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sociology and
humman
resource and
management
By : aziz khan
masood
Introduction
In everyday conversations, the word motivation is vaguely used. It is assumed that
activities. For instance, an employee who regularly spends half an hour more than his
official job timings to finish work without being rewarded through overtime is said to be
highly motivated. It is also common to believe that only few people have motivation,
while others do not have it. However, the scholars across social sciences, such as
Sociology, Psychology, and management sciences, have viewed, defined, and theorized
for humans to perform tasks consistently over period of time. For instance, Typist whose
lifelong work is to type and type must have a degree of motivation; otherwise he won’t be
able to maintain quality of his work. Contrary to the beliefs held by a lay person about
motivation, scholars of social sciences argue that motivation is not limited to successful
people. They contend that motivation is found in every human being. The factors that
make an individual motivated are different. For example, some employees work hard to
earn a promotion, while others value appreciation of managers, and of fellow workers.
that triggers human actions, and behaviors, in order to satisfy a need, or achieve a goal.
For instance, many employees work hard to receive a pay rise in order to better fulfill
These definitions use words like “need”, “wish”, “incentive”, “drive”, “desires”,
“motive”, and “goals”. In the attempt to describe the nature of motivation, as a force
having an inherent capacity to trigger human behaviors. In other words, individuals opt to
motivation.
The processes that account for individual’s intensity, direction, and persistence of effort
Mitchell defines motivation as 'the degree to which an individual wants and chooses to
These definitions highlight the fact that motivation is a force, or a drive, behind human
activities. In order to achieve goals, or satisfy needs. On the bases of these definitions, we
1.2.1
achieve a goal, or satisfy a need. Motivation is individual also in a sense that different
people are motivated by different things. There is no one formula of making everyone
motivated. For example, singing a company song before starting work every day may
motivate few employs to work hard as they can for the company. On the other hand, it
might be a laborious activity for other employees. This example shows that motivation is
motivation. When an individual desires to achieve a certain goal, for instance getting a
salary increase, he works more diligently, to achieve this goal. Since his work is
full of intensity. This intensity is developed among employees because they want to
achieve a certain goal. Hence we can conclude that intensity and pursuit of a goal are key
individual from his own self, or it can be imposed on him by others. The needs that make
higher order needs. Some people enjoy and want to work because they enjoy what they
are doing. As a result they develop a positive self image. On the other hand some people
motivating individuals. An employee, who knows that his boss expects more from him, is
likely to devote extra energy to his work. Self expectations also can increase the level of
motivation. An employee believing that his work should be more productive is likely to
Contrary to the general opinion held by people that only certain people have motivation;
it is found in all individuals. As highlighted so far, the degree, and intensity of motivation
is influenced by different factors. For instance, let us suppose an employee who does not
like the way his boss treats him may not give good performance, but as soon as he has a
new boss, or he joins a different organization his performance levels drastically improve.
lacks an ability of being motivated, it is because of other factors, and in case of the
present example situational factors that influence employee motivation. In short, all
individuals have a capacity to be motivated. However the situations and factors that make
Individuals are motivated by intrinsic factors as well as extrinsic factors. Sometimes the
interest an individual have in a given task. For instance how much an interest an
employee has to work for a particular organization. Need is also an internal motivator.
There can be several needs of employees, and it is not possible to identify a small group
of needs, that is universally applicable, while attempting to understand the employee’s
needs. However commonly the needs of appreciation, the need of affiliation, and the need
for self actualization have been identified as a motivating factors. No discussion on need
as a motivating force can be complete without discussing the basic needs possess by
every individual. These are physiological and security needs. In the economic system of
modern societies these needs cannot be satisfied without money. All organization offer
monetary reward to its employees in a form of salary along using several other
workers and of management, are also important factors influencing the degree, and
intensity of motivation.
While every human being blessed with a normal function mind has an ability to become
motivated, the factors that make them motivated vary from culture to culture. For
motivated by factors like opportunity for self growth, equality, and prestige. On the other
hand, people living in collectivist cultures are likely to value benefits they can get from
doing a job for their family. They also like to work in a harmonious environment and like
to make sure that they can fulfill their need for food. Similarly the need for
Motivators can be divided into three types. These are Primary motivators,
motivators.
sleep, sex, and avoidance of pain. Since these motivators are universal and
do not differ from societies to societies, and culture to culture, they are of
General motives are those motives which are unlearned but not physiological
behavior. Hence they are further elaborated under separate headings in the
following paragraphs.
Curiosity is a trait of human beings that make them discover new things.
increasing the labor force how to ensure that all workers are committed to
her work. It is curiosity that makes jobs interesting, without it job can become
laborious.
The activity motive in the context of organizational behavior refers to a
human instinct to engage in some kind of activity. By nature humans are not
passive, and they like to do something. If humans are denied from satisfying
someone, and do nothing but work on the machine, his social growth would
feelings fellow workers and management has for one another. The
important for the organization, and their work is being valued. The role of
affection is a basic human motive, and if organizations are able to satisfy this
The secondary motives are not physiologically based, nor are they unlearned.
These motives are unquestionably the most important motives in the study of
organizational behavior study. They are need for achievement, need for
power, need for affiliation, need for security, and need for status. We shall
Most individuals have lofty goals, and they want to achieve a lot in their lives.
The need for achievement has two distinct dimensions. One relates to
present in our everyday life. This need or motive is satisfied when individual
complete a difficult task, e.g. preparing a report before time. This motive is
also satisfied when an employee solves a complex problem, e.g. why profits
have decreased in a certain region. Doing better than others also satisfies
this motive, e.g. receiving employee of the month award. In short, individuals
various activities.
their work, and feel that they can take necessary steps to fulfill their tasks. In
among employees.
affiliation in organizations, when they feel they are liked by fellow workers.
They feel affiliation when they feel a part of the group, e.g. they work in an
environment where they feel that they are not alone working hard, and
others are also there to work with them. Also employees feel motivated when
security, i.e. When individual feels that his or her job is secure. Security from
physical dangers, i.e. work would not result in any serious injury such as a
loss of a body organ. This applies usually to workers, who manually operate
machines. The security motive can also be satisfied by giving some kind of
security when they feel protected from an economic disaster. More clearly
when they know that if their organization suffers huge losses, it would not
From the view point of managers the study of motivation is important since it
helps him or her to better motivate the employees. From a view point of
questions provide a general overview of what are the key areas of interest
illustrate what is the significance of employee motivation for the success, and
This means that people occupy different statuses, and positions in the
motivate employees to work with complete devotion and utilize all abilities to
the organization to make employees motivated, and ensure they are giving
to be successful. If employees are not motivated this can result in disaster for
the organization. The importance of motivation can be judge from the fact
that if employees are not motivated organization cannot achieve its goal.
Also employees with low motivation usually give poor performances, and
and they also look to quit the job. Without motivated employees an
The answer of the question why study employee motivation has somewhat
been answered by the prior paragraphs. However, few more lines on this
important.
Researchers have shown that all people cannot be motivated by similar thing.
For example two employees of a same organization, when ask would they
prefer pay rise or better work environment, one might select pay rise, while
other might opt for better work environment. Also different cultures value
cultural backgrounds. Without knowing that what things can motivate people
its employees.
employees.
employees.
employees, and we will review some of them in the following pages. It should
paper that motivation is persistent and an intense pursuit of a goal has been
any attempt on the part of the management and managers to ensure that
their employees stay committed to the job, and strive to improve
discussed does not imply that one technique is superior to the subsequent
mentioned techniques.
can increase the morale of him or her. Several methods can be adopted to
impact on not only the employee who is performing well; it also tells other
same amount of work to two employees, and inform them that they must
finish their work before the other. Also they can do the same with two teams
punctual employee? And who have completed most tasks within a timeframe
fact that this competition should not take a form of conflict. This can be
ensured by not offering very high rewards to the employees who have done
well in the competitions. For example, offering a Ten percent salary raze for
the employee who has been most punctual in one month, may create an air
way of motivating them. However when and how this feedback is provided to
employees that they are doing well is likely to ensure their current
or she is not doing well is critical. This is because, this can reduce his
currant motivation levels, and it can also increase them. However less
make sure that this goal is shared by the employees. This can be achieved by
offering a portion of the profits that a ten% sales increase would give to the
that if company reaches its stated goal all of them would receive a certain
would not be motivated to help organization reach them. As a result the goals
can strive to achieve. Incentives are not a reward as they serve a purpose of
Firstly he creates a feeling among employees that they have some worth in
the organization, and their work is being valued. This gives a positive boost to
employee motivation. Secondly; a manager gets to know the strength and
weaknesses of his employees. This helps him in the future while distributing
tasks in employees. As he can identify correct people for correct jobs. Thirdly
the attention they receive from the management. On the other hand
Employees feel more motivated, and drive more satisfaction from their work,
if they feel they can give their ideas to management, and discuss their
learn about the ideas, and suggestions employees have for the organization,
what things they do not like about how presently organization is managed.
Managers can keep a box labeled employees ideas, and suggestions box
drop their ideas in it. Also manager can arrange frequent meetings with
derived of expressing themselves, they sure are likely to get frustrated. This
People are easily motivated to engage in activities they like doing. Managers
should strive to make work interesting for the employees. This can be
individuals who are capable of performing that task. Capable people are more
likely to enjoy what they are doing, rather those people who are not capable.
Work can also become interesting when it is a challenge for employees. Many
a sense of challenge for employees. Employees also enjoy working when they
create it. In short employees are usually more motivated to perform a task
a good test of my abilities. In this way work can be made more interesting,
There is a lot more to the concept of reinforcement, but we would not delve
works in organizations.
This does not imply that every poor performer should be punished. It means
that a system should be in place where causes of poor performance can be
performance all the time, and try to stop poor performance. It does this by
wrongly believed that job security means that an employee would never be
fired from the organization. It means that an employee is sure that he is not
going to lose his job at any moment. Employees who feel that their job is
secure can devote their complete energies to the task at hand. They Aare
most punctual employees of the month, and employees with the best idea of
the month. The employees who receive these awards can be given a small
recognition for their contribution at the end of each month, or at the start of
the new month. They can be rewarded by a bonus, or by giving a day off, or
given a written appreciation for their work. The purpose of this award should
the employees pass. As pointed out earlier these rewards might not be
so satisfy a need they have. Also they engage in a work when they have an
what employees want. Whatever the technique is managers must learn about
However in the next Three years its profits drastically shrink. Also many of its
top employees are working in different organizations now. What can explain
this change in fortune of this company? For the sake of our example, now let
us suppose that in the profitable five years, that company gave yearly
Company management relax by the fact that it is offering a good chunk of its
profits every year to employees, lost sight of the fact that the employees
were more interested in monthly salary increase rather than yearly bonus.
We have earlier seen what happened to the company. This example, though
task before time. Helping other employees to complete their task. Always
coming up with new ideas. Identifying and fixing possible flaws in the
The role of social environment i.e. the relations of employees with one
activities are performed in the organization that can create agitation, conflict
spread and create workers anxiety. For instance, false news that 200 workers
are about to be expel from the organization soon, can led to a serious
treated by senior employees this can also disturb social environment of the
special.
Managers can also make employees motivated if they can develop a feeling
that the organization they working for are different than others, or there is
something special working for this organization. Managers can achieve this
for is really unique thus it is worthwhile devoting all energies to it. One
working at Microsoft remarked that for the first five years of my job, I use to
think that all the things outside of my office room are evil and unnecessary.
He also said that every employee at Microsoft haply spends long time in
and billions of people. Obviously not every organization is Microsoft, but still
creating mission statements and objectives for labor force that are inspiring.
money can easily motivate people. When people are asked about how to
motivate people, almost the instant answer is money, give them more money
performance they are given money as a reward. Many methods are used by
this share raises above the fix price at which they were bought by the
employee he can opt to earn profit. In short money is the most famous or
discussed elsewhere in this paper. Therefore our discussion does not focus on
motivate employees.
by the rewards they receive from the organization. Some of these rewards
environment. If employees feel that they are not well rewarded by the
the needs, and expectation of members and what is the cultural background
of employees.
In short without a reward system that is satisfying for the employees, and
best use of available resources. The most valuable resource for any
reward them for their efforts. We have discussed motivation and have also
comprehensive reward system been developed that can work for every
for the work they do for the organization. Hence organizational reward can be
for their contribution to the organization.” This reward can be financial, i.e. in
designed to make sure those employees, who are less committed, and less
organizations in today’s world to its workers. But first we will highlight two
Intrinsic and extrinsic rewards. Extrinsic rewards are those which are external
the employees give examples of external rewards. Also prestige and power
are enjoyment of doing a job, interest in the job and pleasure derived from
external rewards; it has to make sure that the work is intrinsically satisfying
their job status, for their competency, and for their performance. Each type of
rise. Many benefits are same for every member of the organization e.g.
medical facilities.
applicants. As the size of the reward i.e. salary, increases with seniority. Also
in such a reward system, people do not feel afraid of losing a job. as a result
job security is higher. Considering the flexible and worker friendly nature of
this reward system, employees are usually loyal with the organization.
However there are some glaring problems with this reward system. To begin,
Since the cost of leaving a senior post implies a bigger financial loss.
hand, good performers are lured to good jobs. In short the disadvantages of
handcuffs. As they discourage people to leave their jobs, and on the other
In this reward system, employees are rewarded according to their job status.
Jobs, that require more skill and effort, have more responsibility attach to it,
and have difficult working conditions, have higher job status. High status jobs
are placed in high pay grades. Evaluating jobs in terms of their worth creates
organization.
workers to compete with one another for higher status jobs. This creates an
similar job status. It also maintains equality among genders. As both males
and females receive a same salary if their job status is same. One another
Like other rewards systems, rewards based on job status, has many
happens because every employee wants to improve his or her job status.
Failure to improve job status can result in discontent, and low motivation in
employees. This system gives high priority to skills and effort. This
jobs. In attempt to improve their job status. Also sometimes employees claim
Organizations limit the number of pay grades in the organization, and reward
least competence are place at the lower end of the hierarchy of the
organization, and employees with the highest competency are placed at the
top. Least competent employees are offered chances to improve their skills,
retailer Eddie Bauer created three groups of employees. These being entry,
employees learn many skills, they can perform different job as situations
their products. This is due to the fact that workers have multiple skills, and
Like any other system, this system is not without flaws. . One obvious flaw is
traits are being measured. This system also proves expensive for the
salary, and few organizations offer a lucrative pries such as a paid vacation at
between workers. Fellow workers are not seen as a fellow worker. Rather
performance.
There are three types of human motives. Primary motives, general motives, and
secondary motives. For students of organizational behavior, the secondary motives are
most significant.
There are several techniques used to motivate employees. These range from appreciating
small contributions to rewarding those who have performed a difficult task. While trying
to motivate employees a manager must understand that different people are motivated
differently. Also employees have needs and expectations and satisfaction of them is
levels.
Organizations use different types of rewards system. In this paper four of them are
discussed. In these systems employees are rewarded for their membership, and seniority;
for their job status; for their competency; lastly for their performance.
Any motivational program that does not value employees is inherently flawed. It is
employees who determine the success of any organization. Managers should consider
questions like how employees would be rewarded for their work. What rewards should be
provided to them? What facilities organization can give them to help them to do their
jobs? Without finding answers to these questions managers cannot make successful
motivational programs.
Managers should look for constant feedback from their employees. It is highly probable
that the rewards and incentives they are providing to employees are not working.
Feedback on how much employees feel committed or not committed to the organization,
As an old saying goes, you can bring hoarse to water, but cannot make him drink it.
Similarly organization can provide many incentives or rewards to employees. But if they
are not competent to do a job at hand, nothing will work. Hence managers should always
Human beings have a certain limit of potential. No matter how good is the motivational
program, over worked employees are likely to feel stress and lose their productivity.
Management should ensure that employees are able to communicate easily with
management. The communication can be about the problems employees are facing. It can
also be that an employee wants to give management a new idea. When employees feel
that they work for a management that listens to them and is always available to do so.
4.2 Conclusion.
In this paper we discussed motivation; we learned how motivation can determine the
systems were discussed next. Followed by summary of the paper, and recommendation
for managers. This paper has illustrated that motivation is a difficult concept to explain.
Also we do not know with certainty what factors motivate, and what do not motivate
employees. Years and years of research have put together several factors that influence
employee motivation. Even then we are not certain that particular method would be
successful in improving employee motivation. This paper has asserted that intangible
rewards are as important as tangible. In some cases intangible rewards outweigh tangible
rewards. It is recommended that further work on motivation should continue this debate
and If possible collect some empirical data for strengthening the argument.