The Presentation

...say it,
Most presentations are divided into 3 main parts (+ questions):
1 INTRODUCTION
(Questions) 2 BODY
3 CONCLUSION
Questions
As a general rule in communication, repetition is valuable. In presentations, there is a golden rule about repetition:
. !ay "hat you are going to say,
#. say it,
3. then say "hat you have $ust said.
In other "ords, use the three parts o% your presentation to rein%orce your message. In the introduction, you tell your audience "hat
your message is going to be. In the body, you tell your audience your real message. In the conclusion, you summari&e "hat your
message "as.
'e "ill no" consider each o% these parts in more detail.
Introdution
(he introduction is a very important ) perhaps the most important ) part o% your presentation. (his is the %irst impression that your
audience have o% you. *ou should concentrate on getting your introduction right. *ou should use the introduction to:
1! "e#o$e %our audiene
2! introdue %our su&'et
3! out#ine the struture o( %our )resentation
*! +i,e instrutions a&out -uestions
(he %ollo"ing table sho"s e+amples o% language %or each o% these %unctions. *ou may need to modi%y the language as appropriate.
.untion Possi&#e #an+ua+e
1 /e#o$in+ %our
audiene
,ood morning, ladies and gentlemen
,ood morning, gentlemen
,ood a%ternoon, ladies and gentleman
,ood a%ternoon, everybody
2 Introduin+ %our
su&'et
I am going to tal- today about...
(he purpose o% my presentation is to introduce our ne" range o%...
3 Out#inin+ %our
struture
(o start "ith I.ll describe the progress made this year. (hen I.ll mention some o% the problems
"e.ve encountered and ho" "e overcame them. A%ter that I.ll consider the possibilities %or
%urther gro"th ne+t year. /inally, I.ll summari&e my presentation (be%ore concluding "ith some
recommendations).
* 0i,in+
instrutions a&out
-uestions
0o %eel %ree to interrupt me i% you have any questions.
I.ll try to ans"er all o% your questions a%ter the presentation.
I plan to -eep some time %or questions a%ter the presentation.
Bod%
(he body is the .real. presentation. I% the introduction "as "ell prepared and delivered, you "ill no" be .in control.. *ou "ill be
rela+ed and con%ident.
(he body should be "ell structured, divided up logically, "ith plenty o% care%ully spaced visuals.
1emember these -ey points "hile delivering the body o% your presentation:
do not hurry
be enthusiastic
give time on visuals
maintain eye contact
modulate your voice
loo- %riendly
-eep to your structure
use your notes
signpost throughout
remain polite "hen dealing "ith di%%icult questions
Con#usion
2se the conclusion to:
1! Su$ u)
2! (0i,e reo$$endations i( a))ro)riate)
3! Than1 %our audiene
*! In,ite -uestions
(he %ollo"ing table sho"s e+amples o% language %or each o% these %unctions. *ou may need to modi%y the language as appropriate.
.untion Possi&#e #an+ua+e
1 Su$$in+ u)
(o conclude,...
In conclusion,...
3o", to sum up...
!o let me summarise4recap "hat I.ve said.
/inally, may I remind you o% some o% the main points "e.ve considered.
2 0i,in+ reo$$endations In conclusion, my recommendations are...
I there%ore suggest4propose4recommend the %ollo"ing strategy.
3 Than1in+ %our audiene Many than-s %or your attention.
May I than- you all %or being such an attentive audience.
* In,itin+ -uestions 3o" I.ll try to ans"er any questions you may have.
5an I ans"er any questions6
Are there any questions6
0o you have any questions6
Are there any %inal questions6
Questions
7uestions are a good opportunity %or you to interact "ith your audience. It may be help%ul %or you to try to predict "hat questions
"ill be as-ed so that you can prepare your response in advance. *ou may "ish to accept questions at any time during your
presentation, or to -eep a time %or questions a%ter your presentation. 3ormally, it.s your decision, and you should ma-e it clear
during the introduction. 8e polite "ith all questioners, even i% they as- di%%icult questions. (hey are sho"ing interest in "hat you
have to say and they deserve attention. !ometimes you can re%ormulate a question. 9r ans"er the question "ith another question.
9r even as- %or comment %rom the rest o% the audience.
Good evening all of you