Cost Center Accounting Free Material by MR - Upendar Reddy, ICWAI, FICO Trainer

SAP FI/CO Controlling
Faculty: M.Upendar Reddy, I.C.W.A.I and SAP FICO Consultant

P r a g n a t e c h n o l o g i e s . c o m 9 2 4 6 2 1 2 1 9 9

Page 1

COST CENTER ACCOUNTING

Define Cost Center Categories:
IMGControllingcost center accountingmaster datacost centersdefinecost center
categories
Click New Entries
Cctr categories name Act.rev Plan Rev
1 Production
2 Service cost center
3 Sales
4 Administration
5 Management
6 Research & Develop.
7 Services
save

Define Std Hierarchy:

AccountingControllingCost Center AccountingMaster DataDefine Std Hierarchy
T.Code OKEON

Execute
Keep the cursor on the Hierarchy = and right click
Enter Group Name = CORP
Save

Naming logic for the cost centers: (example)

The cost center identification should contain 7 digits. The first two digits represent the company
code, the next two digits represent the function (such as production, services, marketing, HR,
etc), the last three digits the represent the individual cost centers.

Step 1: Creation of Cost centers

Path: Accounting Controlling Cost Center Accounting Master data Cost Center
Individual processing Create T.Code KS01

Controlling Area = Click Enter



Page 2

Cost Center =
Valid from =
To = 31.12.9999 Click Enter
Name =
Description =
Person responsible =
Cost Center category = 2(Service Cost Center)
Hierarchy area =
Business area =
Currency = Click Save

Next Step: Create another Cost Center

Cost Center =
Valid from =
Name =
Description =
Cost Center category = 4(Admin Cost Center)
Hierarchy area =
Business area =


Cost Center =
Valid from =
Name =
Description =
Cost Center category = 6 (R&D Cost Center)
Hierarchy area =
Business area =

Cost Center =
Valid from =
Reference: =
Enter
Name =
Description =



Page 3
Cost Center category = 1(Production Cost Center)
Hierarchy area =
Business area =

Cost Center =
Valid from =
Reference: =
Enter
Name =
Description =
Cost Center category = 1(Production Cost Center)
Hierarchy area =
Business area =

Note: Create more cost centers for our future learning purpose. By changing cost center
numbers, categories and names
e.g: assembling- di v-1, r&d- div2, painting div-2, assembling div2 etc.

Step 2: Creation of Cost Center groups

Path: Accounting Controlling Cost Center Accounting Master data CostCenter group
Create - T.Code KSH1

Cost Center group name = Click Enter

Keep the cursor on cost center group
Click on lower level
= Production Cost Center for _________
Click Insert Cost Center button, Attach Production Cost Centers.
Click on same level
= marketing Cost Center for _________
Click Insert Cost Center button, Attach marketing Cost Centers.
Click on same level
= Admin Cost Center for _________
Click Insert Cost Center button, Attach Admin Cost Centers.



Page 4
Click on same level
= Service Cost Center for _________
Click Insert Cost Center button, Attach Service Cost Centers.
Click on same level
= R&D Cost Center for _________
Click Insert Cost Center button, Attach R&D Cost Centers .Click Save

Step: Create SKF T. Code kk01
SAP Menu- AccountingControlling-Cost Center AccountingMaster DataSKF
Individual ProcessingCreate

SKF:
Enter

Name:

SKF UnitMn:

Key Fg Cat: Fixed Value
Total Value
Save


SKF:
Enter

Name:

SKF Unit Mn:

Total Value
Save

SKF:
Enter

Name:



Page 5
SKF Unit Mn:

Total Value
Save

Step: SKF Grouping T.Code: KBH1
SAP Menu- AccountingControlling-Cost Center AccountingMaster DataSKF Group--
Create
SKF group name = Click Enter

Keep the cursor on SKF group
= Total SKF for _________
Click Insert SKF button, Attach Total SKFs.
Click on same level
= Fixed SKF for _________
Click Insert SKF button, Attach Fixed SKFs.
Save

Step: Create Activity Type T.Code : KL01
SAP Menu- AccountingControlling--Cost Center AccountingMaster DataActivity
TypeIndividual ProcessingCreate

Activity Type=
Valid From: To
Enter
Name:
Description:

Activity Unit=
Cost Center Cat=
Acty Type Cat=
Allocation CCTR=
Price Indicator=
Actual Acty Type Cat=
Actual Price Indicator=
Click on Out Put Tab

Output Unit=
Out Put Factor=
Save
Step: Create another Activity Type T.Code : KL01
Activity Type=
Valid From: To



Page 6
Copy From
Acty Type =
Enter
Change name & description, allocation Cost Element etc
Save
Step: Create another Activity Type T.Code : KL01
Activity Type=
Valid From: To

Copy From
Acty Type =
Enter
Change name & description, allocation Cost Element etc
Save

Step: Creation of activity type group T.Code : KLH1

SAP Menu- AccountingControlling-Cost Center AccountingMaster DataActivity Type
GroupCreate

Acty Type group name = Click Enter

Keep the cursor on Acty group
= Production Acty Type for _________
Click Insert Activity Type button, Attach Acty Types.
Click on same level
= Quality Acty Type for _________
Click on same level
= Service Acty Type for _________
Click on same level
Save

Step 3: Posting of transactions in FI T.Code F-02

Document Date = Type = Company Code =
Posting Date = Period = Currency =

Posting key =
Account = Click Enter



Page 7

Amount =
Business Area =
Cost Center =
Text =

Posting key =
Account = Click Enter

Amount =
Business Area =
Text =
Go to Menu, document, simulate and Click on Save.

Step4:to view the documents in controlling. T.code - KSB5
Document no = to
Click on execute.

Step 5: To view Cost Center-wise reports

Path: Accounting Controlling Cost Center Accounting Information System Reports for
Cost Center Accounting Line items Cost Centers: actual line items
- T.Code KSB1
Cost Center =
Posting date = Click Execute

Keep the cursor on the line item, Click on Document button to see the document.

Step 6: Repost line items (To repost one document)

Path: Accounting Controlling Cost Center Accounting Actual postings Repost line items
Enter T.Code KB61

Accounting Document No. =
Company Code =
Fiscal Year = Click Execute

Value Transaction currency =
Account Assignment = Click Enter

Account Assignment = Click Enter

Account Assignment = Click Save



Page 8

To see CO document after reposting

Path: Accounting Controlling Cost Center Accounting Information system Reports for
Cost Center Accounting Line items CO Documents: actual costs
- T.Code KSB5

Document Number = to Click Execute
Double Click on the relevant document to see reposting (new assignments).

Step 6: Repost Costs ( To repost multiple Documents)

Path: Accounting Controlling Cost Center Accounting Actual postings Manual reposting
of costs Enter - T.Code KB11N

Cost Center (Old) =
Cost element =
Amount =
New Cost Center = Click Save

To view the report T.Code KSB1

Cost Center =
Posting date = Click Execute

Planning Cost Center-wise

Path: Accounting Controlling Cost Center Accounting Planning Cost and activity inputs
Change T.Code KP06

Menusettingsset planner profile
Planner profile =

Version =
From period =
To =
Fiscal Year =
Cost Center
To
Or Group = (give the Hierarchy name)
Cost element =
To =
Select Form based
Click Overview screen button
Cost element =



Page 9
Plan Fixed Costs =

Click Next combination to browse through cost centers, Click Save.

To view Plan/Actual variance report:

cost center accounting Plan / Actual comparisons Cost centers Plan / Actual / Variance
T.Code S_ALR_87013611

Controlling Area =
Fiscal Year =
From period =
To =
Plan version =
Cost Center Group = Click Execute

Keep the cursor on actual costs, click Call up report,
Double click Cost Center actual line items to display Actual Cost line items for Cost Centers.

Activity independent planning(cost element planning)

AccountingControllingCost Center AccountingPlanningCost and Activity Inputs---
Change : KP06

Planner profile =
Version =
From period =
To =
Fiscal Year =
Cost Center
To
Cost element =
To =
Select Form based

Do planning
Save
Click on period screen and observe total plan costs



Page 10

Controlling Area =
Fiscal Year =
From period =
To =
Plan version =

Keep the cursor on actual costs, click Call up report,
Double click Cost Center actual line items to display Actual Cost line items for Cost Centers.

Creation of Own Planning Layout
Path: IMG ControllingPlanningManual PlanningUser defined Manual Planning lay out
Create Planning layout for Cost Element Planning T. Code; KP65

Click on Create Planning layout for Cost Element Planning
Planning Layout =
Create
Double Click on Lead Column
Select Cost Center
Click on Move to left
Group Variable

Click on Lead Column
Select Characteristic value and Name Length of Characteristic =
Length of Text =
Confirm
Confirm
Click on New Lead Column
Double Click on Lead Column space
Select Cost Element
Group Variable

Length of Text =
Confirm
Double Click on Column1
Key Figure =



Page 11
Click on Change Name
Short=
Middle=
Long=
Confirm
Confirm
Double click on Empty Space after Total Plan Cost
Select Attribute
Confirm
Select Distribution Key
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Menu EditGeneral data selection-- General data selection
Select version
Period
Fiscal Year

Move to Left
Variable From Variable To
Version 1
Period 1 2
Fiscal Year 1
Check
Confirm
MenuExtrasvariable Variable definition
Fiscal Year=
Cost Center=
Cost Element=
Period=
Version=
Period=
Confirm
MenuExtrasvariable sort
Fiscal Year
Cost Center Group
Cost Element Group
From Period
Version
To Period
Confirm



Page 12
MenuEdit-columns-sort-sort lead columns
Cost Center
Cost Element
Confirm
MenuFormattingColumnColumn width

Column width=
Enter
Select Total Plan cost Column
Click on No. Format
Decimal point
0.00
Continue
Save

Assign layout for User Define Planning profile : KP34
Click on New Entries

Select Own Planner profile =

Save

Double click on General Controlling folder

Planning Area Cu DK Qt DK

Save

Select Planning Area
Double Click on layout for Controlling
New Entries

Item Layout Overview Integrated Excel

Save

Select Layout
Click on default parameters folder
Version=



Page 13
From period=
To period=
Fiscal year=
Cost center=
To=
Cost element=
To=
Form based

Click on overview

File description generatedmessage
Enter
Click on enable macros
Save as
CSV(comma delimited)
File name=
Save
Click on save file description

Go to excel sheet
Delete last row

Do planning

Remove revenue cost elements like sales etc

Save

Upload excel planning KP06

Menu- extras-excel planning upload

import single file

Path or file =
File descriptions=
Decimal notation
1.234,567,89
Separator in .csv file
,
Execute

Upload excel planning KP06 folder upload



Page 14

import file directory

Path or file =
File descriptions=
Decimal notation
1.234,567,89
Execute


Controlling Area =
Fiscal Year =
From period =
To =
Plan version =

Activity Output Planning: KP26

Menu-settingsset planner profile
Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=
Form based

Click on overview
Do planning
Click on period screen
Back
Save



Page 15

Check cost center report T.Code S_ALR_87013611

Create lay out for activity plan: KP75
IMG-controlling-cost center accountingplanningmanual planning-user defined planning
layoutcreate planning layout for activity type planning

Click on Create Planning layout for activity Planning
Planning Layout =
Create
Select Cost Center
Group Variable

Length of Text =
Confirm
Confirm
Select Activity
Group Variable

Length of Text =
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =
Short=



Page 16
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =



Page 17
Short=
Middle=
Long=
Confirm
Confirm

Select version
Period
Fiscal Year

Move to Left
Version 1
Period 1 2
Fiscal Year 1
Check
Confirm
Fiscal Year=
Cost Center=
Activity Type=
Period=
Version=
Period=
Confirm
Fiscal Year
Cost Center Group
Activity Type Group
From Period
Version
To Period
Confirm
Cost Center
Activity Type
Confirm

Assign Layout to User Define Planning profile : KP34





Page 18

Save



Save

Double Click on layout for Controlling
New Entries


Save

Select Layout
Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Cost element=
To=
Form based

Click on overview

Enter
Save as
CSV (comma delimited)
File name=
Save



Page 19
Go to excel sheet
Delete last row

Do planning

Save



import single file

Path or file =
File descriptions=
Decimal notation
1.234,567,89
,
Execute


SKF Planning: KP46
Accounting- ControllingCost center AccountingPlanningSKF-change

Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Group
SKF=



Page 20
To=
Group=
Form based

Click on overview
Do planning
Save


ACTIVITY DEPENDAENT PLANING(INPUT PLANNING)
ACTIVITY PLANNING KP26
Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Group
Activity Type=
To=
Group=
Form based

Click on overview
Do planning
Save

COST ELEMENT PLANNING WITH REFERENACE TO ACTIVITY(ACTIVITY
DEPENDENT PLANNING) KP06
Change : KP06

Planner profile =
Version =
From period =
To =
Fiscal Year =
Cost Center
To



Page 21
Or Group =
Activity Type =
To =
Cost element =
To =
Select Form based

Do planning
Save

Create Own Layout for Activity Dependent Planning KP 65

Creation of Own Planning Layout
Path: IMG ControllingPlanningManual PlanningUser defined Manual Planning lay out
Create Planning layout for Cost Element Planning T. Code; KP65

Click on Create Planning layout for Cost Element Planning
Planning Layout =
Create
Select Cost Center
Group Variable

Length of Text =
Confirm
Confirm
Select Cost Element
Group Variable

Length of Text =
Confirm
Select Cost Element
Group Variable



Page 22

Length of Text =
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select Attribute
Confirm
Confirm
Key Figure =
Short=
Middle=
Long=
Confirm
Confirm
Select version
Period
Fiscal Year

Move to Left
Version 1
Period 1 2
Fiscal Year 1
Check
Confirm
Fiscal Year=
Cost Center=
Cost Element=
Activity Type=
Period=
Version=
Period=
Confirm



Page 23
Fiscal Year
Cost Center Group
Cost Element Group
Activity Type
From Period
Version
To Period
Confirm
Cost Center
Cost Element
Activity Type
Confirm
MenuFormattingColumnColumn width

Column width=
Enter
Select Total Plan cost Column
Click on No. Format
Decimal point
0.00
Continue
Save

Assign layout for User Define Planning profile : KP34


Save



Save

Doble Click on layout for Controlling



Page 24
New Entries


Save

Select Layout
Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Group=
Cost element=
To=
Group=
Activity Type=
To=
Group=

Form based

Click on overview

Enter
Save as
CSV(comma delimited)
File name=
Save

Go to excel sheet
Delete last row

Do planning

Remove revenue cost elements like sales etc

Save



Page 25


import single file

Path or file =
File descriptions=
Decimal notation
1.234,567,89
,
Execute


Define Cost Center Split TC: OKES

IMG-Controlling-Cost Center AccountingPlanningAllocationsActivity Allocation
SplittingDefine Splitting Structure
Click on splitting rule folder
New Entries

Rule Text Method

Enter

Click On Splitting Structure Folder
New Entries

Structure Text

Save

Select Splitting Structure
Click on Assignment Folder
New Entries

Assignment Text Rule

1



Page 26

2

3

Save
Select Assigment1
Click on Selection For Assignment Folder
New Entries

Filed Label From To Group
Cost Element
Activity Type

Keep the Cursor on Cost Element Group
Extras-Create Group
Assign Respective Cost Elements
Save
Back
Keep the Cursor on Activity Type Group
Extras-Create Group
Assign Respective Activity Types
Save
Back
Select Assigment2
New Entries

Cost Element
Activity Type

Keep the Cursor on Cost Element Group
Extras-Create Group
Save
Back
Keep the Cursor on Activity Type Group
Extras-Create Group
Assign Respective Activity Types
Save
Back
Select Assigment3



Page 27
New Entries

Cost Element
Activity Type

Kep the Cursor on Cost Element Group
Extras-Create Group
Save
Back

To Deactivate Excel Planning TC: KP34

Select Planning profile
Click on General Controlling Folder
Click on Lay out for Controlling
Deselect Integrated Excel For Own lay out
Save

Activity independent planning(cost element planning)

Change : KP06

Planner profile =
Version =
From period =
To =
Fiscal Year =
Cost Center
To
Cost element =
To =
Select Form based

Do planning
Save



Page 28


To Deactivate Excel Planning TC: KP34

Select Planning profile
Click on General Controlling Folder
Click on Lay out for Controlling
Deselect Integrated Excel For Own lay out
Save


Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=
Form based

Click on overview
Do planning
Back
Save


Plan Cost Splitting: TC: KSS4
Accounting-ControllingCost Center AccountingPlanningAllocationSplitting

Cost Center=
Version=



Page 29
From period=
To period=
Fiscal year=
Details lists
Execute
To check Cost Splitting

Click on display Cost Elements
To Split the Splitting base
Keep the cursor on Cost Elements
Click on Period Values
Keep the Cusrsor on Cost Elements
Click on Splitting Base

Create Cost Center Group: KSH1

Cost Center Group =
Create
Name=
Click on insert Cost Center
Save

Plan Activity Price Calculation: TC: KSPI

Accounting-ControllingCost Center AccountingPlanningAllocationPrice Calculation

Cost Center Group=
Details lists
Execute

Click on Back Arrow
Click on Settings
not optimized
Save
Click on Back Arrow
Execute
Save


Display Cost Centers Activity Prices TC: KSBT
Accounting-ControllingCost Center AccountingInformation SystemsReports for Cost
Center Accounting--Prices

Cost center=



Page 30
Activity types= To =
Version=
Fiscal year=
From period= To period=

Price Unit
Display only activity prices used for allocation
Execute

Display/change activity type/price planning TC: KP27/KP26
Observe activity prices updated.

Check version Settings T.Code OKEQ

Select Version 0,
Double Click Controlling Area
Select Version
Double Click Settings for each Fiscal Year
Double click the present year row
Click on Price Calculation Tab
Plan Method =

Display Cost Centers Activity Prices TC: KSBT

Cost center=
Version=
Fiscal year=

Price Unit
Execute

Example2: Some of Cost Elements not assigned to splitting rule

Change : KP06

Planner profile =
Version =



Page 31
From period =
To =
Fiscal Year =
Cost Center
To
Or Group =
Cost element =
To =
Or Group =
Select Form based

Do planning
Save



Cost Center=
Version=
From period=
To period=
Fiscal year=
Details lists
Execute

Keep the Cursor on Cost Elements


Accounting-- ControllingCost Center AccountingPlanningAllocationPrice Calculation

Cost Center Group=
Details lists



Page 32
Execute

Click on Back Arrow
Click on Settings
not optimized
Save
Click on Back Arrow
Execute
Save


Example3: No splitting method

Change : KP06

Planner profile =
Version =
From period =
To =
Fiscal Year =
Cost Center
To
Or Group =
Cost element =
To =
Or Group =
Select Form based

Do planning
Save



Cost Center=
Version=
From period=
To period=
Fiscal year=



Page 33
Details lists
Execute

Keep the Cursor on Cost Elements



Cost Center Group=
Details lists
Execute

Click on Back Arrow
Click on Settings
not optimized
Save
Click on Back Arrow
Execute
Save


Activity dependent planning

Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=



Page 34
Form based

Click on overview
Do planning
Back
Save

Input Planning
Change : KP06

Planner profile =
Version =
From period =
To =
Fiscal Year =
CostCenter
To
Or Group =
Cost element =
To =
Or Group =
Select Form based

Do planning
Save




Cost Center Group=
Details lists
Execute

Click on Back Arrow
Click on Settings
not optimized
Save
Click on Back Arrow



Page 35
Execute
Save


Display Cost Centers Activity Price Report TC: KSBT

Cost center=
Version=
Fiscal year=

Price Unit
Execute

Check Activity Ouput Planning: KP26

Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=
Form based

Click on overview

Observe Activity Prices updated

Example2: Some of Cost Elements not assigned to Activity
Input Planning
Change : KP06




Page 36
Planner profile =
Version =
From period =
To =
Fiscal Year =
Cost Center
To
Or Group =
Cost element =
To =
Or Group =
Select Form based

Do planning
Save




Cost Center Group=
Details lists
Execute

Click on Back Arrow
Click on Settings
not optimized
Save
Click on Back Arrow
Execute
Save


Display Cost Centers Activity Price Report TC: KSBT

Cost center=
Version=
Fiscal year=



Page 37

Price Unit
Execute

Check Activity Output Planning: KP26

Planner profile =

Enter

Version=
From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=
Form based

Click on overview

Observe Activity Prices updated

Actual Postings

GL A/C Posting TC : FB50

Document Date:
Company Code:

GL A/cs Dr./Cr. Amount Text Cost Center

Save

Go to MenuGL a/cDisplay

Go to EnvironmentDocument EnvironmentAccounting Document
Accounting Document
Controlling Document



Page 38

Display Controlling Document TC: KSB5

Document No:
Execute

To Update Cost Center in Asset Master TC: AS02

Asset =
Sub No. =
Company Code =
Enter

Click on Time dependent Tab

Cost Center=

Save

To Change Cost Center in Asset Master TC: AS02

Asset =
Sub No. =
Company Code =
Enter

Click on Time dependent Tab

Click on More Intervals
Click on Add Intervals
From Cost Center

Save

Depreciation TC: AFAB Run

Manual Reposting of Costs TC: KB11N

AccountingControlling-- Cost Center AccountingActual PostingsManual Repostings of
Costs

Before posting Check cost center report T.Code S_ALR_87013611



Page 39

Doc. Date:

Doc Text:

Cctr(old) Cost Element Amount Cctr(new)

Save

Maintain No. Ranges for Co Business Transaction RKU1 TC: KANK

Display Manual Repostings of primary Costs TC: KB13N

Doc. No:

Enter


Manual Cost Allocation of Primary & Secoondary Costs TC: KB15N
AccountingControlling-- Cost Center AccountingActual PostingsManual Cost Allocation

Doc. Text:

Cost Element:
Amount:

Currency:

Sender Cctr: Receiver Cctr
Save

(Maintain No. Ranges for Co Business Transaction KAMV. TC: KANK)

Display TC: KB16N


Reposting of Line Items TC: KB61

AccountingControlling-- Cost Center AccountingActual PostingsRepost Line Items

Document No.



Page 40
Company Code=
Fiscal Year
Execute

Item Values Account assignment
1 Enter
2 Enter
3 Enter

Save

(Maintain No. Ranges for Co Business Transaction RKU3 TC: KANK)

Display TC: KB63


Enter Manual Activity Prices TC: KBK6
AccountingControlling-- Cost Center AccountingActual PostingsActivity Price
Planner profile =

Enter

From period=
To period=
Fiscal year=
Cost center=
To=
Activity types=
To=
Form based

Click on overview

Activities Fixed Activity Price

Save

Diplay Cost Centers Activity Price Report TC: KSBT
Center Accountig--Prices



Page 41
Cost center=
Version=
Fiscal year=

Price Unit =
Execute

Actual SKF postings TC: KB31N
AccountingControlling-- Cost Center AccountingActual PostingsSKF

Rec. Cctr SKF Total Qty

Save

(Maintain No. Ranges for Co Business Transaction RKS TC: KANK)




Page 42

Allocation Methods
DISTRIBUTION OF OVERHEADS.

Step1: Define number ranges for the controlling activity RKIV actual over heads
Distribution..

Path: SPRO controlling general controlling organization maintain numbr ranges for
controlling documents. T.code KANK.

Controlling area =
Click on maintain groups button
Double clik on RKIV controlling transaction
Select Secndary Postings check box
Click on assign element group click on save and enter.

Step2: post to salaries and rent a/c and identify them with one of the service cost centers. T.code.
F-02

Step3: create distribution cycle.

Path: Accounting controlling cost center accounting period end closing current settings
define distribution T.code.S_ALR_87005757

Double click on create actual distribution T.code KSV1

Cycle =
Start date = click on enter

Text =
Select iterative check box
Click on attach segment
Segment name =
Description =

Sender rule =
Share in % =
Select actual values radio button

Receiver rule =



Page 43
Click on sender/receivers tab

Sender cost center from =
Sender cost element from = to=

Receiver cost center group =

Click on receivers tracing factor tab

Cost center =
Cost center = click on save

Step4: execute distribution cycle.

Path: accounting controlling cost center accounting period end closing single functions
allocations distribution. T.code KSV5

Period =
To =
Fiscal year =

Select test run, select detailed lists

Cycle = click on execute
Click on receivers button to see the allocations
Click on back arrow two time, click yes on the message.
Deselect test run click on execute

Step5: to see the values in the target cost centers after distribution. T.code KSB5

Cost center = to
Posting date = click on execute


To Reverse Cycle TC KSV5

MenuCycleReverse

Yes


To change Cycle TC: KSV2



Page 44

Note: Change Sender Rule and receiving Rules and execute cycle for all the methods

ACTUAL OVERHEAD ASSESSMENT

Step 1: Creation of Assessment cycle

Path: Accounting Controlling Cost Center Accounting Period end closing Current
settings Define assessment T.Code S_ALR_87005742

Double Click Create actual assessment T.Code KSU1

Cycle =
Starting date = Click Enter

Text =
Select Iterative, Click Attach segment button,
Segment =
Name =
Assessment Cost element =

Sender rule =
Share in percentage = 100
Select Actual value origin

Receiver rule =
Go to Sender/Receiver tab
Sender : Cost Center (From) =
Receiver: Cost Center =
Go to Receiver tracing factor tab
Variable portion type =
SKF =
Click Save

Step 2: Execution of Assessment cycle

Path: Accounting Controlling Cost Center Accounting Period end closing Single
functions Allocations Assessment T.Code KSU5



Page 45

Period =
To =
Fiscal Year =
Select Test run, Select Detailed lists, Cycle = Click Execute

Click Receiver button
Click Back arrow two times
Deselect Test run and Click Execute.

Step 3: To see values in target Cost Center after executing Assessment cycle
T.Code KSB1
Cost center =
Click Execute

Step 4 : Check cost center report T.Code S_ALR_87013611

Step: create secondary cost element T.Code - KA06

Cost element =
Valid from = to 31.12.9999 click on enter

Name =
Description =

Cost element category = 42 (assessment cost element) click on save


Cost element =

Name =
Description =



Cost element =

Name =
Description =



Page 46



Cost element =

Name =
Description =



Cost element =

Name =
Description =


Define Allocation Structure: TC : KSES

IMGControllingCost Center Accountingactual postingsperiod end closing
assessmentsdefine allocation structure

Allocation Structure Text

Select Allocation Structure

Click on Assignment folder

Assignment Text



Page 47

Select Assignment

Click on source folder

Cost element Group

Extrascost element groupchange

Click on yes

Text =

Assign cost elements

Save
Click on back
Save

Click on assessment cost element folder

New entries

Assessment cost element

Save


Assignment Text



Page 48
Select Assignment


Cost element Group


Click on yes

Text =


Save
Click on back
Save


New entries


Save


Assignment Text

Select Assignment




Page 49

Cost element Group


Click on yes

Text =


Save
Click on back
Save


New entries


Save


Assignment Text

Select Assignment


Cost element Group



Page 50

Click on yes

Text =


Save
Click on back
Save


New entries


Save

Assign Allocation Structure in the segment TC: KSU2

Accounting Controlling Cost Center Accounting Period end closing Current settings
Define assessment T.Code S_ALR_87005742

MenuCycleChange

Cycle =

Enter

Segment Header

Remove assessment cost elemnt

Allocation structure =

Save

Reverse Assessment cycle TC: KSU5



Page 51
Cycle =

Menu- Cycle Reverse

Execute

Execute Assessment cycle TC: KSU5

Period =
To =
Fiscal Year =


Step : To see values in target Cost Center after executing Assessment cycle
T.Code KSB1
Cost center =
Click Execute

Step : Check cost center report T.Code S_ALR_87013611

Plan Allocation Methods

Creation of Plan Distribution Cycle TC: KSV7
IMGcontrollingcost center accountingplanningallocationsdistributiondefine
distribution

Click on create plan distribution

Cycle =

Start date =

Copy from

Cycle =

Text =

Save



Page 52
Assign No. Range to CO Business Transaction RKPV, RKPU TC: KANK

Execute Plan Distribution TC: KSVB

Accounting-Controlling-Cost Center Accountingplanning-allocations-distributions

Period =
To =
Fiscal Year =



Create Plan Assessment TC: KSU7

IMGcontrollingcost center accountingplanningallocationsassessmentdefine
assessment cycle

Click on create plan assessment

Cycle =

Start date =

Copy from

Cycle =

Text =

Save

Execute Plan Assessment TC: KSUB

Accounting-Controlling-Cost Center Accountingplanning-allocations-Assessment

Period =
To =
Fiscal Year =



Page 53


PERIODIC REPOSTINGS OF OVERHEADS

Step1: define the number ranges for the controlling transactions RKIB- actual periodic
reposting.

Path: SPRO controlling general controlling organization maintain numbr ranges for
controlling documents. T.code KANK.

Controlling area =
Click on maintain groups
Double click on RKIB controlling transaction
Double click on RKPB controlling transaction

Select number ranges check box
Click on assign element group
click on save
click on enter

Step2: post to salaries and rent a/c and identify them with one of the service cost centers. T.code.
F-02

Step3: create periodic reposting cycle.



Page 54

Path: IMG-Controlling-Cost Center Accounting- Actual Postings period End Closingperiodic
Reposting Define Periodic Reposting T.code KSW1

Cycle =
Start date = click on enter

Text =
Select iterative check box
Click on attach segment
Segment name =
Description =

Sender rule =
Share in % =
Select actual values radio button

Receiver rule =

Click on sender/receivers tab

Sender cost center from =
Sender cost element from = to=

Receiver cost center group =

Click on receivers tracing factor tab

Cost center =
Cost center = click on save.

Step4: execute periodic reposing cycle.

Path: accounting controlling cost center accounting period end closing single functions
allocations periodic reposting. T.code KSW5.

Period =
To =
Fiscal year =





Page 55


Define Plan Periodic Reposting TC: KSW7

IMGControlling-Cost Center AccountingPlanningPlanning AidsPeriodic
RepostingDefine Periodic Reposting

Create Plan Periodic Reposting
Cycle =
Start Date =

Copy From =

Save

Enter

Click on Segment

Do changes in Sender and Receiver Rules accordingly

Execute Plan Periodic Reposting TC: KSWB

AccountingControllingCost Center AccountingPlanningPlanning AidsPeriodic
Reposting

Period =
To =
Fiscal year =




Cost Center Accounting Free Material by MR - Upendar Reddy, ICWAI, FICO Trainer

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Cost Center Accounting Free Material by MR - Upendar Reddy, ICWAI, FICO Trainer

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SAP FI/CO Controlling

Faculty: M.Upendar Reddy, I.C.W.A.I and SAP FICO Consultant

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