AD EHSMS RF Version 2.

0 February 2012
Mechanism 5.0 EHS Requirements for Low Risk Entities Page 1
of 12
Abu Dhabi EHSMS Regulatory
Framework
(AD EHSMS RF)
EHS Regulatory Instrument
Mechanism
EHS RI - Mechanism 5.0 EHS
Requirements for Low Risk Entities
Version 2.0
February 2012


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Mechanism 5.0 EHS Requirements for Low Risk Entities Page 2 of 12
Table of Contents

1. Introduction .......................................................................................................................... 3
2. Requirements ....................................................................................................................... 4
2.1 Low Risk Entity Requirements .................................................................................. 4
Appendix A: Concerned SRA and other Relevant Authorities Contact Details ................................. 6
Appendix B: Training Attendance Register ...................................................................................... 7
Appendix C: Personal Protective Equipment Supplied Register ...................................................... 8
Appendix D: Occupational Injuries Register .................................................................................... 9
Appendix E: Hazard and Risk Register ......................................................................................... 10
Appendix F: Hazardous Substances Register ............................................................................... 11



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1. Introduction
This mechanism is designed to define the minimum EHS requirements for entities that have
been assessed by the concerned Sector Regulatory Authority (SRA) as low risk and do not
require a fully compliant EHSMS to manage their risks.
AD EHS RI Mechanism 03 Identification, Assessment and Nomination of Entities outlines
the process that concerned SRA shall undertake in assessing the level risk of an entity.
This mechanism has been designed to ensure fair, transparent and consistent implementation
of the AD EHSMS RF.


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2. Requirements
2.1 Low Risk Entity Requirements
(a) Entities assessed by the concerned SRA to be low risk shall develop, implement and
maintain an EHS Manual that complies with the following EHS requirements as a minimum:
(i) ensure employee training, including:
1) site specific EHS induction training for new employees;
2) task / equipment specific basic work rules / standard operating procedures (as per
of Section III, Article 54, Number 2 of the Federal Law No. 8, for 1980, Regulation
of Labour Relations);
3) identified risk and hazards;
4) hazardous substances; and
5) first aid / fire / emergency response.
(ii) ensure hazards and risks are assessed:
1) what can go wrong?;
2) who can get hurt?; and
3) what control measures can be implemented to make the workplace safer?
(iii) provide safe and appropriate plant equipment and tools:
1) ensure plant, equipment and tools are installed, operated and maintained to
manufacturers specifications;
2) ensure plant, equipment and tools are inspected regularly and have relevant
certification (eg. lifting equipment, etc); and
3) ensure plant, equipment and tools are only operated by competent persons and
utilized for tasks they were designed to perform.
(iv) provide safe and appropriate welfare facilities, as required, including:
1) first aid box / equipment / personnel;
2) fire fighting equipment;
3) drinking water;
4) toilets, showers, hand basins, soap, towels, etc;
5) place to store clothing / Personal Protective Equipment (PPE), etc; and
6) somewhere to rest and eat meals.
(v) consider health issues, including:
1) supply of appropriate PPE;
2) appropriate immunizations (if applicable);
3) protection from exposure to hazardous materials;
4) appropriate ventilation and lighting;

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5) reasonable work temperature;
6) appropriate space and equipment to safely perform the tasks; and
7) clean workplace with appropriate waste containers and waste is disposed of
utilizing approved waste service providers (by the Center for Waste Management
Abu Dhabi).
(vi) notify concerned SRA of all AD EHSMS RF Reportable Incidents, as soon as
practicable, within 24 hours. Refer Appendix A: EHS Emergency Contact Hotline
details.
Reportable Incident: is a work-related incident consisting of or resulting in:
Fatality;
Reportable Serious Injury;
Reportable Dangerous Occurrence;
Reportable Occupational Illness / Disease; and / or
Major or Moderate Environment Incident.
Note: For more information on Reportable Incidents refer to AD EHS RI
Mechanism 6.0 EHSMS Performance and Incident Reporting.
Note: AD EHSMS RF Form G EHS Incident Report Form shall be used to report
EHS incidents to Concerned SRA.
(vii) submit a copy of their Occupational Injuries Register on an annual basis to the
concerned SRA;
(viii) perform and record EHS incident investigations:
1) discover the causes of the incident find out why and how it happened - what went
wrong?; and
2) what to change or improve to prevent a repeat of the incident by controlling or
eliminating hazards and risks?
(b) Entities assessed to pose a low risk shall also complete and maintain at a minimum the
following EHS records and registers:
(i) training register;
(ii) PPE register;
(iii) occupational injuries register (as per of Section III, Article 54, Number 2, of the Federal
Law No. 8, for 1980, Regulation of Labour Relations);
(iv) hazard and risk register;
(v) incident investigation records; and
(vi) hazardous substance register (if applicable).
Note: Standard Templates are included in the appendices of this document. Entities may
use other formats as long as they record the same information as a minimum.

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Appendix A: Concerned SRA and other Relevant Authorities Contact Details



AD EHSMS Sector SRA
EHS Emergency
Contact Hotline
Building and Construction Department of Municipal Affairs (DMA) 800 555
Commercial Department of Municipal Affairs (DMA) 800 555
Education Abu Dhabi Education Council (ADEC) 800 555
Energy Abu Dhabi Water and Electrical Authority (ADWEA) 02 694 3666
Food Abu Dhabi Food Control Authority (ADFCA) 800 555
Health Health Authority Abu Dhabi (HAAD) 02 419 3666
Industry ZonesCorp 056 622 9174
Tourism Abu Dhabi Tourism Authority (ADTA) 02 444 0444
Transport Department of Transport (DoT)
02 656 6840
050 441 8889
Waste Center for Waste Management Abu Dhabi (CWM-AD)
02 617 2053
02 617 2000
Waste Water Regulations and Supervision Bureau (RSB) 02 654 3666
Abu Dhabi Authorities Emergency Contact
Abu Dhabi Police 999
Ambulance 998 or 999
Fire 997
Emergency and Disaster Management Operations Center - HAAD 02 419 3666 or 02 419 3660
Poison and Drug Information Center - HAAD 800 424
Coast Guard 996
Water and Electricity 991 or 992
Environment Agency Abu Dhabi (EAD) 800 9990
Abu Dhabi EHS Center 02 693 4747

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Appendix B: Training Attendance Register

Training Attendance Register
Entity Name: Location:
Date of
Training
Name of Employee Position Type of Training
(eg Induction, First Aid)
Hours
Attended
Employee
Signature
Trainer
Signature
























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Appendix C: Personal Protective Equipment Supplied Register

This register is maintained to record the supply without charge to the employee and/or replacement of
Personal Protective Equipment (PPE). The employer ensures at all times that the PPE supplied is
manufactured, used and maintained to appropriate International Standards, as per AD EHS RI CoP 2.0
Personal Protective Equipment.
The employer ensures that PPE Supplied is appropriate to control the hazards and risks of the employees
under its control.
The employer ensures that each employee is trained in the correct selection, use and maintenance of supplied
PPE and there is suitable facilities for storage of PPE.

Personal Protective Equipment Register
Entity Name: Location:
Date of Issue
or
Replacement
Name of
Employee
Position Type of
Equipment
(eg Safety Glasses,
Safety Boots)
Quantity Brand of
Equipment
Employee
Signature
Supervisor
Signature
















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Appendix D: Occupational Injuries Register

Occupational Injuries Register
Entity Name: Location:
Date
of
Injury
Time of
Treatment
(24 Hr Clock)
Name of
Employee
Position Nature
of Injury
Treatment
Performed
Further
Treatment
Required
Employee
Signature
Supervisor
Signature

Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No


Yes / No



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Appendix E: Hazard and Risk Register

Hazard and Risk Register
Entity Name: Location:

Task
Hazard
What could go wrong?
Risk
If it happens, how bad will the
outcome be?

Control Measures in Place
Supervisor
Signature
























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Appendix F: Hazardous Substances Register

Hazardous Substances Register
Entity Name: Location: Date:
Name of Substance
(Chemical or
Commercial Name)
Supplier Manufacturer Maximum
Quantity
Stored
Safety Data Sheet* Special
Conditions for
Use / Storage /
Disposal
Copy on
Site
Date of
Issue























* Safety Data Sheet: Must be within 5 years of date of issue.

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Abu Dhabi EHS Center 2012
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