienced @ security agency.
-s per our site re.uirement security guard appoint on proper places li"e on main gate!
site office entry! par"ing area! material stac"ing yards! store place! dangerous one etc.
-dmin. 8ept. of site carries out all this wor".
-@ 'mportant compulsion regarding securityI
6iving identity card to all subcontractors! labors! site staff and visitor also.
4aintaining registers for person! material! vehicle! machinery coming or
outgoing from site.
3ompulsion of gate passes with authority sign for ta"ing material out from
site.
P,OBE"+ "O**/NI"A+ION1
<or timely! economically completion of our project there is necessity of effective
communication system between head office and site office staff! management related to
all e,pansive! and co related points! decision.
%tipulated time for each activity more no of contractors! site office related staff!
vendors! suppliers problems! client decision! system of wor" changes according to wor"
condition is all this points where decision re.uire to ta"e from boss; owner therefore
communication re.uire is very important.
+ithin our project area at following point we have to "eep a communication
with head office.
-@ 0elated to organiation structure ?employer problems@ >
-ppointment of respective educated! .ualified ; e,perienced person for each and
every post as per organiation structure.
%alaries and wages of all site office staff
Bonus! e,tra overtime! long-term benefits funds to employer! advance facility.
0egarding any other problems related to staff.
B@ 4aterial and contractor finaliation-
14
0egarding purchase of any material! plant! machinery! and communication with
*.O. 5ecessary.
0egarding supplier! vendor finaliation at locally area we have to inform *.O.
%ub contractor finaliation their rate finaliation and wor" order issue is also done
by joint communication of *.O.
/ayment of all supplier! vendor! and sub contractor is done by head office.
3@ 3lient approval processI
+or" e,ecution drawings! specification! important decision acceptance and their
approval
-ny changes;modifications! e,tra wor"! wor" schedule changes on site approval is
also ta"en
/rogress meeting! dispute resolving related to wor" and decision.
8@ OtherI
8isbursement budget approval and controlling is done by head office.
-ny 6ovt. related wor" li"e water supply! electrical supply! drainage line
connection their legally permission is ta"en by head office.
$a,es! social contributions are also done by head office.
02/O0$'56 %=%$24% +'$* *2-8 O<<'32 ?8-$- /0O32%%'56@I-
-chieving better communication system between site office and head office
following reporting ways is using on our site. By following system each! every and
any type of information documents! messages delivered to respective person ;
representative in easy way in stipulated time period.
<ollowing ways of reporting system we are using for our project-
1) Dil' outEr4 -
'n this report purchase order! material challan ?405@ bills of any material
purchased on site locally! details of petty cash! verified bills of departmental labor!
subcontractors! any drawings and specification details or any other document in form of
paper is collected by admin. 8ept. and sent to head office
5) Dil' re&ort1-
'n this report daily wor" activity progress on site! detail .uantity of wor"
completed! .uantity wor" received and consumed on site per day! labor strength! plants!
machinery and e.uipments available on site and ne,t day planned activity is mentioned.
$his report is daily sent to head office with daily outwards.
3) CeeGl' &rogress meeting1-
One day in wee" meeting is arranged to head office or site office wherever
possible regarding to progress report! pending decisions! site related problems.
<or this meeting clientBs representative! and all site representatives *.O.
representatives are also present?vide 93@ therefore this is a better way of e,pansive
communication.
4) Air 3ommuni3tion E's1 -
8ue to computeried and mobilied world there are several ways of achieve
communication at any time in any corner of world in .uic" and minimum time.
<ollowing facility we are using for effective communication.
(andline phones >
4obile phones >
15
<a, machine-
'nternet facility-
*O%I-I.A+ION O@ A-- A)EN"IES
't is always said that K- good start is half wor" doneL a successful mobiliation
provides re.uired momentum to the site and wor" progresses smoothly. $he oral
productivity of the project always depends upon the mobiliation. 'f the productivity rate
is good at start! it can be increased to very good or best! but if the productivity rate is
average at the start even drastic efforts will ta"e it to good level. *ence to achieve good
productivity from beginning a good system of wor" encouraging every employee to
produce more should be used.
-s per our project completion schedule shown in contract and planning schedule
given by client we have too much min time for completion of initial site set up and
therefore there is necessity of speedy mobiliation of all agencies.
-s a planning and co-ordination engineer ' will mobilie all the sources as follow.
1@ 8ept. staffI-
<or completion of any higher scale project it is important to have all staff
and organiation flow technically sound. -s loo"ing toward mobiliation of departmental
staff firstly we have to design our organiational structure as per re.uirement # as per
site condition. :ualified ; well educated and e,perienced person in that particular area
will be selected for particular post. -s per personnel re.uirements free living and free
food accommodation facility also have to be provided for bachelor. <or effective and
interesting wor"ing condition e,clusive offer of bonus! overtime allowance! yearly benefit
incentive also have to be declared.
-fter fulfillment of all personnel and staff re.uirement we will start the
wor"ing as per roles defined. <or e,pansive and effective wor"ing on site meeting of all
representatives of heads of dept. will be held at every morning and all the problems!
difficulty! and solutions will discussed.
&@ 3ontractor and sub contractorI-
-s per the scope and .uantity of wor" for minimie load! increase the speed
of wor"! for improvement of .uality and avoid mista"es in wor" we have to appoint the
contractor and subcontractor. +e have to appoint a well reputed and e,perienced agency
which is capable of using effective machinery! tools! and instruments and have technical
supervision also. <or completion of each and every activity all staff have to co-operate
with contactor. 'nitially all basic re.uirements of contractor needs to be completed li"e
advance payments! labor camp for wor"er. -ttractive percentage bonus or fi,ed amount
has to be declare against timely completion of wor".
-s per contractor appointed for particular wor" responsible head of this wor"
will chec" the manpower! machinery! tools using the contractor and speed of wor". 'f
there is any problem he reports to the project managers.
3@ %tores and suppliersI-
store dept is one of the important division of any civil project as per the
layout details stores building and godowns place fi,ed on site and e,perienced person as
per organiation chart will be appointed at site . $he material coming on site! outgoing
from site! material issued to contractor and there stoc" registers are maintained on site.
:uantity of material will get calculated activity wise by the estimation
department. -s per material availability! their cost and time of re.uirement is ta"en into
consideration. :uotations or rates of different supplier are called for! .uality of material!
credit facility! transportation losses are calculated. $hen suppliers get finalied and
material is procured.
16
%I%-O),AP0> >
1. 0n4 booG on Pro2e3t *ngement 8 b' H.H. "0I+HA,A
+t *3)rE Publi3tion
5. 0n4 booG on "onstru3tion *ngement - %' Bo' P. H.
*3. *illn &ubli3tion
3. 0n4 booG on site orgni!tion 7 mngement 8 NI"*A, &ubli3tion
17