To: Head of H.R. Dept.

M/s.

Dear Sir,

SUB: CONSULTANCY / ASSISTANCE TO SET-UP / Training HR Officials / Framing of Standing Orders,
HR Manual, Employee Hand-Book, Providing All HR Policies, Procedures, Service Rules, Leave
.Rules, Formats for every Job etc., for Smooth Management of HR Works.
================================================== =========================

After serving for 35 years (as Assistant, APO, PO, PM, AM, Advocate, HR Manager, Sr.HR Manager &
AGM HR&A) in HR, IR, LEGAL, & Admin., works of Steel Plant, Power Plant, Chemical Plant, Electronic
& Mining Companies - (Labour Intensive Units with 800 - 3000 employees including CL), I am now
providing H.R. Consultancy (from Recruitment to Separation) to assist HR Officials to frame

1. Standing Orders for Workmen (under Industrial Employment (SO) Act
2. HR Manual (Companys all Policies & Service Rules to be given to HODs for Guidance &
3. Employees HAND BOOK, - All Service Rules, Procedures, Duties / Obligations, Dos & Donts of
employees; to be given to all employees to follow.

I have last worked with M/s.VSL Steels Ltd., Hiriyur (150 km from Bangalore). (Joined as HR Manager in
2007, Promoted as Sr.HR Manager & then AGM-HR & Admin). Recently, due to Supreme Court ban on
Iron Ore in Karnataka, many Steel Plants were closed including ours. My Company Retrenched all
employees. I was born and educated in Tunga Bhadra Dam (Bellary Dist), Karnataka. I know all South
Indian Languages + English & Hindi.

I have set up HR Dept. in 2 of the Companies & Administered all HR works, Framed S.O. , (Employees
Duties-140 Points, Mis-Conducts-90 Points), HR MANUAL, Employee HAND-BOOK, Leave Rules, all
Service Rules, Policies like CA, TA, LTA, Medical Reimbursement / Treatment, Performance Appraisal /
Incentive, Production Incentive, MB, Benevolent Fund, Advances for Medical Treatment, Marriage,
Education, Purchase of House, Vehicles etc.,

HOW H.R. Dept. is SETUP in any Company / Estt. with 100+ Employees ?

MAJOR WORKS DONE to SETUP H.R. DEPT. on Joining NEW COMPANY AS HOD.
================================================== ==================

For Operational Purpose: Ist Designed & introduced Basic Formats for each Jobs like Advance to draw
Cash, TA & Expenses Bill, Out, OOD & Visitors Pass, Leave Card & Register, Indent for Vehicles, Food,
Room, Ticket booking, Man Power Indent, Candidates Details for Interview / Selection, (Comparative
List), Interview Assessment Form for Selection, Check-list for Interview, Check-list for Appointment, Man
Power / Master List details, Addition & Seperation, Man-Power Planning, Succession Planning, HRIS,
MIS Reports, Categorising / Grading all Levels of employees, Register of Adult Workers, Register of Extra
Work Done & Compensatory Off Availed, Punching (Face Reader) to regulate In & Out Time, Job
Description to all, Security Checks, Safety & Health OHC., as per ISO / Managements requirement.

As no Standing Orders existed, Framed S.O. by collecting 7 important Companies(Public & Pvt) SO & got
Certified from DLC., Improved SO contains Workers Obligations: 140 points & Mis-conduct for which
workers will be liable - 90 Points / Clauses.. Also, introduced all Service Rules, Welfare Measures, All
Policies, Procedures, Systems & all Formats from Recruitment to Seperation & Final Settlement .

As no Personal Files existed, Ist made new Company Application / Bio-Data Form and collected filled
Forms from 300 employees, Appointment Orders issued & New Personal Files opened with all
Certificates copies of DOB, Qlfcn., Expereince, Salary, P.A. Forms, Career Progression etc., after
Induction. Offer letter / Appointment Advices issued to newly Selected Candidates to join duty.

ABSENT NOTIFICATION FORM to Monitor / Control Absence, Advisory Memo, Show Cause Notice,
Enquiry, Publication on Company Notice Board, News Paper. If employee fails to respond, Terminate as
per A.O.S. under Certified Standing Orders of the Company. P.A. Form to assess Performance for
Regularisation of Trainees, Confirmation, Promotion, S.I. Transfer, T&D, All Terminations, Retrenchment,
VRS., Superannuation, Extension of Service., Resignation Procedures, Notice Period, Exit Interview,
Clearance Certificate / No Due Certificate, Final Settlement, Service Certificate.

Applied and liaisoned to obtain Factory Licence, Contract Labour Regn., Licence, E.P.F., Insurance /
Accident cover for employees (WC Act), Vehicles, Machineries. RTO, Bonus, Gratuity thru LIC, Sr.Exe.
Superannuation Scheme.

Constituted allCommittees like Safety, Canteen, Transport, Works, Greievance involving all HODs &
Workers Rep. for better coordination and cooperation and harmonious relationship for production and
productivity.

CONDUCTED T&D Programs with 50 slides on Discipline, Attitude, House-keeping, HEALTH TIPS on
AYURVEDA, PUNCHAKARMA for STRESS, Worries, BP, SUGAR Problems etc.,

SETTING UP H.R. Dept. with S.O., HR MANUAL, HAND BOOK, ALL SYSTEMS , POLICIES etc., will
HELP all MANAGERS & EMPLOYEES to know their DUTIES, DOS & DONTS and MAKE THEIR
CONDUCT CONFORMING TO SUCH RULES.

FORMATS ALONG WITH THE RULES, GUIDELINES FOR EVERY H.R. JOBS in Soft / Hard Copy is
AVAILABLE & will be provided for your adoption. The Consultancy will be provided at your Offices OR
ON LINE as per your needs. Charges could be fixed. I AM BASED NEAR BANGALORE.

I request you kindly to peruse the above and assign me your works for further needful action.
Thanking you and requesting your kind consideration and response,

Yours faithfully,

C.Neyim, AGM (HR&A), H.No.FS 478, Dr.Ambedkar High School, CM Lay Out , Hiriyur, Chitradurga /
Rahaman Bldg., Chikkamaranahalli, Devasandra, Bangalore, Karnataka, S.India.
Mobile No. 9535470460 Email:
Email:
Qualification: BA,LLB, PGDPM, MBA-HR, Ex-Member, NIPM, Calcutta,
Ex- Trainee-Member, Indian Institute of Management, B;lore.

HR AGENDA:
Statutory & Legal Compliances (PF, ESIC, etc)
Compensation & Benefits
Tax Planning for Salaried Employee
Recruitment & Selection
Brief Knowledge about HR Generalist /HR Executive

Differences Between Following Topics
HR EXECUTIVE
HR GENERALIST
HR RECRUITER
HR PAYROLL EXECUTIVE