Welcome to the Period Close Advisor: E-Business Suite (EBS) [ID 335.

1]
Period Close is a critical process that can cause confusion regarding data dependencies between
products / subledgers and the steps that need to be performed. This advisor gives you one place to find
best practices and troubleshooting information to help reduce period end issues.
How should this advisor be used?
The subledger application tabs are listed in the recommended order of closing based on the data flow
dependency as shown in the diagram. For example, Oracle Cash Management needs to be closed
before you close Oracle Receivables because bank reconciliation in Cash Management will create
miscellaneous receipts in Oracle Receivables. Oracle Payables needs to be closed before Oracle
Purchasing to account for purchasing accruals at period end. You also need to close Oracle Payables
before you close Oracle Inventory and Oracle Assets. Lastly, you close all of your subledgers before you
If you do not use a product listed, skip that tab and go on to the next. For example, if you do not use
Oracle Inventory, skip that tab and move on to the procedures for the next one listed, Oracle Projects.
For further questions, please feel free to visit the My Oracle Support E-Business Suite Community and post a
question in the Community you are interested in.
The My Oracle Support E-Business Suite Community is located here.
Thank you!
The E-Business Suite Product Support Team
CHANGE HISTORY TABLE: (what was changed from the actual MOS note Doc ID 335.1)
Version # ACTION PERFORMED BY DATE
1.1 Additional Information Veena Rao 27th Sep'13
1.2 Color Coding of Tabs Veena Rao 11th Oct'13
1.3 dropdown List for Results Veena Rao 11th Oct'13
1.4 Results Column Display Veena Rao 15th Oct'13
CHANGE HISTORY TABLE: (what was changed from the actual MOS note Doc ID 335.1)
COMMENTS
Added more details to "Create
Accounting" phase, for "CM &
Treasury", Payables and "Inv &
Costing"
1. Made the Status column as
DropDown.
2. The tab names change
(background) color when all
the action items are marked as
"Completed".
Fixed the dropdown list issue
The Results column color gets
set as per the value chosen
New( Not Started)
Started (In Progress)
Completed
Completed with Warning
Completed with Error
Product Period Close Phase Description
Generic 1: Evaluate and Prepare
Check For Recommended Patches for all
Installed Products
Check Details
KM Note Action Item
1400757.1
Navigation:
1. Login to 'My Oracle Support' (MOS)
2. Click on the 'Patches & Updates' tab
3. In the Patching Quick Links box on the left, click 'Recommended
R12 Patches' under the Oracle E-Business Suite heading
4. In the Maintenance Release LOV, select your version
5. Under Product or Family, select your product area
6. Select your Platform, then click 'Go'
Repeat the above steps for all the products installed.

Attention: Critical Patches will be marked with and exclamation
mark '!' and Recommended Patches will be marked with a 'check'
Check Details
Check ID
Pre-
requisite Severity
Action
Item KM
Note
Action
Type
(Concurre
nt
Program/
Manual
Process/
)
Standard Oracle/
Custom process Action Item Details
1 1
Manual
Process Oracle
Additional Check Details
Expected Start
Time
Expected
Completion Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Execution Plan Execution Results: July-2013
Actual
Completio
n Time
Executed
By Result Notes
Execution Results: July-2013
Product Period Close Phase Description
OM 1: Evaluate and Prepare
Check if all the Data Fix Patches and Scripts are applied
for OM
OM 2: Process Transactions
Confirm shipments and optionally, the creation of install
base entries for shipments
OM 4: Reconcile Reconcile to Oracle Inventory
OM 5: Close Period Close Order Lines
Check Details
KM Note Action Item Check ID Pre-requisite Severity
398822.1
Collect information related to data integrity in
OM and Shipping products 1
1
Backorder Detail Report 1
398822.1 1
Additional Check Details Check Details
Action
Item KM
Note
Action Type
(Concurrent
Program/
Manual
Process/)
Standard
Oracle/
Custom
process Action Item Details
Expected
Start Time
Expected
Completio
n Time
Operating
Unit
Responsib
ility
353991.1 Execute script Oracle
BDE_OMSuiteDataChk.
sql
Oracle
Order
Management >
Shipping >
Reports >
Backorder Detail
Report Oracle
Oracle
Execution Plan Additional Check Details
User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By Result Notes
Execution Plan Execution Results: July-2013
Product Period Close Phase Description
CM 1: Evaluate and Prepare Check for Recommended Patches
CM 1: Evaluate and Prepare Check for Recommended Patches
CM 1: Evaluate and Prepare Check for Recommended Patches
CM 1: Evaluate and Prepare Check for Recommended Patches
Treasury 1: Evaluate and Prepare Check for Recommended Patches
CM 2: Process Transactions Complete Daily Cash Management Activities
CM 2: Process Transactions Load Bank Statements
CM 2: Process Transactions Generate Sweep Transactions
CM 2: Process Transactions Create Bank Statement Cashflows
CM 2: Process Transactions Reconcile Bank Statements
CM 2: Process Transactions Create Miscellaneous Transactions
CM 2: Process Transactions Complete Bank Transfers
CM 2: Process Transactions Review and Resolve Auto-Reconciliation Execution Report
CM 2: Process Transactions Run Bank Statement Detail Report
CM 2: Process Transactions Run Transactions Available for Reconciliation Report
CM 2: Process Transactions Resolve Un-reconciled Statement Lines
CM 2: Process Transactions Post to General Ledger
Treasury 2: Process Transactions Complete Daily Trading Activities
Treasury 2: Process Transactions Perform Revaluation
Treasury 2: Process Transactions Generate Accruals and Amortization
Treasury 2: Process Transactions Generate Journals
Treasury 2: Process Transactions Transfer Journals to General Ledger
CM 3: Create Accounting Run Create Accounting
Check Details
CM 3: Create Accounting Run the Transfer Journal Entries to GL process
CM 4: Reconcile Run the GL Reconciliation report
CM 4: Reconcile
Run the Account Analysis Report for the General Ledger Cash
Account
CM 4: Reconcile Review the Account Analysis Report
CM 4: Reconcile
Correct any Invalid Entries to the General Ledger Cash Account
(Optional)
Action Item KM Note Check ID Pre-requisite Severity
R12: Cash Management Consolidated Patch
Collection September 2011 1367845 1 1
Latest R12.0.6, R12.1.1 Reconciliation,
AutoReconciliation Of Payments, Duplicate
Payment Clearing And Available 1313007 1 1
New Archive, Purge and Restore Bank
Statement Concurrent Programs (This patch
is available through the cash management
CPC) 1335039 1 1
EBS: R12.1 Oracle Financials Recommended
Patches 954704.1 1 1
Document: Release 12 Patches for Oracle
Treasury 1348694 1 1
1 2
2 2
3 2
4 2
5 2
6 2
7 2
8 2
9 2
10 2
11 2
12 2
1 2
2 2
3 2
4 2
5 2
1330739 1 2
Check Details Additional Check Details
2 2
733149.1 1
To ensure that this report is
accurate, you must first perform
these tasks:
a) Reconcile all statements in
Cash Management
b) Transfer journal entry
transactions from Oracle
Payables and Oracle Receivables
to your General Ledger.
c) Post journals in General
Ledger, if transfer from sub-
ledgers was not in FINAL POST
mode.
1
2 2
3 2
4 2
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
Check for patch
application Oracle
Check for patch
application Oracle
Check for patch
application Oracle
Check for patch
application Oracle
Check for patch
application Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Execution Plan Additional Check Details
878891 Oracle
There are two options:
a) Every time you
submit Create
Accounting, choose to
transfer the accounting
created by selecting
Yes for Transfer to GL
parameter.
OR
b) Submit Transfer
Journal Entries to GL
concurrent request.
Oracle
Oracle
Oracle
Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
AP 1: Evaluate and Prepare Apply Recommended Patches
AP 1: Evaluate and Prepare Apply Recommended Patches
AP 1: Evaluate and Prepare Ensure Data Consistency
AP 1: Evaluate and Prepare Ensure Data Consistency
AP 1: Evaluate and Prepare Ensure Data Consistency
AP 1: Evaluate and Prepare Ensure Data Consistency
AP 2: Process Transactions Complete Invoices and Credits
AP 2: Process Transactions Complete Invoice Import
AP 2: Process Transactions Import from external system or Internet Expenses
AP 2: Process Transactions Run Invoice Validation
AP 2: Process Transactions Review the Invoice on Hold Report
AP 2: Process Transactions Complete Payments
AP 2: Process Transactions Run a Payment Process Request at the month end (Optional)
AP 2: Process Transactions Confirm all Payment Instructions
AP 2: Process Transactions Reconcile Payments to Bank Statement Activity for the Period
AP 2: Process Transactions Run the Payments Register (Optional)
AP 2: Process Transactions Submit the Update Matured Bills Payables Status Process
AP 3: Create Accounting Run Create Accounting
AP 3: Create Accounting Review the Transfer Journal Entries to GL
AP 3: Create Accounting Run and Review the Unaccounted Transactions Report
AP 3: Create Accounting
Transfer All accounted Invoices and Payments to the General
Ledger
Check Details
AP 3: Create Accounting
Review the Transfer Journal Entries to GL Report generated
from step 4
AP 3: Create Accounting Run the Posted Invoices Register
AP 3: Create Accounting Run the Posted Payments Register
AP 4: Reconcile Run the Accounts Payable Trial Balance
AP 4: Reconcile Run the Accounts Payable Trial Balance
AP 5: Close Period Close the Current Oracle Payables Period
AP 5: Close Period Submit the Unaccounted Transactions Sweep Program
AP 5: Close Period Accrue Uninvoiced Receipts
AP 5: Close Period Run Mass Additions Transfer to Oracle Assets
AP 5: Close Period Open the Next Oracle Payables Period
Action Item KM Note Check ID Pre-requisite
EBS: R12.1 Oracle Financials Recommended
Patches 954704.1 1
R12 Troubleshooting Period Close in
Payables 437422.1 1
R12: Experience Smoother Accounting and
Period Close By Proactively Eliminating Data
Integrity Issues (COLLAB12) 1446628.1 2
R12: Master GDF Diagnostic to Validate Data
Related to Invoices, Payments, Accounting
and Suppliers [VIDEO] 1360390.1 2
How to Register the Master GDF Diagnostic
as a Concurrent Program 1361255.1 2
What is a Generic Datafix Patch (GDF) and
what GDFs are available for Payables? 874903.1 2
1
2
3
4
5
6
7
8
9
10
11
1330739.1 1
1330739.1 2
1330739.1 3
878891.1 4
Additional Check Details Check Details
459002.1,
1349298.1 5
735520.1 6
7
Run the Payables Posted Invoice Register for
this month
553484.1 1 Keep the Last Months Accounts
Payable Trial Balance handy as
you would need this for Trial
balance.
Run the Payables Posted Payment Register
for this month
1
437422.1;
1489381.1
2
560378.1 3 Before running the sweep
program, you will need to open
the next accounting period
1350498.1 4
567690.1 5
Open the next accounting period by using
the Control Payables Periods window to set
the Period Status to Open.
6
Severity
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
1 Oracle
1 Oracle
1 Oracle
1 Oracle
1 Oracle
1 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
Oracle
Oracle
Oracle
Execution Plan Additional Check Details
Oracle
Oracle
Oracle
1 Oracle
1 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
2 Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
AR 1: Evaluate and Prepare Apply Recommended Patches
AR 1: Evaluate and Prepare Apply Recommended Patches
AR 1: Evaluate and Prepare Ensure Data Consistency
AR 1: Evaluate and Prepare Ensure Data Consistency
AR 2: Process Transactions Complete Invoicing, Credits and Adjustments
AR 2: Process Transactions Complete Receipts and Reversals
AR 2: Process Transactions Complete Invoice and Customer Import
AR 2: Process Transactions Complete Lock Box Processing
AR 2: Process Transactions
Run the revenue recognition program (Optional; required if OM
& Shipping is used)
AR 2: Process Transactions Print Invoices
AR 3: Create Accounting Run Create Accounting
AR 3: Create Accounting Review the Transfer Journal Entries to GL
AR 4: Reconcile Reconcile Transaction Activity for the Period
AR 4: Reconcile Reconcile Transaction Activity for the Period
AR 4: Reconcile Reconcile Transaction Activity for the Period
AR 4: Reconcile Reconcile Transaction Activity for the Period
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Outstanding Customer Balances
Check Details
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Outstanding Customer Balances
AR 4: Reconcile Reconcile Receipts
AR 4: Reconcile Reconcile Receipts
AR 4: Reconcile Reconcile Receipts to Bank Statement Activity for the Period
AR 4: Reconcile Reconcile Posted Journal Entries
AR 5: Close Period Close the Current Oracle Receivables Period
AR 5: Close Period Review the Subledger Period Close Exceptions Report
AR 5: Close Period Third Party Balances Report
AR 5: Close Period Review the Unposted Items Report
AR 5: Close Period Review Account Analysis Report
AR 5: Close Period Open the Next Oracle Receivables Period
AR 5: Close Period Run Reports for Tax Reporting Purposes (Optional)
Action Item KM Note Check ID Pre-requisite
954704.1 1
1433375.1 1
1534178.1 2
749679.1 2
1458368.2 1
1476669.2 2
1233033.1 3
1459020.1 4
1121944.1 5
1054244.1 6
562823.1 1
734495.1 2
1177045.1;
734495.1 1
1
1
1
2
2
Check Details Additional Check Details
2
2
2
2
2
737453.1 3
3
4
5
1233033.1 1
793598.1 2
951527.1;
1326337.1;
1150295.1 3
793257.1 4
5
Open the next period in Oracle Receivables
using the Open/Close Accounting Periods
window. 1069057.1 6
7
Severity
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Run the Transaction
Register for the same
accounting period date
range
Oracle
Run the Sales Journal
by Customer Report
and the Sales Journal
by GL Account Report
for the same
accounting period date
range
Oracle
Run the Journal Entries
Report for the same
accounting period date
range
Oracle
Run the AR to GL
Reconciliation Report
for the same
accounting period date
range
Oracle
Run Beginning Balance -
Aging reports
Oracle
Run Transactions -
Transaction Register
Execution Plan Additional Check Details
Oracle
Run Adjustments -
Adjustment Register
Oracle
Run Exceptions-
Invoice Exceptions
Report
Oracle
Run Applied Receipts -
Applied Receipts
Register (Identify
payments received
from customers)
Oracle
Run Unapplied
Receipts - Unapplied
and Unresolved
Receipts Register
(identify payments
received from
customers)
Oracle
Run Ending Balance -
Aging report (as of the
last day of the
accounting period)
Oracle
Run Receipts Journal
Report
Oracle Run Receipt Register
Oracle
Re0run the Create
Accounting process for
any miscellaneous
accounting entries
generated from the
bank reconciliation, for
transfer to the General
Ledger
Oracle
Reconcile the Journal
Import by manually
reviewing the
transactions in the
Subledger Accounting
Program Report, and
comparing them with
the Journal Entries
Report output.
Oracle
Close the current
period in Oracle
Receivables using the
Open/Close Accounting
Periods window.
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
PO 1: Evaluate and Prepare Apply Recommended Patches
PO 2: Process Transactions Complete All Transactions for Oracle Purchasing
PO 2: Process Transactions Review the Current and Future Commitments (Optional)
PO 2: Process Transactions
Review the Outstanding and Overdue Purchase Orders
(Optional)
PO 2: Process Transactions Follow Up Receipts - Check With Suppliers
PO 2: Process Transactions Identify and Review Uninvoiced Receipts (Period-End Accruals)
PO 2: Process Transactions Follow Up on Outstanding Invoices
PO 3: Create Accounting Complete the Oracle Payables Period-End Process
PO 3: Create Accounting Run the Receipt Accruals - Period End Process
PO 3: Create Accounting
Post Accrual and Encumbrance Reversal journal entry batches in
your General Ledger
PO 3: Create Accounting Run Create Accounting Receiving to create accounting in SLA
PO 3: Create Accounting Transfer to General Ledger from SLA
PO 3: Create Accounting
Post Accrual and Encumbrance Reversal journal entry batches in
your General Ledger
PO 3: Create Accounting Perform Year End Encumbrance Processing (Optional)
PO 3: Create Accounting Perform Year End Encumbrance Processing (Optional)
Check Details
PO 4: Reconcile
Identify the period-end balances of the following accounts in
the General Ledger
a) Purchase Price Variance
b) Invoice Price Variance Account
c) AP Accrual Account
d) Inventory Account
PO 4: Reconcile Analyze the balance of the AP accrual accounts
PO 4: Reconcile Run the Accrual Reconciliation Load program
PO 4: Reconcile Run the Summary Accrual Reconciliation report
PO 4: Reconcile Run the AP and PO Accrual Reconciliation Report
PO 4: Reconcile Run the Miscellaneous Accrual Reconciliation Report
PO 4: Reconcile Open the Next Oracle Purchasing Period
PO 5: Close Period Close the Purchasing Period
Action Item KM Note Check ID Pre-requisite
Recommended Patches for Purchase Order
and Requisition Processing. 1358356.1 1
1
2
3
4
5
6
1
2
3
4
5
6
Identify Outstanding Encumbrances 7
Perform Mass Cancel in Oracle Purchasing
(Optional) 7
Additional Check Details Check Details
Reconcile the balance of the Purchase Price
Variance account using the Purchase Price
Variance Report.
Manually remove the Invoice Price Variance
amount from the AP Accrual Account using
your General Ledger. Identify the Invoice
Price Variances amount and Accrued
Receipts amount in the AP Accrual Account.
Run the Invoice Price Variance Report for
the current period. Identify the invoice price
variance for all purchase orders charged to
the Inventory AP Accrual Account and
compare it with the balance of the Invoice
Price Variance account in the General
Ledger. 1
Analyze the balance of the AP accrual
accounts, distinguish accrued receipts from
invoice price variances, and identify errors. 2
Run this program to populate the accrual
reconciliation table with all the necessary
transaction data for you to perform the
reconciliation process 3
Run this report to identify any differences
between your Oracle Purchasing (PO)
receipts and Oracle Payables (AP) invoices. 4
Run this report to get a transactional
breakdown of each accrual account with a
net balance greater than zero in a
summarized or full transaction details
version. 5
Run this report to show all the
miscellaneous AP (not matched to PO or PO
receipts) and Oracle Inventory transactions
hitting accrual accounts.
558421.1;
1117353.1 ;
1107953.1 6
Open the next purchasing period in the
Control Purchasing Periods window. 7
873399.1 1
Severity
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Execution Plan Additional Check Details
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
INV and
Costing 2: Process Transactions Process Inventory & Cost Transactions
INV and
Costing 2: Process Transactions Check Inventory and Work in Process Transaction Interfaces
INV and
Costing 2: Process Transactions Check and fix Pending Transactions
Costing 3: Create Accounting Run the Create Accounting-Cost Management Program
Costing 3: Create Accounting
Generate accounting entries between Deferred COGS account
and COGS account in INV-CST
Costing 3: Create Accounting
Generate accounting entries between Deferred COGS account
and COGS account in INV-CST
Inv 4: Reconcile
Run Standard Period-End Reports and reconcile the Perpetual
Inventory with GL
Inv 4: Reconcile
Run Standard Period-End Reports and reconcile the Perpetual
Inventory with GL
Inv 4: Reconcile
Run Standard Period-End Reports and reconcile the Perpetual
Inventory with GL
Inv 4: Reconcile
Run Standard Period-End Reports and reconcile the Perpetual
Inventory with GL
Inv 4: Reconcile
Run Standard Period-End Reports and reconcile the Perpetual
Inventory with GL
Check Details
Inv 4: Reconcile Validate the Work in Process Inventory
Inv 5: Close Period Open the Next Inventory Period
Inv 5: Close Period
Ensure Oracle Payables and Oracle Purchasing Periods are
closed first
Inv 5: Close Period Close the Current Inventory Period
Action Item KM Note Check ID Pre-requisite Severity
1 1
2 1
3 1
1
1 Order Management is used 2
2 Order Management is used 2
Period Close Reconciliation Report 1
Period Close Value Summary Report 1
Material Account Distribution Summary
Report 1
Inventory Value Report 1
Material Account Distribution Detail Report 1
Check Details Additional Check Details
WIP Account Distribution Report 2
Open the next inventory period using the
Inventory Accounting Periods window. You
can also open / close many logistics
organizations by batch program: OPSR and
CPSR open period status report, Close Period
Status Report. 1 1
Complete all steps required to close Oracle
Payables and Oracle Purchasing 2 1
Prior to closing the inventory period, click on
the pending button to display any remaining
pending transactions and make the
appropriate resolutions. 3
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
Manual Oracle
Manual Oracle
Manual Oracle
Concurrent Oracle
Concurrent Oracle
Collect Revenue
Recognition
information
Concurrent Oracle
Generate COGS
Recognition event
295182.1
;
1485361.
1 Oracle
Run this eport to
create summarized
transaction records.
Oracle
Run this report to see
summary balances for
subinventories.
Oracle
Run this report to
verify inventory
account activity against
inventory valuation
increases or decreases
for the accounting
period and to reconcile
an account across
several periods.
Oracle
Oracle
Execution Plan Additional Check Details
Oracle
Run this report for a
detailed account
information for work in
process cost
transactions, including
resource, overhead
and outside processing
charges, cost updates,
and period close and
job close variances.
Oracle
Oracle
Oracle
Close the inventory
period using the
Inventory Accounting
Periods window
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
PA 1: Evaluate and Prepare Ensure Data Consistency
PA 1: Evaluate and Prepare Ensure Data Consistency
PA 2: Process Transactions Complete all Maintenance Activities
PA 2: Process Transactions Run Maintenance Processes
PA 2: Process Transactions
Complete Processing of Timecards for the Projects Period Being
Closed
PA 2: Process Transactions Interface Supplier Invoices from Oracle Payables
PA 2: Process Transactions Interface Expense Reports from Oracle Payables
PA 2: Process Transactions Interface Project Related Inventory Transactions
PA 2: Process Transactions Run the Cost Distribution Processes
PA 2: Process Transactions Generate Draft Revenue for All Projects
PA 2: Process Transactions Review and Release Revenue for All Projects
PA 2: Process Transactions Generate Draft Invoices and Inter-Company Invoices
PA 2: Process Transactions Transfer Invoices to Oracle Receivables
PA 3: Create Accounting Run the Generate Accounting Events Processes
PA 3: Create Accounting Run Create Accounting to Process Accounting Events
PA 3: Create Accounting Generate and Interface Asset Lines
PA 3: Create Accounting Generate and Interface Asset Lines
PA 3: Create Accounting Generate and Interface Asset Lines
PA 3: Create Accounting Generate and Interface Asset Lines
PA 3: Create Accounting Generate and Interface Asset Lines
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
Check Details
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Run Final Project Costing and Revenue Management Reports
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 4: Reconcile Reconcile Cost Distribution Lines with General Ledger (Optional)
PA 5: Close Period Run Period Close Exceptions Reports
PA 5: Close Period Run Period Close Exceptions Reports
PA 5: Close Period Run Period Close Exceptions Reports
PA 5: Close Period Run Period Close Exceptions Reports
PA 5: Close Period Run Period Close Exceptions Reports
PA 5: Close Period Sweep Transaction Accounting Events (Optional)
PA 5: Close Period
Change the Current Oracle Projects Period Status from Open to
Pending Close
PA 5: Close Period Open the Next Oracle Projects Period
PA 5: Close Period
Change the Current Oracle Projects Period Status from Pending
Close to Closed
PA 5: Close Period Advance the PA Reporting Period (Optional)
PA 5: Close Period Update Project Summary Amounts
PA 5: Close Period Update Project Performance Data
PA 5: Close Period Restore Access to User Maintenance Activities
PA 5: Close Period Permanently Close the Oracle Projects Period (Optional)
Action Item KM Note Check ID Pre-requisite Severity
Generic Data Fix for Project Costing
Customers (11i & R12) 1363661 1 2
Generic Data Fix for Accounting and 11i to
R12 Upgrade Issues 1367271 1 2
1 2
2 2
3 1
4 1
5 1
6 1
7 1
8 1
9 1
10 1
11 1
1 1
2 1
Run PRC: Generate Asset Lines to generate
the asset lines for your projects 866310.1 3 1
Run PRC: Interface Assets to Oracle Assets to
transfer the asset lines to the Mass
Additions interface table 866310.1 3 1
In Oracle Assets, navigate to Prepare Mass
Additions screen to verify, edit, or correct
the assets 866310.1 3 1
Run the Post Mass Additions process in
Assets to perform the actual import of the
asset lines 866310.1 3 1
Run PRC: Tieback Asset Lines from Oracle
Assets to complete the transfer 866310.1 3 1
Run MGT: Revenue, Cost Budgets by
Resources (Project Level) 1 3
Run MGT: Task - Revenue, Cost, Budgets by
Resources 1 3
Run MGT: Revenue, Cost, Budgets by Work
Breakdown Structure 2 3
Additional Check Details Check Details
Run MGT: Employee Activity Report 2 3
Run MGT: Invoice Review 2 3
Run MGT: Unbilled Receivables Aging 2 3
Run MGT: Agreement Status by Customer 2 3
Run AUD: Project Subledger Summary 3 3
Run AUD: Project Subledger: Detail by
Project 3 3
Run AUD: Project Subledger: Detail by
Expenditure Type 3 3
Run AUD: Cost Audit Report 3 3
Run AUD: Revenue Audit Report 3 3
Run AUD: Supplier Cost Audit Report 3 3
Run AUD: Cross Charge Audit Report 3 3
Run EXC: Transaction Exception Details by
GL Period 1336233 1 2
Run EXC: Transaction Exception Details by
PA Period 1 2
Run EXC: Transaction Exception Summary by
GL Period 1 2
Run EXC: Transaction Exception Summary by
PA Period 1 2
Run Subledger Period Close Exceptions
Report 1 2
Run PRC: Sweep Transaction Accounting
Events. 2 3
This process needs to be performed for each
operating unit defined. 3 2
4 1
1336233 4 1
When you are ready to view the updated
summary amounts for the next PA period in
the Project Summary Inquiry window,
advance the PA Reporting Period. 5 2
For projects using Project Status Inquiry (PSI)
Window, submit a final run of the PRC:
Update Project Summary Amounts process
for the current reporting (pending close) PA
period. 6 2
For projects using Project Performance
Reporting, submit PRC: Update Project and
Resource Base Summaries and then PRC:
Update Project Performance Data (or if
there are a large number of projects to be
updated, run PRC: Launch Update Project
Performance Data). 7 2
After the project summary amounts have
been updated for the closed, current
reporting period, restore access to user
maintenance activities. 8 1
When you are satisfied with the closing of
the PA period and will not need to reopen
the period, change the status of the PA
period to Permanently Closed.
9 3
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
Check for Patch Applied Oracle
Check for Patch Applied Oracle
Manual Process Oracle
Concurrent Program Oracle
Manual/Concurrent Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Manual Process Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Manual Process Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Execution Plan Additional Check Details
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Manual Process Oracle
Manual Process Oracle
Manual Process Oracle
Manual Process Oracle
Concurrent Program Oracle
Concurrent Program Oracle
Manual Process Oracle
Manual Process
Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
FA 2: Process Transactions Prepare and Post Mass Additions
FA 2: Process Transactions Complete Manual Additions
FA 2: Process Transactions Assign All Assets to Distribution Lines
FA 2: Process Transactions Complete Adjustments
FA 2: Process Transactions Complete Transfers
FA 2: Process Transactions Complete Retirements
FA 2: Process Transactions Complete Reinstatements
FA 2: Process Transactions Run Calculate Gains and Losses (Optional)
FA 2: Process Transactions Run Depreciation
FA 3: Create Accounting Submit Create Accounting
FA 3: Create Accounting Create Deferred Depreciation Journal Entries (Optional)
FA 3: Create Accounting Depreciation Projections (Optional)
FA 3: Create Accounting Review and Post Journal Entries
FA 4: Reconcile Journal Entry Reserve Ledger Report
FA 4: Reconcile Tax Reserve Ledger Report
FA 4: Reconcile Run Balance Reports to reconcile to General Ledger
Check Details
FA 4: Reconcile Run Balance Reports to reconcile to General Ledger
FA 4: Reconcile Run Balance Reports to reconcile to General Ledger
FA 4: Reconcile Run Balance Reports to reconcile to General Ledger
FA 4: Reconcile Run Balance Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run Transaction Reports to reconcile to General Ledger
FA 4: Reconcile Run General Ledger Reports
FA 4: Reconcile Run General Ledger Reports
FA 4: Reconcile Run General Ledger Reports
FA 4: Reconcile Run Responsibility Reports (Optional)
FA 4: Reconcile Run Responsibility Reports (Optional)
FA 4: Reconcile Run Responsibility Reports (Optional)
FA 4: Reconcile Run Responsibility Reports (Optional)
FA 4: Reconcile Run Responsibility Reports (Optional)
FA 5: Close Period
If the period was not already closed, Run Depreciation for the
book and period again with the Close Period checkbox selected
to close the period.
Action Item KM Note Check ID Pre-requisite Severity
1
2
3
4
5
6
7
8
9
All transactions muxt be
successfully processed before
running depreciation with the
period close checkbox selected.
The period CANNOT be re-
opened once it is closed.
1
2
3
4
Run the Journal Entry Reserve Ledger Report
to reconcile with the Account Analysis with
Payables Details Report. 1
Run the Tax Reserve Ledger Report and
additionally, the Account Reconciliation
Reserve Ledger Report. 2
Run Cost Detail and Cost Summary Reports 3
Before running the Cost Detail
or Cost Summary reports, or the
CIP Detail or CIP Summary
reports, you must first run the
Create Accounting process
Check Details Additional Check Details
Run CIP Detail and CIP Summary Reports 3
Run Reserve Detail and Reserve Summary
Reports 3
Run Revaluation Reserve Detail and
Revaluation Reserve Summary Reports 3
Run Account Analysis Report 3
Run Asset Additions Report 4
Run Cost Adjustments Report 4
Run Asset Reclassification Report 4
Run Asset Transfers Report 4
Run Asset Retirements Report 4
Run Reinstated Assets Report 4
Run Cost Clearing Reconciliation Report 4
Run the General Journals Report for Posting
Status = Unposted to reconcile with the
drilldown reports. 5
Run the General Journals Report for Posting
Status = Posted. 5
Create a detailed Financial Statement
Generator (FSG) for all asset accounts. This
can be done at cost center level for direct
comparison with the Asset Cost Summary
and Reserve Summary reports. 5
Run Asset Additions By Cost Center Report 6
Run Asset Additions Responsibility Report 6
Run Asset Disposals Responsibility Report 6
Run Asset Inventory Report 6
Run Asset Retirements by Cost Center
Report 6
1
Action
Item KM
Note
Action Type (Concurrent
Program/ Manual
Process/)
Standard Oracle/ Custom
process Action Item Details
Expected
Start Time
FA > Mass Additions >
Prepare Mass Additions
FA > Mass Additions > Post
Mass Additions Oracle
FA > Assets > Asset
Workbench > Additions or
Quick Additions Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
FA > Depreciation >
Calculate Gains and Losses Oracle
FA > Depreciation > Run
Depreciation Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
FA > Other > Requests >
Run > Single Requests Oracle
Execution Plan Additional Check Details
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Oracle
Expected
Completio
n Time
Operating
Unit
Responsib
ility User
How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Execution Plan Execution Results: July-2013
Result Notes
Execution Results: July-2013
Product Period Close Phase Description
GL 2: Process Transactions Ensure the Next Accounting Period Status is set to Future Entry
GL 2: Process Transactions Complete Oracle Sub-ledger Interfaces to Oracle General Ledger
GL 2: Process Transactions Upload Journals from Web Applications Desktop Integrator
(Web ADI) to Oracle General Ledger (Optional)
GL 2: Process Transactions Complete Non-Oracle Sub-ledger Interfaces to Oracle General
Ledger (Optional: only required if you want to post from non-
Oracle systems)
GL 2: Process Transactions Generate Reversal Journals (Optional)
GL 2: Process Transactions Generate Recurring Journals (Optional)
GL 2: Process Transactions Generate Mass Allocation Journals (Optional)
GL 2: Process Transactions Review and Verify Journal Details of Unposted Journal Entries
GL 2: Process Transactions Post All Journal Batches
GL 2: Process Transactions Run the Period Close Exceptions Report
GL 2: Process Transactions Run GL Trial Balances and Preliminary Financial Statement
Generator Reports (FSGs)
GL 2: Process Transactions Revalue Balances (Optional)
GL 2: Process Transactions Translate Balances (Optional)
Check Details
GL 2: Process Transactions Consolidate Ledgers (Optional)
GL 4: Reconcile Reconcile Intercompany (Optional)
GL 4: Reconcile Review Account Balances
GL 4: Reconcile Review Account Balances
GL 4: Reconcile Review Account Balances
GL 4: Reconcile GL Entry Reconciliation
GL 4: Reconcile Clear Suspense Accounts
GL 4: Reconcile Reconcile Subsidiary Ledgers
GL 4: Reconcile Enter Adjustments and / or Accruals and Post
GL 5: Close Period Perform Final Adjustments
GL 5: Close Period Close the Current Oracle General Ledger Period
GL 5: Close Period Open the Next Oracle General Ledger Period
GL 5: Close Period Run the GL Program - Optimizer
GL 5: Close Period Run Financial Reports for the Closed Period
GL 5: Close Period Run Financial Reports for the Closed Period
GL 5: Close Period Run Financial Reports for the Closed Period
GL 5: Close Period Run Reports for Tax Reporting Purposes (Optional)
GL 5: Close Period Run Reports for Tax Reporting Purposes (Optional)
GL 5: Close Period Run Reports for Tax Reporting Purposes (Optional)
GL 5: Close Period Run Reports for Tax Reporting Purposes (Optional)
GL 5: Close Period Perform Encumbrance Year End Procedures (Optional)
GL 5: Close Period Perform Encumbrance Year End Procedures (Optional)
GL 5: Close Period Perform Encumbrance Year End Procedures (Optional)
Action Item KM Note Check ID Pre-requisite Severity Action
Item KM
Note
1
2 1
3
4
5
6
7
8
9 1
10
11
12
13
Additional Details Check Details
14
1
Accounts Analysis
Reports
2
Trial Balance
Reports
2
Journal Reports 2
431504.1 3
4
5
6
Enter and Post
any final
adjustments as
required by the
organization.
1
Close the current
GL accounting
period, using one
of the following
methods:
a) The Open and
Close Periods
window
b) The Open
and Close Periods
programs
2 1
3
Run the Optimizer
program with the
parameter
"Gather Statistics"
= Yes to update
statistical
information about
your GL data
751560.1 4
Run a final Trial
Balance Report.
5
Run final Financial
Statement
Generator Reports
(FSG) or Report
Sets as required
by the
organization
including Income
Statements and
Balance Sheets.
5
FSGs can also be
published via the
Financial Reports
Manager (FRM) in
different formats
(Excel, pdf, html).
5
Run Deferred
Output Tax
Register
6
Run Recoverable
and Non-
Recoverable Tax
Registers
6
Run Single Cross
Product Tax
Register
6
Run Standard
Input and Output
Tax Registers
6
Open Next
Encumbrance Year
7
Open Next Budget
Year
7
Run Year End
Carry Forward
7
Action Type (Concurrent
Program/ Manual
Process/)
Stanard Oracle/ Custom
process
Action Item Details Expected
Start Time
Expected
Completio
n Time
(GL) Setup > Financials >
Calendars > Accounting
Stanard Oracle
(GL) Create Accounting,
Journal Import, Journal
Post
Stanard Oracle
(GL) Journal Wizard,
Journal Import, Journal
Post
Stanard Oracle
(GL) Journal Import,
Journal Post
Stanard Oracle
(GL) Journals > Generate >
Reversal
Stanard Oracle
(GL) Journals > Generate >
Recurring
Stanard Oracle
(GL) Journals > Generate >
Allocation
Stanard Oracle
(GL) Conc.Program:
Journal Batch Summary
Report, Journals - General
Report, Journals - Entry
Report, Journals - Line
Report, Tax Journals
Report, General Ledger -
Entered Currency, Journals
by Document Number
Report
Stanard Oracle
(GL) Journals > Post Stanard Oracle
(GL) Conc.Program:
Subledger Period Close
Exceptions Report
Stanard Oracle
Stanard Oracle
(GL) Currency >
Revaluation
Stanard Oracle
(GL) Currency >
Translation
Stanard Oracle
Execution Plan Additional Details
(GL) Consolidation >
Workbench
Stanard Oracle
(AGIS) Reconciliation Stanard Oracle
(GL) Conc.Program:
%Account Analysis%
Stanard Oracle
(GL) Conc.Program:
%Trial%
Stanard Oracle
(GL) Conc.Program:
%Journals%
Stanard Oracle
(GL) Journals >
Reconciliation > Reconcile
Stanard Oracle
(GL) Inquiry > Account
Analysis and Drilldown
Stanard Oracle
Stanard Oracle
(GL) Enter Journals,
Journal Post
Stanard Oracle
(GL) Enter Journals,
Conc.Program: Close
Process - Create Balance
Sheet Closing Journals,
Conc.Program: Close
Process - Create Income
Statement Closing
Journals,
Conc.Program: Journal
Post
Stanard Oracle
(GL) Setup > Open/Close
Conc.Program: Periods - C
lose Period,
Conc.Program: Periods -
Gapless Close Periods
Stanard Oracle
(GL) Setup > Open/Close
Conc.Program: Open
Period
Stanard Oracle
(GL) Conc.Program:
Program - Optimizer
Stanard Oracle
Stanard Oracle
Stanard Oracle
Stanard Oracle
Stanard Oracle
Stanard Oracle
Stanard Oracle
Stanard Oracle
(GL) Setup > Open/Close Stanard Oracle
(GL) Budgets > Define >
Budget
Stanard Oracle
(GL) Journals > Generate >
Carryforward
Stanard Oracle
Operating
Unit
Responsib
ility
User How to
Check for
Action
Completio
n
Expected
Outcome
Actual
Start Time
Actual
Completio
n Time
Executed
By
Result
Execution Plan Execution Results: July-2013
Notes
Execution Results: July-2013