e-NGAS System Administration

Security System
3.0
3.1 Introduction
3.1.1 Objectives of the System
The Security System (SS) aims to secure e-NGAS from unauthorized access, preserve data integrity,
and pinpoint responsibility over database updates !nly the system administrators are allo"ed to
access the NGAS Security application
3.1.2 Features of the System
The SS has the follo"ing features and capabilities#
$apability to maintain user groups and grant access permissions
%acility to change pass"ords
Tool to identify the servers "here the system administrator and user databases reside
Security of server access through pass"ords and &indo"s ' S() Server authentication

14
3.2 Standard Operations
3.2.1 Logging On to the System
*t is important to protect the Security System (SS) from unauthorized users !nly System
Administrators can log into the Security System
A )ogin and )ogout function helps your organization control the access to the functionalities of
the Security System
+very user must log in before using the Security System &hen a user finishes a "or, session, he
should log out -roper application of the )ogin and )ogout functions "ill help prevent
unauthorized users from accessing Security System *n addition to instructions on logging in and
logging out, this section includes brief instructions on accessing, entering, and e.iting of SS
system administrators
3.2.1.1 Logging In
The )ogin function controls access to the System /efore you can begin using the Security
System, you must log in )ogging in re0uires you to enter a 1ser Name and -ass"ord in a )ogin
"indo" *t allo"s the system to hold the user accountable for every transaction or data
manipulation done during the "or, session
&hen you start the Security System, the )ogin "indo" (Figure3.1) appears at the center of the
system2s main screen
3 +nter your User Name on the User Name field
4 +nter your Password on the Password field
5 $lic, Ok to accept entry or ance! to end transaction

%igure53 Security System Log on Screen
15
53 *f the user name and password you entered are correct, you can access the functions of
the system, depending on your user access level
54 The system "ill validate the entered User ID and Password from the security setup *f
accepted, the applicable Main Menu as defined by the user access right "ill appear on
the screen 6o"ever, if you entered an invalid user *7 or pass"ord, a popup "indo"
"ill prompt you that access has been denied (Figure 3.2) 8ou can try to log on again
but only up to a ma.imum of three attempts
3.2.1.2 Logging Out
)og out every time you leave your "or, area or finish your "or, for the day )ogging out
prevents unauthorized users from accessing or vie"ing data from Security System
3 To log out, clic, Tools and clic, Log Off A message bo. (Figure 3.3) "ill appear prompting
you to confirm system logoff
4 $lic, "es to log out of the Security System9 other"ise, clic, #o.

3.2.2 $ccessing the %ain %enu

%igure 54 &opup 'rror %essage for Log On Screen
Note : Logging off means you are ending !e "urren session. I "loses all open s"reens and
wais for !e ne# user o log ino !e sysem. If you wan o a""ess !e $e"uriy $ysem% you !a&e
o log in again.
%igure 55 %essage bo( for system !og off
After logging on to the system, the :ain :enu 'Figure 3.() "ill be displayed to the System
Administrator
The :ain :enu Screen of the System sho"s the follo"ing9
3 The )it!e *ar, located at the top of the active "indo", sho"s that the application module
currently in use is e-NGAS Security
4 The %enu *ar+ "hich appears belo" the Title /ar, contains the menu items available in the
Security System Some menu items can lead to additional or cascading submenus
The menus under the Security System and the pull-do"n submenus under each are as listed
hereunder The detailed use of each one is presented in the respective chapters
:ain :enu -ull-do"n menus
,roups
($hapter 55)
Group :anager
-sers
($hapter 5;)
)oo!s
($hapter 5<)
1sers :anager
$hange -ass"ord
1sers = Group >elation
Audit Trail
)og !ff

%igure 5; %ain %enu
:enu /ar
:inimize,
:a.imize
and $lose
button
Title /ar
The steps follo"ed in using the menus on the :enu /ar are, as follo"s#
$lic, the title on the menu bar and the associated pull-do"n menu "ill be displayed
-lace the mouse pointer on the main category of the title and the menu of subcategories
"ill be displayed
$lic, the subcategory you "ish to see or "or, on and the screen "ill be displayed
5 The Function *uttons at the rightmost top part of the screen enables you to resize or close
the active "indo"
/uttons %unction
:inimize button - >educe'minimize a "indo"
>estore button - >eturn a "indo" to its previous size
:a.imize button - +nlarge a "indo" to its largest possible size
$lose button - To e.it from the active "indo"

3.2.3 $dding .ecord/s0
The $dd or #e1 button enables you to add another record in the database or perform ne" data
entry This button "or,s similarly in all modules under Security System This button can be
found either at the bottom or right side of any active "indo"
/uttons %unction
Add button = Available in both Group and 1sers menu, "hich allo"s the
user to add a record
Ne" button = Available in Groups menu, "hich allo"s the user to add a
record
The steps to follo" in adding a record are as follo"s#
3 $lic, the $dd2#e1 button The "indo" automatically changes to add mode
4 +nter the re0uired data
5 $lic, the #e1 'ntry button to add a ne" entry in the ro" The $a&e *nry and Undo *nry
buttons "ill be visible
; Save or -ndo the entry
$lic, the Save 'ntry button to save the ne" entry
!ther"ise clic, the -ndo 'ntry button to cancel the data entry
!nce the ne" entry is saved, the 'dit entry 'see se"ion 3.2.() and the 3e!ete 'ntry 'see
se"ion 3.2.+) buttons "ill be visible
< $lic, the Save button to save the "hole record
? !nce you are done "ith data entry and you "ant to close the "indo", clic, the !ose button
3.2.4 'diting .ecord/s0
The 'dit button enables you to modify an e.isting record or data This button "or,s similarly in
all modules under Security System This button is found on the main screen or in a detail entry of
a screen
/uttons %unction
+dit button = Available in both Groups and 1sers menus, "hich allo"s the
user to edit a record
3.2.4.1 %ain Screen 'dit
The 'dit button, found on the main screen, allo"s the user to change or modify the screen
entries
1sing the mouse, the steps for editing a record are as follo"s#
3 Select the record you "ant to edit
4 $lic, the 'dit button
5 +nter the necessary modifications'changes
; $lic, the Save button to save the edited record
< $lic, the -ndo button to cancel the changes
? $lic, the !ose button, once you are done "ith the modifications and you "ant to close the
"indo"
3.2.5 3e!eting .ecord/s0 2 ance! or -ndo 'ntries
The 7elete button allo"s you to erase or remove an e.isting record or data in any menu under the
Security System This button is found on the main screen
/uttons %unction
7elete button = Available in both Groups and 1sers menus and found at the
bottom of the screen, it can be used to delete a record
1sing the mouse for deleting a record the steps are as follo"#
3 Select the record you "ant to delete
4 $lic, the 3e!ete button and a message bo. (Figure 3.+) "ill as, the user to confirm the
deletion of the record
5 $lic, the "es button to continue the deletion or the #o button to cancel the deletion
3.2.6 Searching a .ecord
The Search &indo" "or,s the same for all modules in Security system @ust clic, the Search
button and search "indo" "ill appear *t facilitates searching for specific record
/uttons %unction
Search button = Available in both System Setup and Transaction menu and is
found on the rightmost side of the screen, it is being used to access the
Search &indo"
%igure 5< %essage bo( confirming record de!etion
3.2.6.1 Search 7indo1
The Search &indo", "hich "or,s similarly for all modules in eNGAS, facilitates the search for a
specific record to enable the searcher to perform specific functions such as the follo"ing#
3.2.6.1.1 'dit 8 -sing a search button+ perform the fo!!o1ing steps9
1. $lic, the Search button to search the record that you "ant to edit The search
"indo" 'Figure 3.,) "ill then appear
2. $lic, the Look in dropdo"n bo. to select the category you "ant to search !r, Aust
select the record from the list given then, clic, the Ok button The details of the
record you have selected "ill come into vie"
3. Type in the ontaining )e(t bo. the record of the category you have selected
(. $lic, the Find #o1 button to search for the desired data
+. Then clic, the Ok button The details of the record you have selected "ill come into
vie"
,. $lic, the 'dit button and modify the record
-. Save the change's by clic,ing the Save button or the -ndo button to cancel
3.2.6.1.2 3e!ete 8 -sing a search button+ perform the fo!!o1ing steps9
3 $lic, the Search button to search the record that you "ant to edit The search
"indo" 'Figure 3.,) "ill then appear
4 $lic, the Look in dropdo"n bo. to select the category you "ant to search !r, Aust
select the record from the list given, then clic, the Ok button The details of the
record you have selected "ill come into vie"
5 Type in the ontaining )e(t bo. the record of the category you have selected
; $lic, the Find #o1 button to search for the desired data
< Then clic, the Ok button The details of the record you have selected "ill come into
vie"
? $lic, the 3e!ete button and a message 'Figure 2.+) "ill as, the user to confirm the
deletion of the record
B $lic, the "es button to continue the deletion or the #o button to cancel the deletion
As sho"n in Figure 3.,, the Search &indo" has the follo"ing various function buttons, as
follo"s#
/uttons %unction
Find #o1 button
- $lic, the %ind no" button to start the search
Ok button - &hen the system returns records that match the te.t you have
searched, select an entry by positioning the highlight on the
appropriate entry and clic, the !, button This "ill enable you to
vie" and retrieve the record you2ve searched
ontaining )e(t - !n this field, you are to enter the te.t that can be found on the record
that you "ant to loo, for
Look In - This field "ill determine "here to find the te.t you are loo,ing for
@ust clic, the drop-do"n- list button and the list of available fields
"ill appear
.esu!t frame - Search result appears at the bottom part of the Search "indo"
3.2.6.2 Steps in Searching a .ecord
3 &hile in Cie" :ode, clic, the Search button and the $ear"! .indow "ill come into vie"
(Figure 3.,)
4 *f the Loo/ In option is Sho1 $!!, clic, the desired record Then, clic, the Ok button The
record "ill automatically appear on the pertinent field of the main screen
5 !r, on the Loo/ In field, clic, the arro" ,ey to display the selection codes
%igure 5? Search 7indo1
Select one category
!n the 0onaining Te# field, enter search values contained in the category to be retrieved
Then, clic, the Find #o1 button The search may yield none, one, or multiple
matching records
543 *f the search fails to locate any matching record, a message bo. (Figure 3.-)
"ill notify you that no matching record "as found $lic, Ok and enter a ne"
search value


544 *f the search results to only one matching record, clic, Ok. The record "ill
automatically appear in the field
545 *f the search finds several matching records, from the displayed list, clic, the
record you "ish to select Then, clic, Ok
; $lic, the !ose button to close the Search "indo"
3.2.: Other Objects -sed
This section discusses other obAects that you "ill encounter "hile using the Security System 8ou
may find some of these obAects similar to the obAects used in &ord processing and other :S
office suite
3.2.:.1 Other Function *uttons
/uttons %unction
Option *utton or .adio
*utton
- 8ou can clic, the Opion button to select a particular option
*f you clic, one of the options, the mar, is removed from
the first option and appears on the option you have selected
!ption buttons present t"o or more entries9 only one option
can be selected at a time
)e(t *o( - This is "here you enter certain information or data re0uired
%igure 5B %essage bo( if search fai!s to
find a matching record
/uttons %unction
'!!ipses *utton - 8ou can clic, the '!!ipses; button to access a secondary
"indo", or to be able to bro"se files
Spin *o( - This allo"s you to increase or decrease the value that
appears in the bo. by clic,ing either the up or do"n arro"
heck *o( - 8ou can clic, the heck bo( to indicate that an option has
been selected A chec, mar, "ill appear in the bo. 8ou can
remove the chec, mar, by clic,ing the bo. again $hec,
bo.es provide a "ay to indicate "hether or not the specified
data or action is applicable to a particular record
3rop8do1n List - 8ou can clic, this to access a drop-do"n list of valid entries
available for selection *n a list bo., you can select an entry
by positioning the highlight on the appropriate entry
3.2.:.2 3ate &icker
The 7ate -ic,er 'Figure 3.1) is a tool that enables the user to specify the date "hen necessary
&hen you clic, the drop do"n button, a monthly calendar form "ill appear The form displays
the days that correspond to the selected month and year At the bottom part of the form is the
current date
8ou move through the 7ate -ic,er using the mouse, arro" ,eys, or any combination of these
features Another "ay of indicating the desired date in the date field is by selecting the month '
day ' year and enters the month ' day ' year using the ,eyboard
*n general, the date is system-generated 7ate pic,ing "ill normally be allo"ed only during data
build up and system initiation
&revious %onth
*utton
#e(t %onth
*utton
urrent
3ate
Se!ected
3ay
%igure 5D 3ate &icker
The %unction buttons for the 7ate -ic,er are as follo"s#
/uttons 1se ' %unction
&revious %onth - $lic, this icon to go to the month immediately preceding
the one you are vie"ing
#e(t %onth
8 $lic, this icon to go to the month immediately follo"ing
the one you are vie"ing
Se!ected 3ay
8 1sing the mouse or the arro" ,eys move around the calendar
and choose the desired day &hen Selected day is
highlighted, press the enter ,ey to vie" the date you have
chosen
urrent 3ate
8 At the bottom part of the date form is the current date *t
displays the system date stored in your computer The
present day is mar,ed "ith a red oval-callout shape The
$urrent 7ate uses the form mm dd, yyyy (eg, :ay E<,
4EE5)
3.2.:.3 )ree <ie1
The Tree vie" is a tool that enables you to vie" the relationships bet"een data in your system
The Tree Cie" also enables you to access that data 8ou move through the Tree Cie" using the
mouse, arro" ,eys, or any combination of these features *cons depicting open and closed folders
and pages represent the information in your system %older icons indicate that there are additional
folders or files of information available Figures 3.2 and 3.13 present samples of Tree Cie"s "ith
open and closed folders, respectively
$losed
button

/uttons 7escription
!pened /utton
This icon (!pened button) indicates that the attached folder is opened
and that the subordinate information is currently displayed $lic, this icon to
collapse, or hide the subordinate information
&hen the folder icon is open the additional information is displayed or e.panded &hen the
folder icon is closed, the additional information is hidden or collapsed
%igure 5F )ree <ie1 1ith !osed button icon
$ollapsed
button
%igure 53E )ree <ie1 1ith Opened button icon
3.2.:.3.1 Se!ecting an Item on the )ree vie1
1sing a mouse, perform the follo"ing steps#
3 $lic, the folder icon or the collapse button to display any subordinate folders or
pages of the folder
4 $ontinue clic,ing icons or collapse buttons until the Tree Cie" displays the item you
"ant
5 $lic, the icon for the item you "ant The item is highlighted and information
re0uired or available for that item is displayed in the corresponding "indo"
1sing a ,eyboard, perform the follo"ing steps#
3 1se the ,eyboard arro"s to navigate through the Tree Cie" 1p and 7o"n arro"s
move bet"een items >ight and )eft arro"s e.pand and collapse the item that is in
focus
4 The item is highlighted and the information re0uired or available for that item is
displayed in the corresponding "indo"
/uttons 7escription
$ollapsed /utton This icon ($ollapsed button) indicates that the attached folder is
collapsed, and there is additional information not currently displayed $lic,
this icon to display the additional folders or pages