SMIC Private School

Model United Nations

SMIC Private School
Model United Nations Club
Constitution
Preamble
We, the directors and members of the SMIC Private School Model United Nations Club, in order to
further our education and world view, hereby organize ourselves in a way that will be recognized by the
administration of the SMIC Private School !he club will enable members fully to e"#and the
educational value of their e"#eriences in Model United Nations related #ro$ects and conferences
Article I Names and Mottos
Section One Name: !he official name of this club will be the SMIC Private School Model United
Nations Club !he official shortened form of our club name will be SMIC MUN
Section Two Motto: !he official club motto is %&rbis !errarum In Mens 'uod In Pectus Pectoris(,
translated into )nglish means %!he world in our minds and hearts(
Article II Purpose and Affiliations
Section One Mission Statement: %SMIC MUN Club will be rooted in the #rinci#les of diligent
research and critical thin*ing !hrough learning about and assessing current events, students will
broaden their worldly #ers#ective for understanding international relations !he club will focus on
ma*ing sure all members are given chances to #artici#ate in discussions, and encourage all members to
grow more confident in their #ublic s#ea*ing s*ills+
Section Two Affiliations: SMIC MUN is an &fficial Club of the SMIC Private School and abides by
the rules and restrictions that this affiliation entails
Article III Membership and Members
Section One Membership: ,ll enrolled SMIC Private School students are eligible to a##ly for
membershi# Members shall gain acce#tance through the club-s a##lication #rocess Club members
only need to reaffirm their desire to retain membershi# with the director.s/ during the Club-s yearly
elections
Section Two Membership Criteria: !he director and club officers shall use the following criteria in
selecting new candidates for membershi#0
1 Previous MUN Partici#ation in other schools
1 Perceived commitment level as determined by the 2irectors and officers of the club
1 Seniority .seniors and $uniors will be considered first then so#homores and freshmen/
Section Three Application Process: Members shall gain acce#tance through the a##lication #rocess
detailed as follows0
1 ,##lications are submitted to 2irector.s/ by a date set by the director in Se#tember
1 !he faculty advisors and club officers review a##lications using the Club-s membershi# criteria
SMIC Model United Nations
1 !he director will distribute acce#tance letters
Section Four Number of Members: !he director.s/ holds sole authority over setting the number of
members in the Club by the second wee* of &ctober
Article IV Offices and Duties
Section One - Office of the Director: !he director will be a faculty member designated by the #revious
director ,n associate director shall be a##ointed by the director by the second wee* in Se#tember to
assist the director in #erforming the duties of this office
!he #osition of director will be charged with e"ecuting the following duties0
1 3eadershi# and 2irection
1 Communication with SMIC School ,dministration
1 Communication and 4egistration with Conferences
2irectors
1 5undraising 5orms
1 2irecting the SMIC Moc* Conference
1 3eading Club and officer meetings with #resident
1 2isci#line
Section Two - Office of the Presient: !he &ffice of President will be filled by election that conforms
to the standards set forth in this constitution
!he office of the #resident will be charged with e"ecuting the following duties0
1 Communication with 2irectors
1 Communication with the P!,
1 Planning and 2irection
1 3ead Club Meetings with director
1 &rganize )vents and 5undraisers
1 2elegate Club !as*s with vice #resident
Section Three - Office of the !ice-Presient: !he &ffice of the 6ice1President will be filled by election
that conforms to the standards set forth in this constitution
!he office of the 6ice1President will be charged with e"ecuting the following duties0
1 ,ssist the President in 7is87er tas*s
1 9ee# order in meetings
1 5ill in for absent Club officers
1 2elegate Club tas*s with #resident
Section Four - Office of the Secretar": !he &ffice of the Secretary will be filled by election that
conforms to the standards set forth in this constitution
!he office of the Secretary will be charged with e"ecuting the following duties0
1 2elegate an alternate in case of absence
1 Pre#are and maintain the membershi# list
1 Pre#are and maintain committee assignments
1 !a*e attendance
1 !a*e meeting minutes
1 4ecord nominations
1 Pass out club documents
1 )1mail reminders and re#orts
Section Fi#e - Office of the Treasurer: !he &ffice of the !reasurer will be filled by election that
conforms to the standards set forth in this constitution
!he office of the !reasurer will be charged with e"ecuting the following duties0
1 2elegate an alternate in case of absence
1 Present a financial re#ort when re:uested by a vote at
a club meeting or an officer meeting or the director
1 9ee# trac* of club funds
1 Collect funds from club members and fundraisers
1 Collect and distribute tri# cost information
Section Si$ - Office of Communications: !he &ffice of Communications will be filled by election that
conforms to the standards set forth in this constitution
!he office of Communications will be charged with e"ecuting the following duties0
1 2elegate an alternate in case of absence
1 Managing the website
1 ,dvertising
1 Collect and distribute #ictures
1 2esign and distribute club #ublications
1 4ecruit Members
Section Se#en - Non-Office %olin& Members: !hese #ositions will be filled by the non1office holding
members of the organization !hese members will be e"#ected to #artici#ate in all club events and be
active members in committees, meetings, and all club activities Non1office holding members are
eligible to attend conferences
SMIC Model United Nations
Article V Election of Officers
Section One 'eneral (nformation: )lections for SMIC MUN officers must conform to the following
system )lections must be held during meetings that have a :uorum .;<= of members/ )lections will
be held during the >
rd
wee* of May &nly club members will be eligible to vote In case of a tie vote,
the director will cast the deciding vote 6oting will be held by secret ballot
Section Two Nomination Process: Members wishing to run for office must declare their desire to run
for a specific office two weeks before elections. They must submit their request to the current officers
and/or directors for approval. Before elections the officers and directors will meet and compose a list of
the final nominees. (4!"##$% Members are eligible to run for more than one #osition ,ll
nominations will be recorded by the secretary
Section Three !otin& Proceure: &lub members will fill out their own ballots. 'ach voting member
will vote for one candidate of their choice for the office being voted on. The candidate which receives a
simple ma(ority ()*+ or higher% will assume the duties of the office. ,f no candidate receives a simple
ma(ority there will be a run off election between the top two candidates. The candidate that receives a
simple ma(ority during the run off election will assume the duties of the office. ,f a candidate runs
unopposed then that person will assume the duties of the corresponding office upon approval of the
director. The -ffice of .resident will be filled first followed by the vice president/ secretary/ treasurer/
and communications. ($"0"#**%
Article VI Dismissal of Membership or Office
Section One 'rouns for Dismissal: &fficers and members can be removed from office and8or have
club membershi# revo*ed by not fulfilling the duties that are entrusted to them in this constitution or if
they commit one of the following offenses0
1 Commits a ma$or offense according to the SMIC 7andboo*
1 Is #laced on academic #robation
1 7as received two formal warnings from the director for club related offenses
Section Two Process for Dismissal: ,ll dismissals for the SMIC MUN officers and members must
conform to the following #rocedures0
1 , formal com#laint must be received by the director from a SMIC administrator, faculty member, director,
associate director, officer, or club member
1 2irector and officers will hold an in:uiry to determine the validity of com#laint
1 !he director, #resident, and vice1#resident will determine whether to dismiss or retain the club member or
officer
Section Three )eplacin& Dismisse Officers: !he club will hold a new election to re#lace a
dismissed officer ,ll club members, including officers, will be eligible to run for the vacant office
&fficers do not have to resign their office to be eligible for the election If a #residing officer does not
win the election that officer will continue to retain the duties of their office
Section Four Appealin& a Dismissal: ,ll decisions on removal of membershi# or office are final and
can only be overturned by the director
Article VII Committees
Section One Formin& Committees an Desi&natin& Chairs: Club officers have the #ower to establish
committees to underta*e #ro$ects or hel# with their different duties for the Club )very committee shall
be established by an order of an officer with a##roval of the director !he officer who re:uests the
committee will serve as the chair for the committee they re:uested or a##oint a re#lacement with the
a##roval of the director
SMIC Model United Nations
Article VIII Conference Attendance
Section One Conference Attenance: Candidates for conference #ositions will be granted by the
2irector and &fficers using the following criteria0
1 Current SMIC MUN &ffice 7olders
1 Prior Conference )"#erience
1 Prior SMIC MUN Club )"#erience
1 Meeting the )thical and Intellectual Standards as set
forth in this constitution
!here will be more than one conference throughout the year and for each of individual conference the
club will a##oint different delegates as the director and officers see fit
Article IX Amendments
Section One Amenment Process: ,ny amendments to this Constitution must follow the #rocedure as
stated below0
1 ,mendments to the Constitution should be submitted to the 2irector
1 !he director and officers will review the amendment and submit the amendment to the Club
1 , meeting with a :uorum .;<= of the club members/ is needed to vote on amendments
1 , ?8>-s vote of club members #resent is needed to amend this constitution
Section Two Amenments: ,mendments to this Constitution will be #laced in the corres#onding
sections along with the date the amendment was #assed
Article X imitations on the Po!er of this Constitution
!his Constitution shall be the governing document of the Club 7owever, if anything in this
Constitution should come into conflict with the rules of the SMIC Private School, the rules of the SMIC
Privates School will ta*e #recedence over this Constitution
Article XI "atification
!his constitution shall be ratified in a club meeting that has a :uorum .;<= of members/ and must #ass
by a >8@As vote Number of votes shall be recorded along with the date this Constitution was ratified in
this article
)atifie April *+
th
, *--. with /0 members present an 1 absent2 !ote /0-- for ratification2
SMIC Model United Nations