System Administration

Contents
Page

1.0

SYSTEM REQUIREMENTS
1.1
1.2

2.0

Hardware Requirements
Software Requirements .

1
2

INSTALLATION
2.1
Database 3
2.2 Security System
4
2.3 e-NGAS Application...
8
2.4 Configuration Utility
. 51

3.0

SECURITY SYSTEM
3.1

INTRODUCTION
3.1.1
3.2.2

3.2

Objectives of the System 13

Features of the System ... 13

STANDARD OPERATIONS
3.2.1 Logging On to the System .
3.2.2 Accessing the Main Menu .
3.2.3 Adding Record(s) ....................................................
3.2.4 Editing Record(s)
3.2.5 Deleting Record(s)
3.2.6 Searching a Record(s)..
3.2.7 Other Objects Used .

3.3

GROUPS
3.3.1
3.3.2

Users Guide

14
16
17
18
19
19
22

Groups Submenu ........................................................................... 28

Group Manager ................................................... 28

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e-NGAS System Administration

3.4

USERS
3.4.1
3.4.2
3.4.3

3.5

Users Submenu ........................................................................... 38

User Manager ............................................................................... 39
Change Password ........................................................................ 44

Tools
3.5.1 Tools Submenu .............................................................................. 46
3.5.2 Users-Groups Relationship...................................................... 47
3.5.3 Audit Trails ....... 48
3.5.4 Log-off .................................. 49

3.6

Configuration Utility
3.6.1 Configuration Utility ...................................................................... 51

List of Figures
Figure No.

Page

2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9
2.10
2.11
2.12
2.13
2.14
2.15
2.16
2.17
2.18
2.19
3.1
3.2
3.3
3.4
3.5
3.6
3.7

4
4
5
6
6
7
7
8
8
8
9
9
10
10
11
11
12
12
12
14
15
15
16
19
21
22

e-NGAS Security System Setup Welcome Window...................................................

e-NGAS Security System Setup Window...................................................................
e-NGAS Security System Setup Change Directory Window......................................
e-NGAS Security System Setup Choose Program Group Window............................
e-NGAS Security System Setup Status Window........................................................
e-NGAS Security System Setup Version Conflict Window .......................................
e-NGAS Security System Setup Window Installation Progress..................................
e-NGAS Security System Setup Status Window........................................................
Message Box indicating completion of Security System Installation.........................
e-NGAS Setup Window.............................................................................................
Message Box prompting the user to confirm exit from e-NGAS installation.............
e-NGAS Setup Window.............................................................................................
Change Directory Window.........................................................................................
e-NGAS - Choose Program Group Window ............................................................
e-NGAS Application Setup Status Window...............................................................
e-NGAS Version Conflict Window............................................................................
e-NGAS Setup Window Installation Progress.........................................................
e-NGAS Setup Status Window...................................................................................
Message Box indicating successful completion of the e-NGAS installation..............
Security System Log On Screen ..............................................................................
Popup Error Message for Log On Screen .................................................................
Message box for system log off .................................................................................
Main Menu ............................................................................................................
Message Box confirming deletion of record .............................................................
Search Window ........................................................................................................
Message Box if search fails to find a matching record .............................................

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3.8
3.9
3.10
3.11
3.12
3.13
3.14
3.15

Date Picker .............................................................................................................

Tree View with Closed folder icon ...........................................................................
Tree view with Opened folder icon ..........................................................................
Groups Submenu Window .......................................................................................
Group Manager - Group Window .............................................................................
Message Box if user deletes a group ........................................................................
Group Manager Permission Window .....................................................................
Group Manager- Permission Window-Add Mode ....................................................

23
25
27
28
29
31
32
33

3.16
3.17
3.18
3.19
3.20
3.21
3.22
3.23
3.24
3.25
3.26
3.27
3.28
3.29
3.30
3.31
3.32
3.33
3.34
3.35
3.36
3.37
3.38
3.39
3.40

Form Search Window ...............................................................................................

Form Search Window-with results ...........................................................................
Message Box if no matched record was found .........................................................
Message Box if user group was not selected ............................................................
Group Manager Permission with Controls Window ..............................................
Message Box if form permission is deleted ..............................................................
Users Submenu Window ..........................................................................................
System User Window ...............................................................................................
Employee Search Window .......................................................................................
Message box when a record is about to be deleted ...................................................
User Manager System Search Window .................................................................
User Manager System Search Window with results.............................................
Message Box when no system user was selected .....................................................
Change User Password Window ..............................................................................
Tools Submenu ......................................................................................................
Users Groups Relationship window.......................................................................
Audit Trail Window....................................................................................................
Audit Trail Window with results ............................................................................
Message Box prompting the user to confirm logoff .................................................
User Login Window .................................................................................................
Message Box asking the user if program is to be closed ..........................................
Message Box if Username and Password is incorrect ..............................................
Configuration Utility ................................................................................................
Configuration Utility Window ..................................................................................
Configuration Utility- Edit Configuration Entry Window ........................................

33
34
34
35
36
37
38
39
41
42
43
43
44
45
46
47
48
49
49
50
50
50
51
51
52

Users Guide

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System Requirements
1.1

1.0

Hardware Requirements
Server
Specifications

Processor Speed : At least 500 MHz

(Recommended 1 GHz or
higher)
Physical Memory : 256 MB
(Recommended 512MB or higher)
Hard Disk Drive
: 1 x 20 GB
(Recommended 3 x 20 GB)
Network
: TCP / IP Protocol Installed
Workstation
Specifications

Processor Speed : At least 350 MHz

Physical Memory : 128 MB
Disk Free Space
: 100 MB
Network
: TCP / IP Protocol Installed

Back-up Facility
Specifications

Users Guide

Remote Storage
RAID Implementation
Additional Standby Server
Redundant Power Supply
Power back-up System

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1.2

Software Requirements
Server
Specifications

Network Operating System : Windows 2000 Server or higher

MS SQL Server 2000
: Standard or Enterprise Edition

Workstation
Specifications

Users Guide

Operating System

: Windows 2000 Professional (SP4)

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Installation
2.0
2.1 DATABASE
Note: Read the release notes carefully before installing the components.
1. Restore the Database as e-NGAS. Accept the defaults during the restoration.
1.1 Create a login NGAS_SYSADMIN with a password of administrator.
1.2 Add the user NGAS_SYSADMIN in the SecurityAdmin fix server role.
1.3 Add the user NGAS_SYSADMIN in the dbo role in the e-NGAS database.
2. Run the scripts mentioned in the release notes.

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Users Guide

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e-NGAS System Administration

2.2 SECURITY SYSTEM

To Install the e-NGAS Security System:
1. Insert the e-NGAS Security System CD in the CD-ROM drive. The installation
wizard will begin and the e-NGAS Security System Setup Welcome window (Figure
2.1) will appear onscreen. To continue the setup, click the OK Button else click the
Exit Setup Button.

Figure 2.1 e-NGAS Security System Setup Welcome window

1.1 Click the OK button to continue with the security system installation.
1.2 Click Exit Setup to discontinue the system installation.
2. On the e-NGAS Security System Setup window (Figure 2.2), click the icon to install
the system to the specified destination directory.

Figure 2.2 e-NGAS Security System Setup Window

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e-NGAS System Administration

Click the Change Directory command button to change the Destination

Directory. The Change Directory window will appear.

3. If you want to change the destination directory, click the Change Directory button.
The Change Directory window (Figure 2.3) will appear onscreen.

Figure 2.3 e-NGAS Security System Change Directory window

3.1 On the Change Directory window, enter the desired directory in the Path textbox or
simply select from the listed Directories and Drives.
3.2 Click the OK button to start the installation. Otherwise, click the Cancel button to
return to the previous window.
4. On the Choose Program Group window (Figure 2.4):
4.1 Enter the program group name in the Program Group textbox or select from the
Existing Groups list.
4.2

Click Continue to proceed with the installation. Otherwise, click Cancel to exit the
installation program.

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e-NGAS System Administration

Figure 2.4 e-NGAS Security System-Choose Program Group window

Note: You will find the Security System program in the program group menu.
5. The e-NGAS Security System Setup Status window (Figure 2.5) will appear when the
installation begins. At this point, the program installs the components needed by the
system.

Figure 2.5 e-NGAS Security System Setup Status window

6.

If the installation program detects that a file being copied is an earlier version of the file
that is currently installed in the system, the Version Conflict window (Figure 2.6) will
appear onscreen.

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Figure 2.6 e-NGAS Security System Version Conflict window

6.1

Click Yes button to retain the currently installed file.

6.2

Click No button to replace the existing file with the version being copied.

6.3

Click No to All to replace all currently files installed on the system with the entire
file version being copied.

7. The Installation Progress Window (Figure 2 7) quantifies the progress of the installation,
expressed in percentage of completion.

Figure 2.7 e-NGAS Security System Setup window Installation Progress

8. The e-NGAS Security System Status Window (Figure 2.8) informs the user that the
security system is being updated.

Users Guide

Figure 2.8 e-NGAS Security System Setup Status Window

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9. When the installation has been successfully completed, a message box (Figure 2.9) will
prompt the user about it. Click OK button to close this window.

Figure 2.9 Message box indicating completion of

Security System installation

2.3 e-NGAS APPLICATION

1. Insert the e-NGAS Application compact disk on your CD Rom Drive, click the
Setup
Icon. The e-NGAS Setup Welcome window (Figure 2.10) will appear
onscreen.

Figure 2.10 e-NGAS Setup Window

1.1 Click the OK button to begin the installation of e-NGAS.

1.2 Otherwise, click the Exit Setup button to cancel the installation. A message box
(Figure 2.11) will appear to confirm if you really want to stop the installation.

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Figure 2.11 Message Box prompting the user
to confirm exit from e-NGAS installation

e-NGAS System Administration

1.2.1 Click the Yes button to exit the installation.

1.2.2 Click the No button to continue the installation.
.
2. If you choose to continue installing e-NGAS, the e-NGAS Setup Window (Figure 2.12)
will appear onscreen Click the
button to begin the installation of the system.

Figure 2.12 e-NGAS Setup Window

3. On the e-NGAS Setup window, click the Change Directory button, if you want to

change the destination path of your system.

4. On the Change Directory window (Figure 2.13):

4.1 Enter the desired directory in the Path textbox or simply select from the listed
Directories and Drives.
4.2 Click the OK button to save the destination directory. Otherwise, click the Cancel
button to return to the previous window.
5. On the Choose Program Group window (Figure 2.14):
5.1 Enter the program group name in the Program Group textbox or select from the
Existing Groups list.

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10

5.2 Click Continue to proceed with the installation. Otherwise, click Cancel to exit the
installation program.

Figure 2.13 Change Directory Windows

Figure 2.14

e-NGAS Choose Program Group Window

6. The e-NGAS Application Setup Status window (Figure 2.15) will appear when the
installation begins. At this point, the program installs the data access components of
the system.
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Figure 2.15

11

e-NGAS Application Setup Status window

7. If the installation program detects that a file being copied is an earlier version of the file
that is currently installed in the system, the Version Conflict window (Figure 2.16) will
appear onscreen.

Figure 2.16

e-NGAS Version Conflict Window

7.1 Click the Yes button to retain the currently installed files.
7.2 Click the No button to replace the existing file with the version being copied.
7.3 Otherwise, click the No to All button to replace all the currently installed files with
the entire file version being copied.
8. The e-NGAS Setup Installation Progress window (Figure 2.17) quantifies the progress
of the installation, in percentage of completion. Click the Cancel button to discontinue
the installation.

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Figure 2.17

12

e-NGAS Setup Window Installation Progress

9. When all the files have been installed in the destination directory, the e-NGAS Status
Window (Figure 2.18) will appear to inform the user that the system is being updated with
the new version of the e-NGAS application.

Figure 2.18 e-NGAS Setup Status Window

10. When the installation has been successfully completed, a message box (Figure 2.19) will
prompt the user about it. Click OK button to close this window

Figure 2.19

Users Guide

Message Box indicating successful completion

of the e-NGAS installation

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