OFFICE OF THE STUDENT COUNCIL 1

University of the Philippines Cebu 2

Room 165, Arts and Sciences Building 3
Minutes of the Meeting 4
5
Last August 19, 2014, the University of the Philippines Cebu Student Council 2014 6
2015 conducted its 17
th
official meeting at the Student Council Office. The meeting was called to 7
order at 6:49PM with 9 members present and 4 absent. The first half of the meeting was 8
presided by the Student Council Vice-Chairperson, Mr. France Kevin Degamo and the next half 9
by the Student Council Chairperson, Ms. April Dyan Gumanao. 10
11
12
The following were present in the meeting: 13
1. France Kevin Degamo (Vice-Chairperson) 14
2. Darl Octa Henessa Santos (Councilor) 15
3. Chatch Calderon (Councilor) 16
4. Christine Hellery Libres (4
th
Year Representative) 17
5. Carmen Jonahville Matarlo (3
rd
Year Representative) 18
6. Justine Luis Raphael Balane (3
rd
Year Representative) 19
7. Patrick Byron Gattoc (2
nd
Year Representative) 20
8. Hannah Lois Tidalgo (2
nd
Year Representative) 21
22
The following were present but came in late in the meeting: 23
1. April Dyan Gumanao (Chairperson) arrived at 7:18PM class 24
25
The following were absent in the meeting: 26
1. Angel Rose Trocio (Councilor) family matter 27
2. Vince Francis Dingding (Councilor) STS appeal student representative 28
3. Christine Meriz Codera (4
th
Year Representative) 29
4. Narlyn Dura (FA Representative) foot pain 30
5. Damsel Mondido family matter 31
32
UP Cebus Cookout 2014 OAD, Chelzee Salera, was also present during the meeting. 33
Councilor Santos was excused to leave at 7:10PM. 34
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I. CALL TO ORDER 37
38
The meeting was called to order at 6:49PM. Quorum was established. 39
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II. AGENDA 41
42
After the quorum was reached, the meeting was called to order and Vice 43
Chairperson Degamo presented the following agenda: 44
45
A. Minutes of the Meeting 46
B. Business Arising 47
C. Assessment of the Freshmen Orientation 48
D. Cookout Update 49
E. UP Summit 50
F. Peoples Congress 51
G. STS Campaign 52
H. Other Matters 53
Freshies Election 54
Org Fair 55
UP SMS 56
Invitation Letter 57
58
Vice Chairperson Degamo said to include VolCorp Update in the Business 59
Arising by Councilor Santos. A motion to approve the order of the agenda was raised 60
by Representative Gattoc and was duly seconded by Representative Libres. 61
62
A. Minutes of the Meeting 63
64
To approve the minutes of the 8
th
official meeting held last August 12, 65
2014, the acting Secretary General, Justine Balane, presented it to the council. 66
The minutes was passed in rotation for each councilor to take turns in reading, 67
after, corrections were made. 68
69
A motion to approve the minutes was raised by Councilor Calderon and 70
was duly seconded by Councilor Santos. 71
72
B. Business Arising 73
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a. VolCorp Update 75
76
Volunteer Corps Committee Head, Councilor Santos, gave her report on 77
how this committee is doing. According to Councilor Santos, the new freshmen 78
VolCorp helped during Freshmen Orientation. She also said that only 30 VolCorp 79
members are reflected in the official database of this committee. In line with this, 80
she asked all the present council members about the recruits of at least 10 81
members for VolCorp. So far, only Vice-Chairperson Degamo (with 6 students), 82
Councilor Calderon (with 4 students) and Representative Matarlo (with 3 83
students) secured recruits. 84
85
The VolCorp orientation will be happening next Friday, August 29, 2014, 86
4:00PM 6:00PM in AVR 2. To garner plenty of audience, the recruitment of 10 87
per student council member will be given a deadline, as proposed by Vice 88
Chairperson Degamo, which will be on the day before the orientation, Thursday, 89
August 28, 2014. Each council member, who heads in different committees, also 90
needs to prepare in explaining their own committees to attract volunteers. 91
92
VolCorp Committee Co-Head, Representative Tidalgo, asked Councilor 93
Darl if VolCorp members in the previous semesters were still included in the 94
database which is not the case. Vice Chairperson Degamo said to give to 95
Councilor Darl the previous contact database of VolCorp. 96
97
Representative Tidalgo was also asked to reserve AVR 2 for the 98
orientations since the logistics roster was not yet prepared. 99
100
b. FASO Letter 101
102
Although Representative Dura was not present during the meeting, she 103
explained to Vice Chairperson Degamo that FASO wont give the letter regarding 104
their overnights just yet since most of them are quite busy. Representative Dura 105
said that it will given soon when theyre not so busy anymore. 106
107
C. Assessment of Freshmen Orientation 108
109
Vice Chairperson Degamo suggested to use the SWOT (Strength, Weaknesses, 110
Opportunities, Threats) Analysis in evaluating the recent Freshmen Orientation last 111
August 18, 2014. 112
113
Strength. Representative Gattoc said that one of the strengths during the 114
Freshmen Orientation was that each registration table has a point person who will 115
guide the freshies to register and a point person who entertains or chats with the 116
freshies while waiting for their turns to register. Representative Libres added that 117
only few of the freshmen were not able to register their names in their specific 118
programs. Councilor Calderon also said that another strength during the orientation 119
was that freshies after registration were automatically sent to the specific program 120
areas of GTKY. Another strength, according to Representative Balane, was the 121
assurance of seat for everyone present since Mdm. Maglasang was informed ahead 122
about the lack of chairs. Representative also said that everything was managed well 123
by the OSA and the program was not overtimed. In terms of room wise, 124
Representative Libres said the venue, which us in the AS Lobby, was not really hot 125
and was therefore conducive for the orientation. Lastly, Vice Chairperson 126
commended the emcees during the orientation which were Representative Matarlo 127
and Councilor Dingding. 128
129
Weaknesses. Representative Gattoc pointed out that the giving of registration 130
forms were delayed because OSA thought that registration will start at 8:00AM 131
where in fact, it starts at 7:30AM. Representative Tidalgo also pointed out that there 132
werent enough registration forms for programs with large numbers of freshies. 133
Representative Gattoc also added that the Sciences Cluster shouldve had 2 tables 134
since there were a lot of them especially from the Computer Science and Biology 135
departments. Councilor Calderon also pointed out that although it was already 136
foreseen that these 2 programs were large in number, during the GTKY group 137
session, the program volunteers shouldve broke out into smaller groups in order to 138
accommodate and effectively entertain all freshies. Representative Libres said that 139
next time, the student council and program heads should have proper coordination to 140
have smaller groups in similar cases next time. 141
142
Opportunites. Butyag, the official publication of the Student Council, was 143
projected very well according to Vice Chairperson Degamo since 400 copies were 144
reproduced and a lot of information was disseminated. 145
146
Threats. Although Mrs. Maglasang was informed ahead about the lack of chairs, 147
some people werent able to sit down since the venue didnt allow it. Vice 148
Chairperson Degamo said that its a signal for the administration to provide facilities 149
that can accommodate more number of students since it is foreseen that the number 150
of freshies will increase every years especially with UP Cebus rebranding. 151
152
All in all, the student council rated the Freshmen Orientation 2.0 (with 1.0 being 153
the highest and 5.0 being the lowest). 154
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D. Cookout Update 156
157
This agendum is off the record. 158
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E. UP Summit 160
161
Chairperson Gumanao made a follow-up on the councilors whove done RTR for 162
the upcoming UP Summit this August 22, 2014 in the AS Lobby at 1PM. She said 163
that in order to invite more people, the council members should also do tambayan 164
hooping to invite more participants in meeting the Student Regent since this years 165
UP Summit has been already approved as an alternative class. Chairperson 166
Gumanao then assigned each council member to talk to the different teachers on 167
Friday morning, 10:30AM to allow their students to attend this alternative class: 168
Representative Balane and Representative Matarlo for Arts & Humanities Cluster 169
(Fine Arts and Mass Comm), Councilor Calderon and Representative Libres for 170
Social Sciences Cluster (Psychology and Political Science), Chairperson Gumanao, 171
Vice Chairperson Degamo and Couy6tg 172
ncilor Dingding for Sciences Cluster (Math, Biology and Computer Science) and Vice 173
Chairperson Degamo and Representative Tidalgo for the Management Cluster. 174
175
Councilor Trocio was said to have prepared the program for this years UP 176
Summit. Vice Chairperson Degamo then presented the approved letter from the 177
administration regarding the UP Summit. The council would also like to invite 178
speakers for this event which will be our dean, Atty. Liza Corro and our Asst. Dean 179
for Academic Affairs, Dr. Almocera. Chairperson will make the letter of invitation for 180
both speakers. 181
182
Representative Libres said that she might leave early during the UP Summit and 183
Representative Tidalgo asked for permission that she cant go since she signed up to 184
attend a conference on GO Negosyo in J Centre. 185
186
F. Peoples Congress 187
188
Chairperson Gumanao presented to everyone that the Peoples Congress will be 189
held this August 23, 2014. A registration form for 1 slot available was given to the UP 190
Cebu Student Council. Councilor Calderon said that Councilor Trocio will be fit to join the 191
congress since she is also heading the Peoples Initiative. Chairperson Gumanao then 192
said that publicity should be done double time. 193
194
Furthermore, Chairperson Gumanao said that the Cebu Coalition needs 10 195
volunteers from UP Cebu for the Peoples Initiative against Pork Barrel Launching which 196
will be a march from Fuente Circle to Plaza Independencia where the signature 197
campaign will officially start and she suggested that we should maximize the VolCorps 198
for these volunteers. Chairperson Gumanao said that all council members are required 199
to join. 200
201
G. STS Campaign 202
A motion to lay this agendum on the table was raised by Vice Chairperson 203
Degamo since the STS Campaign Head, Councilor Dingding was not present to give an 204
update during the meeting. Everyone present agreed to the said motion. 205
206
H. Other Matters 207
208
a. Freshies Election 209
210
Chairperson Gumanao said that she talked with the Student Regent 211
about this and said that a resolution can be passed to change the date on the 212
Freshies Election. The Student Electoral Board said that election should be in 213
between September or October. 214
215
A motion to pass a resolution was raised by Representative Libres and 216
Representative Balane. An amendment to change SEB to student council was 217
raised by Vice Chairperson Degamo was raised after reading the resolution. 218
219
A motion to approve the resolution was raised by Vice Chairperson 220
Degamo and was duly seconded by Councilor Calderon. However, Chairperson 221
Gumanao said that the resolution should be posted in the online group of the 222
student council for further amendments and corrections. 223
224
b. Org Presentation 225
226
The final date for Org Presentation according to TAO will be on 227
September 1-6, 2014. The Org presentation will be done on Wednesday, 228
September 3, 2014 and the All Orgs Summit on Saturday, September 6, 2014. 229
Chairperson Gumanao said that the council should coordinate properly with TAO 230
to effectively organize the Org Presentation for this year. In the next Student 231
Council meeting, August 26, 2014, Tuesday at 6:00PM, all organization heads 232
are invited to join. The invitation for the All Orgs Summit will also be distributed 233
during next weeks meeting. 234
235
Vice Chairperson Degamo also presented to the body the tentative 236
program flow and activities for the upcoming All Orgs Summit. 237
238
c. UP SMS 239
240
Vice Chairperson Degamo opened to the body what happened during his 241
meeting with the Assistance Dean for ---, Dr. Tiffany Tan. He said that a software 242
programmer proposed a new program in UP Cebu wherein if the administration 243
has an announcement, it will be automatically send to all students whose 244
numbers are registered in the database of this said program. The software 245
developer said that this mechanism has already been adapted in USJ-R 246
Campus. 247
248
Vice Chairperson Degamo clarified that all offices in UP Cebu can send 249
announcement to everyone. 250
251
However, an additional feel of Php 40 per student in every semester is to be 252
paid which is also only good for 40 messages or if they wish to have unlimited 253
messages then a fee of Php 80 is to be paid by every student in every semester. 254
255
Chairperson Gumanao contested the required fees to be paid for this 256
program. She said that the system itself is good, however, requiring the students to 257
pay another additional fee for this is not worth it. If they wish to adapt this, the admin 258
should take care of the expenses or use the deposit fee. 259
260
Representative Balane also said to ask the feedback of USJ-R first before 261
deciding on anything regarding this matter. 262
263
d. Invitation Letter 264
265
Chairperson Gumanao read the letter from --- regarding the Youth Leaders 266
Training (Leadership Training) which will be held in Baguio, September 19-22, 2014. 267
Vice Chairperson Degamo was asked to scanned the letter and post it online for the 268
other council members to see and read it thoroughly. 269
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III. ADJOURNMENT OF THE MEETING 271
272
Having no agendum to discuss further, Chairperson Gumanao moves to adjourn the 273
meeting. Motion was approved by Representative Balane and seconded by 274
Representative Matarlo. The meeting was adjourned at 9:31PM. 275
276
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Prepared by: 278
279
HANNAH LOIS C. TIDALGO 280
2
nd
Year Representative 281
Acting Secretary General 282