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Sales & Distribution User Manual

Mandhana Industries Ltd.

Sales and Distribution


End User Manual

Domestic & Export Fabric: Process Sales order

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Sales & Distribution User Manual

Table of Contents
1. SALES BUSINESS CYCLE FOR DOMESTIC & EXPORT FABRIC...........................................1-5

1.1 FEATURES: QUOTATIONS................................................................................................................... 1-5


1.2 FEATURES: SALES ORDER................................................................................................................. 1-6
1.3 FEATURES: DELIVERY....................................................................................................................... 1-7
1.4 FEATURES: BILLING......................................................................................................................... 1-9
1.5 FABRIC SD CYCLE: DOMESTIC FABRIC SALE.......................................................................................1-11
1.5.1 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC QUOTATION........................................................1-11
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-11
OUTPUT OF THE PROCESS...........................................................................................................................1-11
1.5.2 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC SALES ORDER....................................................1-15
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-15
OUTPUT OF THE PROCESS...........................................................................................................................1-15
1.5.3 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC DELIVERY...........................................................1-27
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-27
OUTPUT OF THE PROCESS...........................................................................................................................1-27
1.5.4 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC BILLING.............................................................1-31
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-31
OUTPUT OF THE PROCESS...........................................................................................................................1-31
1.6 FABRIC SD CYCLE: EXPORT FABRIC SALE.......................................................................................... 1-36
1.6.1 BUSINESS PROCESS FOR CREATING EXPORT FABRIC QUOTATION............................................................1-36
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-36
OUTPUT OF THE PROCESS...........................................................................................................................1-36
1.6.2 BUSINESS PROCESS FOR CREATING EXPORT FABRIC SALES ORDER........................................................1-40
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-40
OUTPUT OF THE PROCESS...........................................................................................................................1-40
1.6.3 BUSINESS PROCESS FOR CREATING EXPORT FABRIC DELIVERY..............................................................1-51
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-51
OUTPUT OF THE PROCESS...........................................................................................................................1-51
1.6.4 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC BILLING.............................................................1-55
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-55
OUTPUT OF THE PROCESS...........................................................................................................................1-55
1.7 FABRIC SD CYCLE: DYED YARN SALE............................................................................................... 1-59
1.7.1 BUSINESS PROCESS FOR CREATING DYED YARN QUOTATION.................................................................1-59
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-59
OUTPUT OF THE PROCESS...........................................................................................................................1-60
1.7.2 BUSINESS PROCESS FOR CREATING DYED YARN SALES ORDER.............................................................1-63
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-63
OUTPUT OF THE PROCESS...........................................................................................................................1-64
1.7.3 BUSINESS PROCESS FOR CREATING DYED YARN SALE DELIVERY............................................................1-73
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-73
OUTPUT OF THE PROCESS...........................................................................................................................1-73
1.7.4 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC BILLING.............................................................1-76
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-76
OUTPUT OF THE PROCESS...........................................................................................................................1-76
1.8 FABRIC SD CYCLE: PROCESS FABRIC SALE........................................................................................ 1-80
1.8.1 BUSINESS PROCESS FOR CREATING PROCESS FABRIC SALES ORDER......................................................1-80
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-80
OUTPUT OF THE PROCESS...........................................................................................................................1-80
1.8.3 BUSINESS PROCESS FOR CREATING PROCESS FAB. SALE DELIVERY........................................................1-88
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DATA REQUIRED FOR THE PROCESS........................................................................................................... 1-88


OUTPUT OF THE PROCESS...........................................................................................................................1-88
1.8.4 BUSINESS PROCESS FOR CREATING PROCESS FABRIC BILLING...............................................................1-91
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-91
OUTPUT OF THE PROCESS...........................................................................................................................1-91
1.9 FABRIC SD CYCLE: RETURN FABRIC SALE.......................................................................................... 1-95
1.9.1 BUSINESS PROCESS FOR CREATING RETURN FABRIC SALES ORDER........................................................1-95
DATA REQUIRED FOR THE PROCESS..............................................................................................................1-95
OUTPUT OF THE PROCESS...........................................................................................................................1-95
1.9.3 BUSINESS PROCESS FOR CREATING RETURN FAB. SALE DELIVERY.......................................................1-106
DATA REQUIRED FOR THE PROCESS............................................................................................................1-106
OUTPUT OF THE PROCESS.........................................................................................................................1-106
1.9.4 BUSINESS PROCESS FOR CREATING RETURN FABRIC BILLING..............................................................1-111
DATA REQUIRED FOR THE PROCESS............................................................................................................1-111
OUTPUT OF THE PROCESS.........................................................................................................................1-111
1.10 FABRIC SD CYCLE: REPLACEMENT / REPRODUCTION FABRIC SALE........................................................1-118
1.10.1 BUSINESS PROCESS FOR CREATING REPLACEMENT FABRIC SALES ORDER...........................................1-118
DATA REQUIRED FOR THE PROCESS............................................................................................................1-118
OUTPUT OF THE PROCESS.........................................................................................................................1-118
1.10.2 BUSINESS PROCESS FOR CREATING REPLACEMENT FAB. SALE DELIVERY.............................................1-123
DATA REQUIRED FOR THE PROCESS............................................................................................................1-123
OUTPUT OF THE PROCESS.........................................................................................................................1-123
1.10.3 BUSINESS PROCESS FOR CREATING REPLACEMENT FABRIC BILLING....................................................1-125
DATA REQUIRED FOR THE PROCESS............................................................................................................1-125
OUTPUT OF THE PROCESS.........................................................................................................................1-125
1.11 FABRIC SD CYCLE: DOMESTIC FABRIC SURPLUS SALE.......................................................................1-127
1.11.1 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC SALES ORDER................................................1-127
DATA REQUIRED FOR THE PROCESS............................................................................................................1-127
OUTPUT OF THE PROCESS.........................................................................................................................1-127
1.11.2 BUSINESS PROCESS FOR CREATING DOMESTIC SURPLUS FABRIC DELIVERY.........................................1-138
DATA REQUIRED FOR THE PROCESS............................................................................................................1-138
OUTPUT OF THE PROCESS.........................................................................................................................1-138
1.11.3 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC BILLING.........................................................1-141
DATA REQUIRED FOR THE PROCESS............................................................................................................1-141
OUTPUT OF THE PROCESS.........................................................................................................................1-141
1.12 FABRIC SD CYCLE: EXPORT FABRIC SURPLUS SALE...........................................................................1-146
1.12.1 BUSINESS PROCESS FOR CREATING EXPORT FABRIC SURPLUS SALES ORDER.....................................1-146
DATA REQUIRED FOR THE PROCESS............................................................................................................1-146
OUTPUT OF THE PROCESS.........................................................................................................................1-146
1.12.2 BUSINESS PROCESS FOR CREATING EXPORT FABRIC SURPLUS DELIVERY.............................................1-158
DATA REQUIRED FOR THE PROCESS............................................................................................................1-158
OUTPUT OF THE PROCESS.........................................................................................................................1-158
1.12.3 BUSINESS PROCESS FOR CREATING DOMESTIC FABRIC BILLING.........................................................1-162
DATA REQUIRED FOR THE PROCESS............................................................................................................1-162
OUTPUT OF THE PROCESS.........................................................................................................................1-162
1.13 FABRIC SD CYCLE: FREE OF COST FABRIC SALE..............................................................................1-167
1.13.1 BUSINESS PROCESS FOR CREATING FREE OF COST FABRIC SALES ORDER..........................................1-167
DATA REQUIRED FOR THE PROCESS............................................................................................................1-167
OUTPUT OF THE PROCESS.........................................................................................................................1-167
1.13.2 BUSINESS PROCESS FOR CREATING FOC SALE DELIVERY.................................................................1-171
DATA REQUIRED FOR THE PROCESS............................................................................................................1-171
OUTPUT OF THE PROCESS.........................................................................................................................1-172
1.13.3 BUSINESS PROCESS FOR CREATING FOC FABRIC BILLING................................................................1-174
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Sales & Distribution User Manual

DATA REQUIRED FOR THE PROCESS......................................................................................................... 1-174


OUTPUT OF THE PROCESS.........................................................................................................................1-174
1.14 FABRIC SD CYCLE: SCRAP FABRIC SALE..........................................................................................1-177
1.14.1 BUSINESS PROCESS FOR CREATING SCRAP FABRIC SALES ORDER .....................................................1-177
DATA REQUIRED FOR THE PROCESS............................................................................................................1-177
OUTPUT OF THE PROCESS.........................................................................................................................1-177
1.14.2 BUSINESS PROCESS FOR CREATING SCRAP SALE DELIVERY...............................................................1-182
DATA REQUIRED FOR THE PROCESS............................................................................................................1-182
OUTPUT OF THE PROCESS.........................................................................................................................1-183
1.14.3 BUSINESS PROCESS FOR CREATING SCRAP FABRIC BILLING..............................................................1-185
DATA REQUIRED FOR THE PROCESS............................................................................................................1-185
OUTPUT OF THE PROCESS.........................................................................................................................1-185
1.15 FABRIC SD CYCLE: SCRAP FABRIC SALE..........................................................................................1-189
1.15.1 BUSINESS PROCESS FOR CREATING SCRAP FABRIC SALES ORDER .....................................................1-189
DATA REQUIRED FOR THE PROCESS............................................................................................................1-189
OUTPUT OF THE PROCESS.........................................................................................................................1-189
1.15.2 BUSINESS PROCESS FOR CREATING SCRAP SALE DELIVERY...............................................................1-193
DATA REQUIRED FOR THE PROCESS............................................................................................................1-193
OUTPUT OF THE PROCESS.........................................................................................................................1-194
1.15.3 BUSINESS PROCESS FOR CREATING SCRAP FABRIC BILLING..............................................................1-196
DATA REQUIRED FOR THE PROCESS............................................................................................................1-196
OUTPUT OF THE PROCESS.........................................................................................................................1-196
1.16 FABRIC SD CYCLE: JOBWORK FABRIC SALE......................................................................................1-200
1.16.1 BUSINESS PROCESS FOR CREATING JOBWORK FABRIC SALES ORDER.................................................1-200
DATA REQUIRED FOR THE PROCESS............................................................................................................1-200
OUTPUT OF THE PROCESS.........................................................................................................................1-200
1.16.2 BUSINESS PROCESS FOR CREATING JOBWORK SALE DELIVERY..........................................................1-205
DATA REQUIRED FOR THE PROCESS............................................................................................................1-205
OUTPUT OF THE PROCESS.........................................................................................................................1-206
1.16.3 BUSINESS PROCESS FOR CREATING JOBWORK FABRIC BILLING..........................................................1-208
DATA REQUIRED FOR THE PROCESS............................................................................................................1-208
OUTPUT OF THE PROCESS.........................................................................................................................1-208

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SD User Manual-Sales Order Process

1.
1.1

Sales Business Cycle For Process Sales Order For Fabric


Features: Sales Order

The sales order is a contractual agreement between a sales organization and a sold-to party about
delivering products or providing a service for defined prices, quantities and times. In sales order
processing, the system implements various functions such as pricing, delivery date and availability of the
material, transfers the requirements to materials planning. Shipping deadlines and shipping points are
determined in delivery scheduling.

Different types of the Sales Orders used for Domestic & Export fabric

Sales Type

SAP Code

Proces. Fab.Sal(MTD)

ZPFO

Navigation Path:
For Sales Order Creation,Change & Display: VA01/ VA02/ VA03

Business Process Description Overview

This document describes the procedure for creation of Sales Order.


1. To Create Sales Order VA01
2. To Change Sales Order VA02
3. To Display Sales Order VA03

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SD User Manual-Sales Order Process


1.2

Features: Delivery

As soon as the material availability date for a schedule line is reached, the schedule line becomes due for
shipping. Then you create an outbound delivery, you initiate shipping activities such as picking, packing, and post
goods issue.
A delivery is processed through one shipping point. Which shipping point carries out the processing for a delivery
can be determined automatically during order processing or you can specify it manually in the order.
The system carries out the following activities when an outbound delivery is created:
Checks the order and materials to make sure the outbound delivery is possible (for example, it checks for delivery
blocks or incompleteness)
Determines the delivery quantity of an item and checks the availability of the material
You can make changes in a delivery after it is created if the delivery situation changes in any way. In addition, you
can confirm picked quantities using the change function, or use the display function to access shipping information
in a delivery.
Order items or schedule lines that have identical shipping criteria are combined in one delivery. If data varies
between items, for example, if a different ship-to party is defined for each item, two deliveries must be created
for the order.

Different Delivery Types used for Domestic & Export fabric

Delivery Type

SAP Code

Processed Fabric Del


(MTD)

ZPFL

Navigation Path:
For Outbound Delivery Creation,Change & Display: VL01N/ VL02N/ VL03N

Business Process Description Overview

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SD User Manual-Sales Order Process


This document describes the procedure for creation of delivery
1. To Create Delivery VL01n
2. To Change Delivery VL02n
3. To Display Delivery VL03n

1.3

Features: Billing

Billing represents the final processing stage for a business transaction in Sales and Distribution. Invoice can be
created for following event

Invoices based on deliveries

Issue credit and debit memos

Pro forma invoices or sales order and delivery

Different Billing Types used for Domestic & Export fabric

Invoice Type

SAP Code

Processed Fabric Inv.(MTD)

ZPFF

Navigation Path:
For Billing Creation,Change & Display: VF01/ VF02/ VF03

Business Process Description Overview

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SD User Manual-Sales Order Process


This document describes the procedure for creation of billing document
1.To Create Billing Document VF01
2.To Change Billing Document VF02
3.To Display Billing Document VF03

1.4

Fabric SD Cycle: Process Fabric Sale

Sales order
Type

Billing
Type

Delivery Type

ZPFO

ZPFL

ZPFF

1.8.1 Business process For Creating Process Fabric Sales Order


Logistics Sales and distribution Sales Order Create /
Change / Display
VA01 / VA02 / VA03

Via Menus
Via Transaction Code

Data required for the process


Input Required Fields
Sales Order Type
Sales Organisation
Distribution Channel
Division
Sold To party
Ship To party
PO Number
Payment Terms
Material
Quantity

Field Description
A classification that distinguishes between different types of sales
document for order
An organizational unit responsible for the sale of certain products or
services
The way in which products or services reach the customer
A way of grouping materials, products, or services
The customer who orders the goods or services. The sold-to party is
contractually responsible for sales orders
The party who receives delivery of the goods
Customer Purchase order Number for reference.
The agreed payment terms with the customer for the deal.
Alphanumeric key uniquely identifying the material
The total (rounded) order quantity for this item

Output of the process


Output Results
Sales Order has been saved

Comments
Status bar prompt the message with Sales Order number

Step1 : Create Order-VA01

On screen Create Sales Order: Initial Screen, enter data in fields as specified in table.

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SD User Manual-Sales Order Process

Field Name
Sales Order Type

R/O/C
R

C/M/T
C

Sales Org

Description
Type of sales Order
document
Sales Organisation

Dist. Channel

Distribution Channel

Division

Division

User Action and Values


Select the proper order
type from options
Select the respective
sales Organisation
Select the distribution
channel
Select the division

Comments
NA

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Step 2. On screen Create Process Fab. Std Order f Bulk: Overview Screen, Sales Tab, the required
data like sold to, ship to, material & Qty gets copied form the reference document. Other data needs
to be input as mentioned in the table.

PLEASE NOTE HERE ITEM CATEGORY IS ZPRO.

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SD User Manual-Sales Order Process

Field Name

Description

R/O/C

C/M/T

User Action

Sold to Party

Customer who orders the goods &


Contractually responsible for Sales
orders.

NA

Ship to Party

The party who receives delivery Of


the goods.

NA

PO Number

Customer Purchase
Order Number.
Date that appears on the
customer's purchase order
The delivery date may be the date
Requested by the customer.

Payment
terms
Inco terms
Material

The payment terms applicable for


the transaction
Inco terms for delivery
Alphanumeric key uniquely
identifying the material.

O
R

C
M

Input customer PO
number for ref.
Input the PO date for
ref.
Input the requested
delivery date for
complete order
Select the payment
terms
Select the Inco terms
NA

Ordered
Quantity

The total (rounded) order quantity


for this item.

NA

Plant

Number that identifies the plant

Input / select the plant


for the material.

PO Date
Req. Delivery
Date

Comments

Copied from
ref doc, else
needs to
input.
Copied from
ref doc, else
needs to
input.
Na
Na
By default
system takes
current date.
NA
NA
Copied from
ref doc, else
needs to
input.
Copied from
ref doc, else
needs to
input.
Shipping
point will get
determined
for selected
plant.

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

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SD User Manual-Sales Order Process


Step 3. On screen Create Process Fab order f Bulk *: Overview, Sales Tab, Select the material line
item and click on Item Condition to enter all required pricing conditions for the particular order.

Item Condition
Step 5. On screen Create Process Fab. Sale: Overview, Sales Tab, Select the material line item and
click on Item Condition as per screen shot to enter other required details for the particular order.

Step 4. On screen Create process fab Sale: Item data: Condition Tab, enter all required pricing
conditions for the particular order.
Conditions that you have to enter at Item level are as below.
Condition
Type
Z1DS
Z1MR
Z2AD
Z2DS
Z3AD
Z3DS
Z3XD

ZAIR
ZANP

Description
Discount
_QTY
30% Of MRP
Price
AFS_disc.
Siz&SZ_QTY
Discount
_Value
AFS %_disc.
Size&SZ
% Discount
from Net
3X Dry
Air Flow
Finish
Anti Pilling

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Sales Document
Entry Level

Codition
Type

Description

Sales
Document
Entry Level

Item Level

ZHCL

Hot Calen. Process

Item Level

Item Level

ZHCS

IN A/R H. CESS

Item Level

Heat setting

Item Level

IN A/R CST

Item Level

Item Level
Item Level

ZHET
ZIN1

Item Level

ZIN2

IN A/R LST

Item Level

Item Level
Item Level

ZKTP
ZLIS

Kitty Process
Lisa Finish

Item Level
Item Level

Item Level
Item Level

ZLYC
ZMLF

Lycra Process
Moleshinf Finish

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Item Level
Item Level
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SD User Manual-Sales Order Process


ZBPR
ZBRS

Basic Price
Brushing
Cold Calen.
Process
Cold Shiner
Dye Finish
Enzyme
Finish

Item Level
Item Level

ZMRP
ZPAS

MRP Price
AFS_Price &SZ

Item Level
Item Level

Item Level
Item Level
Item Level

ZPEA
ZPTF
ZRAF

Peaching
Paper Touch Finish
Raising Finish

Item Level
Item Level
Item Level

Item Level

ZSEC

Item Level

ETI Finish
IN:A/R BED
_12% Z1MR
IN: A/R BED
_Qty
WicK Finish2
WicK Finish1

Item Level

ZSR1

IN A/R SE.CESS
Sale Rate
Price_Qty

Item Level

ZSTF

Starch/Stiff Finish

Item Level

Item Level
Item Level
Item Level

ZTCS
ZWRC
ZGRP

TCS
Wat. Rep. Charge
Greige Rate Price

Item Level
Item Level
Item Level

ZCCL
ZCSH
ZDYF
ZENZ
ZETF
ZEXP
ZEXQ
ZF20
ZFN8

Item Level

Go Back.

Step 5. On screen Create Process Fab. Sale: Overview, Sales Tab, click on Header Condition as per
screen shot to enter other required details for the particular order.

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SD User Manual-Sales Order Process

Header Details

Step 6. A) On screen Create Process Fab Sale: Header Data: Tab, Click on Conditions tab and as
per screen shot , enter other pricing conditions for the particular order.
Conditions that you have to enter at Header level are as below.

Condition
Type
Z1FR
Z1IP
Z1IQ
Z1IV
Z1LD
Z1PK
Z2FR
Z2IP
Z2IQ
Z2IV
Z2LD
Z2PK
ZBLV
ZF1C
ZFCC
ZOCH
ZOCQ
ZOCV
ZRLV

Description
Freight_Val_ PRETAX
IN Ins.%_PRETAX
IN Ins._Qty_Pretax
IN Ins._Val PRETAX
Load+Unlo Ch PRE TAX
Pack+Hadl Ch PRETAX
Freigh_Val_ POST TAX
IN Ins.%_POST TAX
IN Ins._Qty_Post tax
IN Ins._Val POST TAX
Load+Unlo Ch POST
Pack+Hadl Ch POST
Bale Packing_VAL
Forw.+Clear.-Posttax
Forw.+Clear.-Pretax
Other Charges
Octroi_QTY
Octroi_VAL
Roll Packing_VAL

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Sales Document Entry


Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level
Header Level

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SD User Manual-Sales Order Process

B) On screen Create Process Fab. Sale: Header Data: Tab, Click on Partners tab and as per screen
shot , enter sales agent / sales person/or different ship to party for the particular order.
Note: If sales agent/sales persons are fixed for a customer then you can maintain these
details in customer master data itself in partner tab in sales data view.Then these details will
come by default in sales order-Header data-partners tab.
But if it is not fixed then while making sales order you need to enter Sales agent/Sales
persons details in Header data-Partners tab.

Step 7. On screen Create Process Fab Sale: Header Data: Tab, Click on back to go to main screen.

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SD User Manual-Sales Order Process

Back

Step 9. On screen Create Process Fab. Sale: Overview.


Do the following activity-Edit-Incompletion Log

Incompletion Log

In case if any required data is not input by the user, the system will give the list of data needs to be input for the completion
of the sales document else the message will appear on the status bar Document is complete.

Save Button

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SD User Manual-Sales Order Process

Once data is complete goto save in menu bar and save data.This will generate Process Fab. Sales
order number.

Business process For Creating Packing


A)

FOR 2001 AND 2002

ZRBL

B)

AND 2003 AND 2004

ZRB

Transaction Code
Transaction Code

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ZRB
ZRBL

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SD User Manual-Sales Order Process

Insert Order number and Line Item Number.

Select Line and click on Create Roll

Select the line item and click on generate Roll and save it

1.5 Business process to Change Sales order number in Packing

Once order received from customer change order number in ZRB


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SD User Manual-Sales Order Process

Click on Change Option


Select your Roll number and and change sales order number and Line Item Number.

And save

Click on create

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SD User Manual-Sales Order Process

Select the line item and generate bale


And save
Create the packing list
T. CODE - ZRB

Click on create tab


Insert the sales order number

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SD User Manual-Sales Order Process

Here select the line item and Generate the packing


And save

1.8.3 Business process For Creating Process Fab. Sale Delivery


Logistics Logistics Execution outbound process Goods
Issue for outbound delivery Create / Change / Display
VL01n / VL02n / VL03n

Via Menus
Via Transaction Code

Data required for the process


Input Required Fields
Shipping Point
Selection date
Sales order Number

Field Description
The physical location from which you ship the item.
The date with which you select the delivery that you want to process
The number of the sales order that you want to use as the basis for the
delivery.

Output of the process


Output Results
Delivery has been saved

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Comments
Status bar prompt the message with Delivery number

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SD User Manual-Sales Order Process


Step1 : Create Delivery-VL01N
On screen Create Outbound Delivery with Order Reference, enter data in fields as specified in
table.

You can enter line items , eg: From Item-10 & To Line Item:10 depending on sequence of materials
you have in your sales order in different line item.You can do partial delivery by changing the
delivered quantity.

Field Name
Shipping
Point
Selection
Date

Description
Shipping point

Order
From Item
To Item
Delivery
Type

R/O/C
R

C/M/T
C

Due date for schedule line

Sales order reference


number for delivery
Item line number start from
Item line number ends on
Type of Delivery

O
O
O

T
T
C

User Action and Values


Select the shipping
point.
Select schedule line date
for delivery

Input the sales order


number
Input line item number
Input line item number
Input the delivery type

Comments
NA
System
takes
todays
date as
default
NA
NA
NA
Na

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Step 2. On screen ProcessFab. Delivery Create: Overview, Goto Picking and enter picked
quantity and storage location.Here you can enter your batch manually made against the
stock. The delivery qty and pick qty must be same.

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SD User Manual-Sales Order Process


Click on Post
Good issue

Frist go to the item overview and click on

Batch split

And go to picking Tab

Click on the Post goods issue button for the goods issue, goods issue will be done and delivery will
be saved.
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SD User Manual-Sales Order Process


Delivery can be saved without doing the picking or PGI.Once saved you can again open the delivery
and do the picking and PGI.
After the Post goods issue, following screen will appear with the status bar Process Fab Delivery
4912230005 has been saved.

1.8.4 Business process For Creating Process Fabric Billing


Logistics Sales and distribution Billing Billing document
Create / Change / Display
VF01 / VF02 / VF03

Via Menus
Via Transaction Code

Data required for the process


Input Required Fields
Billing Type
Document

Field Description
Classifies types of billing document that require different processing by
the system.
The number that uniquely identifies the reference sales, delivery, or
billing document.

Output of the process


Output Results
Document has been saved

Comments
Status bar prompt the message with document number

Step1 : Create Billing-VF01


On screen Create Billing Document, enter data in fields as specified in table.Type Document No. and
enter.System will automatically take Billing Type.

Field Name

Description

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R/O/C

C/M/T

User Action and Values

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Commen
ts
Page : 23 of 49

SD User Manual-Sales Order Process


Billing Type

Billing document Type

Document

Ref Document Number

Will come by default


once you Select the type
of document
Input the document
number

NA

NA

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Step 2. After inputting the above data, press the enter button, following screen will appear.

To view the line item wise details for the pricing and to add other condition types, select the line item
and From menu bar select Goto-Item- Item Condition or select the below Item condition Icon.

Click on Item
Condition

Changes in price condition can be done for the line item.


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SD User Manual-Sales Order Process

After the making changes press on save button, following screen will appear with the status bar
Process Fab Billing 7212230004 has been saved without accpounting.Here automatic accounting
will not be done.

Step 3. Enter T-Code: VF02 and release for accounting.

Release To accounting

Once Doc. Is released for accounting below screen shot appears.


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SD User Manual-Sales Order Process

Status Bar

Once Accounting is not done.Click on accounting to view details.

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SD User Manual-Sales Order Process

Once Sales Order/Delivery & Billing all done You can click on Document Flow to see the
details.Document Flow Icon is also visible while making sales order & delivery.In each stage you can
view the Document Flow details.

Document Flow

Document flow Details.

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SD User Manual-Sales Order Process

Select the below mentioneddocument line and click


on display document to view document details.

1.5

Fabric SD Cycle: Return Fabric Sale

Sales order
Type

Billing
Type

Delivery Type

ZFRE

ZFLR

Z1CF

1.9.1 Business process For Creating Return Fabric Sales Order


Logistics Sales and distribution Sales Order Create /
Change / Display
VA01 / VA02 / VA03

Via Menus
Via Transaction Code

Data required for the process


Input Required Fields
Sales Order Type
Sales Organisation
Distribution Channel
Division
Sold To party
Ship To party
PO Number
Payment Terms
Material
Quantity

Field Description
A classification that distinguishes between different types of sales
document for order
An organizational unit responsible for the sale of certain products or
services
The way in which products or services reach the customer
A way of grouping materials, products, or services
The customer who orders the goods or services. The sold-to party is
contractually responsible for sales orders
The party who receives delivery of the goods
Customer Purchase order Number for reference.
The agreed payment terms with the customer for the deal.
Alphanumeric key uniquely identifying the material
The total (rounded) order quantity for this item

Output of the process


Output Results
Sales Order has been saved

Comments
Status bar prompt the message with Sales Order number

Step1 : Create Order-VA01


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SD User Manual-Sales Order Process


On screen Create Sales Order: Initial Screen, enter data in fields as specified in table.
Here we will Create Retur Sales Order with reference to Process Fabric Invoice numer.In
this datas get automatically copied from Process Fabric Invoice numer to Return Sales
Order.

Field Name
Sales Order Type

R/O/C
R

C/M/T
C

Sales Org

Description
Type of sales Order
document
Sales Organisation

Dist. Channel

Distribution Channel

Division

Division

User Action and Values


Select the proper order
type from options
Select the respective
sales Organisation
Select the distribution
channel
Select the division

Comments
NA

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Option 1 : Create ReturSales Order with Item category by default as ZREN.In this case if you want Zero net value as
per your requirement then delete the pricing condition lines from item condition and save.
Option2: If you want some pricing like Greige rate and some charges then change the Item category manually as REN
and enter condition lines like Greige Rate :ZGRP & Other Charges : ZOCH.In this case Net value will not be Zero.

Option 1:Click on the Create with reference button to create the sales order wrt Process billing
document. Following screen will appear. Enter data in fields as specified in table. (Sales order can be
created without reference)

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SD User Manual-Sales Order Process

Create with
Ref.

Copy Button

Step 2. On screen Create Return Fab. Std Order f Bulk: Overview Screen, Sales Tab, the required
data like sold to, ship to, material & Qty gets copied form the reference document. Other data needs
to be input as mentioned in the table.
Field Name

R/O/C

C/M/T

User Action

Customer who orders the goods &


Contractually responsible for Sales
orders.

NA

Ship to Party

The party who receives delivery Of


the goods.

NA

PO Number

Req. Delivery
Date

Customer Purchase
Order Number.
Date that appears on the
customer's purchase order
The delivery date may be the date
Requested by the customer.

Payment
terms

The payment terms applicable for


the transaction

Input customer PO
number for ref.
Input the PO date for
ref.
Input the requested
delivery date for
complete order
Select the payment
terms

PO Date

Description

Sold to Party

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Comments

Copied from
ref doc, else
needs to
input.
Copied from
ref doc, else
needs to
input.
Na
Na
By default
system takes
current date.
NA

Page : 30 of 49

SD User Manual-Sales Order Process


Inco terms
Material

Inco terms for delivery


Alphanumeric key uniquely
identifying the material.

O
R

C
M

Select the Inco terms


NA

Ordered
Quantity

The total (rounded) order quantity


for this item.

NA

Plant

Number that identifies the plant

Input / select the plant


for the material.

NA
Copied from
ref doc, else
needs to
input.
Copied from
ref doc, else
needs to
input.
Shipping
point will get
determined
for selected
plant.

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Option 1:ZREN Item Category will come by default.(Here we need Zero net Value).
Goto Item Condition and delete pricing conditions to get zero Net value.

Need to make
Net Val =0

Item Codition

Step 3. On screen Create Return order f Bulk *: Overview, Sales Tab, Select the material line item
and click on Item Condition to delete Pricing conditions.

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SD User Manual-Sales Order Process

Delete Codition
After Deleting.
Net Val =0

Go Back.

Step 4. On screen Create Return Fab. Sale: Overview.

Do the following activity-Edit-Incompletion Log

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SD User Manual-Sales Order Process

Incompletion Log

InIncompleteion Log we will get below detail. In case if any required data is not input by the user, the
system will give the list of data needs to be input for the completion of the sales document

Go back.Click on AFS Data.Goto AFS Document Header.Fill Order Reasons for the Return Order
as per below screen shot.You can select order reason as per your requirement.

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SD User Manual-Sales Order Process

Once data is entered the message will appear on the status bar Document is complete.Then save the document
to generate Return sales order Document Number.

Save Button

Option2: If you want some pricing like Greige rate and some charges then change the Item category manually as REN and
enter condition lines like Greige Rate :ZGRP & Other Charges : ZOCH.In this case Net value will not be Zero.

Option 2:Click on the Create with reference button to create the sales order wrt Process billing
document. Following screen will appear. Enter data in fields as specified in table. (Sales order can be
created without reference)

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SD User Manual-Sales Order Process

Create with
Ref.

Copy Button

Option 2:REN Item Category to be changed manualy.(Here we donot need Zero net Value).

Once You change Item Category manually to REN.IT will give a pop up that New Pricing
Carried Out.

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SD User Manual-Sales Order Process

Once You enter automatically net value becomes and then you need to input condition types
ZGRP & ZOCH to get some Net value in the item condition.

like

Net Val =0 after new


pricing carried out

Item Codition

Step 3. On screen Create Return order f Bulk *: Overview, Sales Tab, Select the material line item
and click on Item Condition to enter new Pricing conditions.

OTHER CHARGES HAS TO BE ADDED AT THE HEADER LEVEL.


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SD User Manual-Sales Order Process

Go Back.
Step 4. On screen Create Return Fab. Sale: Overview.
Do the following activity-Edit-Incompletion Log

Incompletion Log

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SD User Manual-Sales Order Process

InIncompleteion Log we will get below detail. In case if any required data is not input by the user, the
system will give the list of data needs to be input for the completion of the sales document

Go back.Click on AFS Data.Goto AFS Document Header.Fill Order Reasons for the Return Order
as per below screen shot.You can select order reason as per your requirement.

Once data is entered the message will appear on the status bar Document is complete.Then save the document
to generate Return sales order Document Number.

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SD User Manual-Sales Order Process

Save Button

1.9.3 Business process For Creating Return Fab. Sale Delivery


Logistics Logistics Execution outbound process Goods
Issue for outbound delivery Create / Change / Display
VL01n / VL02n / VL03n

Via Menus
Via Transaction Code

Data required for the process

Input Required Fields


Shipping Point
Selection date
Sales order Number

Field Description
The physical location from which you ship the item.
The date with which you select the delivery that you want to process
The number of the sales order that you want to use as the basis for the
delivery.

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SD User Manual-Sales Order Process


Output of the process
Output Results
Delivery has been saved

Comments
Status bar prompt the message with Delivery number

Option 1:With Item Category ZREN & Zero Pricing


Step1 : Create Delivery-VL01N
On screen Create Outbound Delivery with Order Reference, enter data in fields as specified in
table.

You can enter line items , eg: From Item-10 & To Line Item:10 depending on sequence of materials
you have in your sales order in different line item.You can do partial delivery by changing the
delivered quantity.

Field Name
Shipping
Point
Selection
Date

Description
Shipping point

Order

From Item
To Item
Delivery
Type

R/O/C
R

C/M/T
C

Due date for schedule line

Sales order reference


number for delivery
Item line number start from
Item line number ends on
Type of Delivery

O
O
O

T
T
C

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User Action and Values


Select the shipping
point.
Select schedule line date
for delivery

Input the sales order


number
Input line item number
Input line item number
Input the delivery type

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Comments
NA
System
takes
todays
date as
default
NA
NA
NA
Na

Page : 40 of 49

SD User Manual-Sales Order Process

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Step 2. On screen Return Fab. Delivery Create: Overview, Goto Picking and please note
that there will be no picked quantity.
Click on Post
Good receipt

Click on the Post goods receipt button for the goods issue, goods receipt will be done and delivery
will be saved.

After the Post goods receipt, following screen will appear with the status bar Return Fab Delivery
-5412230001 has been saved.

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SD User Manual-Sales Order Process

Status Bar

Option 2: Item Category REN & Pricing done


Step1 : Create Delivery-VL01N

On screen Create Outbound Delivery with Order Reference, enter data in fields as specified in
table.

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SD User Manual-Sales Order Process

You can enter line items , eg: From Item-10 & To Line Item:10 depending on sequence of materials
you have in your sales order in different line item.You can do partial delivery by changing the
delivered quantity.

Field Name
Shipping
Point
Selection
Date

Description
Shipping point

Order
From Item
To Item
Delivery
Type

R/O/C
R

C/M/T
C

Due date for schedule line

Sales order reference


number for delivery
Item line number start from
Item line number ends on
Type of Delivery

O
O
O

T
T
C

User Action and Values


Select the shipping
point.
Select schedule line date
for delivery

Input the sales order


number
Input line item number
Input line item number
Input the delivery type

Comments
NA
System
takes
todays
date as
default
NA
NA
NA
Na

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

Step 2. On screen Return Fab. Delivery Create: Overview, Goto Picking and please note
that there will be no picked quantity.

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SD User Manual-Sales Order Process


Click on Post
Good receipt

Click on the Post goods receipt button for the goods issue, goods receipt will be done and delivery
will be saved.
After the Post goods receipt, following screen will appear with the status bar Return Fab Delivery
-5412230002 has been saved.

1.9.4 Business process For Creating Return Fabric Billing


Logistics Sales and distribution Billing Billing document
Create / Change / Display
VF01 / VF02 / VF03

Via Menus
Via Transaction Code

Data required for the process


Input Required Fields
Billing Type
Document

Field Description
Classifies types of billing document that require different processing by
the system.
The number that uniquely identifies the reference sales, delivery, or
billing document.

Output of the process


Output Results
Document has been saved

Comments
Status bar prompt the message with document number

Option 1:With Item Category ZREN & Zero Pricing


Step1 : Create Billing-VF01

On screen Create Billing Document, enter data in fields as specified in table.Type Document No. and
enter Billing Type Z1CF.Below message will appear.

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SD User Manual-Sales Order Process

Field Name

Description

R/O/C

C/M/T

User Action and Values

Billing Type

Billing document Type

Ref Document Number

Will come by default


once you Select the type
of document
Input the document
number

Document

Commen
ts
NA

NA

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

See Log to view why Billing is incorrect.

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SD User Manual-Sales Order Process

Since Item Category is ZREN and Net Valure is Zero this document is non relevant for Billing

Option 2: Item Category REN & Pricing done

Step1 : Create Billing-VF01

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SD User Manual-Sales Order Process


On screen Create Billing Document, enter data in fields as specified in table.Type Document No. and
enter Billing Type ZFRE .Below message will appear.

Field Name

Description

R/O/C

C/M/T

User Action and Values

Billing Type

Billing document Type

Ref Document Number

Will come by default


once you Select the type
of document
Input the document
number

Document

Commen
ts
NA

NA

(Note: On above table, In column R/O/C R = Required, O = Optional, and C = Conditional


In column C/M/T C = Configuration, M = Master and T = Transaction Data)

See Log to view why Billing is incorrect.

Since Item Category is REN and Net Valure is Not Zero ,so we need to make this document relevant for Billing.
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SD User Manual-Sales Order Process

Step 2. Goto Va02.And remove Billing Block.

Remove this
Billing Block

And save.
Step 3. Enter T-Code: VF01 and do billing.

After the making changes press on save button, following screen will appear with the status bar
Return Fab Billing 8112230001
has been saved without accpounting.

8112230001 BILLING N.

Step 3. Enter T-Code: VF02 and release for accounting.

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SD User Manual-Sales Order Process

Release To accounting

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