Papakura Local Board Meeting Oct 14

Note: The reports contained within this agenda are for consideration and should not be construed as Council
cil policy
unless and until adopted. Should Members require further information relating to any reports, please contact
the relevant manager, Chairperson or Deputy Chairperson.

I hereby give notice that an ordinary meeting of the Papakura Local Board will be held on:

Date:
Time:
Meeting Room:
Venue:

Wednesday, 15 October 2014
4.30pm
Local Board Chambers
Papakura Service Centre
35 Coles Crescent
Papakura

Papakura Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson Bill McEntee
Deputy Chairperson Michael Turner
Members Stuart Britnell
Brent Catchpole
Graham Purdy
Katrina Winn

(Quorum 3 members)

Trish Wayper
Local Board Democracy Advisor

7 October 2014

Contact Telephone: (09) 295 1331
Email: Patricia.Wayper@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz

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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Deputation - Progressive Papakura Incorporated - Tracey
Shackleton 5
9 Public Forum 6
10 Extraordinary Business 6
11 Notices of Motion 6
12 Councillors' Update 7
13 Options for the Future Governance and Management of Community
Facilities on Smiths Reserve, Papakura 9
14 Papakura Local Board Community Group Funding - Applications for
Round One 2014/2015 19
15 Seeking Approval for Capex Renewal Projects for Aquatic and Recreation
Facilities 23
16 Papakura Careers Expo 25
17 Allocation of the 2014/2015 Infrastructure and Environmental Services
Budget 27
18 Council's Role in Early Childhood Education 29
19 Auckland Transport Update - October 2014 39
20 Significance and Engagement Policy 45
21 Financial Policies Issues for Long-term Plan 2015-2025 69
22 Integrated Bylaws Review and Implementation Programme (IBRI) Update
September 2014 87
23 Local Board Feedback on the Draft Arts and Culture Strategic Action Plan
(ACSAP) 97
24 Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral
Proposal 181
25 Adoption of the Papakura Local Board Plan 2014 183
26 For Information: Reports referred to the Papakura Local Board 221
27 Papakura Local Board Achievements Register 2013-2016 Electoral Term 223
28 Reports Requested - Pending - Issues 229
29 Papakura Local Board Workshop Notes 237
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30 Consideration of Extraordinary Items
PUBLIC EXCLUDED
31 Procedural Motion to Exclude the Public 247
C1 Council Controlled Organisation Review, Progress Report to Local
Boards 247

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1 Welcome

A Board Member will lead the meeting in prayer.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other external
interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board confirm the ordinary minutes of its meeting, held on
Wednesday, 17 September 2014, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are approved by the
Chairperson of the Board. This means that details relating to deputations can be included
in the published agenda. Total speaking time per deputation is ten minutes or as resolved
by the meeting.

At the close of the agenda no requests to speak had been received.

8.1 Deputation - Progressive Papakura Incorporated - Tracey Shackleton
Purpose
1. The purpose of the report is to allow Progressive Papakura Incorporated to update
the board.
Executive summary
2. Tracey Shakleton, Progressive Papakura Incorporated is to present an overview of
the work being undertaken by their group.

Recommendation/s
That the Papakura Local Board thank Progressive Papakura for their presentation to the
board.
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9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3 minutes per
item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:

An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the
public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a
subsequent meeting.

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as
amended) states:

Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local
authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the meeting;
but

(b) no resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for further
discussion.

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

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Councillors' Update Page 7

Councillors' Update

File No.: CP2014/23539

Purpose
1. An opportunity is provided for Councillors Calum Penrose and Sir John Walker to update
the Board on Governing Body issues they have been involved with since the last meeting.
Executive Summary
2. Nil.

Recommendation/s
a) That the Councillors update be received.

Attachments
There are no attachments for this report.
Signatories
Authors Trish Wayper - Local Board Democracy Advisor
Authorisers Rex Hewitt - Relationship Manager

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Options for the Future Governance and Management of Community Facilities on Smiths Reserve,
Papakura
Page 9

Options for the Future Governance and Management of Community
Facilities on Smiths Reserve, Papakura

File No.: CP2014/22049

Purpose
1. To approve options for the future governance and management of community facilities in
Smiths Reserve, Papakura.
Executive summary
2. Smiths Reserve is located between Sir Edmund Hilary Intermediate School and Papakura
Marae on Smiths Avenue in South East Papakura. It was vested in Papakura Borough
Council in 1969 for recreation purposes, to manage in trust for the Crown. The reserve is
zoned recreation, and is unclassified with respect to the Reserves Act 1977. A map is
attached (Attachment A). The reserve is located in an area with a high degree of social
deprivation.
3. Located on the reserve are 10 concreted games courts, a hall which is a council venue for
hire, a small toilet block, and a community house. At a workshop on 13th August 2014 the
Local Board indicated that their future plan for the reserve is that the community house be
leased for community use, and that the hall remains as a venue for hire. Additionally, the
rest of the reserve will be used for largely informal recreation as now.
4. The community house has been occupied by the Pikorua Community Charitable Trust (the
Trust) since 2011. In December 2011 the Papakura Local Board offered to lease the house
to the Trust and allow them to use the hall at no cost during specified times of the day
Although the Trust continues to occupy the house, a formal lease has not been executed.
There is some uncertainty with regard to the correct current constitution of the Trust. Officers
are trying to determine who the trustees of the trust are. The Trust also holds a key to the
community hall on the reserve, and at times allowed access to third parties outside of
councils formal booking process. This carries significant potential risks to council.
5. A key issue is the use and management of the house and hall on the reserve. The report
proposes that the hall is managed exclusively by council in the future. A lease of the house
for community purposes is proposed subject to the granting of resource consent and
appropriate classification under the Reserves Act 1977. Prior to a lease being entered into
for the house, council practice is to undertake an expression of interest process to identify all
possible lessees who could occupy the house. An agreement to lease can then be entered
into subject to classification and resource consent.
Recommendation/s
That the Papakura Local Board:
a) Notes that the community house requires resource consent and the reserve
appropriately classified under the Reserves Act 1977, prior to a community
occupancy being formalised on the site.
b) Approves an Expression of Interest process is undertaken to identify possible
lessees of the community house, and an agreement to lease entered into with the
successful applicant subject to reserve classification and resource consent.
c) Notes that a report will be provided to the Board at the end of the Expressions of
Interest process, for the Board to determine the successful applicant.
d) Recommends to the Governing Body that the reserve is classified part recreation and
part local purpose as shown in Attachment A.
e) Agrees that the hall is managed exclusively by council in the future.
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Papakura
Page 10

f) Notes that the Pikorua Trust do not currently hold public liability insurance and would
need to obtain it if they were to be granted a lease in the future.
g) Allocates $15000 from the Boards budget to classify the reserve and undertake
resource consent process
Comments
Background
6. Smiths Reserve was vested in Papakura Borough Council in 1969 for recreation purposes,
to manage in trust for the Crown. Located on the reserve are a hall, a community house, a
toilet block and several concreted games courts.
7. Historically from the early 1970s Papakura Netball was based at the reserve. However, in
the late 90s they moved to the netball centre in Bruce Pulman Park. This resulted in a large
reduction in the formal use of the Smiths Reserve courts. The current hall on the site was
originally the clubrooms for Papakura Netball.
8. In May 2008, Papakura District Council moved the community house onto the site to provide
a base for the multi-agency Awhi project. The community house offers two small main
rooms, a kitchen, laundry and shower/toilet facility. The Awhi project was led by NZ Police
and its objectives included reduction of localised alcohol and other drug use, youth related
truancy, tagging, and high rates of domestic violence.
9. In August 2010, Pikorua Community Charitable Trust (the Trust) was formed by the Awhi
project coordinator and volunteers after the agencies involved in the project were unable to
reach agreement over long term resourcing. The objectives of the Trust are: to reduce
social exclusion and poverty, fostering a strong vibrant community using a community
development hands up approach. The Awhi project was wound up in 2011.
10. At their meeting of 14 December 2011, the Papakura Local Board considered some options
to provide short term continuity for the Awhi project. At that meeting the Board resolved
(PPK/2011/209):
a. That a lease agreement be offered to Pikorua Trust for the house
b. That Council and Trust develop a management plan which includes a funding strategy
for the longer term sustainability of the house
c. That the Trust provides a six monthly progress report to the Local Board on the local
community outcomes and activities relating to the work of the Trust
d. That the Papakura Local Board allocates $5000 from the Local Board discretionary fund
to support lease and operating costs over the 2012 and 2013 fiscal years.
Consideration
Management of Facilities: The Community House
11. In order for a lease to be granted for the house, the facility must comply with any regulatory
requirements and the occupant must be eligible for a lease,
Resource Consent
12. A key issue affecting both current and future occupation of the house is lack of resource
consent for the house, without which a lease cannot be granted. The reserve is zoned
urban reserve under the Auckland Council District Plan Operative Papakura section 1999.
The initial placement of a house intended for community purposes on a recreation reserve
should have triggered a resource consent application. A resource consent must be
undertaken now in order for the Boards plan for the future of the house to be realised. The
estimated cost for a resource consent is $8000. The responsibility for costs lies with the
Local Board. It is estimated that the process could take up to five months.
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Eligibility to Lease
13. As outlined in councils Community Occupancy Guidelines, eligibility criteria for leasing
community facilities include:
Compliance with any occupancy or other agreement the group may have had with
council during the preceding three years.
Proof of public liability insurance
Demonstration of the benefits of their activities in terms of outcomes achieved.
Be able to demonstrate its viability to deliver its services or activities through:
Audited accounts
Demonstration of a clear and effective governance structure
The activities undertaken by the applicant align with local board priorities.

14. The Trust does not currently meet the eligibility criteria as it does not carry public liability
insurance, has not provided audited accounts, and is unable to meet the costs of occupancy.
The Board has however allocated $6661 for the operation of the Smiths Ave Community
House over the 2014/15 financial year.
15. The Board has previously identified the Trust as its preferred occupier of the house. In May
2014, staff invited the Trust to apply for a lease of the house, including providing the
necessary information for council to assess its application. Staff assisted the Trust in
developing its strategic and operational plans. The Trust was unable to submit the
application by the required date on the 2
nd
June 2014, and then an extended date of the
16
th
June 2014.
Expression of Interest (EOI)
16. Council practice is to publicly advertise that a facility is available for lease, and to ask
interested parties to submit an application. The EoI process is a fair and transparent way of
identifying all interested parties to the lease. The eligibility of each application is determined
using the eligibility criteria outlined in Councils Community Occupancy Guidelines, and the
applicants are then ranked according to a weighted assessment scale. An EoI process is
therefore recommended. The Trust is able to participate in the process, and ultimately, the
decision to issue a lease is the responsibility of the Board.
Management of Facilities: The Community Hall
17. The hall on the site is a council venue for hire. As mentioned earlier, the Trust is a regular
user, has access to a key, and do not normally use councils booking process. The Board
has expressed a preference to see the Trusts regular access to the hall preserved, and
requested options for the future management of the hall. The analysis of the three key
options is provided below:
Option Benefits Risks
1. The Trust
manages the
hall on behalf
of council
through a
contract.
Provides a single source of
bookings for the facility
(and more accurate
records) compared to the
current model where
council and the Trust
manage bookings
separately.
The contract would be
legally binding and the
parties responsibilities will
be clarified.

1. The Trusts capacity to manage the
facility in the public interest, keep
accurate records and comply with
councils requirements is unknown
2. The Trust will need appropriate
insurances and management capability
to meet council requirements
3. Loss of revenue from the hall for the
Local Board
4. No direct oversight of users/uses of the
hall or the fees charged.

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The Trust could use the
income from the hall for its
activities or to meet the
costs of occupying the
house.

2. Council
management
of the hall with
a regular
booking for
the Trust (and
continued free
use).
The Trust is assured of
regular use of the hall
Councils legal risk is
minimised
Public access preserved
and consistent to other
facilities in Papakura
Better oversight of
users/uses of the facility

1. If the Board allows free use of the hall
by the Trust, there is a loss of revenue
2. Depending on the extent of the Trusts
regular booking, reduced access to the
wider community
3. Preferential treatment for a single
group

3. Council
management
of the hall with
no regular or
free use for
the Trust.
Does not show favouritism
to one group and
maximises community
access
Booking process is open
and transparent
Accurate record keeping of
usage
Potential revenue
maximised.
Trust will have to compete with other
users
May have a significant impact on the
Trusts operations and ability to deliver
programmes
Trust unable to pay for the hall use or
use revenue from hall bookings.

18. Full council management of the hall is the recommended option, regardless of who occupies
the house as a result of the EoI process. The regular or free use of the hall for specified
times could then be negotiated (if needed) with the occupier of the house as part of any
agreement to lease. Additionally, it is suggested that the set of keys held by the Trust is
removed immediately.
Future Options and Process
19. At a workshop on 13th August the Board indicated that the plan for the reserve is that the
community house be leased for community use, and that the hall remains as a venue for
hire. Additionally, it is anticipated that the rest of the reserve will be used for largely informal
recreation as now.
20. Community use of the house requires that the reserve be classified under the Reserves Act
1977. This is discussed below.
Reserve Classification
21. Where a facility to be leased for community purposes is sited on recreation reserve, the
reserve needs to be classified under the Reserves Act 1977, and the activities of the lessee
must comply with the classification. The options for classification of the reserve and the
implications with respect to activities which comply with the classification are shown on the
table below:
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Reserve Classification
Option
Implications
Recreation Reserve Only recreational activities to take place on the reserve. The
community activities taking place in the community house and
hall would not comply.
Local Purpose Reserve Only community activities allowed. The current recreation
activities taking place on the games courts would not comply.
Split Classification: part
local purpose and part
recreation
Community activities take place on the local purpose part of
the reserve and recreation facing activities take place on the
recreation classified part of the reserve.

22. Smiths Reserve was vested to manage for recreation purposes. Its primary purpose was
intended to be recreation. The activities taking place in the community house and in the hall
are largely community activities, so they do not comply with the use the Reserve was
intended for. However the area where the hall and house are situated on the reserve has not
been identified as being required to meet the future recreation needs of Papakura. Newer
facilities including McLennan Park, Opaheke and Bruce Pullman Park are likely to attract
more formal recreation use in the future.
23. The split classification option appears to align with the current and anticipated future
activities taking place on the reserve. The Board recently held a consultation event at Smiths
Reserve to inform the development of their 2014 Local Board Plan. Although the
consultation referred to all of Papakura, the submissions of the local residents indicated they
seek to have space for community facing events and for community activities such as Kapa
Haka and Maori arts and crafts.
24. The amount of time it would take and the potential costs associated with each classification
option are discussed below.
Reserves Classification Process
25. As mentioned previously, the primary purpose of Smiths Reserve was intended as
recreation. Classification of the reserve other than as recreation therefore involves a longer,
more complex process, and higher cost. The table below briefly outlines the classification
process, the estimated time it takes and the estimated cost for each classification option.

Reserve
Classification
Option
Process Estimated
Time
Estimated Cost
Recreation Approval of Board and Parks
Recreation and Sport
Committee. (PRS)
Consult Local iwi
Report outcome to Board and
PRS
Delegated officer signs and
registers gazette notice
10 months 0
Local Purpose Report to Board, then PRS
Consult Local iwi
Advertise and carry out public
consultation
11 months $2000 (for
public
consultation)
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Report to LB and PRS
Delegated officer signs and
registers gazette notice
Split classification
Local
Purpose/Recreation
Report to Board, then PRS
Survey the Reserve
Consult Local iwi
Advertise and carry out public
consultation
DoC approves classifications
and signs gazette notice
Register the gazette notice

13 months $7000 (public
consultation
and for the
services of a
surveyor)

26. In order to align with the current and anticipated future activities taking place on the reserve,
it is recommended the Board endorse the option to classify the reserve part Local purpose
and part Recreation. Note that the EoI can be undertaken concurrently with the reserve
classification process, and an agreement to lease entered into with the successful applicant
subject to reserve classification.
27. The suggested boundary between the recreation classification and local purpose
classification is shown on an aerial photograph of the reserve in Attachment A.
Local Board Views and Implications
28. At the request of the Papakura Local Board, an internal staff working group was formed in
March 2014 to address the immediate needs and risks in relation to Smiths Reserve, and to
provide the board with advice on future options for the reserve.
29. A workshop was held with the Board on 13 August 2014 on future options for Smiths
Reserve and the Board indicated its support for the split classification of the reserve.
30. The Board also indicated that the Trust was its preferred occupier of the community house.
However, in order to provide a transparent and fair process, this report recommends an EoI
process to determine the most suitable occupier, before any lease is issued.
Mori Impact Statement
31. The ethnicity of residents who live around Smiths Reserve is approximately 33% Maori, so
the future uses of the reserve are very relevant to this group.
32. No specific consultation has as yet been undertaken with respect to the future of the
reserve. However, consultation with local iwi will be undertaken as part of the reserve
classification process. Iwi are also able to participate in a notified resource consent process.
33. As the reserve was vested in trust to council to manage on behalf of the crown, there is a
possibility it may be identified to be used in a future Treaty of Waitangi settlement.
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Implementation
34. A lease for the community house will be subject to an EoI process, with an agreement to
lease with the successful applicant entered into subject to resource consent and appropriate
reserve classification. Subject to local board approval, the management of the hall will revert
to council, and any keys removed from the Trust immediately. The costs of the resource
consent and reserve classification process needs to be met by the board (or be subject to a
cost sharing agreement with the occupier of the house).

Attachments
No. Title Page
A Aerial Photo of Smiths Reserve 17

Signatories
Authors Sally McComb - Policy Analyst
Authorisers Penny Pirrit - Regional and Local Planning Manager
Rex Hewitt - Relationship Manager

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Papakura Local Board Community Group Funding - Applications for Round One 2014/2015 Page 19

Papakura Local Board Community Group Funding - Applications for
Round One 2014/2015

File No.: CP2014/21024

Purpose
1. This report presents applications received under Round One of the Papakura Local Board
2014/2015 Community Funding programme. The Papakura Local Board is requested to fund,
part fund or decline these applications.
Executive Summary
2. The Papakura Local Board has a total budget of $105,442 for the 2014/2015 financial year for
the community grants programme.
3. The applications to be considered at this time are for Round One, which is the first of two
rounds for this financial year.
4. The Papakura Local Board considered these applications at a workshop on 10 September
2014.
5. Fifteen eligible applications have been received for this round, requesting a total of $35,389.
6. One request was withdrawn by the applicant group after consideration at the board workshop.
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Recommendation:
That the Papakura Local Board considers the applications listed below and agrees to fund, part
fund or decline each application in this round:
Fund Type Applicant Project Amount
requested
Local Board
Discretionary
Community Fund
Alfriston Indoor Bowling
Club
Towards hall hire at the Alfriston Hall from
11 March 2015 to 27 October 2015.

$1,487
Local Board
Discretionary
Community Fund
Chinese New Settlers
Services Trust
Towards venue hire, promotion and administration
costs.
$2,928
Local Board
Discretionary
Community Fund
Communicare CMA Towards rental costs at the Papakura Baptist
Church for the Papakura Friendship Centre from 1
January to 31 December 2015.
$1,300
Local Board
Discretionary
Community Fund
Father and Child Trust Towards programme costs for staff to provide the
Father and Child services to 300 new, young or
existing fathers.
$3,000
Local Board
Discretionary
Community Fund
Fetupupula Youth Group Towards costs to hold a ball to be held
on13 December 2014 at the Papakura Pacific
Island Presbyterian Church Hall, 1 Fetu Pupula
Place, Papakura.
$2,500
Local Board
Discretionary
Community Fund
Grandparents Raising
Grandchildren Trust NZ
Towards a contribution to the salary of the
Auckland Outreach Worker and contribution to
producing the monthly newsletter.
$1,918
Local Board
Discretionary
Community Fund
Marne Road Lawn
Bowling Club
Towards painting and redecoration of the inside of
the clubrooms.
Withdrawn
Local Board
Discretionary
Community Fund
Mercy Missions Trust Towards rates assistance to continue to service
the community.
$2,500
Local Board
Discretionary
Community Fund
New Foundations Trust
(NFT)
Towards the provision of one-on-one mentoring to
five individuals, viewed at high-risk, dis-engaged
from education from intermediate or secondary
students in the Papakura area.
$5,290
Local Board
Discretionary
Community Fund
Papakura Family Service
Centre
Towards the HIPPY Papakura graduation
ceremony 2014 to be held at the Red Hill
Community Centre 163 Dominion Rd, Redhill,
Papakura.
$944
Local Board
Discretionary
Community Fund
Society for Community
Development Support
Inc. (t/a Pregnancy
Options and Help)
Towards volunteer fuel costs. $2,500
Local Board
Discretionary
Community Fund
Society for Community
Development Support
Inc. (t/a Pregnancy
Options and Help)
Towards wages for a support person. $2,500
Local Board
Discretionary
Community Fund
Takanini Family Service
Centre
Towards the HIPPY Takanini graduation
ceremony to be held at the Red Hill Community
Centre 163 Dominion Rd, Redhill, Papakura on 10
December 2014.
$1,168
Local Board
Discretionary
Community Fund
YMCA of Auckland Inc. Towards the cost of a mentoring service to bridge
Mori and Pasifika young people aged eight to 24
years back into school or forward into meaningful
education, employment or training.
$4,000
Social Investment
Fund
Auckland Single Parents
Trust and Te
Kaitiakitanga Tamaki
Makaurau o te Matua
Kotahitanga
Towards workshops and one-on-one personal
coaching.
$3,354
Total Amount Requested $35,389

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Discussion

7. The 6 March 2014 meeting of the Regional Strategy and Policy Committee agreed to the
continuation of the interim community funding approach for the 2014/2015 financial year:
That the Regional Strategy and Policy Committee endorse existing funding arrangements
and grants schemes being rolled over for the 2014 /2015 financial year. (REG/2014/36)

8. The funds for the legacy community funding and local board discretionary community
funding schemes within the southern local board areas cover the following funds:
Local Board Discretionary Community Fund
Social Investment Fund
School Holiday Programme Fund
School Swimming Pool Fund
Community Crime Prevention Fund
Marae Facilities Fund
Papakura Local Community Grants

9. Fifteen applications were received in this round to be considered under the following funds:
Local Board Discretionary Community Grants Fund
Social Investment Funds
10. When considering the applications to the Local Board Discretionary Community Grants
Fund, the Papakura Local Board should be guided by their Local Board Plan priorities.
These are not eligibility criteria; rather they are guidelines to support the local board when
considering the merits of each application.
11. The Papakura Local Board held a workshop on 10 September 2014 to consider each
application and how each project aligned with the Papakura Local Board Plan priorities and
the south Community Funding Policy for Grants, Donations and Sponsorships that
currently apply.
12. Financial Summary Summary of Papakura Local Boards available balance for the
2014/2015 financial year:
2014/15
Annual
Budget
Type of Fund Grants paid Balance
$20,827 Local Board Discretionary Community Fund $20,827
$16,498 Social Investment Fund $16,498
$2,053 School Holiday Programme Fund $2,053
$2,155 School Swimming Pool Fund $2,155
$4,857 Community Crime Prevention Fund $4,857
$17,395 Marae Facilities Fund $17,395
$41,657 Papakura Local Community Grants $41,657
$105,442 TOTAL $105,442
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Consideration
13. A copy of the current legacy community funding and local board discretionary community
funding schemes and funding guidelines within the southern local board areas current
were circulated to all board members for the workshop held on 10 September 2014.
14. Local board feedback on these applications was sought at a workshop with the Papakura
Local Board on 10 September 2014.
15. The allocation of grants to community groups is within the adopted annual plan and
budgets.
16. The decisions sought by this report do not trigger the Auckland Council Significance Policy.
Maori Impact Statement
17. Community funding is a general programme of interest and accessible to a wide range of
groups, including Maori. Maori are therefore likely to benefit alongside other groups in the
community. The provision of community funding to support community development
initiatives provides opportunities for all Aucklanders to undertake projects, programmes
and activities that benefit Maori.
Implementation
18. Following the Papakura Local Board decisions for Round One, Community Development,
Arts and Culture will notify all applicants, in writing, of the decision.

Attachments
Signatories
Authors Jan Perkins - Community Funding Co-ordinator South
Authorisers Kevin Marriott Acting Manager Community Development Arts and Culture

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Seeking Approval for Capex Renewal Projects for Aquatic and Recreation Facilities Page 23

Seeking Approval for Capex Renewal Projects for Aquatic and
Recreation Facilities

File No.: CP2014/21465

Purpose
1. To seek approval for the Massey Park Aquatic Centre and Papakura Recreation Centre
facility building renewal capital work schedule for the 2014/15 financial year.
Executive Summary
2. To continue the delivery of aquatic and recreational services and ensure the integrity of your
assets, an ongoing capital works schedule is required. This capital work schedule seeks to
address future degradation of the building infrastructure, maintain or improve current service
levels, capitalise on sustainability opportunities, and address health and safety concerns.
The work schedule includes deferred works which will not require sign off.

Recommendation/s
a) Approves the 2015 aquatic and recreation facility building renewal capital work
schedule.
b) Approves Auckland Council Officers have delegated authority to manage the projects
within the funding budget indicated in the list.

Comments

3. The Auckland Councils Long Term Plan for this Board has a budget allocated for aquatic
and recreational facilities building renewals. This budget is allocated across two facilities
the Massey Park Aquatic Centre and Papakura Recreation Centre. The purpose of the
proposed capital work schedule is to ensure the future integrity of the buildings and
surrounding infrastructure, maintain and improve the current level of service and efficiencies,
and address any immediate or potential safety compliance issues.
4. The Aquatic and leisure facilities represent an asset group with significant risk. The
conditions within the facilities (i.e. chlorinated pool halls and areas of continual high impact
use) if not maintained effectively will result in the asset deteriorating at a rapid rate,
reduction in the level of service that is able to be offered.
5. The specific projects below have been compiled on information and advice from the
Auckland Council Properties Department, the respective facility managers and an energy
report compiled to improve the operational efficiencies of the Massey Park Aquatic Centre
and Papakura Recreation Centre
6. A list of renewal projects is detailed below
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Seeking Approval for Capex Renewal Projects for Aquatic and Recreation Facilities Page 24

Consideration
7. The capital work schedule will have been discussed with the Papakura Local Board.
8. There are no particular impacts on Maori which are different from general users of the
aquatic and recreation facilitates.
Implementation
9. Once approval for the schedule of work is received, project initiation forms will be completed
from which the properties department will source a contractor to complete the work.

Attachments
Signatories
Authors Jane Franich - Contract Relationship Advisor
Authorisers Ian Maxwell - Manager Parks, Sports & Recreation

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Papakura Careers Expo Page 25

Papakura Careers Expo

File No.: CP2014/21725

Purpose
1. The purpose of the report is to seek financial support from the Papakura Local Board for the
2015 Papakura Careers EXPO.
Executive summary
2. In response to a growing need in Auckland for entry level workers and a higher than average
unemployment rate in Papakura, Community Development and Safety staff organised the
first Papakura Careers EXPO on 26 June 2014.
3. The EXPO provided an interactive platform for visitors, students, tertiary education
institutions, skills and training providers, as well as employers, to discuss a wide range of
training, apprenticeship and employment opportunities with over 500 students and Papakura
residents.
4. Participating organisations reported that the Papakura Careers EXPO was one of the best of
its kind and expressed support for the event to be held annually.
5. As a result of the EXPO over 70 people have applied for work or study with participating
organisations, three of which were interviewed on the day and started work the following
week.

Recommendation/s
a) contributes funding for the 2015 Papakura Careers EXPO to the value of $7,000.

Discussion
6. The EXPO was supported by the Papakura Local Board and was successful in:
increasing collaboration between educational institutes, schools and service providers in
the wider Papakura area
raising awareness of job opportunities and educational pathways
attracting over 500 attendees
7. As a result of the EXPO, the following education and employment outcomes were achieved:
30 attendees applied for positions at SERCO NZ
25 applied for positions at Fulton Hogan and three attendees who were interviewed at
the EXPO started new jobs the following week
seven applied for courses at Te Whare Wnanga o Awanuirangi
five applied for Open Wnanga courses
one has completed work experience at the Papakura Leisure Centre
five applied for courses at MIT.
8. Staff plan to bring a funding proposal for future Career EXPO auxiliary events to the
Papakura Local Board for consideration in quarter two.
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Papakura Careers Expo Page 26

9. Discussions with Industry Training Organisations (ITOs) the tertiary sector, Papakura Youth
Connections, secondary schools and community agencies indicated continued strong
interest in supporting the Papakura Careers EXPO into the future.
10. The 2015 Papakura Careers EXPO aims to link trade training organisations, private training
establishments and the tertiary sector in a focused and collaborative approach with schools,
marae, Youth services, churches, new migrant services and Iwi.
11. Additionally, the EXPO aims to provide support to Papakura youth and their whanau through
bureaucratic barriers which, recent research shows, can often stifle participation in the
workforce.
Consideration
12. The local board has previously supported the Papakura Careers EXPO with funding and
also expressed its support for it to be an annual event.
Maori Impact Statement
13. It is noted that there is significant participation by Maori education and training providers in
the organising of the EXPO and community participants are predominantly Maori. Maori
economic and educational leaders are committed to improving Maori employment and
educational outcomes.
Implementation
14. There are no significant implementation issues foreseen as a result of the decisions in this
report.
Attachments
Signatories
Authors Anna Jacob - Community Development Project Leader
Authorisers Kevin Marriott Acting Manager Commun ity Development Arts and Culture

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Allocation of the 2014/2015 Infrastructure and Environmental Services Budget Page 27

Allocation of the 2014/2015 Infrastructure and Environmental Services
Budget

File No.: CP2014/19387

Purpose
1. To approve the Papakura Local Boards environmental budget of $29,547 for the 2014/2015
financial year to fund a targeted biodiversity and private landowner engagement programme
on private land.
Executive summary
2. As part of its Local Board Agreement the Papakura Local board committed $29,547 to bush
site management programmes in the board area for the 2014/2015 financial year.
3. It is recommended that this budget funds an initiative to engage with private landowners in
the board area to raise awareness of biodiversity values on private land, and provide advice
to interested landowners on how best to manage biodiversity on their properties.
4. These initiatives support the Protecting our cultural and natural heritage and Enhancing our
living spaces and places priorities in the Papakura Local Board Plan.

Recommendations
a) Agrees to fund a targeted biodiversity and private landowner engagement programme
on private land at a cost of $29,457
b) Requests any significant changes to this work programme be brought back to the
board.
Comments
5. As part of its Local Board Agreement the Papakura Local Board committed $29,547 to bush
site management programmes in the board area for the 2014/2015 financial year.
6. It is recommended that this budget funds an initiative to engage with private landowners in
the board area to raise awareness of biodiversity values on private land, and provide advice
to interested landowners on how best to manage biodiversity on their properties.
7. This programme would be delivered by biodiversity officers in the Infrastructure and
Environmental Services Department and run in a similar fashion to councils current
Covenant Monitoring Programme, which occurs in the Franklin, Rodney and Waitakere
Local Board areas.
8. The purpose of the Covenant Monitoring Programme is to engage with private landowners
who have statutory covenants registered on their title, and assist them in:
a. Understanding the ecological values of the bush covenant on their property;
b. Understanding the threats to the covenant health on their property from invasive
species (i.e. weeds, pest animals) or wandering stock;
c. Understanding their statutory obligations to look after the covenant on their property;
d. Knowing how to manage the covenant effectively to ensure the ongoing health of that
ecosystem.
e. Each landowner receives a Covenant Management Plan for their property which is
tailored to their needs and provides important ecological information and advice to
support the ongoing management of the covenant.

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Allocation of the 2014/2015 Infrastructure and Environmental Services Budget Page 28

9. The Papakura biodiversity and landowner engagement project would be of a similar nature,
but the scope of the project would be extended to all interested landowners within the board
area with areas of biodiversity on their land (i.e. not purely those landowners with statutory
covenants on their property).
10. A contractor would be engaged to complete the scope of works as per below:
a) identify potential private properties within the board area that may have existing
biodiversity value (i.e. natural areas);
b) carry out a site visit with landowner permission;
c) carry out a rapid ecological assessment of the site;
d) produce a tailored management plan for the landowner with an aim of assisting them
to manage the biodiversity (i.e. wetland, forest, stream bank) on their property.
11. The ecological prioritisation of parks within the Papakura Local Board area has been a key
piece of work for the biodiversity and parks teams over the past year. This exercise has
categorised the parks within the Papakura Local Board area in terms of high, medium and
low priority for ecological management.
12. This report will be presented to the board for its consideration in due course. Four sites (Red
Hill Scenic Reserve, Margan Bush, Kirks Bush and Dominion Reserve) were classified as
high priority for ecological management due to their high ecological value (and other
qualities) in the Papakura Local Board area.
13. As part of this private landowner engagement initiative, it is proposed to visit property
owners adjacent to these high priority parks in the first instance, and then progressively to
medium and low areas as resources permit.
14. Other sites will be considered based on their ecological values such as larger areas of forest
on the eastern side of the Papakura Local Board area.
Consideration
15. This is a report prepared specifically for the Papakura Local Board.
16. This is a report prepared specifically for the Papakura Local Board. The proposal
recommended in this report was discussed and developed with the environmental portfolio
holders for the Papakura Local Board.
17. No consultation with Maori was required for the purposes of this report. It is acknowledged
that environmental management; water quality and land management has integral links with
the mauri of the environments and concepts of kaitiakitanga.
Implementation
18. There are no implementation issues arising from this report. Regular reporting on project
delivery was provided through the quarterly report from the Infrastructure and Environmental
Services department, or as required.
Attachments
Signatories
Authors Michael Ngatai Biodiversity Advisor
Varsha Belwalkar - Relationship Advisor
Authorisers John Dragicevich - Manager Infrastructure and Environmental Services

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Council's Role in Early Childhood Education Page 29

Council's Role in Early Childhood Education

File No.: CP2014/22317

Purpose
1. This report responds to the Papakura Local Boards concern about the demand on existing
parks and open space to provide for early childhood education facilities and proposes some
principles to guide staff when responding to future requests.
Executive Summary
2. Research shows that children who are involved in quality early childhood education (ECE)
benefit in many ways, and that these benefits extend to their family/whnau and the wider
community. Taking part in ECE builds a strong foundation for childrens ongoing education,
learning and development.
3. Auckland Council has signalled its support for ECE services through the Auckland Plan and
the Southern Initiative. A target has been identified in the Auckland Plan for all three to four
year olds to participate in, and have access to quality, culturally appropriate ECE services by
2020.
4. Councils main involvement in supporting ECE services to date ranges from being a direct
provider to providing community leases for council facilities (land and buildings), programme
support, grant funding and use of temporary bookable spaces. The council has no statutory
responsibilities or role in the establishment, management or funding of ECE services.
5. There is growing tension between the use of parks and open space for non-exclusive
recreation purposes, and the demand to lease council land for community based ECE
provision. With no policies or guidelines currently in place that provide detailed guidance for
decision-makers around ECE services applications are assessed on a case by case basis.
6. The Proposed Auckland Unitary Plan permits ECE services up to 100m2 in an existing
building in various public open space zones. Stand-alone ECE facilities are a non-
complying activity.
7. Staff held a number of workshops with southern local boards between May and August 2014
to discuss options for the councils role in supporting ECE services. The feedback from the
workshops have provided the basis for the development of key guiding principles that will
help the board determine how it approaches requests for a lease to occupy parks and open
space for the purpose of ECEs in the future.

Recommendation/s
a) Adopt the following principles to guide decisions on requests for lease of public open
space for early childhood education provision;
I. that central government has the main responsibility for the establishment of
early childhood education services
II. that the establishment of new early childhood education services on councils
parks and open space will not be supported, unless there is a direct benefit to
the open space and its users
III. that existing early childhood education centres seeking expansion will be
supported where the impact on the parks and open space provision and its
users have been assessed as minimal.

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Comments
8. At local board meetings in August and September 2013, the Otara - Papatoetoe and
Mangere - Otahuhu Local Boards requested:
a) an analysis of ECE [Early Childhood Education] demand in the Local Board and The
Southern Initiative area.
b) that the governing body develop a strategic approach to the provision of ECEs as a
matter of urgency and include this on their work programme.
c) the identification of those open spaces which are suitably zoned and classified to
support the establishment of ECEs.
d) the identification of those open spaces which are suitably classified and will be
appropriately zoned in the Unitary Plan to support the establishment of ECEs.
9. The resolutions were forwarded to other local boards for their information, and the
Manurewa and Papakura Local Boards also expressed an interest in being involved in these
discussions.
10. There are three main ways the council currently supports the provision of ECE services:
a) direct provider the council manages a number of ECE services located in council owned
facilities (e.g. Kauri Kids)
b) leasing council facilities the main focus has been land but includes buildings to
generally community based ECE providers
c) indirect provider - through programme support, use of non-exclusive bookable spaces in
council facilities and grants.
11. Some southern local boards have raised concerns around the tension between park and
open space provision for recreation and the demand for use of these spaces by ECE
providers. Much of the land that is appropriately zoned under the District Plan and classified
under the Reserves Act in the southern sector is at capacity and applications are being
received from ECE providers to use reserve land whose purpose and use is for recreation
(informal and active/sports). This is raising concerns around the appropriateness of that land
for ECE services and the cumulative loss of public open space.
12. Although council has specified support for ECE services and various directives have been
set through the Auckland Plan and the Southern Initiative, there are no policies or guidelines
in place that provide detailed guidance for decision-makers around ECE services. This
means that applications are being dealt with on a case by case basis.
13. The proposed Auckland Unitary Plan permits ECE services up to 100m2 in an existing
building in the informal recreation, spot and active recreation and community open space
zones. They are a discretionary activity in the civic zone and non-complying in the
conservation zone. Stand-alone ECE facilities on any open space zone would be a non-
complying activity. Through the current submission hearing process changes to this aspect
of the plan may result.
14. Prior to the workshops with the southern local boards, a discussion paper was prepared
which contained ECE data specific to each local board, and some preliminary options on
councils role in supporting ECE services in the future. The options paper is provided in
Attachment A.
Consideration
15. A cluster workshop was held with representatives from the Manurewa, Otara - Papatoetoe,
Mangere - Otahuhu and Papakura Local Boards on 22 May 2014, where local board
members discussed councils current and potential future role(s) in supporting early learning,
with a particular focus on the use of parks and open space land. Attendees requested
additional information and that individual workshops be held with their boards to ensure
members were cognisant of the issues and to inform decision making.
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16. Individual workshops were held with the Manurewa, Otara-Papatoetoe, Mangere-Otahuhu
and Papakura local boards over August and September 2014. Howick and Franklin Local
Boards did not request a workshop but were included in the distribution of discussion
documents and briefed on the workshop outcomes.
17. The following themes evolved from these workshops and have been used to inform the
recommendations contained in this report :
New ECEs on parks and open space are generally not supported unless a direct benefit
to the open space and its users can be shown (e.g. where the ECE will activate the
space and provide for community use outside operating hours)
Consideration will be given to the expansion of existing ECE facilities, where the impacts
on the public open space and its users are assessed to be no more than minor
Advocate that ECE facilities on parks and open space expand their purpose outside
operating hours to accommodate other community opportunities (e.g. adult education)
Support, in general, the council being a direct provider as part of the provision of a range
of holistic activities in council owned facilities. It was suggested that consideration could
be given to existing services being contracted out or sold
The establishment of ECE services is essentially a central government responsibility and
as such should be funded by the Ministry of Education
Advocate for land to be secured in new developments for ECE services to be
established, where a need is identified through for example, working with the Housing
Project Office and Special Housing Area developers, the Ministry of Education and ECE
providers
Generally not supportive of selling parks and open space for ECE development.
It is recommended that the board adopts these as guiding principles to assist decision making on
applications for ECEs on parks and open space in the future.
18. Specific consultation has not been undertaken with Mori. The Auckland Plan and the
Southern Initiative objectives and targets around early learning address all children.
19. The national participation rate in early childhood learning prior to primary school for Mori
children has increased to 93.0% for the year ending March 2014, up 1.2 percentage points
on the March 2013 rate. However, in some Auckland communities, the Mori participation is
significantly lower. The Ministry of Education is implementing the Engaging Priority Families
initiative which seeks to provide intensive early learning support to families and whnau of
three and four year olds in target communities. The priority for this initiative is Mori, Pasifika
and low socio-economic status families.
20. It is expected that any impacts on Maori will not differ greatly to other parties seeking land
for the establishment of early childhood education centres
Implementation
21. Further work will be undertaken by council staff to gain further clarity on the preliminary
options discussed at the local board workshops, subject to the outcome of the Long Term
Plan process and resource availability.
22. Whatever recommendations are adopted, the main stakeholders (e.g. the Ministry of
Education) will be advised of the viewpoint for the local board area.
23. Applications from ECE providers for use of public open space that are currently being
processed will be progressed on a case by case basis

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Attachments
No. Title Page
A Council's Future Role in Supporting ECE Services - Preliminary Options
July 2014
33

Signatories
Authors Erin Clarke - Policy Analyst,South
Sophie Bell - Principal Policy Analyst
Ian Maxwell - Manager Parks, Sports and Recreation

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July 2014

COUNCILS ROLE IN SUPPORTING ECE SERVICES
- PRELIMINARY OPTIONS

It is well documented that early childhood education (ECE) services contribute to society by
providing educational, social, and cultural benefits. Participation in quality ECE services is an
important predictor of future education outcomes. It lays the foundation for childrens ongoing
learning, helping equip them with social skills and contributing to a childs development. Quality
early childhood programmes can help narrow achievement gaps between children from
disadvantaged families and those from other families. In addition, the availability of ECE services
is often essential to working parents.
.
Auckland Council signals its support for ECE services through the Auckland Plan. It seeks to
increase the ECE participation rate in Auckland - Tamaki Makaurau, and more particularly within
the Southern Initiative area. A target has been identified for all 3 to 4 year olds to participate in,
and have access to quality, culturally appropriate ECE services by 2020. Delivery on this aspect of
the Auckland Plan is a shared responsibility of central and local government as well as community
organisations and the private sector.

The councils main involvement in supporting ECE services to date ranges from being a direct
provider, to leasing council facilities (land and buildings) to community based providers,
programme support, use of non-exclusive bookable spaces and grants. The council has no
statutory responsibilities or role in the actual establishment, management or funding of ECE
services. This falls to the applicant and the Ministry of Education.

Although the council has specified support for ECE services and various directives have been set,
there are no policies or guidelines in place that provide detailed guidance for decision-making
around ECE services. There are a variety of responses the council could consider in supporting
the provision of ECE services. These are listed below with the benefits and considerations
outlined for each. Many of these roles are not stand-alone and can be combined.

The options provided are not comprehensive, rather they have been presented to stimulate
discussion.

Direct Provider

Council is currently a direct provider of ten ECE services in various council facilities offering a total
of 345 licensed places. The council also contracts out three ECE services. The majority of these
centres have transferred to Auckland Council from legacy councils and have been operating for
more than twenty years. They have evolved from a drop in crche for the children of those utilising
the facilities to more structured licensed centres.

The majority of council led ECE centres have become an inherent function of recreation and
leisure centres contributing to the holistic approach of what is offered the community. They
contribute to the wider ECE network within the Auckland region.

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The Leisure Unit (ECE team) works closely with the MoE and were recently asked to take over
two trust run facilities operated out of Council buildings which were facing closure by MoE for
failing to comply with regulations.
Benefits Considerations
Improves connectivity and community
networks through hub model of facilities e.g.
leisure facilities or libraries with ECE services
Provides a platform to work with the
community and other stakeholders on
parenting advice, adult learning etc
Can assist in increasing participation where
rates are low
Generates income that is offset against
operational costs of the centre and wider
Leisure Unit
Provides a service to diverse communities
Provides community spaces that allow a
variety of services and support for
communities including better public outcomes
Supports better community outcomes with
quality consistent services
No mandate as to whether this should be
Councils core business
No mandate to grow current business
Can impact on other providers i.e. interfere with
market conditions where council prices are
lower
Ensuring they comply with Reserves Act
provisions

Leasing of council owned land and buildings
Auckland Council (including the legacy councils) most frequent response to ECE service needs
has been in the provision of leases of council owned land (largely park land) and buildings to
community based organisations. ECE services are considered to be a community facility and are
most appropriately located on land that is suitably zoned under the District Plan/PAUP and
classified under the Reserves Act 1977 (generally as local purpose [community buildings]
reserve). Much of this land is now at capacity. Adopted reserve management plans also play a
part in determining whether land is suitable for ECE centres.

Addresses an identified need for land in areas
where more ECE services are required to
increase participation
Supports the Auckland Plan, Southern Initiative,
Thriving Communities (Community and Social
Development Action Plan), and I am Auckland
(Auckland-wide Strategic Action Plan for
Children and Young People)
Supports community based organisations
through low rent and provision of land
Can activate the reserve if designed and located
appropriately
Proposed Auckland Unitary Plan, Public Open
Space Community zone provides an
opportunity to plan, in conjunction with MoE, the
location of these sites, particularly in greenfield
developments and Special Housing Areas
The ability to provide facilities for a larger number
of children is resulting in increasing requests to
extend existing ECE facilities
Can result in exclusive use of the park (examples
where 2 or more ECE facilities are co-located) to
the detriment of other users. Balancing competing
demands and expectations can result in user
conflicts
Can be perceived as alienating land from public
use
Can have adverse effects on the parks values,
amenity, use and enjoyment, and infrastructure
Cumulative loss of land within the parks and open
space network. There is no current planning
around replacement land being acquired or
monetary compensation to offset the loss and to
mitigate the loss for the community
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Existing buildings could be run by Auckland
Council and provide a return to rate payers

Depending on location and design can render
surrounding land un-useable
The activity can create conflict with /surrounding
neighbours e.g. noise, increased traffic
Can impact on future development opportunities
of the park
Risk financial/land holding
Potential for services to fold with council taking on
the liability (there is evidence of this)
Can incur landlord costs e.g. maintenance,
building WoFs
Reserves allocated for community facilities are
nearing capacity, resulting in applications being
received to use other land e.g. informal recreation
spaces.
Councils primary responsibilities do not include
the provision of land to support educational
outcomes under the LGA
ECE facilities are growing in size. Recent
applications have been for 50 places which
equates to a lease footprint range between 1500
and 2000m2 (not including parking)

Indirect Provider

Council currently supports and runs programmes which incorporate ECE, and enables council
facilities to be used on a temporary basis (non-exclusive booking e.g. by play groups). This
includes OSCAR programmes (after school care) and holiday programmes (e.g. Wriggle and
Rhyme run at libraries). The culture of continuous improvement ensures quality programmes are
delivered.

Supports the Auckland Plan, Southern Imitative,
Thriving Communities (Community and Social
Low operating cost (benefits lower socio-
economic communities)
Contributes to multi-use of facilities
Flexible to address changing community needs
Complementary to licensed ECE services
Offers a range of opportunities
Generates income that is offset against
operational costs
Limited hours
Subject to facility availability
Set up/take down requirements and storage
Is not recognised as a contributor to
statistically quantifiable ECE service hours
Cost of hiring the facility can be prohibitive
Regular bookings to provide certainty for ECE
(playgroups) can limit ability to accommodate
casual users

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Advocate

The current council advocacy role can be strengthened and expanded in the following ways;
Continue to advocate addressing barriers to ECE participation e.g. transport, cost, illness and
lack of confidence
Advocate to central government for funding of land, ECE services establishment on education
land and other government owned land in high need areas, and for partnerships with other land
providers e.g. Ministry of Health, Ministry of Social Development, Housing NZ
Advocate to developers that land be set aside for ECE service providers (private and
community based) in new subdivisions e.g. Special Housing Areas, greenfield developments.
Provide connections and support.
Incorporate positive parenting messages into Our Auckland and other council publications
Support and educate community groups around the requirements and process for establishing
ECE services
Encourage large employers to assess the benefits of providing onsite ECE services
Support establishment of playgroups within council facilities and mobile play trucks.

Supports the Auckland Plan, Southern
Initiative, Thriving Communities (Community
and Social Development Action Plan), and I
am Auckland (Auckland-wide Strategic Action
Plan for Children and Young People)
ECE and young families are promoted
Low risk to the council
To solely advocate would provide limited
outcomes to solving current issues
May raise funding expectations

Partnering/Funding

Partnering and funding can be addressed in the following ways;
Partner with developers to identify suitable residential land within new developments for ECE
Partner with MoE to find land in identified low participation areas and to ensure there is a
shared overview/policy and clarity around roles and responsibilities with MoE
Incentivise developers and ECE service providers to establish facilities (particularly in new
developments/areas of need). Options that could be investigated might include rates relief or
providing a monetary contribution towards the land component (e.g. through a contestable
fund). It should be noted that a Facility Partnerships Funding Policy is currently underway and
ECE services are outside the scope of this work. If included there would be implications around
budget.
Grants to private providers via economic development programmes could be considered
Low cost loans for ECE service providers.

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Supports the Auckland Plan, Southern
Imitative, Thriving Communities (Community
and Social Development Action Plan), and I
am Auckland (Auckland-wide Strategic Action
Plan for Children and Young People)
Recognises a shift in delivery (in response to
the changing climate e.g. reduced land
availability, increasing costs, market
competition)
Reduces council risk
Reduces the councils direct involvement
Plays to providers specialist strengths
Encourages provision of ECE services where
populations of young families are increasing
Reduces cost of establishing ECE centres
May adversely affect not-for profit ECE service
providers
Cost/funding implications
Any revenue goes to the provider and not to the
council
Develop a policy and parameters around
partnerships and funding to increase
transparency
Ensure there is a shared overview/policy and
clarity around roles and responsibilities with MoE

Land purchase/land allocation for community facilities

If land is purchased for community facilities there is no requirement that it be held as reserve
under the Reserves Act. While providers may wish for reserve land for ECE provision, this is not
necessarily in areas of low participation or areas of high need.

Addresses an identified need and supports the
Auckland Plan, Southern Initiative, Thriving
Communities (Community and Social
Enables the council to facilitate planning for
ECE services
Ease of processing applications improved
customer experience
Provider and public expectations established
If allocating land within large parks can help to
activate the space and enhance the creation
of a community hub

Development contributions do not currently
provide for land purchase for community facilities.
If the council wished to support the provision of
early learning services in SHAs or other areas
they would have to be funded from rates. Council
can only charge development contributions for
infrastructure it provides in response to growth.
ECE services are not envisaged by the Local
Government Act as something for which
contributions can be charged.
If allocating existing park land, need to ensure it is
suitable, and be aware of the impact on the
reserve values and its users, and the cumulative
impact on the open space network
Budget implications
Will be difficult to use this method to address
existing deficiencies in existing urban areas
Balancing demand from competing community
facilities land could be dominated by ECE
service facilities

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Sell council land

There is the potential to assess park land no longer required for that purpose and council owned
land held in other portfolios (i.e. not held for parks or open space purposes) as to whether they
could be suitable to sell to private ECE service providers or be retained and leased to community
based ECE providers. This could also include working with crown agencies to undertake land
swaps or collaborations for mixed ownership in communities where ECE provision and
participation is low.

Encourages provision of ECE services
Financial benefit to the council
Lowers total maintenance cost
Unsuitable land removed from open space
network
Reduces ECE pressure on remaining open
space
Repatriation process is complex
Reserves Act process is complex and requires
public consultation
Affordability for community based groups
May not be a great deal of suitable land available
for disposal

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Auckland Transport Update - October 2014 Page 39

Auckland Transport Update - October 2014

File No.: CP2014/23531

Purpose
1. The purpose of the report is to respond to local board requests on transport-related matters
and to provide information to Elected Members about Auckland Transport (AT) activities in
the local board area.
Executive Summary
2. This report covers matters of specific application and interest to the Papakura Local Board
and its community; matters of general interest relating to AT activities or the transport sector;
and AT media releases for the information of the Board and community.
Monthly Overview
3. The transport leads hosted discussions with Auckland Transports experts regarding Mill
Road. The Papakura Transport Portfolio meeting took place on October 01. Transport
matters in the Local Board areas were discussed as well as updates on ongoing issues of
concern.
Recommendation/s
That the Papakura Local Board receives the report entitled Auckland Transport Update
October 2014.
Discussion
Local Board Transport Capital Fund:
4. The Papakura Local Board is allocated $306,184 per annum from the Local Board
Transport Capital Fund. These funds can be used annually or rolled together to use the full
three years of funding.
5. Taking into account funding already allocated, The Papakura Local Board has $762,308
remaining to be utilized in this electoral term.
6. The Board has asked Auckland Transport to investigate using the LBCTF allocation to
undertake the following projects:
Project Description Status Projected Cost
Connection of
Railway Station
and Town Centre:
Looking at ways of
cognitively linking the
town Centre with the
Railway station.

Projects for further
investigation include:
- Making the intersection
Railway Street West/
Wood Street more
pedestrian friendly
- Great South Road
intersection with
Opaheke Rd
- Investigating a covered
walkway on Railway
Street West down Avril
Street and Wood Street

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- Providing a mirror to
make safe the alley way
at the end of the Railway
Street West Ramp
- Street furniture/way-
finding lighting etc..
These will be investigated
once firm costs are
received for the all
weather bridge project.
All weather over
bridge
A Structurflex canopy to
cover the stairs and
walkway that connects
east and west across
the Papakura Train
Station.
The structural
assessment has shown
the beams are slender
and are already working
to capacity due to wind
loading. The Local Board
approved movingforward
to the design phase to
investigate other options
to attach the canopy to
the bridge.
Very rough
costing to date for
this project is =
$750,000
Cycle lanes: Auckland Transport is
working on a Rough
Order of Cost for the
following three areas:
Connecting Great South
Road to the Papakura
Railway Station (down
Chapel and up Railways
Street West), connecting
Grove Road with Bruce
Pullman Park and the
inland straight of Conifer
Grove (along the
motorway).

This project will be
investigated once firm
costs are received for the
all weather bridge
project.

T.B.C

7. The local board transport portfolio members will continue to work closely with Auckland
Transport Elected Member Relationship Manager to develop project plans in the priority
areas stated above.
Current Papakura Local Board project update:
Project Description Status Projected Cost
Refresh of signage
in Papakrua
Refresh of navigation
and directional signage,
identification of parking
buildings and areas of
significance/interest
(Maraes, galleries)
The Transport leads met
with AT early October to
tie down scope of the
project. AT will provide
the Transport leads a
comprehensive report of
signs to be installed mid-
November.
On July 16 the
Board approved
a maximum of
$110,000 to
refresh the
signage in the
Papakura Local
Board area.

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Board Consultations
8. Consultation documents for the following proposals have been provided to the Papakura
Local Board for its feedback. As the Boards transport portfolio holders provide feedback
on the Boards behalf, the material below is included for general information purposes only.

New Bus Stops and Shelters Route 365:

9. Auckland Transport consulted with the Papakura Local Board regarding new bus stops and
shelters for Route 365 as part of New Public Transport Network for South Auckland.

10. The Transport spokesman raised concerns regarding bus stops on Porchester Road.
These concerns are now being investigated by Auckland Transport.

Removal of P180 time restriction Railway Street West:
11. Auckland Transport Parking consulted on the removal of P180 time restriction from the
mobility parking in Railway Street West. These changes are being carried out as a direct
result of requests from the Papakrua Local Board.
12. The Papakura Local Board is supportive of this proposal.
General Information Items:

Chip Seal

13. Auckland Transport is about to embark on its annual road resealing programme.
Wherever possible chipseal will be used as it provides a cost effective, and good durable
road surface, which is well suited to Aucklands flexible road pavements.
14. Resealing the road surface waterproofs the surface and improves the road skid resistance
to ensure that the roads stay in good condition. Regular maintenance of the roads means
that they do not need to be totally reconstructed. Generally the road surface will last
between 10 to 15 years.

15. In general a typical reseal would follow this timeline:

Some weeks prior to reseal;
Fix any road failures in the street Localised road pavement repairs

A few days prior to reseal;
Letter drop informing residents of the road reseal

Day of reseal;
Set up traffic management
Sweep road for debris
Chip seal applied
Roll chip into road surface

Within a few days of reseal;
Sweep excess chip off the road
Reinstatement of road marking

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A week or so after reseal;
Road surface checked
Further sweeping to pick up any excess loose chip
Remove traffic management

3 4 weeks after reseal
Additional sweeping if required, to remove any remaining loose chip.

16. The Contractor responds to any Call Centre service requests relating to the chip sealing
during the course of the work.

Electrification update

17. The last part of the electrification of the Auckland metro rail network is now complete.
18. All of the urban rail network has now been permanently energised with the final section
between Newmarket and Swanson being switched on.
19. The whole network should now be treated as being live with 25,000 volts at all times.

Proposed Signage Bylaw
20. Auckland Council and Auckland Transport are seeking feedback on a draft bylaw that will
help manage the display of publicly visible signs.
21. The proposed Signage Bylaw will manage the display, placement and size of signs visible
from the road and other public places throughout the Auckland region. It will provide for a
consistent standard of signage across the region and ensure pedestrian safety and visual
amenity of local areas is maintained. The new bylaw will replace the 23 different sets of
rules inherited from previous councils that related to signs.
22. The new bylaw is intended to continue to:
provide for the safety of vehicular and pedestrian traffic on roads and public places by
limiting obstruction and distraction caused by signage
protect the public from harm or damage caused by the poor maintenance or
abandonment of signage
assist in enhancing, maintaining, and promoting the visual amenity of Aucklands
cultural character, and its built and natural environments
assist in enabling the economic benefits to Auckland that are provided through
signage
assist in protecting roads and other public assets from damage or misuse.

23. The bylaw proposes to cover the following types of signage:
portable signs (sandwich boards)
free standing signs, posters and banners
veranda signage and window signage
signs advertising commercial sexual services

24. The proposed bylaw will not apply to specific signs covered by the Unitary Plan such as
heritage signs, billboards or signage that is part of a comprehensive development of a site.
Election signs are also covered separately under Auckland Transports Election Signage
Bylaw 2013.
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25. Submissions on the proposed Signage Bylaw opened on 3 September and close at 4pm
on 3 October 2014.
Media Releases

Travel Myths debunked in winning campaign

26. Auckland Transports Travel Myths campaign has taken out a major prize at the TVNZ
New Zealand Marketing Awards winning the Public Sector category.
27. Auckland Transport wanted to promote reliable high frequency bus services in the central
corridors of Mount Eden/Sandringham.
28. Pre-campaign research had shown a young, professional demographic in the area and the
campaign was tailored to appeal to this market.
29. Travel Myths used pop-art inspired imagery in the style of Roy Lichtenstein and a dose of
self-deprecating humour to debunk some popular misconceptions about public transport.
30. The campaign appeared on bus backs, at bus shelters, on street posters, online and
through direct marketing. The campaign was developed by Port Group.
31. Life-size caricatures of Rupert and Janet, who were the faces of the campaign, also
featured as part of this years Auckland Comedy Festival.
32. A post-evaluation report found a 20% rise in the perception that Auckland Transport was
friendly, 28% thought the campaign was effective and 32% judged it to be innovative.
33. In the six months following the campaign passenger trips in the central corridor rose by
49,000.
34. Another Auckland Transport campaign Driver Distraction was a finalist in the awards.
This campaign focussed on the dangers of drivers being distracted by others in the vehicle.

Attachments
Signatories
Authors Felicity Merrington Elected Member Liaison
Authorisers Jonathan Anyon - Elected Member Relationship Team Manager

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Significance and Engagement Policy Page 45

Significance and Engagement Policy

File No.: CP2014/23297

Purpose
1. The purpose of this memo is to provide background information on the draft Significance and
Engagement Policy to support local boards in providing formal feedback.
Executive summary
2. There have been changes to the Local Government Act 2002 (LGA2002). Council is now
required to adopt a Significance and Engagement policy by 1 December 2014. Council
already has a Significance Policy but the council must expand it to include engagement.
3. A draft Significance and Engagement Policy was adopted by the Regional Strategy and
Policy Committee on 4 September for public consultation from 22 September to 19 October
2014.
4. The legislation requires the policy to consider community preferences about engagement on
decisions relating to specific issues. Auckland Council carries out hundreds of consultations
each year from small neighbourhood issues up to large regional issues. A core function of
local boards is to understand, engage with and represent their local communities. The
development of the Significance and Engagement Policy is not intended to constrain or
restrict the role of local boards in this regard.
5. An overview of the kinds of methods that could be used depending on the significance of the
issue has been compiled to provide guidance.
6. The policy will be supported by updated guidelines, case studies and templates providing
more detail on engagement principles and good practice.

Recommendation/s
The Papakura Local Board provides the following feedback on the draft significance and
engagement policy:

a) Endorses the principle-led approach taken to the drafting the policy.
b) Agrees that the development of consultation and engagement guidelines for
Auckland Council will support the policy and the sharing of best practice.
c) Requests that staff make use of local boards extensive community engagement
experience to inform the development of the guidelines.

Background
7. As part of the LTP 2012-2022 process, Auckland Council adopted a Significance Policy to
provide a mechanism for establishing which decisions are significant with reference to
thresholds and general criteria. This was a requirement under the LGA2002 and the policy
requires all council reports to state the degree of significance. A significant decision triggers
an automatic requirement to consult.
8. The Local Government Act 2002 Amendment Act 2014 amended the LGA 2002, so that all
councils are now required to adopt a Significance and Engagement Policy by 1 December
2014.
9. The legislative change requires the council to expand the current Significance Policy to
include engagement. The current Significance Policy has been used to provide the basis of
the new Significance and Engagement Policy.
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10. The draft Significance and Engagement Policy was adopted by the Regional Strategy and
Policy Committee on 4 September for public consultation from 22 September to 19 October.
11. Since the committee meeting, there have been some minor changes to clarify what
constitutes a significant decision. The order of the significance section has changed as a
result of this, while the criteria that related to engagement are now in section 6.1 under
engagement methods.
Consultation on the Draft Policy
12. Consultation on the draft policy will not follow a Special Consultative Procedure.
Consultation will be targeted at interest groups and will seek out feedback from communities
who are often not involved in councils consultation processes.
13. Consultation will largely be focused online through ShapeAuckland. A sign language
submissions service has also been set up through Deaf Radio.
14. A variety of stakeholder organisations have been contacted to help organise community
workshops on the draft policy. This includes youth groups, ethnic groups, grey power, age
concern, community organisations and networks.
15. In addition, the council will use Our Auckland, the Peoples Panel and social media as a way
of further encouraging feedback on the draft policy. Local boards are encouraged to help
encourage participation through their stakeholder newsletters and social media.
Role of Local Boards
16. A core function of local boards is to understand, engage with and represent their local
communities. They do this through a number of formal and informal mechanisms in relation
to their local board plans and local board agreements and also to inform local board input
into regional plans and policies. The development of the Significance and Engagement
Policy is not intended to constrain or restrict this role.
17. While adoption of the Significance and Engagement Policy is a Governing Body decision,
local boards have a role providing input to its development. The purpose of this report is to
seek local board input on the attached draft policy.
Policy Approach to Engagement
18. The LGA 2002 sets out principles for consultation that all councils must follow.
19. Feedback received from the community and stakeholders on Auckland Council consultation
and engagement processes has highlighted a number of other important principles to
consider when engaging with the community. These have been incorporated into the policy
as a way of recognising the needs of Aucklands diverse communities and the value that is
placed on their involvement in decision-making processes.
20. The legislation requires the policy to set out how the council will respond to community
preferences about engagement on decisions relating to specific issues, assets and other
matters. Auckland Council carries out hundreds of consultations each year from small
neighbourhood issues up to large regional issues. A list of how the council will engage on
each issue would be extensive and would not allow flexibility depending on the timing,
community affected and likely level of interest on the issue. It would also limit the councils
ability to consider and refine approaches for engagement in response to community
feedback.
21. An overview of the kinds of methods that could be used depending on the significance of the
issue has been compiled to provide guidance. These have been categorised as small and
simple, medium or large and complex. The level of significance will be determined using the
criteria in section 3 of the policy. The criteria used to assess whether a decision is
significant are also useful when considering which engagement methods should be used for
a particular decision (if any). (For the avoidance of doubt, the use of the criteria to assess
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the level of engagement does not replace the councils assessment of whether or not a
decision is significant).
Significance
22. A decision is significant if:
a. The thresholds related to an activity or group of activities are exceeded; or
b. The decision relates to strategic assets
23. A decision will also be significant where the council, having applied the criteria, decides that
it is significant. Where a decision is determined to be significant, it will automatically trigger a
requirement to consult.
Strategic Assets
24. Strategic assets are defined as assets or group of assets required for the local authority to
maintain its capacity to achieve or promote any outcome that council determines is important
for the present or future wellbeing of the community. The council considers its strategic
assets as whole single assets because it is the asset class as a whole that delivers the
service. The list of strategic assets should cover only those assets that are significant for an
entity the size of the Auckland Council. The strategic assets are listed in the Significance
and Engagement Policy which includes land or buildings owned by the council that are
required to maintain the local authoritys capacity to provide affordable housing and equity
securities held by council in a port company or airport company.
25. The definition of networks included in the list of strategic assets has been updated by
including the North Harbour Stadium, Bruce Mason Theatre and Q Theatre which Auckland
Council acquired since the adoption of the Significance Policy in 2012. In addition,
substantive shares in Watercare have been combined with shares in substantive CCOs as
Watercare became a substantive CCO in 2012.
26. The legislation provides that a decision to transfer the ownership or control of a strategic
asset to or from the local authority may only be made if they are explicitly provided for in the
councils Long Term Plan (LTP) and, from 2015, also included in the consultation document
used to consult on the LTP.
27. Decisions on assets not included in the list are subject to the normal provisions of the LGA
2002 regarding decision making and consultation. This ensures that interested or affected
parties will have their views considered appropriately in decision making. The council would
retain discretion to consult (including using the special consultative procedure) for these
decisions if it wished.
28. Strategic assets, as defined by this policy that are owned and or managed by a substantive
CCO are identified in the CCO Accountability Policy.
Thresholds
29. As a general guide, the creation of a new group of activity, the cessation of a group of
activity, or a 33 per cent increase or 20 per cent decrease in the nature of a group of activity,
would be considered significant.
General Criteria
30. The council has also identified a list of criteria to consider when deciding whether or not a
matter is significant.
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Timeline
31. The high level timeline for the development of the policy is as follows:

Milestone Description / steps Timing
Developing the draft policy Drafting the policy
Testing the policy internally, with key
stakeholders and advisory panels
Gaining feedback on draft policy with local
board members, local board chairs,
Independent Maori Statutory Board,
Regional Strategy and Policy for adoption prior
to consultation
July August

5 September
Consulting on the draft policy Communications and engagement on the draft
Local board workshops
Local board reports / formal feedback process
Advisory panel workshops
Stakeholder discussions
Public engagement

September-
October
Revising the draft policy Analysing and reviewing feedback
Updating draft policy

October
onwards
Adopting the policy Budget Committee
Regional Strategy and Policy
Governing body for adoption
5 November
6 November
27 November
32. This policy is expected to be adopted by 1 December 2014 and must be incorporated into
the Long-term Plan (in summary form). The policy can be amended at any time.
Consideration
33. This report is seeking the views of local boards on the draft policy.
34. Local boards statutory role of identifying and communicating the views of the community on
regional strategies, policies, plans and bylaws of the council has been taken into account
during the development of the draft policy.
35. Engagement with local boards to date has included:
an initial discussion at the Local Board Chairs Forum meeting on 28 April 2014;
a workshop for all local board members to discuss aspects of the draft policy on
22 August;
workshops are being held with individual boards during September and October where
requested.
36. Auckland Council recognise that Mori are a critical / important audience that need to be
engaged in a meaningful way. The Treaty of Waitangi Audit 2012 and the Auckland Council
Guide on Engaging with Mori were reviewed during the development of the draft policy.
The draft policy has been presented for discussion to the Independent Mori Statutory
Board. The results of a recent research study on Mori engagement with Auckland Council
will be considered prior to finalising the draft policy and to identify improvements with the
engagement guidelines.
37. Discussions on the draft policy and guidelines will also take place at a Mana Whenua forum
during the consultation period.
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General
38. This report does not involve decisions that will trigger the councils current Significance
Policy.

Implementation
39. Auckland Council does not currently have an adopted engagement policy. It does however
have:
a consultation and engagement guidebook
a guide on Engagement with Mori
a staff training programme in community engagement through the International
Association of Public Participation (IAP2)
an internal network which is used to share case studies
an annual awards event to celebrate good practice.
40. Further work is taking place to improve the guidance that is available, in particular with
respect to engaging with Aucklands culturally and demographically diverse communities.
41. It is expected that updated guidance, case studies and templates will be prepared alongside
the development of the draft policy so that these are available for the purposes of
engagement on the draft Long-term Plan and other processes as soon as practicable. This
will include legal advice on the consultation document and other changes to requirements as
a result of the LGA 2002 amendments.
42. Local boards will be encouraged to input into the development of the updated guidance,
case studies and templates through the engagement advisors.

Attachments
No. Title Page
A Draft Significance and Engagement Policy 51

Signatories
Authors Carol Hayward - Team Leader Consultation and Engagement
Authorisers Karl Ferguson - Communication and Engagement Director

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Financial Policies Issues for Long-term Plan 2015-2025 Page 69

Financial Policies Issues for Long-term Plan 2015-2025

File No.: CP2014/23311

Purpose
1. This report advises local boards on financial policy issues that may be considered in the
development of the Long-term Plan 2015-2025. It aims to support discussion of these issues
at local board workshops in September 2014.
Executive summary
2. Development of the Long-term Plan 2015-2025 is the councils opportunity to consider if it
wishes to consult on making changes to its financial policies. A briefing setting out some of
the matters that may be considered in the long-term plan process was provided to a
workshop of the governing body on 5 August and to a local boards workshop on 18 August.
3. The workshop identified a range of financial policy issues as possible matters for
consideration in developing the draft long-term plan. These included the:
rating policy
standardisation of the remaining legacy fees and charges
development contributions.
4. The key issues identified in regard to the rating policy were:
options for level of UAGC
proportion of rates paid by businesses including options for the long term differential
strategy
proportion of rates paid by rural sector including options for farms and rural townships
affordability including consideration of additional support for superannuitants
options for further transition
standardising legacy rates remission and postponement policies (community, sporting
and heritage remission and postponement policies).
5. The remaining legacy fees and charges that have yet to be standardised are:
social housing rentals
street trading license fees and rentals
163 environmental health and licensing fees
some cemetery fees.
6. The Long-term Plan 2015-2025 presents the council with an opportunity to consider if it
wishes to amend its development contributions policy to reflect the changes made to
development contributions in the Local Government (Amendment Act) Act 2014 alongside
the changes the legislation requires. Issues the council may wish to consider include
refining its
funding areas
assessment of residential demand.
7. The timetable for the development of financial policies for the draft Long-term Plan 2015-
2025 is:
Budget committee workshop (including modelling of options) 20 October (morning)
local boards workshop 20 October (afternoon)
combined Budget committee and local boards workshop - 24 October
Mayors rating policy proposal 30 October
Budget committee workshop on financial policies 31 October
Budget committee final decisions for draft Long-term plan (including financial policies)
5 November
Budget committee workshop and meeting on rates transition 17 November

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Recommendation/s
a) determine if it wishes to make any recommendations for change to existing financial
policies as part of development of the draft Long-term Plan 2015-2025.

Comments

8. This decisions sought in this report are not significant.
Consideration
Local board views and implications
9. The purpose of this report is to facilitate the development and communication of local board
views on the matters considered herein.
Mori impact statement
10. The recommendations in this report have no impact on Maori.
Implementation
11. There are no implementation issues associated with the recommendations included in this
report.

Attachments
No. Title Page
A Presentation to local boards on 18 August 2014 entitled "Financial
Policies, Long-term Plan 2015-2025."
71

Signatories
Authors Andrew Duncan - Manager Financial Policy
Authorisers Matthew Walker - Manager Financial Plan Policy and Budgeting

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Integrated Bylaws Review and Implementation Programme (IBRI) Update September 2014 Page 87

Integrated Bylaws Review and Implementation Programme (IBRI)
Update September 2014

File No.: CP2014/23310

Purpose
1. This report provides an update on the Integrated Bylaw Review and Implementation
programme, noting its progress towards delivering a set of bylaws that are appropriate for
Auckland by October 2015.
Executive Summary
2. The Integrated Bylaw Review and Implementation (IBRI) programme is reviewing the set of
legacy bylaws and supporting the adoption and implementation of new bylaws that are
appropriate for Auckland, by October 2015.
3. An investment proposal for funding for the 2014/2015 year was endorsed by the Budget
Committee in May 2014. This ensures that the programme has adequate funding for its
activities this year, including delivering several bylaws that are planned to come into force
alongside the July 2015 start of the next long-term plan period.
4. Progress has been made on the review and implementation stages for several topics. The
final Navigation Safety Bylaw and Cemeteries and Crematoria Bylaw have now been
adopted by the governing body and will come into force in the next few months. The
Auckland Transport Board has also adopted changes to their Election Signs Bylaw that are
now in force.
5. Seven bylaw proposals were, or are, open for formal public consultation from August to
October. These are the Trading and Events in Public Places Bylaw, the Alcohol Control
Bylaw, the Animal Management Bylaw (covering animals other than dogs), an amendment
to the Health and Hygiene Bylaw, the Signage Bylaw, the Stormwater Bylaw and the
Outdoor Fire Safety Bylaw. Consultation around these topics will ensure that a coherent
view is presented to the public across these topics and in the context of other work.
6. The Alcohol Control Bylaw proposal includes recommended delegations to local boards to
allow a timely review of the current alcohol bans in each local board area.
7. The 2014 programme for review of local dog access rules is well underway with the local
boards that are proposing changes this year. Reports on the submissions have been
prepared to support final decisions by summer.
8. The new Public Safety and Nuisance Bylaws and the Health and Hygiene Bylaw have
now come into force and the changes that allow the council to operate these new bylaws
have been successfully delivered. Media coverage for these has generally been positive. In
particular the prohibition on use of sunbeds by those under 18 years old has received
positive coverage (reflecting the councils leadership on this issue).
9. Detailed planning to support the coming in to force of the Navigation Safety Bylaw and the
Cemeteries and Crematoria Bylaw, and other upcoming bylaws, is underway.
10. No formal requests for local board bylaws have been received over the period covered by
this report.

Recommendation/s
a) note the progress of the Integrated Bylaw Review and Implementation programme
towards its completion of the delivery of new bylaws by October 2015.

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Comments
Background to the Integrated Bylaw Review and Implementation Programme
11. Auckland Council inherited a set of legacy bylaws from the former councils, covering
approximately 30 topics. These bylaws expire at the end of October 2015.
12. The Integrated Bylaw Review and Implementation programme has been established to
review these bylaws and prepare a new bylaw for each topic where appropriate, and to
make and communicate the necessary changes so that the council can operate the new
bylaws and achieve the outcomes sought from each bylaw. The programme will also work
with affected parties where a legacy bylaw is not replaced by a new bylaw.
13. Both local boards and the Regulatory and Bylaws Committee receive regular updates on the
programme. The previous update was provided to local boards in April 2014. This report
provides an update on the various topics included in the programme, and attachment A
provides an overview of the timeline through to October 2015.
Funding for Bylaw Review and Implementation
14. A funding proposal for the IBRI programme was approved by the Budget Committee at its
meeting of 8 May 2014 (refer resolution BUD/2014/24). This means that the programme will
have sufficient resources to deliver its objectives over the 2014/2015 year. The majority of
the bylaw topics included within the programme will be completed by the end of this financial
year, with several bylaws expected to come into force alongside the start of the new financial
year on 1 July 2015. It is expected that there will also be some programme activities through
the first part of the 2015/2016 year.
Update on Review Stage for Bylaw Topics
15. Table one and table two below show the current status of the review topics and provide
further comments for particular topics.
16. This includes bylaws that may be folded into or managed under other topics (Arkles Bay set
netting, Orakei Basin), the ongoing local boards review of dog access rules, regional film
fees, and the review that must take place within five years of any bylaws adoption.
17. Local boards have recently provided input to the bylaw reviews for construction and
transport for Auckland Council land (such as parks). Further engagement is underway or
being planned for the next topics in the review including alcohol controls review,
environmental protection and regional film fees.

Table 1: Summary of status and next steps for review of bylaw topics

Topic Status and Progress 7 stages Comments

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Reviews completed

Dog management G Completed
Election Signs G Completed
Food safety G Completed
General administration G Completed
Hazardous substances G Completed
Health & hygiene G Completed
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Topic Status and Progress 7 stages Comments

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Offensive trades G Completed
Public safety and nuisance G Completed
Solid waste (Waste m/ment) G Completed
Trade waste G Completed
Transport (Auckland Transport) G Completed
Navigation safety (including
lifejackets)
G See below
Cemeteries and crematoria G See below
Election signs (amendment) G See below

Work programme
Outdoor / rural fire safety G
Trading and events in public
places
G See below
Stormwater management G
Signage G See below
Alcohol licensing fees A
Alcohol control G See below
Animal management G See below
Health & hygiene amendment See below
Air quality G
Boarding houses and hostels G
Commercial sex industry A Issues covered in
unitary plan and
other bylaws
Construction and development G
Onsite wastewater G
Orakei Basin G
Recreational and cultural
facilities
G
Transport (Parks / AC controlled
land)
G
Water supply and wastewater
(reticulation)
G
Wharfs & marinas G
Environmental protection G

Other work
Review - local dog access rules G See below
Freedom camping G
Arkles Bay set netting G
Regional film fees G See below
Five year reviews B

Status summary codes
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G
Green - Work is progressing as planned, due date will be met or any revised date will not
have wider impacts
A
Amber Original due date at risk of being missed and this may have wider impacts; or an
issue has arisen.
R
Red - Due date has or will be missed and this will have wider impacts; or an issue has
arisen that will have wider or significant impacts.
B
Blue - Not yet scheduled. However, background work is underway.

Table 2: Additional comments for particular topics in the bylaw review programme

Navigation safety (including lifejackets) On track G
Public submissions closed on 17 March and public hearings and deliberations were completed.
The Hearings Panel report on the final form of the bylaw was considered and adopted by the
governing body at its meeting on 31 July 2014.

The panel requested that a campaign be developed to communicate the changes introduced in the
new bylaw and to support the bylaws objectives around safety on the water, particularly in relation
to smaller boats and the wearing of lifejackets. Planning for this campaign is now underway to
support the commencement of the new bylaw.

Cemeteries and crematoria On track G
Public submissions closed in June and the public hearings and deliberations were completed. The
Hearings Panel report on the final form of the bylaw was considered and adopted by the governing
body at its meeting on 31 July 2014. The final bylaw and code of practice included a number of
changes arising from public consultation, including clarifying procedures around burial and plots
and for scattering of ashes.

Election signs (amendment) On track G
The Auckland Transport board proposed a series of amendment to the Election Signs Bylaw to
reflect issues that arose in the 2013 local body elections. These changes included limits on the
times when signs can be displayed on private sites, allowing candidates to appear on both
individual and team signs on a single site, and requiring contact information on signs to be
readable. Submissions closed on 3 June.

Final changes were adopted by the board at its meeting of 24 June, and came into force on 18
July (just before the two month period that runs up to the general election on 20 September).

Trading and events in public place On track G
Both Auckland Council and Auckland Transport have endorsed their proposed Trading and Events
in Public Places bylaws. These apply to streets and footpaths and other public places. Public
submissions were open from 4 August to 4 September, with hearings and deliberations to follow. It
is expected any new bylaws could come into force for July 2015. This would allow any fee
changes to also be put in place with the new long-term plan that will start then.

The bylaws cover a range of issues including street performances, mobile shops, outdoor dining
and displays, markets and stalls and charity collections.

Signage On track G
A proposed Signage Bylaw was reported to the August meetings of the Regulatory and Bylaws
Committee, the governing body and the Auckland Transport board. Public consultation is open
from 3 September to 3 October 2014.

The bylaw covers a range of types of signs including portable, free standing, wall-mounted,
veranda and window signage. It also addresses requirements for posters and for certain types of
signs including signs in public open spaces, signage advertising commercial sexual services, real
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estate signage and event signage.

Any new bylaw could be in place for July 2015 and will work alongside Unitary Plan requirements
that apply to specific types of signs.

Alcohol control On track G
The Alcohol Control Bylaw will allow the council to put alcohol bans (previously called liquor bans)
in place. These bans prohibit the consumption or possession of alcohol in specified public places,
at particular times. Alcohol bans can work alongside other regulatory and non-regulatory tools to
help minimise the harm that can be associated with alcohol.

A proposed bylaw was adopted by the governing body on 31 July and was open for public
consultation from 15 August to 15 September. The proposal includes delegations allowing local
boards to review, make, amend and revoke alcohol bans for local public places. The governing
body would make these decisions for public places that are of regional significance.

The bylaw includes criteria to help evaluate any request for an alcohol ban, based on the
requirements of the enabling legislation. It has also been designed to support a range of
approaches to help communities manage problems associated with alcohol use.

The current proposal does not include a review of the existing alcohol bans or the making of new
alcohol bans. Decisions on the existing alcohol bans will need to be made by local boards and the
governing body after the new bylaw is adopted and before October 2015. Local boards are now
receiving further information on how they can carry out their role for this review.

Animal management On track G
A proposed Animal Management Bylaw was adopted by the governing body on 31 July and was
open for public consultation from 15 August to 15 September. The bylaw provides Aucklanders
with the opportunity to own different types of animals for companionship, while minimising possible
impact on their neighbours. Under the proposed bylaw, people that keep animals need to ensure
the animals do not cause a nuisance, risk to public health and safety, or damage council land.

Specific provisions are included for urban properties relating to the keeping of bees and chickens
or other stock (such as a rooster, goat, pig or sheep). There are also specific provisions related to
horse riding in public places.

Issues relating to animal welfare, wildlife predation and dog management are addressed through
national legislation and do not form part of this proposal.

Health and hygiene amendment On track G
The Health and Hygiene Bylaw 2013 was adopted by the council in 2013 and came into force on 1
July 2014. The bylaw and code, as adopted, requires pharmacists to obtain a licence under the
bylaw if they offer commercial ear-piercing services.

The council has now received further information from industry representatives that shows public
health is adequately protected through existing central government regulation and industry-based
standards. Accordingly, the council is proposing an amendment to the bylaw that will exempt
pharmacists from the requirement to obtain this licence under the bylaw when they provide
commercial ear-piercing services. Public consultation was open from 15 August to 15 September.

Local dog access review On track G
The 2014 local board dog access review includes some areas within the following local boards:
Kaipatiki, Orakei, Maungakiekie-Tamaki, Puketapapa, and Hibiscus and Bays.

This is the first year of the new approach to reviewing dog access rules and means the council can
consider requests for changes to dog access rules on an annual basis. This approach is more
responsive to residents and the environment and enables robust consideration on specific public
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places to provide for public safety and comfort, the needs of dogs and their owners, and to ensure
the practicality of dog access rules.

The council is required to advise registered dog owners about these proposed changes and this
has been achieved by including relevant material within the annual dog registration package. This
is the first year that this approach has been possible and it has reduced costs and ensured that
dog owners receive a single combined communication from the council. This targeted advice has
been supported by other communication including public notices, local newspaper advertising and
initiatives planned by these local boards.

Submissions on the proposed changes closed on 23 July 2014. Panels established by the relevant
local boards considered the submissions, held hearings and reported to their respective local
boards who have adopted the recommendations and finalised the review process.

Further access review changes are planned for the next two years. Work is now underway for
local boards that are involved in the 2015 review programme. The local boards that are receiving a
report in September to confirm commencement of the review and define its scope are Rodney,
Upper Harbour, Devonport-Takapuna, Waitakere Ranges, Waiheke Island, Albert-Eden,
Puketapapa, and Waitemata.

Regional film fees On track G
There are around 500 permit applications for filming activity each year, including many on local
parks. The Auckland Film Protocol expresses the councils intention to welcome filming, support
this activity and maximise the financial and other benefits it brings to Auckland. The protocol also
includes measures to ensure filmings impacts on communities are well managed.

When the Film Protocol was adopted in 2013 several local boards asked that further work be
carried out to understand how local communities can get more benefit from filming. The regional
film fees project responds to part of that request. It will review how fees for filming can be set and
managed, and how councils direct revenue associated with filming permits can be used to meet
the costs of facilitating filming and to improve the public spaces (including parks and streetscapes)
that are used by film-makers.

Further information is being provided to local boards through September and October.

Update on implementation stage for new bylaws
18. Table three and table four below show the current status of implementation projects and
further comments for particular implementation projects.

Table 3: Summary of status and next steps for implementation projects

Implementation project name Status and Progress Link to bylaw topics /
Other comments

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Underway

Alcohol licensing readiness
G Completed
Alcohol licensing fees
A See below
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Implementation project name Status and Progress Link to bylaw topics /
Other comments

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Animals (Stage 1)
G Completed
Dog access review 2014
G
Electoral Signs 2013
G Completed
Electoral Signs 2014
G
Environmental
G
Facilities
G
Food safety
G Completed
Health protection
G Health & hygiene
bylaw and code of
practice; See below
Marine
G Navigation safety
see below
Public safety & nuisance
G
Revoked and lapsing bylaws
G General admin;
Offensive trades;
Others
Signage
G
Stormwater
G
Street trading
G
Waste management
G Solid waste bylaw
Animals (stage 2)
G
Alcohol controls
G
Air quality
G

Proposed future
Construction B
Transport (AC land) B

Table 4: Additional comments for particular implementation projects

Alcohol licensing fees On hold A
As part of reforming laws relating to the sale and supply of alcohol, central government updated
licensing fees and also allowed each council to set its own fees for the licensing services it must
provide. Auckland Council considered a report on the costs involved in this in August 2013, and
endorsed adopting a bylaw to set its own alcohol licensing fee amounts, to take affect from 1 July
2014 (refer governing body meeting of 22 August 2013, item 13, GB/2013/83).

A further report has now been considered by the Regional Strategy and Policy Committee (7
August, item 11). The report provided an update on this matter, noting that revenue collected to
date effectively covers relevant operating costs. The committee endorsed the council continuing to
use the default licensing fees set by central government and that a further update should be
provided early in 2015 (refer REG/2014/101).

Health protection On track G
The new Health and Hygiene Bylaw and code of practice are in force from 1 July 2014 and this
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project has now completed its closure phase after managing commencement successfully. The
councils leadership on prohibiting the use of sun-beds for people under 18 years of age was
highlighted positively in the media.

Marine (including Navigation safety) On Track G
The new Navigation Safety Bylaw will come into force for the 2014/2015 summer. The bylaw
includes key changes around the wearing of lifejackets on vessels under six metres in length. An
education and information campaign is currently being prepared to support this and other changes
that the bylaw introduces. This will include updating the signs at key boat ramps across Auckland
and working with other water safety organisations to deliver these safety messages to the
community.

Consideration
Local Board views and implications
19. Local boards are involved in the review of each bylaw topic (consistent with the reviews
principles). This report provides an update on the programme, but does not raise any issues
specific to local boards apart from those already noted above.
20. No proposals for local bylaws have been received through the above period.
Maori impact statement
21. This report does not raise any specific issues relating to Mori. The review of each topic
includes considering whether that topic includes any elements of special interest to Mori,
and if so the appropriate way to seek a greater level of engagement. Where appropriate,
consultation with Mori (on a particular topic) may be linked to consultation on other related
topics through the Unitary Plan or other initiatives.
General
22. The recommendations in this report do not trigger the councils policy on significance.
Implementation
23. The programme includes implementation and delivery for each bylaw, as noted above. This
includes working with internal and external stakeholders as relevant to each topic.

Attachments
No. Title Page
A Bylaw programme timeline 2014/2015 95

Signatories
Authors Helgard Wagener - Team leader, Policies and Bylaws

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Local Board Feedback on the Draft Arts and Culture Strategic Action Plan (ACSAP) Page 97

Local Board Feedback on the Draft Arts and Culture Strategic Action
Plan (ACSAP)

File No.: CP2014/22669

Purpose
1. To endorse the Arts and Culture Strategic Action Plans proposed goals and action areas.
Executive summary
2. The Arts and Culture Strategic Action Plan (ACSAP) is a core strategy to deliver on the
Auckland Plan vision to be the worlds most liveable city. It sets out a strategic direction for
the next 10 years that will guide the planning and delivery of arts and culture activities in
Auckland to meet the aspiration in the Auckland Plan to integrate arts and culture in our
everyday lives.
3. Public consultation on the draft ACSAP was held 23 June to 24 July 2014.
4. A total of 440 submissions were received from key (external) stakeholders and the general
public 50 from arts and culture organisations, 109 from children and young people and the
remainder from the general public.
5. Feedback from local boards was generally positive. The draft ACSAP aligned well with the
arts and culture aspirations in many of the local board plans.
6. There was strong endorsement from key stakeholders and the general public of the draft
ACSAPs goals and action areas.
7. However, feedback from local boards and key stakeholders indicated that considerable
further work is required on the implementation section of the plan.
8. As a result of this feedback, the ACSAP has been split into two parts:
The strategic section of the plan, which outlines the goals and action areas; and
An implementation section, which will provide detail on the specific actions to be delivered
and by whom, timeframes and measures.
9. The strategic section (goals and action areas) will be reported to the Arts, Culture and
Events Committee for adoption in October 2014.
10. The implementation section requires further work and engagement with local boards and key
stakeholders. This will be reported to the Arts, Culture and Events Committee for adoption in
March 2015.

Recommendation/s
a) Endorse the Arts and Culture Strategic Action Plans proposed goals and actions and
recommend that the Arts, Culture and Events Committee adopt them.
b) Note that further work on the implementation section will be undertaken with local
boards from November 2014 to February 2015.

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Comments
Local Board Feedback
11. To date, engagement with local boards has included portfolio holder briefings, workshops
and meetings with local board members. Written and verbal feedback has been received
(see attachment A).
12. Local boards are generally positive about the draft ACSAP, its alignment with draft local
board plans and its ability to support local boards diverse arts and culture aspirations.
13. Key themes emerged from local board feedback:
Community feedback on the draft plan needs to be reflected in the final ACSAP
Greater recognition of the importance of arts and culture in placemaking and urban
design
Greater clarity on councils role and what council will specifically deliver and support
Improve the affordability of hiring creative spaces
Improve Aucklanders access to and participation in arts and culture
More public art outside the city centre
Regional institutions to deliver arts and culture in rural areas
Greater use of digital tools, such as an arts and culture calendar, on-line tools to connect
artists with funders, on-line access to and apps about the history of significant sites etc.
Recognise the importance of local i.e. arts and culture by local communities, for local
communities, in local communities.
14. The areas of strong alignment between local board, key stakeholder and general public
feedback include: the importance of arts and culture in placemaking; celebrating
multiculturalism; and addressing affordability and accessibility issues for audiences and
participants.
Public Feedback
15. Public consultation on the draft ACSAP took place from 23 June to 24 July. It was publicised
through various channels. Local boards also promoted the consultation to their communities.
16. A total of 440 submissions were received. Of these: 50 were from arts and culture
organisations; 109 were received from children and young people; and the remainder were
from the general public. (See attachment B for the feedback summary and submission
numbers by local board area)
17. A specific consultation with children and young people was undertaken during the school
holidays, accounting for the high number of responses from these groups. Staff worked with
Uxbridge Creative Centre, The Auckland Performing Arts Centre, Auckland Central Library,
Auckland Art Gallery and schools to run visioning and imagining exercises and collect
feedback via a specifically designed worksheet.
18. Key themes from the public consultation were:
The importance of public art and arts and culture in placemaking
Sustainable funding of arts and culture
Affordability and accessibility to arts and culture for audiences and participants
Honouring Mori culture and recognising the contribution of multiculturalism to
Aucklands identity
A strong desire from many individuals and organisations to partner with council to
implement the ACSAP.
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19. Submitters strongly endorsed the six goals and 16 action areas in the draft ACSAP.
Adopting the ACSAP Through a Two-stage Process
20. Whilst there was general support for the goals and action areas, there was also strong
feedback on how the detailed actions of the ACSAP will be implemented. Additionally,
external stakeholders expressed a desire to be involved in delivery.
21. The mayors proposal for the Long-term Plan 2015-25 requires refinement to the detailed
actions and look closely at implementation.
22. As a result of these issues, the ACSAP has been split into two parts:
The strategic part of the plan, outlining the goals and actions areas. Staff seek local board
endorsement of the proposed goals and action areas (below), and local board
recommendation that the Arts, Culture and Events Committee adopt the goals and action
areas at the October committee meeting. Prior to further consultation on implementation, it
is important that the ACSAP goals and action areas are adopted to guide this discussion.
The implementation part of the plan, with details on specific actions, lead organisations,
timeframes and measures. This requires further work and engagement and will be reported
to the Arts, Culture and Events Committee in March 2015. Feedback from the consultation
will be used to refine and inform this work.
ACSAP Strategic Section: Proposed Goals and Action Areas
23. Early information and feedback from local boards and key stakeholders was used to develop
the goals and action areas in the draft ACSAP. They have been confirmed through the
consultation process, which also identified priority goals and action areas (see bold points in
the table below).
24. The proposed, final ACSAP goals and action areas are:
Goals Action areas
All Aucklanders can
access and participate
in arts and culture
Place Aucklanders at the centre of arts and culture planning and delivery
Better communicate whats on offer
Remove barriers to access and participants
Auckland values and
invests in arts and
culture
Grow and deliver strategic investment in arts and culture
Evaluate and promote the economic, social, cultural and environmental value
of investment in Aucklands art and culture
A network of vibrant arts
and culture
organisations and
facilities meets
Aucklands diverse
needs
Foster arts and culture organisations and facilities that build and promote
Aucklands unique identity
Support arts and culture organisations and facilities to engage with
Aucklands diverse population in innovative and inclusive ways
Arts and culture organisations work together as a complementary regional
system
Provide a regional spread of vibrant diverse and affordable creative spaces
Arts and culture are
intrinsic to Aucklands
place making
Tell our stories by encouraging unique and distinctive public art that reflects
and responds to our place
Make it easier to plan, create and deliver innovative art and design in public
places
Engage more artists and Aucklanders in art in public places
Auckland celebrates a
unique cultural identity
Celebrate Mori and their culture as a point of difference
Champion Aucklands unique arts and culture
Auckland has a robust
and flourishing creative
economy
Foster a robust network of creative industries
Champion innovation to attract talent
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Next Steps
25. Further engagement with local boards, key stakeholders, mana whenua and mataawaka on
implementation will take place between October 2014 and February 2015. The
implementation section will be reported to the Arts, Culture and Events Committee in March
2015 for adoption, and the ACSAP in its entirety will be finalised.
Consideration
26. The Independent Mori Statutory Board (IMSB) is represented on the ACSAP steering group
to provide guidance on content and process. The IMSBs Mori Plan for Tmaki Makaurau
was a guiding document underpinning the development of the draft ACSAP.
27. Mori aspirations and outcomes were clearly identified and addressed in the draft ACSAP
with Mori actions woven through all the action areas; this will not change. The ACSAP
acknowledges and celebrates Mori culture as Aucklands point of difference, and mana
whenua as Treaty partners in a multicultural Auckland.
28. One of the key arts and culture actions in the Mori Plan for Tmaki Makaurau was that
council support a signature Mori event this is included in the ACSAP. The mayors
proposal on the LTP 2015-25 states his expectation that Auckland Tourism Events and
Economic Development (ATEED) will deliver a significant Mori event (and ATEED refocus
its current resources to achieve this).
29. Further engagement with mana whenua and mataawaka is planned as part of developing
the implementation section of the ACSAP.

Attachments
No. Title Page
A LB Feedback 101
B Consultation Summary 105
C Draft Arts and Culture Action Plan 111

Signatories
Authors Rebecca Kruse - Strategy Analyst
Maree Mills - Principal Strategy Analyst
Authorisers Grant Barnes - Manager - Auckland Strategy and Research

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Local Board Feedback Summary
Engagement undertaken in 2013-14
Theme/Issue
Placemaking
Recognises importance of arts and culture in place making
Would like more community involvement and input
Nurturing/building a distinct area identity through arts and culture
Incentivise developers to incorporate arts and culture into new developments
Involve creative people in the planning process - designers, architects working with
planners
Heritage and place recognised e.g. Writers walk, sculpture trail
Incorporation of Maori and European history in the environment
Public art/cultural design integrated in capital project design/urban design
Local artists to be involved with chance to win commissions for council buildings
Funding
More clarity on funding streams
Governing Body financial commitment
Who is going to fund what
Business sponsorship for arts and culture events
Council investment in art should equate to investment in sport
Funding issues are a key for supporting local theatres/galleries/museums and
groups. Uneven investment in facilities throughout the region
Council role in ACSAP
More clarity on councils role arts and culture community want to understand what
council can deliver and support
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Plan focus should be on how the council can support the organisations
Foster partnerships
Advocacy
Local boards role in guardianship
Role of CCOs in arts and culture
Capacity Building
Streamline council processes go to person
Provide better climate for building creative relationships
More capacity needed to assist local boards to go beyond business as usual and
develop what assets they already have guidance/advice to help see the huge
potential for arts and culture in our community and translate into our local board
plans.
The key question for this Plan should be How do we create an organisation
(council) that fosters/allows creativity to flourish?
Education and pathway into employment
Need to highlight the value of (creative) education
Profile creative students and activities in the community (more recitals)
Growing skills, creativity, entrepreneurship and social entrepreneurship
Local boards have a part to play
Events
Clarity of process around growing local events to regional
Events portal to promote all events
A stocktake of what is currently happening to ensure that one event is not
cannibalising the audience of other events establish the correct balance
between city centre and local
Importance of local cultural events
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Promotion of events linking local and regional events/festivals into each other,
good local promotion of events
Diversity
Highlight Asian community
Need to highlight more than ethnic diversity
Inclusiveness of all communities
Facilities
Organisations to work together not in competition
Funded to meet diverse need how to achieve equity, consistency and
sustainability
CFNP as a tool to enable review of community arts and culture facilities
Grow maker spaces
Dont just focus on city centre
Development of arts and culture precincts
Local art facilities many saw a lack in their area
Need for smaller theatre spaces and performance venues in smaller centres.
Maori
Development of Maori cultural centre for the arts great development initiative for
our youth
Marae as a youth hub providing arts opportunities for youth
Barriers
Coast of transportation and parking
Entry and ticket prices
Distance to regional facilities
Buses(public transport) stop operating after the event
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Compliance costs, rules and regulations
Other
More local public art outside city centre
Regional institutions to deliver arts and culture out to rural areas increase
exposure
More art displays in the parks digital, physical, more art-based activities to
encourage people into regional parks
Include acknowledgement of economic significance
Good use of case studies in summary document

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Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral Proposal Page 181

Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral
Proposal

File No.: CP2014/23312

Purpose
1. To seek feedback from local boards on the mayoral proposal for the LTP 2015-2025, as
announced on 28 August 2014.
Executive Summary
2. On 28 August 2014, the Mayor announced a proposal for the LTP 2015-2025, outlining high
level funding envelopes and key priorities.
3. Feedback is sought from local boards on the mayoral proposal, including departmental
responses, to help inform draft budget and consultation decisions being made by the Budget
Committee on 5 and 6 November 2014.

Recommendation/s
a) Delegate authority to the Papakura Local Board Chairperson and Deputy
Chairperson to provide feedback at such meetings as appropriate including the local
boards discussion with the Budget Committee.
Comments
Background
4. In March 2014, the Mayor provided direction setting for the LTP 2015-2025.
5. Between March and August, Auckland Council conducted a thorough assessment of its full
work programme, prior to the Mayor announcing a proposal for the LTP 2015-2025 on 28
August 2014. The mayoral proposal outlined high level funding envelopes and key priorities.
6. In response, the organisation considered the mayoral proposal at a more detailed project
and local level, identifying what could be achieved within funding envelopes and options or
trade-offs that may need to be considered.
7. Local boards have been engaged throughout the LTP 2015-2025 process, including detailed
briefings from departments between 23 September and 5 October to discuss responses to
the mayoral proposal.
8. Feedback is sought from local boards on the mayoral proposal, including departmental
responses, to help inform draft budget and consultation decisions being made by the Budget
Committee on 5 and 6 November 2014
9. Local boards also have the opportunity to discuss feedback with the Governing Body on 17,
22 and 24 October 2014.
10. Following Budget Committee decisions in early November, local boards will hold workshops
to develop local consultation material and supporting information, for agreement in business
meetings between 1 and 10 December 2014.
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Papakura Local Board Long Term Plan 2015-2025 Feedback on Mayoral Proposal Page 182

Attachments
Signatories
Authors Kate Marsh Financial Planning Manager Local Boards
Authorisers Mathew Walker Manager Financial Plan Policy and Budgeting
Karen Lyons Manager Local Board Services

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Adoption of the Papakura Local Board Plan 2014 Page 183

Adoption of the Papakura Local Board Plan 2014

File No.: CP2014/22630

Purpose
1. To adopt the Papakura Local Board Plan 2014.
Executive summary
2. Each local board is required to adopt a local board plan by 31 October 2014.
3. The Papakura draft Local Board Plan was developed following informal community
engagement. This was followed by formal consultation using the special consultative
procedure (SCP) from 7 July to 6 August 2014. The Papakura Local Board considered the
submissions from the SCP at its deliberations meeting in September.
4. The Papakura Local Board Plan is attached to this agenda.

Recommendation/s
a) adopts the Papakura Local Board Plan
b) delegates to the Chair to approve any minor wording changes that may be necessary
following adoption.
Comments

5. The Local Government (Auckland Council) Act 2009 requires each local board to develop a
local board plan every three years. The first local board plan was adopted in 2011. This
second local board plan must be adopted by 31 October 2014.
6. Local board plans are strategic plans for the following three years and beyond. The plans
reflect the priorities and preferences of the community. They guide how the local board:
makes decisions on local activities and projects
provides input into regional strategies and policies
works with other agencies that play a key role in the area, including central
government agencies and council-controlled organisations.
7. The plans inform the development of the councils 10-year Long-term Plan. The plans also
form the basis for development of the annual local board agreement for each of the following
three financial years.
8. The local board is required to use the SCP to consult on the draft local board plan. The SCP
was held from 7 July to 6 August 2014. There were 101 of submissions on the draft local
board plan.
Consideration
Local board views and implications
9. The local boards views have driven the development of the plan attached to this report.
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Mori impact statement
10. The Papakura Local Board has given consideration to Mori outcomes throughout the
development of the Papakura Local Board Plan; consequently the implementation of the
Plan has the potential for positive outcomes for Mori.
11. Local mana whenua were invited to a southern sub regional Hui on 8 March 2014 where
their views were sought on the issues to be addressed in southern local boards plans,
including Papakura. The processes and protocols for ongoing engagement were also
discussed and follow up contact made by the local board chairs.
12. The Papakura Local Board also engaged with Mori rate payers and residents through
engagement activities that were accessible to the general public as well as targeted
stakeholder events both in the early stages of the Plans development and throughout the
consultation period. A focused meeting with the staff at Papakura Marae enabled the
dissemination of awareness and literature through the networks coordinated there, which
particularly involve local mataawaka Mori.
13. The outcomes, objectives and initiatives included in the plan will support the delivery of the
Auckland Plan Transformational shift 6 significantly lift Maori social and economic
wellbeing. The draft Papakura Local Board Plan includes initiatives of particular relevance
to mana whenua and mataawaka. These include support for Mori businesses; training and
skills programmes for Mori youth; protection and enhancement of the Manukau Harbour;
improvement of water quality in catchment streams; and the identification and protection of
wahi tapu in and around Papakura.
Implementation
14. The long-term plan and the annual plans draw the local board plans together and prioritise
the council projects into what is affordable and will best meet the strategic direction and
needs of Aucklands communities. The projects and initiatives contained in each local board
plan need to be included in the Long-term Plan 2015-2025 and annual plans if they are to be
implemented. This requires discussion and agreement with the governing body though the
local board agreement process.

Attachments
No. Title Page
A Papakura Local Board Plan 2014 185

Signatories
Authors Karen Gadomski - Senior Local Board Advisor Papakura
Authorisers Karen Lyons - Manager Local Board Services

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Papakura Local Board Plan
Contents

Message from the chair ................................................................................................
Mihi ..............................................................................................................................
Our vision .....................................................................................................................
Papakura Local Board area .........................................................................................
About local boards .......................................................................................................
Working with Mori .......................................................................................................
About local board plans ................................................................................................
Local boards in the south working together ...............................................................
How we got your feedback ...........................................................................................
Outcome: A vibrant metropolitan centre .......................................................................
Outcome: A skilled workforce for local jobs ..................................................................
Outcome: A sports and recreation hub .........................................................................
Outcome: Well-connected and easy to move around...................................................
Outcome: treasured for its environment and heritage ..................................................
Outcome: Strong, safe and healthy communities .........................................................
Indicative budget and funding sources .........................................................................
Indicative budget tables ...............................................................................................
Your Papakura Local Board members .........................................................................
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Message from the chair
It is my pleasure to introduce the Papakura Local Board Plan for the next three years and
beyond. We put this plan together with your help, so thank you to all of you who gave us
ideas and comments or made formal submissions on the draft. You strongly supported our
prioritisation of town centre revitalisation and were keen to see more work on community
hubs and youth facilities. You were also concerned about health and social issues, like
smoking, gambling and alcohol related harm.

Through this plan, we will help to meet the needs of Papakura and set the scene for
council action to create a better future for the area. Most of the initiatives in the plan are
subject to funding from the Auckland Council Long Term Plan (LTP) 2015-2025, which will
be finalised in June 2015. The board will use this local board plan to advocate strongly for
funding in the LTP, for the next three years and beyond. If council funding is tight in the
short term, we will look for agencies and groups to advance some initiatives in partnership
with us.

Papakura is very proud of its heritage. We have a rich cultural history from early Mori
settlement to the present and we want to keep this alive. We will work towards a greater
understanding of Mori cultural and spiritual values in order to build a strong relationship
with mana whenua. Through this relationship, we will celebrate our links with the land and
the Manukau Harbour.

The Auckland Plan has thrown out a challenge to us become a strong metropolitan
centre serving major population growth and urban expansion in the south. We will take up
that challenge by drawing on the strength, diversity, knowledge and experience of our
communities, to revitalise and rejuvenate our area. Our people need to be supported by
good and affordable transport connections and quality services and infrastructure, such as
parks, libraries, recreation and sporting facilities. We will work to improve opportunities to
gain training, jobs and careers in Papakura for our youth, our future leaders. We will care
for and respect our elderly, the teachers of our strong community values.

Bill McEntee
Chair, Papakura Local Board

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Mihi
Tn kia hoea e au taku waka m ng tai mihi o ata
e uru ake ai au m te awa o Tmaki
ki te nga o Tainui waka i thuhu.
I reira ka toia aku mihi ki te uru ki te Pkaki-Tapu-a-Poutkeka,
i reira ko te P i Mngere.
E hoe aku mihi m te Mnukanuka a Hoturoa
ki te krae o te Kiti o whitu.
I kona ka rere taku haere m te kau ki te puaha o Waikato,
te awa tukukiri o ng tpuna, Waikato Taniwharau, he piko he taniwha.
Ka hkoi an aku mihi m te taha whakararo
m Maioro ki Waiuku ki Mtukureira
kei kona ko ng P o Tahuna me Reretewhioi.
Ka aro whakarunga au kia tau atu ki Pukekohe.
Ka tahuri te haere a taku reo ki te ao o te tonga e whriki atu r m runga i ng hiwi,
kia taka atu au ki Te Paina, ki te Pou o Mangatwhiri.
Mtika tonu aku mihi ki a koe Kaiaua
te whkana atu r whatu m Tkapa Moana ki te maunga tapu o Moehau.
Ka kauhoetia e aku krero te moana ki Maraetai
kia hoki ake au ki uta ki huiarangi, heteri m Pakuranga.
I reira ka hoki whakaroto ake an au i te awa o Tmaki
ma te taha whakarunga ki te Puke o Taramainuku, kei kona ko tara.
Katahi au ka toro atu ki te Manurewa a Tamapohore,
kia whakatau aku mihi mutunga ki runga o Pukekiwiriki
kei raro ko Papakura ki kona au ka whakatau.

Let this vessel that carries my greetings
travel by way of the Tmaki River
to the landing place of Tainui canoe at thuhu.
There, let my salutations be borne across the isthmus to the Pkaki lagoon
and the community of Mngere.
Paddling the Manukau Harbour
we follow the whitu Peninsula to the headland.
From there we fly down coast to the Waikato river mouth,
sacred waters of our forebears.
Coming ashore on the Northern side
at Maioro we head inland to Waiuku and Mtukureira,
there too is the P at Thuna and Reretewhioi.
Heading southward I come to Pukekohe.
My words turn to follow the ancient ridgelines along the Southern boundary,
dropping down into Mercer and Te Pou o Mangatwhiri.
My greetings reach you at Kaiaua
who gaze across Tkapa Moana to the sacred mountain, Moehau.
Taking to the sea, my remarks travel to Maraetai
and then to huiarangi, sentinel to Pakuranga.
There we follow again the Tmaki River
to Te Puke o Taramainuku, tara resides there.
From here I reach for Manurewa
until my greetings come to rest on Pukekiwiriki
below lies Papakura and there I rest.
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Our vision
Creating the worlds most liveable city at the local level
Pride in Papakura our goal is to develop a thriving, safe and well-connected vibrant
community.

We are proud of Papakura and we see pride in the faces of its people. Papakura will
become a vibrant metropolitan centre, boosted by a growing population and new
neighbourhoods. We will create an avenue of culture in the heart of Papakura, where
good design, local artwork and great places to meet will make it somewhere people want
to live or visit. Takanini and Drury will also provide strong local centres for our growing
communities, each playing complementary roles to Papakura metropolitan centre and,
further afield, to Manurewa town centre,.

Our town is growing fast and more homes and businesses mean lots of construction.
Papakura will have a booming economy and a skilled workforce, supported by great
schools and access to a wide range of training opportunities. We offer the excellence of
Bruce Pulman Park, Massey Park and many other sports facilities, which means we can
host national and international tournaments. Papakura will be known as a sporting hub
and as the gateway to the Hunua ranges for recreation and tourism.

Papakuras businesses will be drawn to its good road and rail access and local people will
enjoy the great cycling and walking network throughout the town and along the coastline.
The Manukau Harbour will be internationally recognised for its Mori heritage,
environmental quality and natural beauty. Papakura will be loved for its setting on
Phurehure Inlet and the water will again be clean enough for people to swim in safely
and gather the fruits of the sea without fear of harm or pollution.

We will champion green businesses and the eco-friendly design of new development. We
will work to safeguard our natural resources and ensure we pass on a better environment
to our children and grandchildren.

There will be many events celebrating Papakuras heritage and its multi-cultural
communities. Good facilities will be at the heart of our local communities. Great parks and
play spaces will mean our people are active and healthy. Our young people will have a
voice, be valued and contribute to shaping the future of our area.
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Our outcomes
The Papakura Local Board Plan works towards creating the worlds most liveable city at
the local level. Creating the worlds most liveable city is the vision of the Auckland Plan.
Our local board plan takes into account the outcomes in the 30-year Auckland Plan to
help deliver this vision.

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Papakura Local Board Plan The Auckland
Plan
A vibrant metropolitan centre
Its great that Papakura meets our needs for
shopping, leisure, arts and culture and we
dont need to travel elsewhere for these
things.
A skilled workforce for local jobs
We have lots of local job opportunities and
its easy for us to get training and learn new
skills.
A sports and recreation hub
We have excellent sports facilities that we all
use and enjoy. We are proud that Papakura
is the place of choice for high-class sporting
events.
Well-connected and easy to move around
We like to live in Papakura because it is so
well-connected by road, rail and bus and has
lots of safe cycling and walking links.
Treasured for its environment and
heritage
We value and protect the land of our
ancestors and the shores of Phurehure. We
love our well designed streets and buildings.
Strong, safe and healthy communities
We have good places for communities to
meet and great places to play in. Our young
people get a great start in life and we value
the wisdom and experience of our older
people.

Vision
To become the worlds
most liveable city

Outcomes
a fair, safe and
healthy Auckland
a green Auckland
an Auckland of
prosperity and
opportunity
a well-connected
and accessible
Auckland
a beautiful
Auckland, loved by
its people
a culturally rich and
creative Auckland
a Mori identity that
is Aucklands point
of difference in the
world.

Contents
Papakura Local Board area
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The Papakura area takes in the inlets and foreshores of the Manukau Harbour, fertile plains, and
rolling hills which lead out into the nearby Hunua ranges. Around the Takanini area was once a
huge wetland and peat bog and there are still many ancient Kauri buried there. Red Hill was a key
viewpoint for local Mori and Pukekiwiriki Paa gave them a wide overview of the rohe. A long
military history helped to shape the modern town but today only SAS forces are based locally.

There has been steady population growth, with 45,633 people living here in 2013, which is
an increase of nearly 10 per cent since 2006. At the 2013 census, over a quarter of
Papakuras residents were Mori. The Asian ethnic population is around 13 per cent and
the Pacific population around 14 per cent. Although the number of people aged 65 years
and over has risen in the last seven years, nearly a quarter of Papakuras population are
now children aged 14 years and under.

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About local boards
Auckland Council has a unique model of local government in New Zealand, comprising
the governing body (made up of the mayor and 20 ward councillors) and 21 local boards.
The governing body focuses on the big picture and on Auckland-wide issues and
decisions.

Local boards provide local leadership and make decisions on local issues, activities and
facilities, such as local parks, libraries and community halls. Local boards can also fund
other organisations through community grants and other funding arrangements, for
activities such as events and community programmes.

Local boards engage with and represent their communities, provide important local input
into Auckland-wide strategies and plans and work with others to build strong communities.
Many council activities that are important to local communities are the responsibility of the
governing body and council-controlled organisations (including Auckland Transport). Local
boards act as champions and advocates for their communities when others have the
decision-making role.

Local boards also play an important role in delivering at the local level on Auckland
Councils commitment to Mori.
Working with Mori
Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the
Treaty of Waitangi and its broader statutory obligations to Mori. As part of this
commitment Papakura Local Board will continue to strengthen and formalise its
relationship with mana whenua. We will engage with the 11 local iwi that are mana
whenua, rangatira ki te rangatira or chief to chief, to share information and work together.

We will have hui each year, to take stock of our working relationships, discuss any
improvements that could be made and ensure that Mori are involved in the development
of local policy and projects.

We work with Papakura Marae in support of local programmes which benefit mataawaka
in our community. Our local board plan objectives support kaitiakitanga, the guardianship
of our environment and special places, through cooperation between the local board and
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mana whenua. Throughout the plan, we focus on the future of rangatahi or young people,
and ensuring respect for our kaumtua or elders.
About local board plans
This plan is about the Papakura Local Board area. It expresses what we have heard from
you.

The plan sets the framework that will guide our decision-making and actions for the next
three years. It informs the boards decisions on local activities, and enables us to
represent your interests and preferences on regional strategies and plans. It also provides
the flexibility to cope with changes that will happen during the next three years. During this
time we will continue to work closely with all sectors of our community to understand your
ongoing needs, issues and priorities.

About local board funding
The local boards funding policy in the long-term plan (LTP) sets out how local boards are
funded.

Some local board funding relates to local assets and facilities. The governing body makes
the initial investment decisions and then local boards oversee the budgets and operations.
Local boards are also allocated funding to deliver local programmes and initiatives. The
actual budget for each year is agreed with the governing body as part of discussion on the
annual local board agreement.

This local board plan contains indicative budget tables for the next three years. This
budget is based on the LTP 2012-2022, with adjustments to reflect annual plans and other
budget changes since then.

The actual budgets for the next three years will be different. This is because they will
reflect recent amendments to the local boards funding policy, and because the council is
preparing the draft LTP 2015-2025. This preparation includes a review of funding for all
projects, which may affect some local board plan projects that are currently funded.
Our draft local board plan showed the funding status of key initiatives to deliver each plan
outcome. This funding status is not included in this final local board plan, because it could
change as the LTP 2015-2025 is developed.
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Local boards in the south working together
We share many issues with our neighbours in Manurewa and Franklin, including how to
plan for more people coming to the area for new housing and jobs. The centres along the
Great South Road between Manurewa and Papakura/Drury are a priority area for the
council organisation as a whole and we expect concerted resources to be focused along
this corridor.

Across the south, we can build on our position at the gateway to New Zealand, with
Auckland airport giving us opportunities to bring in visitors and investment. Our young
population compared to the country as a whole puts us in a great position for growth and
development.
How we got your feedback
Engaging with our communities has been an important part of developing this plan. You
have told us your views on many issues over the past three years as part of the
development of a wide range of council plans.

We also undertook further specific engagement in developing this plan. We listened to
your views at meetings and gathered information informally though other means. Formal
consultation then followed, where you made written submissions. We held hearings,
considered all submissions fully and made changes to our plan based on your feedback.

Our engagement activities
In February 2014, drop-in events at Papakura Library, Smiths Avenue Reserve and
Takanini Countdown gave people an opportunity to talk to local board members and write
some ideas up on post-it notes. We asked what do you think would make our
neighbourhoods even better places to live, work and play? We looked at the themes
coming from your feedback and held a workshop to explore your ideas in more detail and
start to prioritise areas for action. In July-August 2014, we consulted you on the draft plan
and we received 101 formal submissions. Key changes made to the plan as a result of
your submissions are:
Greater emphasis on health related issues, such as smoke free places, gambling,
alcohol and drugs
Greater emphasis on helping communities to lead their own projects

What we heard from you:
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The centre of Papakura needs to be revitalised. You want more boutique shops, places to
eat out, attractive and less car dominated streets with meeting places and sculptures,
more cultural and community events. But you also want safer streets and less $2 shops
and liquor stores.

You are generally happy with the local sports facilities but you want more for younger
children to do, such as improved playgrounds and skate parks. You want more cycle and
footpath links and better access to the waterfront and coastal esplanades; improvements
to water quality in the Manukau Harbour; and the removal of mangroves and pacific
oysters, so that beaches could be re-created.

In your own local areas, you want better bus connections, multi-use community buildings
and community gardens. Community and youth groups want our support so that they can
lead on their own projects or start new enterprises.

You want better job and education prospects for young people and for the community to
respect the contribution of elderly people. You are concerned about health issues in the
local communities and want more focus on smoke free places, and on reducing harm from
gambling, alcohol and drugs.

What else have we considered
We have looked at the Auckland Plan, the Proposed Auckland Unitary Plan and a range
of other council strategies and policies, as well as documents from other organisations.
These all help to provide the setting for place-shaping and exploring new opportunities in
Papakura.

There are some key documents and strategies relevant to Papakuras communities; this
plan is our local response to these bigger strategies:
I Am Auckland Children and Young Peoples Strategic Action Plan
Positive Ageing a Government strategy for improving the well-being of older people
The Mori Plan for Tmaki Makaurau Independent Mori Statutory Board
Thriving Communities a three-year action plan for community and social
development
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Aspirations for the Worlds Most Liveable, Accessible and Inclusive City The
Auckland Disability Strategic Advisory Group.

Auckland Plan: The Southern Initiative
Papakura is part of the area covered by the Southern Initiative, which is about improving
the quality of life and well-being of local communities in south Auckland. Our plan will help
to achieve this through its focus on local training and jobs, and on building strong, safe
and healthy communities.

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Outcome: A vibrant metropolitan centre
Its great that Papakura meets our needs for shopping, leisure, arts and culture and we
dont need to travel elsewhere for these things.

Papakura is called a metropolitan centre in the Auckland Plan, which means that it is
planned to develop as a larger and more important centre, to help support the major
population and housing growth targeted for south Auckland. This will not be an overnight
change and the Auckland Plan recognises that regeneration will be a priority if Papakura
is to play its part in the regions development over the next 30 years. Special land use
zoning and rules are being applied through the Unitary Plan but that alone will not bring
about the level of change necessary to raise Papakuras profile and its fortunes.

Looking at your comments and suggestions, its clear you want a safer street environment
and more town centre activities for children and young people. This means creating great
places to meet, more things to do and good transport into the centre. Older people and
people with disabilities want to be able to move around easily, on well-maintained and
safe footways. This means they need to be able to get to the centre easily to shop, eat
out, and meet with family.

We are committed to working with local businesses and communities to bring about
change for the better. This will involve efforts across the council and its organisations,
such as Auckland Transport, to find and agree solutions that will revitalise the town centre.
We cannot directly provide new shopping and leisure developments, but we can make
sure the right planning and promotion is done so that businesses and investors are
attracted to it.

An important part of this will be work on a planning framework that does some joined-up
thinking for the Great South Road and its centres, which include Takanini and Drury (as
well as Manurewa and Te Mahia). A town centre task force will be set up to start looking
at the opportunities from a business and private investment perspective.

The planning framework will help set the scene for designing the town as a metropolitan
centre of the future. The design and master planning work will look at how people move
around, the creation of new public spaces for events and markets, and how some older or
vacant sites could be redeveloped. This will lay the foundation stones for re-branding
Papakura as the place to be for home, work or play: a place to be proud of. To help shift
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peoples views of the town centre and showcase local talent, we will support artists to
create an avenue of culture along the main street. We want Papakuras strong Mori
culture and values to shine through in new street art and meeting places. We also want
Mori businesses to prosper in the centre of Papakura and to provide role models and
jobs for local rangatahi.

What you told us
Papakura metropolitan centre is...a centre where people mix and mingle, hang out,
socialise and shop...take cars out by flipping streets to pedestrian malls or to shared
spaces. (Takanini resident)
Promote development as an outlet store/factory store destination (Papakura resident)
A prosperous town centre is the first priority all else follows (Papakura resident)

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What we
want to
achieve
Key
initiatives
Local board
role
Other key
agencies
Potential cost

A
metropolitan
centre
planned for
people rather
than cars
Metropolitan
centre master
plan
Funding
Local
leadership
Partnering
Auckland
Transport
BID
Local
businesses
$50,000

Safety patrols
and street
ambassadors
Funding NZ Police
Local safety
Trusts and
patrols
BID
$150,000
annually

Joined-up
thinking for
the Great
South Road
and its
centres
Great South
Road spatial
development
framework
Local
leadership
Champion
Partnering
Auckland
Transport
Local
businesses

Creation of an
avenue of
culture along
the main
street
Funding of
local talent to
create street
art
Funding
Local
leadership
Creative New
Zealand
BID
Mana whenua
$35,000 annually
Attract new
businesses
and leisure
providers to
the centre of
Papakura
Town centre
task force and
promotion
campaign
Funding
Champion
Partnering
BID
targeted rate
Local
businesses
$50,000

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Outcome: A skilled workforce for local jobs
We have lots of local job opportunities and its easy for us to get training and learn new
skills.

Papakuras economy grew quickly over the past 10 years and there is a wide variety of
local businesses. Our town has strengths in food and drink manufacturing and in
construction and engineering. We have the New Zealand Bloodstock Centre, which is
important for export businesses that bring money into New Zealand.

The rail station is the third busiest on the Auckland network and the first stop for the
Northern Explorer scenic rail service. Located on the Manukau Harbour and forming the
gateway to the Hunua ranges, we are well-placed to grow the local tourism industry.

Papakuras economy is one of the most diverse in Auckland, with a strong manufacturing
base and some large, well-known businesses. Qualification levels and household income
are lower than the Auckland average at the moment and a quarter of young people
between 15 and 24 do not have jobs. Looking to the future, the untapped potential of our
young people is a key strength for Papakura and for growing our local businesses.

In partnership with schools and local training providers, we will ensure young people are
ready for work and apprenticeships. Our youth connections programme will continue to
help them make links with employers. We will give scholarships for young people to help
them get into further education and training, or grants to help with their travel costs if
necessary.

Mori youth sometimes need extra support for skills development and finding local
employment. We will support the Mori Enterprise Association to mentor them, showcase
local talent and encourage innovation. We will look at how we can best assist local Mori
to set up new businesses, benefit from treaty settlements and promote their cultural
identity through tourism.

We have already made a start by agreeing on a local economic development action plan
and a Mori economic development programme. To build on this, we will fund the
development of an investor pack and investor champion service to help new businesses
move into the area and focus more on green business ideas. We will set up a
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commercial property landlord forum, a business forum and a network to share ideas and
knowledge. We will work with universities and with industry training providers to bring
further education and trades related courses to Papakura. We will work with Auckland
Tourism, Events and Economic Development (ATEED) to promote Papakura to tourists.

We have local groups who wish to set up social or community enterprises in the Papakura
area. These are not for profit businesses that re-invest income back into the community
and many have wider social objectives, such as providing employment for people with
otherwise limited opportunities. Social enterprise models help to reduce grant dependency
and enable independent planning and decision making for the businesses involved.

To bring new business ideas to Papakura and support the growth of community and social
enterprises, we will help to establish innovation stations and community learning hubs,
where people can train and share their experience and knowledge.

What you told us
We would like to see some commitment to support for community or social enterprise
...by creating an economic base from which to do that and to provide employment for
local people who might otherwise struggle to find work. (Community group)
Training for people of all ages, but especially teens, is so important and a
trades/apprenticeship focus should give families a real boost (Papakura resident)
[We should] promote Papakura region as a good tourist centre to other Aucklanders,
Kiwis and overseas tourists. (Papakura resident)

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What we want
to achieve
Key
initiatives
Local board
role
Other key
agencies
Potential
cost

Seek new
business
opportunities
Business
forum and
commercial
property
landlord forum
Partnering
Funding
Local
businesses
Mori Enterprise
Association
(MEA)
$30,000

Attract new
businesses and
green
businesses
Investor pack/
investor
champion
service
Funding
Champion
Partnering
ATEED
Ministry of
Business
Innovation and
Employment
(MBIE)
MEA
Sustainable
Business
Network
$10,000

Leverage
ultra-fast
broadband
Funding
Champion
ATEED $25,000
Tourism
promotion and
branding

Funding
Partnering
ATEED $50,000

Provide clear
links from school
to training to
employment
Youth
connections
Funding
Partnering
Businesses
Schools
MIT/AUT

$25,000
annually

Scholarships
or travel
grants
Funding
Champion
MIT/AUT
Industry trainers
$25,000
annually
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What we want
to achieve
Key
initiatives
Local board
role
Other key
agencies
Potential
cost

Support
innovation and
social enterprise
Innovation
station
Funding MBIE
COMET
Auckland
$50,000

Community
learning hubs
Funding
Champion
Tertiary
Education
Commission
(TEC)
COMET
Auckland
Schools
$30,000

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Outcome: A sports and recreation hub
We have excellent sports facilities that we all use and enjoy. We are proud that Papakura
is the place of choice for high-class sporting events.

We love our local sports teams and we have great facilities that we want to keep
improving. Investment in our sports fields, buildings and lighting over the past few years
has given opportunities for local sports to prosper. Key facilities such as Massey Park
Stadium and Pool, McLennan Park and the world-class facilities developing at Bruce
Pulman Park bring competitors and teams from well outside Papakura. Sport keeps us fit,
brings in visitors and has spin off benefits for local businesses.

Young people are most likely to be involved in organised team sports. They need plenty of
accessible facilities for fitness and training. Even if they dont play a formal sport, young
people like to keep active by walking and cycling and they like to watch sports too. Older
people and people with disabilities also want places where they can keep active, which
might mean providing special exercise equipment in safe and easy to reach areas of
parks. Older people are also more likely to coach sports teams and their experience
makes them good mentors for our up and coming young players.

According to Aucklands Mori Plan, many rangatahi saw sport as a means to express
their Mori identity. Providing mentors, training and facilities that are easy to get to will
give more opportunities for Mori to participate.

Massey Park is our town centre stadium, easy to get to by train, bus, walking and cycling
and near to the town centre eating places and shops. McLennan Park is set to become a
venue for the FIFA under 20 World Cup in 2015. Bruce Pulman Park Trust continues to
attract private and New Zealand Lottery Grants Board money into Takanini to fund high-
class sports facilities. Work has started on the Opaheke fields, which will give space for a
range of sports and is in an area of future housing growth.

We already have plenty of good places for sports and recreation. We will keep improving
their quality and promote them as places to host major competitions. Alongside this, we
will find out whether there are other types of sport where we could do more, such as
provide artificial pitches. Not all of us want to play formal sports though, so we also need
to make sure our facilities can be used for other activities, such as walking, cycling and
childrens play.
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Sport is part of our identity; it can be a point of difference for the town and something to
celebrate. In partnership with clubs and other organisations, we plan to set up new events
that will bring people to Papakura. We will build on the already successful Phurehure
Inlet Protection Society (PIPS) Canoe Day by adding other water based activities,
because we have a great setting at Phurehure Inlet.

We will work in partnership with other organisations to bring money and sponsorship to
events and competitions and to bring fun runs, marathons and cycling events right into the
metropolitan centre. Well also look to partner with local schools to open up their activity
centres to wider public use.

What you told us
Look to protect the quality asset that we have by allocating appropriate funds so that
McLennan park is a facility that will continue to attract the highest quality of sporting
events (Papakura City Football Club)
Dont allow maintenance to become the easy target for cuts...a gradual decline in the
quality of the asset takes us back to frequent field closures and sad faced children...
(Auckland Football Federation)
We urge the local board to consider...how it might create more pathways into active
lifestyles that are affordable for families and easy to access. (Community group)

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What we want
to achieve
Key
initiatives
Local board
role
Other key
agencies
Potential
cost

Maintain and
improve sports
and recreation
facilities
Continued
development
of Opaheke
fields
Funding Sports clubs $3,000,000

Study the
gaps in
provision for
different types
of sports
Funding
Partnering
Sport New
Zealand
Counties
Manukau
Sport
$50,000

Quality
improvements
to pitches and
facilities
Funding $$400,000
annually

Provide
adaptable
facilities that
encourage
active lifestyles
for all
Manage our
sports
grounds for
wider
community
use and
fitness
Funding Counties
Manukau
District Health
Board
$1,100,000
annually

Promote
Papakura as a
destination for
sporting
competitions
Study the
economic
benefits of
hosting major
sports events
Funding
Partnering
ATEED $50,000

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Outcome: Well-connected and easy to move around
We like to live in Papakura because it is so well-connected by road, rail and bus and has
lots of safe cycling and walking links.

Papakura has good road connections to the rest of Auckland and the upper North Island,
which is important for attracting new businesses to the area. However, more
improvements are needed to the busy road system because of congestion and traffic
delays. Roads and public transport are provided and funded by either the council, through
Auckland Transport; or central government, through New Zealand Transport Agency
(NZTA) and Kiwi Rail.

Recent junction improvements on SH1 at Papakura and the early 2015 electrification of
the rail service will improve the speed of these connections. We successfully campaigned
for improvements at the Takanini interchange and widening of SH1 up to Manurewa,
which will help people travelling by car. The bus services in south Auckland will also be
changed and improved in 2015.

It is slow going for cars along Great South Road and not very safe or attractive for walking
and cycling. At Takanini the new housing, the development of Bruce Pulman Park and
Southgate shopping centre is based on access by car, even though the rail line runs
through the area. To improve safety and ease of movement, we will push Auckland
Transport to build bridges over rail crossings on Manuroa Road and Walters Road. This
will strengthen connections between Takanini junction and housing growth areas. We will
also push for a new rail station near Southgate (at Glenora/Walters Road) and for better
joined-up bus services so people can move west to east. In the longer term, there will also
need to be a station at Drury because of the housing and jobs growth proposed in the
Unitary Plan.

Children and young people need to be able to get around for school, sports, shops and
leisure. Improved bus services, easy to understand information and safe walking and
cycling routes will give young people the transport choice and independence they need.
Its also important for older people, mothers with pushchairs, and people with disabilities
to be able to move along footways safely and easily. Wider and well maintained inclusive
footways, good sign posting, low-floor buses and good service information will all help. All
the information we have tells us that Mori have lower car ownership than other
households. This means that public transport is important to them for access to schools
and jobs, and to help whnau from out of town to visit.
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At the moment, there is no joined-up plan for a cycling and walking network in the town, or
across the south of Auckland. We will work with others to put together a greenways plan
for the south and, while that is being done, we will continue to fund new links through
parks and along coastal esplanades. We will work with Auckland Transport to improve
space for cyclists within the town so that cycling is a safer choice for people travelling to
school and work. As part of the master plan for the metropolitan centre we will look to
make better walking connections between the town centre and the rail/bus hub at the
station. We will also push for mobility scooter charging points in the town centre, low-floor
buses and better travel information.

What you told us

Glenora Station and having Walters Road and Taka Street grade separated are my
biggest wishes to happen (Takanini resident)
We support continued roll out of cycle lanes...such as along Great South
Road...however we need to focus on providing separated lanes that are much safer
(Generation Zero)
I am not anti-car but we do need to remove the dominance of the car out of aspects of
our local environment (Takanini resident)

What we want
to achieve
Key initiatives Local
board role
Other key
agencies
Potential
cost

A safe cycling
and walking
network
across the
south
Greenways Plan for the
south
Funding
Champion
Auckland
Transport
Greenways
Project
Developers
$50,000

Links in cycling and
walking network and
coastal routes
Funding
Champion
Auckland
Transport
To be
scoped
Clear links between
town centre and rail
station
Funding
Champion
Auckland
Transport
To be
scoped
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What we want
to achieve
Key initiatives Local
board role
Other key
agencies
Potential
cost

Inclusive footways to
meet the needs of
people with disabilities,
the elderly and mothers
with pushchairs
Champion Auckland
Transport
No cost to
local board
Better and
safer
connections
by road and
rail
Advocate for:
a new rail station
at Southgate
(and at Drury in
the long term)
bridges over rail
crossings in
Takanini,
prioritising
Walters Road
and Manuroa
Road
belter and more
joined up bus
services, travel
information and
low floor buses
Champion Auckland
Transport
No cost to
local board

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Outcome: Treasured for its environment and heritage
We value and protect the land of our ancestors and the shores of Phurehure. We love
our well designed streets and buildings.

Papakura is in a great location on the Manukau Harbour and over time many people have
chosen to make it their home. Originally, local people had access to beaches, clean water
for gathering food, and land that could be farmed to feed the local population. The cultural
and spiritual values of local Mori are bound up with the land and the water that has given
them life. They want clean water, access for swimming and waka launch points, and to be
able to gather food from the sea (kai moana). Kaitiakitanga, or guardianship of the
environment, is a responsibility we all share.

As the town has developed, we have gained some fine commercial buildings, which give
the town centre its character. The town will continue to grow and change but it is important
that we protect the cultural and natural heritage of Papakura, for future generations and
out of respect for our ancestors.

The young people we talked to before putting this plan together were environmentally
aware. They thought it was important to protect the special character and feeling of the
town for their own children to enjoy. Older people who talked to us often said they felt that
something has been lost and that it is time to rediscover Papakuras heritage.

The Auckland Plan and the Unitary Plan propose lots of population and housing growth
that will change the face of Papakura. This growth must be done in an environmentally
sensitive way, so we do not damage more of our heritage. In recent times, as the
population has grown, with new housing and industry, people have lost touch with the land
and the water has become polluted by wastewater and stormwater discharges, both
directly into the harbour and into local rivers that run into the harbour.

We want to try to leave a better environment for future generations. One way of doing this
is to support a recycling network, so that more waste is re-used and not thrown into
landfill. We are already funding a scoping study, along with other local boards in the
south, to identify how a network of community recycling centres could be set up. This
study will tell us what actions we need to fund in future and who we need to work with to
set up the network.
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We will also champion green drainage systems such as new wetlands, which provide a
more natural way of dealing with stormwater. We will continue our work to improve access
to beaches and to the foreshore. We will investigate using some of our local funds to
prioritise regional programmes in the Manukau Harbour catchment.

Sites of historic and cultural significance will need to be identified and protected they are
part of what makes us proud of Papakura. We will support joint projects with mana
whenua and with the Papakura museum and local volunteers to identify any important
sites and buildings.

Manukau Harbour
Through the Manukau Harbour Forum, we work with eight other local boards to protect
and restore the coastal environment and provide walkways. We believe that, working in
partnership with mana whenua, the forum will become a stronger voice to create a better
future for the harbour. As part of the forum, we will push for the removal of wastewater
and other pollutants from the Manukau Harbour and all its tributaries. We will also push for
the special importance of the Manukau Harbour to be recognised, as is already the case
with the Hauraki Gulf and Kaipara Harbour. This will bring greater protection, action
against pollution and funding to set up special management arrangements.

What you told us
With respect to the Manukau Harbour it is our view that the desecration of our food
bowl and the home of our taniwha must stop (Te Ara Rangautu o te iwi o Ngati Te Ata
Waiohua)
Please ensure existing bush reserves and streams are well maintained, these are part
of our heritage (Papakura resident)
High importance is mangrove removal. Everyone wants to live and play by the sea
and to restore our coastal areas will entice people to want to live in Papakura
(Papakura resident)
Contents

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What we want
to achieve
Key initiatives Local board
role
Other key
agencies
Potential cost

Environmentally
sensitive use of
the Manukau
Harbour
To recognise
the special
importance of
Manukau
Harbour
Funding
towards
Manukau
Harbour
Forum work
programme

Champion
Manukau
Harbour Forum
Mana whenua
Government
departments

$15,500 p.a. in
2015/2016 and
2016/2017
Improve the
health of
Manukau
harbour and its
catchment
streams
Funding
Champion
To be scoped
Mangrove and
pacific oyster
removal
Funding $400,000

Reduce the
amount of waste
taken to landfill
each year from
Papakura
Establish a
network of
recycling
centres
Funding
Champion
To be scoped
Protection of
Mori cultural
heritage
Identify whi
tapu and other
taonga.
Funding
Champion
Mana whenua $25,000 p.a.
Beautiful streets
and a sense of
place
Identify
heritage
buildings and
areas
Funding
Champion
Papakura
Museum
$25,000 p.a.
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Outcome: Strong, safe and healthy communities
We have good places for communities to meet and great places to play in. Our young
people get a great start in life and we value the wisdom and experience of our older
people.

People want to live in strong, resilient, self-reliant communities and many identify most
strongly with their own local neighbourhood and streets. In day to day living, playing and
going to school, it is the local facilities, feeling safe and a sense of belonging that affect
peoples wellbeing.

In some older parts of town, families have poor housing, low incomes and high
unemployment. In some newer parts of town people have little connection with each other
and travel elsewhere for services. Good places to meet, hold events and come together
are as important as having great play spaces.

Health and housing are important for the welfare of our people and we will work with other
agencies such as Counties Manukau District Health Board to improve peoples health; or
Housing New Zealand and other agencies to upgrade existing housing. Papakura has the
second highest rate of smoking in Auckland one in five adults. We recognise the harm
that smoking causes and we will commit to prioritising smoke free environments. Our
parks, playgrounds and reserves are already going smoke free, and by 2015 this will also
extend to outdoor shared spaces. We will raise awareness through signage and publicity
and make all our events, sports clubs and outdoor dining areas smoke free.

We support the sinking lid policy to reduce gambling venues and machines and will
commit to reducing gambling related harm within our communities. We will support groups
and initiatives that aim to reduce the harmful impacts of gambling. We will continue to
resist new or extended hours liquor licences and we will continue to campaign against the
sale and supply of psychoactive substances in our communities.

We have said elsewhere in this plan that well encourage more jobs, skills and training to
help communities become more prosperous. A key part of our approach will be support for
community and social enterprises, which put money back into communities and provide
resources for social, environmental, economic and cultural benefit. .
Pride in their culture and learning within their community are important to local Mori.
Papakura marae and some of our community houses are good bases for providing health
and social services. Mori also want space for mahinga kai (growing food) in their local
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communities. We can provide land or funding for community gardens, or maara kai, so
people have access to healthy food and can rediscover their connection with the land.

In Karaka, there is land at Clotworthy Park which has been set aside for future open
space and play facilities. We will also establish a community garden and teaching garden
within the park.

We can provide more and better childrens play areas in the older parts of town and work
with housing developers to make sure new neighbourhoods have good play facilities too.
Papakura Youth Council has prepared a strategic plan to 2020, which contains ideas for
developing young people as leaders in local activities and decision making. We will
continue to fund the youth council to help it draw up and deliver on a more detailed
business plan, which will be an important foundation for when it is seeking funding
opportunities outside of Auckland Council for youth and community initiatives.

People over 65 years of age are continuing longer in work than ever before. We will
ensure local libraries and community hubs provide space for lifelong learning so that older
people can gain new skills and continue to access local jobs. We will support and develop
an environment that is accessible for people of all abilities, ages and cultures to enjoy and
participate in.

In developing and expanding parts of town, we will provide new multi-purpose facilities
such as the community hub and library we plan at Takanini. Additionally, some of our
council-owned community houses and halls, such as the one in Smiths Avenue, need to
be brought up to modern standards. While providing new and improved facilities, we can
explore how they can become community and learning hubs to make sure they are widely
used by a range of groups and social/community enterprises.

..

What you told us
We want to develop a youth centre that encompasses careers, cultural, sporting,
recreation and performing arts...this should be in the town centre and might include a
youth run cafe (Papakura Youth Council)
I would really like to see (the Takanini library) built in an area which is easily
accessible to children, to encourage reading and love of learning (Takanini resident)
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Research undertaken within your local board area shows the public want all public
places to be smoke free now, not only those included in phases 1 and 2 (Te Ara H
Ora)

What we want to
achieve
Key initiatives Local board
role
Other key
agencies
Potential
cost

Help our young
people to
contribute, prosper
and thrive
Implement youth
initiatives
Funding
Champion
Papakura
Youth Council
$90,000

Provide good
and accessible
play facilities
Funding $500,000
annually

Provide space for
growing healthy
food and places
for organising local
events
Community and
teaching
gardens at
Karaka
Funding $20,000
Grants to local
groups for
community
based activities
Funding ?
Provide multi-
purpose
community hubs
Takanini library
and community
hub
Funding
Partnering
Developers
Local trusts

$? For
scoping and
finding a site
Improve Smiths
Avenue reserve
Funding ?
Indicative budget and funding sources
In each of our local board plan outcomes we include a list of key initiatives to deliver the
outcome. Some of these initiatives are funded in the councils Long-term Plan for 2012-
2022 (LTP). The remaining initiatives are not currently funded.

There are a number of ways that local board activities can be funded:
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through general rate funding. The governing body decides on the share of general
rate funding provided to local boards. The governing body also makes decisions on
investment in new facilities and major upgrades of facilities.
by reprioritising our budget to either delay or cut existing projects and activities
by the local board proposing that the governing body sets a targeted rate in the
local area
through fees and charges paid by users of our facilities
by leveraging involvement of other partners such as the private sector and other
public sector agencies.
We will prioritise which projects we put forward for funding in the next draft LTP, taking
into account what you told us.

The indicative budget for the three years from July 2015 to June 2018 is set out on the
following pages. When reading this budget it is important to note that the local boards
actual budget will look quite different over the next three years for a number of reasons:
The council is preparing the next draft LTP for 2015-2025. This includes a review of
funding for all projects which may affect some local board projects that are
currently funded. How local boards are funded has also been reviewed. This will
affect local board budgets in the draft LTP.
The budget is indicative only. It does not contain all of the detailed projects or
activities that the local board may carry out over the next three years. These will be
developed through the local board agreement that is part of the councils annual
plan for each financial year.
The local boards actual budget for each year, including how it is funded, is subject
to agreement with the governing body as part of the discussion on the annual local
board agreement.
Indicative budget tables
Expenditure for Papakura local board area for 2015 - 2018

$000 Budget Budget Budget
Financial year ending 30 June 2015/2016 2016/2017 2017/2018

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Net Operating Expenditure
Local arts, culture and events services 1,091 1,078 1,147
Local built and natural environment 41 0 0
Local community services 1,164 1,239 1,307
Local economic development 346 293 324
Local governance 1,330 1,411 1,633
Local libraries 2,474 2,661 2,884
Local parks services 6,719 7,080 7,627
Local recreation services 2,031 2,123 2,231
Total net operating expenditure 15,196 15,885 17,153

Net Capital Expenditure
Local arts, culture and events services 162 182 89
Local built and natural environment 0 0 0
Local community services 670 217 229
Local economic development 0 55 0
Local governance 0 51 0
Local libraries 2,496 3,867 25
Local parks services 2,667 7,493 1,914
Local recreation services 109 95 140
Total net capital expenditure 6,104 11,960 2,397

Financial statements are based on the Long-term Plan 2012-2022, including approved
changes made during the 2013/2014 and 2014/2015 financial years, annual planning
processes and agreed capex deferrals from 2014/2015. Budgets are indicative only as they
will be reviewed through the development of the Long-term Plan 2015-2025 (due for adoption
in June 2015) and allocated in accordance with the Local Board Funding Policy.

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Your Papakura Local Board members

Photo Members details

Bill McEntee Chair
Phone: 021 831 639
bill.mcentee@aucklandcouncil.govt.nz

Michael Turner Deputy Chair
Phone: 021 287 9922
michael.turner@aucklandcouncil.govt.nz

Stuart Britnell
Phone: 021 837 979
stuart.britnell@aucklandcouncil.govt.nz

Brent Catchpole
Phone: 021 390 430
brent.catchpole@aucklandcouncil.govt.nz

Graham Purdy
Phone: 021 285 4666
graham.purdy@aucklandcouncil.govt.nz
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Photo Members details

Katrina Winn
Phone: 021 827 948
katrina.winn@aucklandcouncil.govt.nz
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For Information: Reports referred to the Papakura Local Board Page 221

For Information: Reports referred to the Papakura Local Board

File No.: CP2014/23532

Purpose
Providing an opportunity for the Board to receive reports that have been referred from Governing
Body Committee meetings or forums for the information of the Local Board.

The following reports were referred for information from the Governing Body committee meetings
or forums:

No. Report Title Meeting Date Governing Body
Committee or Forum
1. Gambling Working Party -
new regulations for the
distribution of class 4
(pokie) gambling grants to
communities
7 August 2014 Regional Strategy and
Policy Committee
2. 2013/2014 Safeswim
Summary Report to Local
Boards
27 August 2014 Environment, Climate
Change and Natural
Heritage Committee

3. Housing Strategic Action
Plan Stage 1 Update
and Next Stage
11 September 2014 Auckland Development
Committee

Recommendation/s
That the Papakura Local Board note the following reports referred for information from the
Governing Body committee meetings or forums:

No. Report Title Meeting Date Governing Body
Committee or Forum
1. Gambling Working Party -
new regulations for the
distribution of class 4
(pokie) gambling grants to
communities
7 August 2014 Regional Strategy and
Policy Committee
2. 2013/2014 Safeswim
Summary Report to Local
Boards
27 August 2014 Environment, Climate
Change and Natural
Heritage Committee
3. Housing Strategic Action
Plan Stage 1 Update
and Next Stage
11 September 2014 Auckland Development
Committee

Attachments
Signatories
Authorisers Rex Hewitt - Relationship Manager

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Papakura Local Board Achievements Register 2013-2016 Electoral Term Page 223

Papakura Local Board Achievements Register 2013-2016 Electoral Term

File No.: CP2014/22642

Purpose
1. Providing a updated register of achievements of the Papakura Local Board for the 2013-
2016 Electoral Term.
Executive Summary
2. Nil.

Recommendation/s
a) That the report entitled Papakura Local Board Achievements Register 2013-2016
Electoral Term be received.

Attachments
No. Title Page
A Achievements Register 2013-2016 225

Signatories

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PAPAKURA LOCAL BOARD
ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date ACHIEVEMENT
7 November 2013 Inaugural Meeting
- Election of Chair, Bill McEntee and
- Deputy Chair, Michael Turner
8 November 2013 Fireworks Spectacular
9 November 2013 Spring Clean
19 November 2013 Citizenship Ceremony
28 November 2013 Appointment of Board Members to Outside Organisations
28 November 2013 Appointment of Portfolio Allocations, Urban Design Champion,
Business Improvement District (BID) Executive Committee and
Resource Consent Public Notifications.
30 November 2013 Supported the Papakura Santa Parade
11 December 2013 Board agrees to release of Draft Annual Plan 2014/2015
including the draft Papakura Local Board Agreement 2014/2015
for public consultation
13 December 2013 Supported the Papakura Carols in the Park
29 January 2014 Appointment of Board Youth Portfolio Lead to the Papakura
Youth Connections Steering Group
29 January 2014 Formal establishment of the Pukekiwiriki Paa Joint Management
Committee
29 January 2014 Position Paper on Draft Psychoactive Substances approved
29 January 2014 Approved position statement to the Auckland Council submission
on the proposed Auckland Unitary Plan
11 February 2014 Papakura Local Board Public Engagement Local Board Plan
Papakura Library
Smiths Avenue and Papakura Library
Takanini Stores
27 February 2014 Papakura Local Board Public Engagement Workshop Local
Board Chambers
1 March 2014 Movies in the Park
2 March 2014 PIPs Canoe Day
8 March 2014 Southern Regional Hui Local Board Plans
8 March 2014 Rosehill Family Fun Day
18 March 2014 Citizenship Ceremony
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Date ACHIEVEMENT
19 March 2014 Papakura Local Board Psychoactive Substances Regulations
Submission feedback to form part of the Governing Body
Submission to the Ministry of Health
19 March 2014 Papakura Local Board Objection to Liquor Licence Application
Harpreet Kaur Limited
29 March 2014 Papakura East Neighbourhood Policing Team Day
30 March 2014 Takaanini Reserve Neighbourhood Event
5 April 2014 Joint Papakura and Manurewa Elderly and Disability
Engagement Session in collaboration with Counties Manukau
DHB
16 April 2014 Approved the Papakura Local Economic Development Plan and
Commerce and Industry Programme
25 April 2014 Attended ANZAC Day Services at Papakura and Drury
29 April 2014 Advocacy presentation to the Governing Body
Council Controlled Organisations feedback submitted
Funding Policy Review feedback submitted
30 April 2014 Inaugural Meeting Pukekiwiriki Paa Joint Management
Committee
21 May 2014 Community Group Funding of $80,364.00 awarded in funding
Round 2 of the 2013/14 financial year
23 May 2014 Members attended Liquor Licencing Hearing - BottleO
29 May 2014 Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
Advocacy from the Board on the Takanini Interchange and
motorway upgrade
Advocacy from the Board on Psychoactive substances leading to
the temporary withdrawal from the market.
18 June 2014 Approved the Papakura Local Board Community Development,
Arts and Culture Work Programme 2014/2015
18 June 2014 Adopted the local content for the Annual Plan 2014/2015
including the Papakura Local Board Agreement 2014/2015
18 June 2014 Approved the Draft Local Board Plan 2014 for consultation
18 June 2014 Support for a joint scoping study with Southern Local Boards for
the establishment of community recycling centres in the south.
18 June 2014 Approval of $15,000 funding to establish an annual Papakura
Sports Awards
26 June 2014 Papakura Careers Expo
1 July 2014 Local Alcohol Policy Information Event - Stall
Active promotion of Auckland Transport Parking Strategy
consultation
Active promotion of Long Term Plan youth engagement My Vote
Rule
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Date ACHIEVEMENT
5 July 2014 Papakura Draft Local Board Plan Engagement Drop-in Session
Papakura Library
Papakura Library
8 July 2014 Rosehill Residents Group Consultation on Local Board Plan
8 July 2014 Conifer Grove Residents Association - Consultation on Local
Board Plan
Papakura Library
July 2014 Stakeholder engagement event of the Arts and Culture Strategic
Action Plan
16 July 2014 A total of $6,000 awarded under the Local Event Support Fund
16 July 2014 Feedback provided on the draft Local Alcohol Policy, Local Board
role in alcohol licensing applications and Allocation of decision
making review
16 July 2014 A grant of $7,800 awarded from the 2014/2015 discretionary
operational budget towards the provision of a WW1 centennial
commemorative panel at Papakura Museum and external
signage for the museum and library.
July/August 2014 SCP on draft local board plan - board members held three drop
in sessions at Papakura library and have been attending
meetings of residents groups and other organisations in order to
encourage submissions.
20 August 2014 Approved funding of $8,500 for Manukau Harbour Forum Action
Plan and Work Programme in 2014/2015
20 August 2014 Annual Report 2014/2014 Chairs Foreword and Achievements
approved
20 August 2014 Additional $5,000 grant approved towards Papakura Fireworks
Spectacular 2014
20 August 2014 Feedback made on Draft Local Approved Products Policy
21 August 2014 Papakura Volunteer Awards
27 August 2014 Papakura Local Board Plan Hearing
17 September 2014 Establishment of a local alcohol ban review panel to make review
of alcohol bans in the local board area
17 September 2014 Approval of additional funding of $20,472 to Papakura and
Districts Historical Society Incorporated to extend the Papakura
Museums opening hours, effective 1 September 2014
17 September 2014 Deliberations on the submissions received to the Papakura Draft
Local Board Plan
25 September 2014 Hosted the Local Board Urban Design Champions Quarterly
Meeting, focused on design opportunities in Papakura
Metropolitan centre

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Reports Requested - Pending - Issues Page 229

Reports Requested - Pending - Issues

File No.: CP2014/22640

Purpose
1. Providing an update on reports requested and issues raised at previous meetings.
Executive Summary
2. Nil

Recommendation/s
a) That the report entitled reports requested pending-issues by the Democracy
Advisor be received.

Attachments
No. Title Page
A Reports Requested Pending - Issues - October 2014 231

Signatories

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Papakura Local Board Workshop Notes Page 237

Papakura Local Board Workshop Notes

File No.: CP2014/22643

Purpose
1. Attached is a copy of the notes taken at the Papakura Local Board Workshops dated 10
September and 24 September 2014.
Executive Summary
1. Nil

Recommendation/s
a) receives the workshop notes for the meetings held 10 September and 24 September
2014.

Attachments
No. Title Page
A Workshop Notes - 10 September 2014 239
B Workshop Notes - 24 September 2014 245

Signatories

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WORKSHOP NOTES
What: Papakura Local Board Workshop
Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
When: 1.00 pm Wednesday, 10 September 2014
Present: Bill McEntee, Stuart Britnell, Brent Catchpole, Graham Purdy and Michael
Turner.
Apologies: Katrina Winn
Staff: Rex Hewitt, Karen Gadomski, Raewyn Curran, Mary Hay and Trish Wayper

Item
1. Community Funding
Staff: Jan Perkins
Jan Perkins outlined the community funding applications from:
Afriston Indoor Bowling Club - $2,925
Chinese New Settlers Services Trust - $2,928
Communications CMA - $1,300
Father and Child - $3,000
Fetupupula Youth Group - $2,500
Grandparents Raising Grandchildren Trust NZ - $1,918
Marne Road Lawn Bowling Club - $5,000
Mercy Missions Trust - $2,500
New Foundations Trust - $5,290
Papakura Family Service Centre - $944.00
Society for Community Development Support Inc., - Pregnancy Options and Help -
$2,500
Society for Community Development Support Inc., - Pregnancy Options and Help -
$2,500
Takanini Family Service Centre - $1,168
YMCA of Auckland Inc - $4,000
Auckland Single Parents Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua
Kotahitanga - $3,354
Action:
Jan Perkins was to provide further information on the following organisations:
Grandparents Raising Grandchildren Trust Inc
New Foundations Trust (NFT)
Takanini Family Service Centre
YMCA of Auckland Inc
Auckland Single Parents Trust and Te Kaitiakitanga Tamaki Makaurau o te Matua
Kotahitanga

2. Long Term Plan Budget Workshop
Staff: Debbie Pinfold
Tabled Attachment 2A - Outcomes
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Item
Feedback:
Outcome A vibrant town centre
Objectives Initiatives Feedback
A metropolitan centre
planned for people rather
than cars
- Designing the
metropolitan centre
(masterplan)

- Safety patrols and
street ambassadors
2015/2016 - $50,000 for
Masterplan clarify with
planners concerning
implementation costs.
2015/2016 - Two street
ambassadors and two
safety patrollers. Costs
based on 2014/2015
budget.

Joined-up thinking for the
Great South Road and its
centres
- Great South Road
spatial development
framework
2015/2016 - Needs to be
raised from number 5 on
the 10 top spatial priorities
list. Need to reinforce with
Takanini development and
NZTA investment

Creation of an avenue of
culture along the main
street
- Funding of local talent
to create street art
2015/2016 - $35,000 pa
Attract new businesses and
leisure providers to the
centre of Papakura
- Town centre task force
and promotion
campaign
2015/2016 costs to be
obtained from Economic
Development Officers

Outcome A skilled workforce for local jobs
See new business
opportunities
- Business forum
- Commercial property
landlord forum
2015/2016 - costs to be
Attract new businesses and
green businesses
- Investor pack/investor
champion service

- Tourism promotion and
branding
2015/2016 - costs to be
2017/2018 - costs to be
Development officers
Provide clear links from
school to training to
employment
- Youth connections

- Scholarships or travel
grants
2015/2016 based on
current budget $25,000 pa
2017/2018 - $25,000 pa
Support innovation and - Innovation station 2017/2018 costings to be
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Item
lifelong learning

- Community learning
hubs
sought
2017/2018 - costings to be
sought

Outcome A sports and recreation hub
Maintain and improve
sports and recreation
facilities
- Continued development
of Opaheke fields

- Study the gaps in
provision for different
types of sports
- Quality improvements
to pitches and facilities
2015/2016 ongoing
existing budget. Karen to
clarify current contractual
obligations with Andrew
Moor.

2015/2016 - $50,000

2015/2016 $1.3 m over
three years, as existing LTP

Provide adaptable facilities
that encourage active
lifestyles for all
- Manage our sports
grounds for wider
community use and
fitness
2015/2016 Are costs
included in business as
usual.
Promote Papakura as a
venue for sporting
competitions
- Study the economic
benefits of hosting
major sports events
- Bring new events to
Papakura
2015/2016 - $50,000 for
study

2015/2016 needs
enhancement of 2014/2015
budget query costs

Outcome Well-connected and easy to move around
A safe cycling and walking
network across the south
- Greenways Plan for the
south
- Links in cycling and
walking network and
coastal routes
2015/2016 - $50,000 for
plan preparation?
2015/2016 Use Capital
Transport Fund for these
projects
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Item
- Clear links between
town centre and rail
station
- Inclusive footways to
meet the needs of
people with disabilities,
the elderly and mothers
with pushchairs
Ditto

Ditto
Improve safety and ease of
movement
- Push Auckland
Transport for:
Bridges over rail
crossings at
Manuroa Road and
Walters Road
A new rail station at
Glenora (Southgate)
Low floor buses
Better travel
information
Advocacy No board
funding required

Outcome Treasured for its Environment and Heritage
Environmentally sensitive
use of the Manukau
Harbour
- Work with mana
whenua to push for
more funding for
harbour management
- Improve the health of
Manukau Harbour and
its catchment streams
- Mangrove and pacific
oyster removal
Advocacy

2015/2016 & 2016/2017 -
$15,800 per year funding to
Manukau Harbour Forum
2015/2016, 2016/2017 and
2017/2018 as currently
budgeted

Reduce the amount of
waste taken to landfill each
year from Papakura
- Establish a network of
recycling centres
2015/2016 and 2016/2017
costs to be established as
part of this years scoping
exercise
Protection of Maori cultural
heritage
- Identify wahi tapu and
other taonga.
2015/2016 - $30,000
Beautiful streets and a
sense of place
- Know our heritage
buildings and areas to
protect
2015/2016 - $30,000
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Item

Outcome Strong, Safe and Healthy Communities
Help our young people to
contribute, prosper and
thrive
- Implement youth
council initiatives
- Provide good and
accessible play facilities
2015/2016 - $30,000 pa as
current LTP

2015/2016 and 2016/2017
No figures from current
LTP due to capex deferral
process not completed so
need to discuss with
Andrew/ADBS.

Provide space for growing
healthy food and places for
organising local events
- Community and
teaching gardens at
Karaka
- Grants to local groups
for community based
activities
2015/2016 Costings to be
requested

As currently budgeted
Provide multi-purpose
community hubs
- Takanini library and
community hub

- Improve Smiths
Avenue Reserve
2015/2016 scoping
report, estimate of costs to
be requested
2015/2016 Debbie to
clarify with Andrew Moor
price to establish
playground facilities.
2018/2019 and 2019/2020
further improvements to
be established through
scoping study.

Feedback on Mayors Proposal
1. UAGC The board supported this being kept low.
2. Affordability of Rates Board felt that the proposed rate rise of 2.5% was too low
and was not sustainable. Particular concern was expressed over dropping levels of
service in the board area. It was felt that the Mayor needed to look closer at the
city rail link as this was dominating the budget allocations and cost savings in other
areas.
Action:
Chair to write letter to the Mayor expressing the Boards concerns.
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Item
3. Steam Train Proposal
Attendee: Maurice Hayes
Mr Hayes a resident of Papakura addressed the board about a proposal from the Mainline
Steam Trust to build a facility next to his property. The piece of land in question is owned
by KiwiRail and they are looking to relocate the Trust from their existing site in Parnell.
His concerns are based around KiwiRail being able to obtain an Operational Works Plan
(OWP) which would negate the need for a Resource Consent. He felt that apart from his
concerns around air pollution, parking issues, rubbish and the size of the building that this
wasnt a facility to be housed within an area Auckland Council had proposed as a growth
area.

Mr Hayes requested the Board to support him in any way they could regarding this project.

Action:
Papakura Local Board staff to obtain a copy of the proposal for consideration and request
a briefing from the manager of southern resource consenting.

The workshop closed at 3.52 pm.

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WORKSHOP NOTES
What: Papakura Local Board Workshop
Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura
When: 3.30 pm Wednesday, 24 September 2014
Present: Bill McEntee, Stuart Britnell, Brent Catchpole, Katrina Winn and Michael
Turner.
Apologies: Graham Purdy
Staff: Rex Hewitt, Karen Gadomski, Raewyn Curran, Trish Wayper, Debbie Pinfold
and Mark Purdie.

Item
1. Long Term Plan Budget Workshop
a) Community Development Arts and Culture
Staff: Fiona Johnston Manager, Community Facilities
Fiona gave an overview of the potential implications of the Mayors proposal for
Community Development, Arts and Culture.
Feedback
The Board acknowledged the regional overview from Fiona but requested more
information on the details relating to the Papakura area to determine what the local impact
might be.
The Board did not support the decommissioning of halls, particularly as Papakura had
been designated a high growth area.
Fees and Charges did not support an increase in fees and charges, particularly as they
were not happy with the levels of services being experienced.
Arts, Culture and Events budget expressed concern that local budgets were too low.
b) Libraries
Staff: Kim Taunga Manager Customer Experience, Libraries and Information,
Justine Haves Lead Analyst, Libraries and Information, Gill Pannell
Delivery Manager, Libraries and Information
Officers gave an overview of the potential implications of the Mayors proposal for
Libraries.
Feedback
The Board felt that some reduction on hours on the current late evening sessions might be
acceptable and they supported the concept of a small charge for non-pick up of requested
items.
The Board requested further information on the situation with funding a new facility at
Takanini, as it appeared this would be delayed due to a focus on renewal of existing
facilities. The Board also sought further information on the impact of the proposed spatial
priorities in relation to bringing forward capital projects in the Takanini area.

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Item

c) Parks, Sports and Recreation
Staff: Malcolm Page Manager Local and Sport Parks South, Vince Perry Team
Leader South, Local and Sports Parks South, Andrew Moor Parks Advisor,
Local and Sports Parks South
Officers gave an overview of the potential implications of the Mayors proposal for Parks,
Sports and Recreation.

Feedback
The Board wanted clarification about the level of funding for renewals and where this
would sit in the new budget arrangements. There was a need for continued advocacy to
the governing body around the Bruce Pulman Park renewals.
The Board was hopeful that the proposed spatial prioritisation and focusing of growth
related funding would be in Papakuras favour and enable development contributions to be
used for new and improved facilities.
d) Environmental Management and Regulation
Staff: Andrew Chin Manager, Asset Management Team Management,
Infrastructure and Environmental Services, Claire Webb, Biodiversity Team
Manager, Infrastructure and Environmental Services
Officers gave an overview of the potential implications of the Mayors proposal for
Environmental Management and Regulation as per powerpoint presentation.
Feedback
The Board was concerned that flood protection and environmental protection projects in
the area might be delayed, though were pleased that growth related projects in the area
would still be prioritised.
e) Indicative Local Budgets
Staff: Mark Purdie and Debbie Pinfold
Debbie and Mark were to initially apportion the locally driven initiatives budgets, based on
the current years spend and the new local board plan initiatives. This would then be
discussed in detail at the Boards workshop to be held on Wednesday, 1 October 2014
f) Advocacy Areas
The Board reconsidered and streamlined advocacy priorities with more work to be done by
Raewyn for the following weeks workshop.

The workshop closed at 6.10pm.

15 October 2014

Public Excluded Page 247

Exclusion of the Public: Local Government Official Information
and Meetings Act 1987

a) exclude the public from the following part(s) of the proceedings of this meeting.
The general subject of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds under section 48(1) of
the Local Government Official Information and Meetings Act 1987 for the passing of this resolution
follows.
This resolution is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or
section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the
proceedings of the meeting in public, as follows:

C1 Council Controlled Organisation Review, Progress Report to Local Boards
Reason for passing this resolution
in relation to each matter
Particular interest(s) protected
(where applicable)
Ground(s) under section 48(1) for
the passing of this resolution
The public conduct of the part of
the meeting would be likely to result
in the disclosure of information for
which good reason for withholding
exists under section 7.
s7(2)(a) - The withholding of the
information is necessary to protect
the privacy of natural persons,
including that of a deceased
person.
In particular, the report contains
information on proposed changes
that may impact the employment of
staff within the Auckland Council
group..
s48(1)(a)
The public conduct of the part of
the meeting would be likely to result
in the disclosure of information for
which good reason for withholding
exists under section 7.

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