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Open Office Writer

Introducing Writer
Starting from the system menu
Using the system menu is the most common way to start Writer. The system menu is
the standard menu from which most applications are started.
On Windows, it is called the Start menu.
On GNOME (inu!", it is called the Applications menu.
On #$E (inu!", it is identi%ed &y the #$E logo.
On Mac O' (, it is the Applications menu.
When OpenO)ce.org was installed, a menu entry was added to your system menu.
The e!act name and location of this menu entry depends on your graphical
en*ironment. This chapter loo+s at Windows, GNOME and #$E on inu!, and Mac O'
(. The concepts should easily &e applica&le to another operating system.
Windows
On Windows, the OpenO)ce.org menu is located in Programs > OpenOfce.org
2.x where ,-.!. corresponds to the *ersion num&er of OpenO)ce.org. /igure 0
shows a typical setup on Windows (1. 'elect OpenOfce.org Writer to start Writer
with a &lan+ document.
Figure 1. Starting Writer from the Windows XP Start menu
Starting Writer
!he OpenOfce.org Writer Window
2 te!t document is displayed and edited in the Writer window. 'preadsheet,
presentations or drawings are displayed in *ery similar windows, e!cept the menus
and icons change automatically depending on the conte!t.
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Open Office Writer
"enus
Menus are located across the top of the Writer window. The main menu selections
are #ile, $dit, %iew, Insert, #ormat, !a&le, !ools, Window, and 'elp. When you
clic+ one of the main menu names, a list of related options is displayed.
#ile contains commands that apply to the entire document such as Open,
Sa(e, $xport as P)#, etc.
$dit contains commands for editing the document such as *ndo #ind +
,eplace, etc.
%iew contains commands for controlling the display of the document such as
-oom We& .ayout, etc.
Insert contains commands for inserting elements into your document such as
headers, footers, pictures, etc.
#ormat contains commands for formatting the layout of your document, such
as Styles and #ormatting, Paragraph, and /ullets and 0um&ering.
!a&le shows all commands to insert and edit a ta&le in a te!t document.
!ools contain functions such as Spellchec1, 2ustomi3e, and Options.
Window contains commands for the display window.
'elp contains lin+s to the 3elp %le, What4s This5, and information a&out the
#ile
1. 0ew4 6reates a new OpenO)ce.org document.
!o access this command...
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Open Office Writer
6hoose #ile 5 0ew
#ey 6trl7N
0ew icon on the #unction 8ar (the icon shows the type of the new document"
9f you want to create a document from a template, choose 0ew 6 !emplates and
)ocuments.
2 template is a %le that contains the design elements for a document, including
formatting styles, &ac+grounds, frames, graphics, %elds, page layout, and te!t.
0ame #unction
$ocument 6reates a new te!t document (OpenO)ce.org Writer".
'preadsheet 6reates a new spreadsheet document (OpenO)ce.org 6alc".
1resentation 6reates a new presentation document (OpenO)ce.org 9mpress". The
AutoPilot Presentation dialog will automatically appear if you ha*e not
already selected it.
$rawing 6reates a new drawing document.
3TM
$ocument
6reates a new 3TM document.
Master
$ocument
6reates a new master document.
/ormula 6reates a new formula document (OpenO)ce.org Math".
a&els Opens the .a&els dialog where you can set the options for your la&els, and
then creates a new te!t document for the la&els (OpenO)ce.org Writer".
8usiness
6ards
Opens the /usiness 2ards dialog where you can set the options for your
&usiness cards, and then creates a new te!t document (OpenO)ce.org
Writer".
Templates and
$ocuments
6reates a new document using an e!isting template.
2. Open: Opens or imports a %le.
!o access this command...
6hoose #ile 6 Open
6trl7O
On the #unction 8ar, clic+ Open /ile
7. 2lose4 6loses the current document without e!iting the program.
!o access this command...
6hoose #ile 6 2lose
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Open Office Writer
8. Sa(e: 'a*es the current document.
!o access this command...
6hoose #ile 6 Sa(e
6trl7'
On #unction or )ata&ase 8ar, clic+ 'a*e $ocument
9. Sa(e As4 'a*es the current document in a di;erent location, or with a di;erent
%le name or %le type.
!o access this command...
6hoose #ile 6 Sa(e As
:. Sa(e All4 'a*es all open OpenO)ce.org documents. This command is only
a*aila&le if two or more %les ha*e &een modi%ed.
!o access this command...
6hoose #ile 6 Sa(e All
;. ,eload: <eplaces the current document with the last sa*ed *ersion. 2ny
changes made after the last sa*e will &e lost.
!o access this command...
6hoose #ile 6 ,eload
<. %ersion4 'a*es and organi=es multiple *ersions of the current document in the
same %le. >ou can also open, delete, and compare pre*ious *ersions.
!o access this command...
6hoose #ile 6 %ersions
=. $xport4 'a*es the current document with a di;erent name and format to a
location that you specify.
!o access this command...
6hoose #ile 6 $xport
>?. $xport as P)#4 'a*es the current %le to 1orta&le $ocument /ormat (1$/".
2 1$/ %le can &e *iewed and printed on any platform with the original formatting
intact, pro*ided that the free 2do&e 2cro&at <eader is installed.
!o access this command...
6hoose #ile 6 $xport as P)#
>>. Send4 'ends the current document to di;erent sources.
!o access this command...
Menu #ile 6 Send
>2.> )ocument as $mail4 'ends the current document as an e?mail
attachment with your default e?mail program.
!o access this command...
6hoose #ile 6 Send 6 )ocument as $6mail
>2.2 )ocument as P)#4 E!ports the entire %le to 1orta&le $ocument
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Open Office Writer
/ormat (1$/", and then sends the result as an attachment to an e?mail
message.
!o access this command...
6hoose #ile 5 Send 5 )ocument as P)# Attachment
>7. Properties4 $isplays the properties for the current %le, including statistics
such as word count and the date the %le was created.
!o access this command...
6hoose #ile 6 Properties
>8. !emplates: ets you organi=e and edit your templates, as well as sa*e the
current %le as a template.
!o access this command...
6hoose #ile 6 !emplates
>8.> Organi3e4 Opens the !emplate "anagement dialog where you can
organi=e templates and de%ne default templates.
!o access this command...
6hoose #ile 6 !emplates 6 Organi3e
>8.2 Address /oo1 Source4 Edit the %eld assignments and the data source
for your address &oo+.
!o access this command...
6hoose #ile 6 !emplates 6 Organi3e 6 Address /oo1 &utton
6hoose #ile 6 !emplates 6 Address /oo1 Source
>8.7 Sa(ing @!emplatesA4 'a*es the current document as a
template.
!o access this command...
6hoose #ile 6 !emplates 6 Sa(e
>8.8 $dit4 Opens a dialog where can select a template for editing.
!o access this command...
6hoose #ile 6 !emplates 6 $dit
>9. Page pre(iew4 $isplays a pre*iew of the printed page or closes the pre*iew.
!o access this command...
Menu #ile 6 Page Pre(iew
>:. Print4 1rints the current document, selection, or the pages that you specify. >ou
can also set the print options for the current document. The printing options can *ary
according to the printer and the operating system that you use.
!o access this command...
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Open Office Writer
6hoose #ile 6 Print
6trl71
On #unction 8ar, clic+ 1rint /ile $irectly
On the Page %iew /ar of a te!t document, clic+ 1rint 1age 1re*iew
>;. Printer Settings4 'elect the default printer for the current document.
!o access this command...
6hoose #ile 6 Printer Settings
6hoose #ile 6 !emplates 6 Organi3e 6 2ommands @&uttonA6 Printer Settings
><. $xit4 6loses all OpenO)ce.org programs and prompts you to sa*e your
changes.
!o access this command...
6hoose #ile 6 $xit
2trlBC
$dit
>. *ndo4 <e*erses the last command or the last entry you typed. To select the
command that you want to re*erse, lclic+ the *ndo icon on the #unction /ar. To change the
num&er of commands that you can undo, choose !ools 6 Options 6 OpenOfce.org 6
"emory, and enter a new *alue in the num&er of steps &o!.
>ou can cancel the *ndo command &y choosing $dit 6 ,edo.
!o access this command...
6hoose $dit 6 *ndo
6trl7@
On the #unction 8ar or data&ase &ar, clic+ Undo
2. ,edo4 <e*erses the action of the last *ndo command. To select the *ndo step
that you want to re*erse, long?clic+ the ,edo icon on the #unction /ar.
!o access this command...
6hoose $dit 6 ,edo
On the #unction 8ar, clic+ <edo
7. ,epeat4 <epeats the last command.
!o access this command...
6hoose $dit 6 ,epeat
8. 2ut4 <emo*es and copies the selection to the clip&oard.
!o access this command...
6hoose $dit 6 2ut
6trl7(
On the #unction 8ar, clic+ 6ut
9. 2opy4 6opies the selection to the clip&oard.
!o access this command...
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Open Office Writer
6hoose $dit 6 2opy
6trl76
On the #unction 8ar, clic+ 6opy
:. Paste4 9nserts the contents of the clip&oard at the location of the cursor, and
replaces any selected te!t or o&Aects. clic+ to select the format.
!o access this command...
6hoose $dit 6 Paste
6trl7B
On the #unction 8ar, clic+ 1aste
;. Paste Special4 9nserts the contents of the clip&oard into the current %le in a
format that you can specify.
!o access this command...
6hoose $dit 6 Paste Special
8. Select !ext4 Use the $dit #ile icon to acti*ate or deacti*ate the edit mode.
9. Select All4 'elects the entire content of the current %le, frame, or te!t o&Aect.
!o access this command...
6hoose $dit 6 Select All
6trl72
>?. 2hanges4 ists the commands that are a*aila&le for trac+ing changes in
your %le.
!o access this command...
6hoose $dit 6 2hanges
>>. 2ompare )ocuments4 6ompares the current document with a document that you
select. The contents of the selected document are mar+ed as deletions in the dialog that opens. 9f
you want, you can insert the contents of the selected %le into the current document &y selecting the
rele*ant deleted entries, clic+ing ,eDect, and then clic+ing Insert.
!o access this command...
6hoose $dit 6 2ompare )ocument
>2. #ind + ,eplace4 'earches for or replaces te!t or formats in the current
document.
!o access this command...
6hoose $dit 6 #ind + ,eplace
2trlB#
On Main tool&ar (te!t documents or spreadsheets", clic+ #ind + ,eplace
>7. 0a(igator4 'hows or hides the Na*igator, where you can Cuic+ly Aump to
di;erent parts of your document. >ou can also use the Na*igator to insert
elements from the current document or other open documents, and to organi=e
Master $ocuments. To edit an item in the Na*igator, right?clic+ on the item and
then choose a command from the conte!t menu. 9f you want, you can doc1 the
Na*igator at the edge of your wor+space.
!o access this command...
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Open Office Writer
6hoose $dit 6 0a(igator
#9 1ey
On /unction 8ar, clic+ Na*igator OnDO;
>8. Auto !ext4 6reates, edits, or inserts 2utoTe!t. >ou can store formatted
te!t, te!t with graphics, ta&les, and %elds as 2utoTe!t. To Cuic+ly insert
2utoTe!t, type the shortcut for the 2utoTe!t in your document, and then press
/E.
>ou can also clic+ the Auto!ext icon on the "ain !ool&ar, and then choose
the 2utoTe!t that you want to insert.
!o access this command...
6hoose $dit 6 Auto!ext
2trlB#7
On Main tool&ar, clic+ Edit 2utoTe!t
>9. #oot 0otes 4 Edits the selected footnote or endnote anchor. 6lic+ in front of
or &ehind the footnote or endnote, and then choose this command.
!o access this function...
6hoose $dit 6 #ootnotes
%iew
OpenO)ce.org has se*eral ways to *iew a document: 1rint ayout, We&
ayout, /ull 'creen, @oom, etc. >ou can select these choices on the %iew menu.
>. Print .ayout E We& .ayout4 Shows how a file will look when you print
it.
!o access this function...
6hoose %iew 5 Print .ayout E We& .ayout
2. !ool&ars4 2 tool&ar contains icons and options that you let you Cuic+ly access
OpenO)ce.org commands.
!o access this command...
6hoose %iew 6 !ool&ars 6 2ustomi3e
Open conte!t menu ? choose 2ustomi3e
Writer has se*eral types of tool&ars: doc+ed, Foating, and tear?o;. $oc+ed
tool&ars can &e mo*ed to di;erent locations or made to Foat, and Foating tool&ars
can &e doc+ed.
The top doc+ed tool&ar (default position" is called the Standard tool&ar. The 'tandard
tool&ar is consistent across the OpenO)ce.org applications.
The second tool&ar across the top (default location" is called the Formatting tool&ar.
Standard tool&ar #ormatting tool&ar
Figure 8. Writer toolbars
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Open Office Writer
#loating tool&ars
Writer includes se*eral conte!t?sensiti*e tool&ars, which &y default appear as Foating
tool&ars in response to the cursorGs current position or selection. /or e!ample, when
the cursor is in a ta&le, a Foating Table tool&ar appears, and when the cursor is in a
num&ered or &ullet list, the Bullets and Numbering tool&ar appears. >ou can doc+
these tool&ars to the top, &ottom, or side of the window if you wish
.ong6clic1 &uttons and tear6oF tool&ars
8uttons with a small triangle to the right
will display submenus, tear-o toolbars,
and other ways of selecting things with a
long clic+, depending on the &utton.
/igure H shows an e!ample. The tear?o;
tool&ars are always Foating and cannot
&e doc+ed on any edge. To mo*e a tear?
o; tool&ar, drag it &y the title &ar.
Button submenu
)isplaying or hiding tool&ars
To display or hide tool&ars, choose %iew > !ool&ars. 2n acti*e tool&ar shows a
chec+mar+ &eside its name.
"o(ing tool&ars
To mo*e a tool&ar, place the mouse pointer o*er the tool&ar handle, hold down the
left mouse &utton and drag the tool&ar to the new location. To doc+ the tool&ar in
another area, place the mouse pointer o*er the tool&ar handle, hold down the left
mouse &utton and drag the tool&ar to the new location, then release the mouse
&utton. The tool&ar will doc+ in the new location.
Toolbar handle
7. Status /ar4 9t 'hows D 3ide the 'tatus &ar from the Writers En*ironment.
!o access this command...
6hoose %iew 5 Status /ar
8. ,uler 4 'hows or hides the hori=ontal ruler, that you can use to adAust page
margins, ta& stops, indents, &orders, ta&le cells, and to arrange o&Aects on the page.
!o access this function...
6hoose %iew 6 ,uler
:. !ext /oundaries4 'hows or hides the &oundaries of the printa&le area of a
page. The &oundary lines are not printed.
!o access this function...
6hoose %iew 6 !ext /oundaries
;. #ield Shading4 'hows or hides %eld shadings in your document, including non?
&rea+ing spaces, custom hyphens, indexes, and footnotes.
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!o access this function...
6hoose %iew 6 #ield Shadings
6trl7/I
I. )ata Sources 4 ists the data&ases that are a*aila&le to OpenO)ce.org and
lets you manage the contents of the data&ases.
!o access this command...
9f a te!t document or spreadsheet is open:
Menu %iew 6 )ata Sources or press /J +ey
=. #ull Screen4 'hows or hides the menus and tool&ars. To e!it the full screen
mode, clic+ the #ull Screen OnEOF &utton.
!o access this command...
6hoose %iew 6 #ull Screen
Shift+Ctrl+J
>?. -oom4 The current =oom factor is displayed in the status &ar.
!o access this command...
6hoose %iew 6 -oom
$ou&le clic+ the %eld on the Status 8ar
When you choose %iew > -oom, the following dialog appears.
Sele!ting a "oom fa!tor
$ntire Page4 $isplays the entire page on the screen (te!t may &e too small to read".
Page Width4 $isplays the complete width of the document page. The top and
&ottom edges of the page may not &e *isi&le.
Optimal4 <esi=es the display to %t the width of the te!t in the document.
2??G4 $isplays the document at two times its actual si=e.
>9?G4 $isplays the document at one and a half times its actual si=e.
>??G4 $isplays the document at its actual si=e.
;9G4 $isplays the document at KLM of its actual si=e.
9?G4 $isplays the document at half of its actual si=e.
%aria&le4 Enter the =oom factor (percentage" at which you want to display the
document.
Insert 4
>. "anual /rea14 9nserts a manual line &rea+, column &rea+ or a page &rea+ at
the current cursor position.
!o access this function...
6hoose Insert 6 "anual /rea1
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1.1 Line Break: Ends the current line, and moves the text found to the right of the cursor to the next
line, without creating a new paragraph.
>ou can also insert a line &rea+ &y pressing 'hift7Enter.
>.2 2olumn /rea14 9nserts a manual column &rea+ (in a multiple column layout",
and mo*es the te!t found to the right of the cursor to the &eginning of the ne!t column. 2
manual column &rea+ is indicated &y a nonprinting &order at the top of the new column.
>.7 Page /rea14 9nserts a manual page &rea+, and mo*es the te!t found to the
right of the cursor to the &eginning of the ne!t page. The inserted page &rea+ is indicated &y a
nonprinting &order at the top of the new page.
>ou can also insert a page &rea+ &y pressing 6trl7Enter. 3owe*er, if you want to assign
the following page a di;erent 1age 'tyle, you must use the menu command to insert the
manual page &rea+.
2. #ields : 9nserts a %eld at the current cursor position. The su&menu lists the most
common %eld types. To *iew all of the a*aila&le %elds, choose Other.
!o access this function...
6hoose Insert 6 #ields
Open conte!t menu ? choose #ields (inserted %elds"
2.> )ate 4 9nserts the current date as a %eld. The default date format is used, and
the date is not automatically updated.
!o access this function...
6hoose Insert 6 #ields 6 )ate
2.2 !ime 4 9nserts the current time as a %eld. The time is ta+en directly from the
system settings of your operating system. 2 %!ed time format is applied, which cannot &e
updated &y using the /H function +ey.
!o access this function...
6hoose Insert 6 #ields 6 !ime
2.3 Page 0um&er 4 9nserts the current page num&er as a %eld at the cursor
position. The default setting is the 1age 'tyle format.
!o access this function...
6hoose Insert 6 #ields 6 Page 0um&ers
2.8 Page 2ount 4 9nserts as a %eld the total num&er of pages in the document.
!o access this function...
6hoose Insert 6 #ields 6 Page 2ount
2.9 Su&Dect 4 9nserts the su&Aect speci%ed in the document properties as a %eld .
This %eld displays the data entered in the Su&Dect %eld under #ile 6 Properties 6
)escription.
!o access this function...
6hoose Insert 6 #ields 6 Su&Dect
2.: Title 9nserts the title speci%ed in the document properties as a %eld. This %eld
displays the data entered in the !itle %eld under #ile 6 Properties 6 )escription.
!o access this function...
6hoose Insert 6 #ields 6 !itle
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2.; 2uthor 9nserts the name of the person who created the document here as a %eld.
The %eld applies the entry made under !ools 6 Options 6 OpenOfce.org 6 *ser
data.
!o access this function...
6hoose Insert 6 #ields 6 Author
2.< Other4 9nserts a %eld at the current cursor position. /ields contain information
that can &e automatically updated, such as the date, time, or page num&er. The dialog
lists all a*aila&le %elds.
!o access this function...
6hoose Insert 6 #ields 6 Other
9f nothing is selected, dou&le?clic+ the large %eld at the right end of the status &ar.
6trl7/-
On "ain !ool&ar, clic+ 9nsert /ields
7. Special 2haracters4 9nserts special characters from the installed fonts. >ou
can also access this command &y pressing 'hift76trl7'.
!o access this command...
6hoose Insert 6 Special 2haracter
Open the Insert Foating tool&ar from the "ain Tool&ar (not for charts", clic+ 9nsert 'pecial
6haracters
When you clic+ a character in the Special 2haracters dialog, a pre*iew and the
corresponding numerical code for the character is displayed.
#ont
'elect a font to display the special characters that are associated with it.
Su&set
'elect a Unicode category for the current font. The special characters for the selected Unicode
category are displayed in the character ta&le.
2haracter !a&le
6lic+ the special character(s" that you want to insert, and then clic+ OH.
2haracters
$isplays the special characters that you ha*e selected.
)elete
6lears the current selection of special characters that you want to insert.
8. Section4 9nserts a te!t section at the cursor position in the document. >ou can
also select a &loc+ of te!t and then choose this command to create a section. >ou can use
sections to insert &loc+s of te!t from other documents, to apply custom column layouts, or to
protect or to hide &loc+s of te!t if a condition is met.
!o access this function...
6hoose Insert 6 Section
Open Insert Foating tool&ar from "ain tool&ar or "ain tool&arDWe&, clic+ 9nsert 'ection
8.> Section4 'ets the properties of the section.
!o access this function...
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6hoose Insert 6 Section 6 Section ta& or choose #ormat 6 Sections
0ew Section
Type a name for the new section. 8y default, OpenO)ce.org automatically assigns
the name N'ection (N to new sections, where ( is a consecuti*e num&er.
.in1
9nserts the contents of another document or section from another document in the
current section.
))$
6reates a ))$ lin+. 'elect this chec+ &o!, and then enter the ))$ command that
you want to use. The ))$ option is only a*aila&le if the .in1 chec+ &o! is selected.
The general synta! for a $$E command is: NO'er*erP OTopicP O9temPN, where
ser*er is the $$E name for the application that contains the data. Topic refers to the
location of the 9tem (usually the %le name", and 9tem represents the actual o&Aect.
/or e!ample, to insert a section named N'ection0N from a OpenO)ce.org te!t
document a&c.s!w as a $$E lin+, use the command: Nso)ce !:Qa&c.s!w 'ection0N. To
insert the contents of the %rst cell from a M' E!cel spreadsheet %le called Na&c.!lsN,
use the command: Ne!cel !:QRa&c.!lsS'heet0 =0s0N. >ou can also copy the elements
that you want to insert as a $$E lin+, and then $dit 6 Paste Special. >ou can then
*iew the $$E command for the lin+, &y selecting the contents and choosing $dit 6
#ields.
#ile name E ))$ command
Enter the path and the %lename for the %le that you want to insert, or clic+ the &rowse &utton
(..." to locate the %le. 9f the ))$ chec+ &o! is selected, enter the $$E command that you want
to use.
ocate the %le that you want to insert as a lin+, and then clic+ Insert.
Section
'elect the section in the %le that you want to insert as a lin+.
When you open a document that contains lin+ed sections, you are prompted to update the
lin+s.
Write Protection4
Protected4
1re*ents the selected section from &eing edited.
With password4
1rotects the selected section with a password. The password must ha*e a
minimum of L characters.
Opens a dialog where you can change the current password.
'ide4
3ides and pre*ents the selected section from &eing printed. The components of a hidden
sections appear gray in the Na*igator. When you rest your mouse pointer o*er a hidden
component in the Na*igator, the 3elp tip NhiddenN is displayed.
With condition4
Enter the condition that must &e met to hide the section. 2 condition is a logical expression,
such as N'2UT2T9ON ET Mr.N. /or e!ample, if you use the mail merge form letter feature to
de%ne a data&ase %eld called N'alutationN that contains NMr.N, NMs.N, or N'ir or MadamN, you
can then specify that a section will only &e printed if the salutation is NMr.N.
2nother e!ample would &e to create the %eld *aria&le N!N and set its *alue to 0. Then specify a
condition &ased on this *aria&le for hiding a section, such as: N! eC 0N. 9f you want to display
the section, set the *alue of the *aria&le N!N to NUN.
8.2 2olumns4 'peci%es the num&er of columns and the column layout for a
page style, frame, or section.
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!o access this function...
6hoose #ormat 6 Page 6 2olumns ta&
6hoose #ormat 6 #rame 6 2olumns ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 2olumns ta&
6hoose #ormat 6 Stylist 6 open conte!t menu "odifyE0ew 6 2olumns ta&
6hoose Insert 6 #rame 6 2olumns ta&
6hoose InsertE#ormat 6 Section@sA 6 2olumns ta&
)efault settings
>ou can select from prede%ned column layouts, or create your own. When you apply a layout to
a page style, all pages that use the style are updated. 'imilarly, when you apply a column
layout to a frame style, all frames that use that style are updated. >ou can also change the
column layout for a single frame.
2olumns
Enter the num&er of columns that you want in the page, frame, or section.
>ou can also select one of the prede%ned column layouts.
Selection Ields4
Space 2olumns $Jually4
E*enly distri&utes the te!t in multi6column sections.
Width and spacing4
9f the Automatic width chec+ &o! is selected, enter the width and spacing options for the
columns.
2olumn num&er4
$isplays the column num&er, as well as width and distance to the adAacent columns.
.eft Arrow4
Mo*es the column display one column to the left.
,ight Arrow4
Mo*es the column display one column to the right.
Width4
Enter the width of the column.
Spacing4
Enter the amount of space that you want to lea*e &etween the columns.
Automatic Width4
6reates columns of eCual width.
Pre(iew #ield4
$isplays a pre*iew of the current selection.
The column layout pre*iew only shows the columns and not the surrounding page.
Separator line4
This area is only a*aila&le if your layout contains more than one column.
.ine4
'elect the formatting style for the column separator line. 9f you do not want a
separator line, choose NNoneN.
'eight4
Enter the length of the separator line as a percentage of the height of the column
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area.
Position4
'elect the *ertical alignment of the separator line. This option is only a*aila&le if
'eight *alue of the line is less than 0UUM.
Apply to:
'elect the item that you want to apply the column layout to. This option is only
a*aila&le if you access this dialog &y choosing #ormat 6 2olumns.
Properties:
!ext direction4 'pecify the te!t direction for a paragraph that uses comple! te!t
layout (6T". This feature is only a*aila&le if comple! te!t layout support is ena&led.
9. 'yperlin14
>ou can insert hyperlin+s in two ways: as te!t or as a &utton. 9n &oth cases, the
*isi&le te!t can &e di;erent from the U<.
0. $isplay the 'yperlin1 /ar &y choosing %iew 6 !ool&ars 6 'yperlin1 /ar.
Type the *isi&le te!t in the left %eld and the full U< in the right %eld, including
http:DD or %le:DD.
-. 1lace the te!t cursor in the document at the point where you want to insert
the hyperlin+. 6lic+ the 'yperlin1 icon on the 'yperlin1 /ar. The hyperlin+
is inserted as te!t.
E. 9f you want to insert the hyperlin+ as a &utton, clic+ and hold the 'yperlin1
icon and select As /utton from the su&?menu.
To use the 3yperlin+ dialog instead of the 'yperlin1 /ar to de%ne the hyperlin+,
clic+ the icon on the Standard &ar.
To Aump to a speci%c line in a te!t document, %rst enter a &oo+mar+ at that
position (Insert 6 /oo1mar1".
To Aump to a cell in a spreadsheet, %rst enter a name for the cell (Insert 6
0ames 6 )eIne".
9n the *,. com&o &o!, enter only the short form of the U< when Aumping within
the same document: 9f the &oo+mar+ is called !arget, enter !arget. To Aump to
another document, enter the complete U<.
3yperlin+s can also &e inserted &y drag?and?drop from the Na*igator. 3yperlin+s
can refer to references, headings, graphics, ta&les, o&Aects, directories or
&oo+mar+s.
9f you wish to insert in a te!t a hyperlin+ that refers to Ta&le 0, drag the entry Ta&le
0 from the Na*igator and drop it in the te!t. To do this, the Insert as 'yperlin1
drag mode must &e selected in the Na*igator.
6. /oo1mar1s4 9nserts a &oo+mar+ at the cursor position. >ou can then
use the Na*igator to Cuic+ly Aump to the mar+ed location at a later time.
9n an 3TM document, &oo+mar+s are con*erted to anchors that you
can Aump to from a hyperlin+.
!o access this function...
6hoose Insert 5 /oo1mar1.
Open 9nsert Foating tool&ar from Main tool&ar, clic+ 9nsert 8oo+mar+.
To Aump to a speci%c &oo+mar+, press /L to open the 0a(igator, clic+ the plus sign
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(7" ne!t to the /oo1mar1 entry, and then dou&le?clic+ the &oo+mar+.
>ou can also right?clic+ the Page 0um&er %eld at the left end of the Status /ar at
the &ottom of the document window, and then choose the &oo+mar+ that you want to
Aump to.
Type the name of the &oo+mar+ that you want to create. The lower list contains all of
the &oo+mar+s in the current document. To delete a &oo+mar+, select it in the list,
and then clic+ )elete.
You cannot use the following characters in a &oo+mar+ name: D Q V : W 5 N X , . Y
;. 'eader4 2dds or remo*es a header from the page style that you
select in the su&menu. The header is added to all of the pages that use the
same page style. 9n a new document, only the N$efaultN page style is
listed. Other page styles are added to the list after you apply them in the
document.
!o access this function...
6hoose Insert 6 'eader
<. #ooter4 2dds or remo*es footer from the page style that you select
in the su&menu. The footer is added to all of the pages that use the same
page style. 9n a new document, only the N$efaultN page style is listed.
Other page styles are added to the list after you apply them in the
document.
!o access this function...
6hoose Insert 6 #ooter
=. #oot 0ote4 9nserts a footnote or an endnote in the document. The
anchor for the note is inserted at the current cursor position. >ou can
choose &etween automatic num&ering or a custom sym&ol.
The following applies to &oth footnotes and endnotes.
/ootnotes are inserted at the end of a page, and endnotes are inserted at the end of
a document.
!o access this function...
/ootnote: 6hoose 9nsert ? /ootnote
Open conte!t menu ? choose /ootnote (inserted /ootnoteDEndnote"
Open 9nsert Foating tool&ar from Main tool&ar, clic+ 9nsert /ootnote $irectly
>?. 2aption4 2dds a num&ered caption to a selected graphic, ta&le,
frame, te!t frame, or drawing o&Aect. >ou can also access this command &y
right?clic+ing the item that you want to add the caption to.
!o access this function...
6hoose Insert 6 2aption
Open conte!t menu ? choose 2aption
>>. !a&les4 9nserts a ta&le into the document. 9f the cursor is in a ta&le,
the Ta&le format dialog opens.
!o access this function...
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6hoose Insert 6 !a&le
6trl7/0-
Open Insert Foating tool&ar from "ain tool&ar, clic+ Insert !a&le
To insert a ta&le from another document, copy the ta&le, and then paste it in the
current document.
>ou can also select a te!t passage in your document, and then choose !ools 6 !ext
K6> !a&le.
8y default, OpenO)ce.org automatically formats num&ers that you enter in a ta&le
cell, for e!ample, dates and times. To turn o; this feature, choose !ools 6 Options 6
!ext )ocument 6 !a&le and clear the 0um&er recognition chec+ &o! in the Input
in ta&les area.
Name
Enter a name for the ta&le.
Table size
'pecify the num&er of columns and rows in the new ta&le.
2olumns
Enter the num&er of columns that you want in the ta&le.
,ows
Enter the num&er of rows that you want in the ta&le.
Options
'et the options for the ta&le.
'eader
9ncludes a header in the ta&le.
,epeat on each page
<epeats the ta&le header if the ta&le spans more than one page.
)o not split the ta&le
1re*ents the ta&le from spanning more than one page.
/order
2dds a &order to the ta&le cells.
AutoFormat
Opens the Auto#ormat dialog, where you can select a prede%ned layout for ta&le.
Icon on the Insert foating toolbar on the Main Toolbar
On the "ain !ool&ar, clic+ the !a&le icon to open the Insert !a&le dialog, where
you can insert a ta&le in the current document. >ou can also long?clic+ the icon, drag
to select the num&er of rows and columns to include in the ta&le, and then clic+ in
the last cell.
>2. Lraphics4 'elect the source %le for the graphic that you want to insert.
From File
9nserts a graphic into the current %le.
!o access this command...
6hoose Insert 6 Lraphics 6 #rom #ile
Open the Insert Foating tool&ar from the "ain Tool&ar, clic+ 9nsert Graphics.
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Inserting $diting Sa(ing /itmaps
Style
'elect the frame style for the graphic.
Lin
9nserts the selected graphic %le as a lin+.
Pre!ie"
$isplays a pre*iew of the selected graphic %le.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
Scan
Inserting a Scanned Image
!o access this command...
6hoose Insert 6 Scan ($raw, 9mpress"
6hoose Insert 6 Lraphics 6 Scan (Writer"
Select Source
'elects the scanner that you want to use.
!o access this command...
6hoose Insert 6 Scan 6 Select Source (in Writer: Insert 6 Lraphics 6 Scan 6 Select
Source"
$e%uest
'cans an image, and then inserts the result into the document. The scanning dialog
is pro*ided &y the manufacturer of the scanner. /or an e!planation of the dialog
please refer to the documentation on your scanner.
!o access this command...
6hoose Insert 6 Scan 6 ,eJuest (in Writer: Insert 6 Lraphics 6 Scan 6 ,eJuest"
#ile4 Inserts a text Ile at the current cursor position.
!o access this function...
6hoose Insert 6 #ile
Open Insert Foating tool&ar from "ain tool&ar, clic+ #ile
#ormat4
>. )efault4 <emo*es direct formatting from the selection.
$irect formatting is formatting that you applied without using styles, such as setting &old
typeface &y clic+ing the /old icon.
!o access this command...
6hoose #ormat 6 )efault
2. 2haracter4 6hanges the font and the font formatting for the selected
characters. >ou can also assign a hyperlin+ or a macro to the selection.
!o access this command...
6hoose #ormat 6 2haracter
On O&Dect 8ar (with cursor in o&Aect", clic+ 6haracter.
7. Paragraph4 Modi%es the format of the current paragraph. To modify
the font of the current paragraph, select the entire paragraph, choose
#ormat 6 2haracter, and then clic+ on the #ont ta&. 9f you want to
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change the format of all of the paragraphs that use the current paragraph
style, choose #ormat 6 Styles 6 2atalog.
!o access this command...
6hoose #ormat 6 Paragraph
On o&Aect &ar (with cursor in o&Aect", clic+ /ormat: 1aragraph.
8. Page4 'pecify the formatting styles and the layout for the current page
style, including page margins, headers and footers, and the page
&ac+ground.
!o access this function...
6hoose #ormat 6 Page
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew (for 1age 'tyles"
6hoose #ormat 6 Stylist ? open conte!t menu 0ewE"odify (for 1age 'tyles"
Organizer
!o access this command...
6hoose #ormat 6 Page 6 Organi3er ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 Organi3er ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 Organi3er ta&
Name
$isplays the name of the selected style. 9f you are creating or modifying a custom
style, enter a name for the style. >ou cannot change the name of a prede%ned style.
Auto&p#ate
Updates the style when you apply direct formatting to a paragraph using this style in
your document. The formatting of all paragraphs using this style is automatically
updated.
Ne't Style
'elect an e!isting style that you want to follow the current style in your document.
/or paragraph styles, the ne!t style is applied to the paragraph that is created when
you press Enter. /or page styles, the ne!t style is applied when a new page is
created.
Line# "ith
'elect an e!isting style that you want to &ase the new style on, or select none to
de%ne your own style.
(ategory
$isplays the category for the current style. 9f you are creating or modifying a new
style, select G6ustom 'tyleG from the list.
Page
2llows you to de%ne page layouts for single and multiple?page documents, as well as
num&ering and paper formats.
!o access this command...
6hoose #ormat 6 Page 6 Page ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 Page ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 Page ta&
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Paper )ormat
'elect from a list of prede%ned paper si=es, or de%ne a custom paper format.
#ormat
'elect a prede%ned paper si=e, or create a custom format &y entering the dimensions
for the paper in the 'eight and Width &o!es.
Width
$isplays the width of the selected paper format. To de%ne a custom format, enter a
width here.
'eight
$isplays the height of the selected paper format. To de%ne a custom format, enter a
height here.
Portrait
$isplays and prints the current document with the paper oriented *ertically.
.andscape
$isplays and prints the current document with the paper oriented hori=ontally.
!ext direction
'elect the te!t direction that you want to use in your document. The Nright?to?left
(*ertical"N te!t Fow direction rotates all layout settings to the right &y HU degrees,
e!cept for the header and footer.
Paper tray
'elect the paper source for your printer. 9f you want, you can assign di;erent paper
trays to di;erent page styles.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
Margins
'pecify the amount of space to lea*e &etween the edges of the page and the
document te!t.
.eftEInner
Enter the amount of space to lea*e &etween the left edge of the page and the
document te!t. 9f you are using the "irrored page layout, enter the amount of space
to lea*e &etween the inner te!t margin and the inner edge of the page.
,ight E Outer
Enter the amount of space to lea*e &etween the right edge of the page and the
document te!t. 9f you are using the "irrored page layout, enter the amount of space
to lea*e &etween the outer te!t margin and the outer edge of the page.
!op
Enter the amount of space to lea*e &etween the upper edge of the page and the
document te!t.
/ottom
Enter the amount of space to lea*e &etween the lower edge of the page and the
document te!t.
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Page Layout
'elect the page layout style to use in the current document.
'pecify whether to apply the formatting to odd pages, e*en pages, or to &oth odd
and e*en pages that use the current page style.
$ight an# le)t
2pplies the formatting settings to &oth odd and e*en pages in the document that use
the current page style.
Mirrore#
Use this layout if you want to &ind the printed pages li+e a &oo+.
Only right
2pplies the current formatting settings only to odd pages that use the current page
style. The %rst page of a document is automatically treated as an odd page.
Only le)t
2pplies the current formatting settings only to e*en pages that use the current page
style.
,egister6true
Ensures that the lines of te!t on each page that uses the selected page style occur at
the same position on the *ertical page grid. This option is only a*aila&le for
paragraphs and pages, and not for frames that ha*e more than one te!t column. The
<eference 'tyle de%nes the row height for the grid.
,eference Style
'elect the paragraph style that you want to use as the reference for lining up the
te!t. The &aseline of the font used in the paragraph style is used to line up the te!t.
/ac1ground
'et the &ac+ground color or graphic.
>ou can specify the &ac+ground for paragraphs, pages, headers, footers, te!t frames,
ta&les, ta&le cells, sections, and inde!es.
!o access this command...
6hoose #ormat 6 Paragraph 6 /ac1ground ta&
6hoose #ormat 6 2haracter 6 /ac1ground ta&
6hoose #ormat 6 Lraphics 6 /ac1ground ta&
6hoose #ormat 6 !a&le 6 /ac1ground ta&
6hoose #ormat 6 #rame 6 /ac1ground ta&
6hoose #ormat 6 Page 6 /ac1ground ta&
6hoose #ormat 6 Page 6 'eader 6 "ore &utton
6hoose #ormat 6 Page 6 #ooter 6 "ore &utton
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 /ac1ground ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 /ac1ground ta&
6hoose InsertE$dit 6 Section 6 /ac1ground ta&
6hoose Insert 6 $n(elope 6 #ormat ta&, clic+ $dit 6 2haracter 6 /ac1ground ta&
6hoose !ools 6 Options 6 '!". )ocument
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*ea#er
9f you want, you can also add &orders or a &ac+ground %ll to a header.
!o access this command...
6hoose #ormat 6 Page 6 'eader ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 'eader ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 'eader ta&
To add a header to the current page style, select 'eader on, and then clic+ OH.
9f you want to e!tend a header into the page margins, insert a frame into the header.
To Cuic+ly switch &etween the document te!t and the header, or the footer and the
header, press 6trl71age Up.
To Cuic+ly switch from the header and the footer, press 6trl71age $own.
*ea#er
'et the properties of the header.
'eader on
2dds a header to the current page style.
Same content leftEright
2dds the header to &oth e*en and odd pages. This option is only a*aila&le for the
)efault page style.
.eft margin
Enter the amount of space to lea*e &etween the left edge of the page and the left
edge of the header.
,ight margin
Enter the amount of space to lea*e &etween the right edge of the page and the right
edge of the header.
Spacing
Enter the amount of space that you want to maintain &etween the &ottom edge of
the header and the top edge of the document te!t.
&se #ynamic spacing
O*errides the Spacing setting, and allows the header to e!pand into the area
&etween the header and the document te!t.
'eight
Enter the height that you want for the header.
Auto#it height
2utomatically adAusts the height of the header to %t the content that you enter.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
More
$e%nes a &order, a &ac+ground color, or a &ac+ground pattern for the header.
Footer
f you want, you can also add &orders or a &ac+ground %ll to a footer.
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!o access this command...
6hoose #ormat 6 Page 6 #ooter ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 #ooter ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 #ooter ta&
To insert a footer into the current document, select #ooter on, and then clic+ OH.
9f you want to e!tend a footer into the page margins, insert a frame into the footer.
To switch &etween the document te!t and the footer, press 6trl71age $own.
To switch &etween the footer and the header, press 6trl71age Up.
Footer
'et the properties of the footer.
#ooter on
2dds a footer to the current page style.
Same content leftEright
2dds the footer to &oth e*en and odd pages. This option is only a*aila&le if the
current page uses the )efault page style.
.eft margin
Enter the amount of space to lea*e &etween the left edge of the page and the left
edge of the footer.
,ight margin
Enter the amount of space to lea*e &etween the right edge of the page and the right
edge of the footer.
Spacing
Enter the amount of space that you want to maintain &etween the &ottom edge of
the document te!t and the top edge of the footer.
&se #ynamic spacing
O*errides the Spacing setting and allows the footer to e!pand into the area &etween
the footer and document te!t.
'eight
Enter the height you want for the footer.
Auto#it height
2utomatically adAusts the height of the footer to %t the content you enter.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
More
$e%nes a &order, a &ac+ground color, or a &ac+ground pattern for the footer.
+or#ers
>ou can specify the &order position, si=e, and style. 9n OpenO)ce.org Writer, you can
add &orders to pages, frames, graphics, ta&les, paragraphs, and to em&edded
o&Aects.
!o access this command...
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6hoose #ormat 6 Paragraph 6 /orders ta&
6hoose #ormat 6 Lraphics 6 /orders ta&
6hoose #ormat 6 O&Dect 6 /orders ta&
6hoose #ormat 6 !a&le 6 /orders ta&
6hoose #ormat 6 #rame 6 /orders ta&
6hoose #ormat 6 Page 6 /orders ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 /orders ta&
6hoose #ormat 6 Stylist ? open conte!t menu and choose "odifyE0ew 6 /orders
ta&
6hoose #ormat 6 Page 6 'eader 6 "ore &utton
6hoose #ormat 6 Page 6 #ooter 6 "ore
To modify the &order of an entire ta&le, place the cursor in a ta&le cell, right?clic+,
choose !a&le, and then clic+ the /orders ta&. To modify the &order of a ta&le cell,
select the cell, right?clic+, choose !a&le, and then clic+ the /orders ta&.
Line arrangement
'elect a prede%ned &order style to apply. 2 pre*iew of the &order style is shown in
the *ser6deIned area of this dialog.
9f you are in a ta&le or spreadsheet, you can also add or remo*e prede%ned &orders
use the /orders icon on the O&Dect /ar.
To add or remo*e &orders, clic+ the sides of the cell in the pre*iew until the &order is
added or remo*ed. To +eep the current &order style, clic+ the sides of the cell until a
thic+ line appears.
>ou can also clic+ the &order mar+s to add or remo*e &orders to a ta&le cell.
The current &order selection in the pre*iew is indicated &y &lac+ triangles around the
&order mar+s.
Line
6lic+ the &order style that you want to apply. The &order is applied to the &orders
selected in the pre*iew.
>ou can also change the line style &y clic+ing the .ine Style icon on the O&Dect
/ar.
'elect the line color that you want to use for the selected &order(s".
Spacing to contents
'pecify the amount of space that you want to lea*e &etween the &order and the
contents of the selection.
.eft
Enter the distance that you want to ha*e &etween the left &order and the contents of
the selection.
,ight
Enter the distance that you want to ha*e &etween the right &order and the contents
of the selection.
*pper
Enter the distance that you want to ha*e &etween the top &order and the contents of
the selection.
.ower
Enter the distance that you want to ha*e &etween the &ottom &order and the
contents of the selection.
Synchroni3e
2pplies the same spacing to contents setting to all four &orders when you enter a
new distance.
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Sha#o"
>ou can also apply a shadow e;ect to &orders. /or the &est results, only apply this
e;ect when all four &orders are *isi&le.
Graphics or o&Aects that are anchored to a frame in the document cannot e!ceed the
si=e of the frame. 9f you apply a shadow to the &orders of an o&Aect that %lls an entire
frame, the si=e of the o&Aect is reduced to display the shadows.
Position
6lic+ a shadow style for the selected &orders.
)istance
Enter the width of the shadow.
2olor
'elect a color for the shadow.
(olumns
'peci%es the num&er of columns and the column layout for a page style, frame, or
section.
!o access this function...
6hoose #ormat 6 Page 6 2olumns ta&
6hoose #ormat 6 #rame 6 2olumns ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 2olumns ta&
6hoose #ormat 6 Stylist 6 open conte!t menu "odifyE0ew 6 2olumns ta&
6hoose Insert 6 #rame 6 2olumns ta&
6hoose InsertE#ormat 6 Section@sA 6 2olumns ta&
,e)ault settings
>ou can select from prede%ned column layouts, or create your own. When you apply
a layout to a page style, all pages that use the style are updated. 'imilarly, when you
apply a column layout to a frame style, all frames that use that style are updated.
>ou can also change the column layout for a single frame.
2olumns
Enter the num&er of columns that you want in the page, frame, or section.
>ou can also select one of the prede%ned column layouts.
Selection Ields
Space 2olumns $Jually
E*enly distri&utes the te!t in multi6column sections.
-i#th an# spacing
9f the Automatic width chec+ &o! is selected, enter the width and spacing options
for the columns.
@2olumn num&erA
$isplays the column num&er, as well as width and distance to the adAacent columns.
.eft Arrow
Mo*es the column display one column to the left.
,ight Arrow
Mo*es the column display one column to the right.
Width
Enter the width of the column.
Spacing
Enter the amount of space that you want to lea*e &etween the columns.
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Automatic Width
6reates columns of eCual width.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
The column layout pre*iew only shows the columns and not the surrounding page.
Separator line
This area is only a*aila&le if your layout contains more than one column.
.ine
'elect the formatting style for the column separator line. 9f you do not want a
separator line, choose NNoneN.
'eight
Enter the length of the separator line as a percentage of the height of the column
area.
Position
'elect the *ertical alignment of the separator line. This option is only a*aila&le if
'eight *alue of the line is less than 0UUM.
Apply to
'elect the item that you want to apply the column layout to. This option is only
a*aila&le if you access this dialog &y choosing #ormat 6 2olumns.
Properties
!ext direction
'pecify the te!t direction for a paragraph that uses comple! te!t layout (6T". This
feature is only a*aila&le if comple! te!t layout support is ena&led.
Footnote
'peci%es the layout options for footnotes, including the line that separates the
footnote from the main &ody of document.
!o access this function...
6hoose #ormat 6 Page 6 #ootnote ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 #ootnote ta&
6hoose #ormat 6 Stylist 6 open conte!t menu "odifyE0ew 6 #ootnote ta&
This ta& is not a*aila&le in Print .ayout *iew.
Footnote area
'et the height of the footnote area.
0ot larger than page area
2utomatically adAusts the height of the footnote area depending on the num&er of
footnotes.
"aximum #ootnote 'eight
'ets a ma!imum height for the footnote area. 'elect this chec+ &o!, and then enter
the height.
"aximum #ootnote 'eight
Enter the ma!imum height for the footnote area.
)istance from text
Enter the amount of space to lea*e &etween the &ottom page margin and the %rst
line of te!t in the footnote area.
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Separator Line
'peci%es the position and length of the separator line.
Position
'elect the hori=ontal alignment for the line that separates the main te!t from the
footnote area.
.ength
Enter the length of the separator line as a percentage of the page width area.
Weight
'elect the formatting style for the separator line. 9f you do not want a separator line,
choose NU.U ptN.
Spacing
Enter the amount of space to lea*e &etween the separator line and the %rst line of
the footnote area.
To specify the spacing &etween two footnotes, choose #ormat 6 Paragraph and
then clic1 the Indents and Spacing ta&.
Pre!ie" Fiel#
$isplays a pre*iew of the current selection.
Te't .ri#
2dds a te!t grid to the current page style. This option is only a*aila&le if 2sian
language support is ena&led under !ools 6 Options 6 .anguage Settings 6
.anguages.
These commands can only &e accessed after you ena&le support for 2sian languages
in !ools 6 Options 6 .anguage Settings 6 .anguages.
!o access this function...
Menu #ormat 6 Page ? ta& !ext Lrid
Menu #ormat 6 Styles 6 2atalog 6 "odifyE0ew ? ta& !ext Lrid
Menu #ormat 6 Stylist 6 context menu "odifyE0ew ? ta& !ext Lrid
.ri#
2dds or remo*es a te!t grid for lines or characters to the current page style.
.ri# layout
.ines per page
Enter the ma!imum num&er of lines that you want on a page.
2haracters per line
Enter the ma!imum num&er of characters that you want on a line.
"ax. &ase text si3e
Enter the ma!imum &ase te!t si=e. 2 large *alue results in less characters per line.
Lrid display
'peci%es the printing and color options of the te!t grid.
+ac
<esets modi%ed *alues &ac+ to the OpenO)ce.org default *alues.
'ection : 6hanges the properties of sections de%ned in your document. To
insert a section, select te!t or clic+ in your document, and then choose Insert 6
Section.
!o access this function...
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6hoose #ormat 6 Sections
6olumns: 'peci%es the num&er of columns and the column layout for a page
style, frame, or section.
!o access this function...
6hoose #ormat 6 Page 6 2olumns ta&
6hoose #ormat 6 #rame 6 2olumns ta&
6hoose #ormat 6 Styles 6 2atalog 6 "odifyE0ew 6 2olumns ta&
6hoose #ormat 6 Stylist 6 open conte!t menu "odifyE0ew 6 2olumns ta&
6hoose Insert 6 #rame 6 2olumns ta&
6hoose InsertE#ormat 6 Section@sA 6 2olumns ta&
9. 2aseE2haracters 4 6hanges the case of the selected characters, or if the
cursor is in a word, changes the case of all of the characters in the word.
!o access this command...
6hoose #ormat 6 2aseE2haracters
Open conte!t menu (te!t" ? choose 2aseE2haracters
&ppercase
6hanges the selected western characters to capital letters
Lo"ercase
6hanges the selected western characters to lowercase letters.
2sian anguage 'upport
These commands can only &e accessed after you ena&le support for 2sian languages
in !ools 6 Options 6 .anguage Settings 6 .anguages.
*al)/"i#th
6hanges the selected 2sian characters to half?width characters.
Normal -i#th
6hanges the selected 2sian characters to normal width characters.
:. /ullets and 0um&ering4 2dds num&ering or &ullets to the current
paragraph, and lets you edit format of the num&ering or &ullets.
!o access this command...
6hoose #ormat 6 /ullets and 0um&ering
On O&Dect 8ar, clic+ 8ullets OnDO;
;. Styles and #ormatting4 Opens up dialogs where you can organi=e 'tyles
and templates.
!o access this function...
6hoose #ormat 5 Styles and #ormatting
!a&le4
'hows all commands to insert and to edit a ta&le in a te!t document.
>. Insert
!a&le
9nserts a new ta&le.
2olumns
9nserts columns.
,ows
9nserts rows.
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2. )elete
!a&le
$eletes the current ta&le.
2olumns
$eletes the selected columns.
,ows
$eletes the selected rows.
7. Select
!a&le
'elects the current ta&le.
2olumn
'elects the current column.
,ow
'elects the current row.
2ell
'elects the current cell.
8. Merge (ells
6om&ines the contents of the selected ta&le cells into a single cell.
9. Split (ells
'plits the cell or group of cells hori=ontally or *ertically into the num&er
of cells that you enter.
:. Merge Tables
6om&ines two consecuti*e ta&les into a single ta&le. The ta&les must
&e directly ne!t to each other and not separated &y an empty
paragraph.
;. Split Table
'plits the current ta&le into two separate ta&les at the cursor position.
>ou can also access this command &y right?clic+ing in a ta&le cell.
<. Table AutoFormat
2utomatically applies formats to the current ta&le, including fonts,
shading, and &orders.
=. AutoIt
>. 2olumn width
Opens the 6olumn Width dialog where you can change the width of a
column.
2. Optimal 2olumn Width
2utomatically adAusts column widths to match the contents of the cells.
6hanging the width of a column does not a;ect the width of the other
columns in the ta&le. The width of the ta&le cannot e!ceed the page
width.
7. )istri&ute 2olumns $(enly
2dAusts the width of the selected columns to match the width of the
widest column in the selection. The total width of the ta&le cannot
e!ceed the width of the page.
8. ,ow 'eight
Opens the <ow 3eight dialog where you can change the height of a
row.
9. Optimal ,ow 'eight
2utomatically adAusts row heights to match the contents of the cells.
This is the default setting for new ta&les.
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:. )istri&ute ,ows $(enly
2dAusts the height of the selected rows to match the height of the
tallest row in the selection.
;. Allow ,ow to /rea1 Across Pages and 2olumns
2llows a page &rea+ within the current row.
>?. 'eading ,ows ,epeat
<epeats the ta&le headers on su&seCuent pages if the ta&le spans one
or more pages.
>>. 2on(ert
>. !ext to !a&le
Opens a dialog where you can con*ert the selected te!t to a ta&le.
2. !a&le to !ext
Opens a dialog where you can con*ert the current ta&le to te!t.
>2. Sort
'orts the selected paragraphs or ta&le rows alpha&etically or
numerically. >ou can de%ne up to three sort +eys as well as com&ine
alphanumeric and numeric sort +eys.
>7.#ormula
Opens the /ormula &ar to enter or edit a formula.
>8.0um&er #ormat
Opens a dialog where you can specify the format of num&ers in the
ta&le.
>9.!a&le /oundaries
'hows or hides the &oundaries around ta&le cells. The &oundaries are
only *isi&le on screen and are not printed.
>:.Table Properties
'peci%es the properties of the selected ta&le, for e!ample, name,
alignment, spacing, column width, &orders, and &ac+ground.
!ools4
>. Spell 2hec14 6hec+s spelling manually or automatically as you type.
!o access this command...
6hoose !ools 6 Spellchec1
2. .anguage!hesaurus4 <eplaces the current word with a synonym, or a
related term.
!o access this command...
6hoose !ools 5 .anguage !hesaurus
6trl7/K
Variations Lists the current word and the suggested replacement word.
>. Word
$isplays the current selection, or the word that contains that cursor.
2. "eaning
'elect the meaning that matches the conte!t of the current word, and then
select a word in the Synonym list.
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7. ,eplace
$isplays a suggested replacement for the current word. >ou can also type a
new word in this &o!, or clic+ a word in the Synonym list.
8. Synonym
ists the words associated with the category that you selected in the
"eaning list. 'elect the word that you want to use as a replacement, and
then clic+ OH.
01 Search
'earches the thesaurus for the &est match of the word selected in the
Synonym list.
21 Language
'peci%es the language to use for the thesaurus.
;. Selection
'elect the language that you want to use for the thesaurus, and then clic+ O#.

7. Auto62orrectEAuto6#ormat4 'ets the options for automatically correcting
errors as you type.
!o access this command...
6hoose !ools 6 Auto2orrectEAuto#ormat

8. .ine 0um&ering4 2dd or remo*es and formats line num&ers in the current
document. To e!clude a paragraph from line num&ering, clic+ in the paragraph,
choose #ormat 6 Paragraph, clic+ the 0um&ering ta&, and then clear the Include
this paragraph in line num&ering chec+ &o!. >ou can also e!clude a paragraph
style from line num&ering.
!o access this function...
6hoose !ools 6 .ine 0um&ering
9. Lallery4 Opens the Lallery, where you can select graphics and sounds to
insert into your document.
>ou can display the contents of the Lallery as icons, or icons with titles and path
information.
To =oom in or =oom out on a single o&Aect in the Lallery, dou&le?clic+ the o&Aect, or
select the o&Aect, and then press the 'pace&ar.
!o access this command...
6hoose !ools 6 Lallery or on #unction 8ar, clic+ Gallery
:. "ail "erge Wi3ard4
'tarts the Mail Merge Wi=ard to create form letters or send e?mail messages to many
recipients.
!o access this command...
6hoose !ools 6 "ail "erge Wi3ard
6lic+ "ail "erge icon on the !a&le )ata &ar:
Mail Merge -izar# / Starting ,ocument
'pecify the document that you want to use as a &ase for the mail merge document.
#se the !urrent do!ument
Uses the current Writer document as the &ase for the mail merge
document.
$reate a new do!ument
6reates a new Writer document to use for the mail merge.
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Start from e%isting do!ument
'elect an e!isting Writer document to use as the &ase for the mail
merge document.
8rowse
ocate the Writer document that you want too use, and then clic+
Open.
Start from a tem&late
'elect the template that you want to create your mail merge document
with.
8rowse
Opens the !emplates and )ocuments dialog.
Start from a re!entl' sa(ed starting do!ument
Use an e!isting mail merge document as the &ase for a new mail
merge document. 'elect the document.
Mail Merge -izar# / ,ocument Type
'pecify the type of mail merge document to create. >ou can create an e?mail
or letter mail merge document.
Letter
6reates a printa&le mail merge document.
Mail Merge -izar# / A##resses
'pecify the recipients for the mail merge document as well as the layout of
the address &loc+.
The Mail Merge wi=ard opens to this page if you start the wi=ard in a te!t
document that already contains address data&ase %elds. 9f the wi=ard opens directly
to this page, the Select address list &utton is called Select diFerent address
list.
The title of this page is Address &loc1 for letters and Address list for e?mail
messages.
Sele!t address list
Opens the 'elect 2ddress ist dialog, where you can choose a data source for
the addresses, add new addresses, or type in a new address list.
This do!ument shall !ontain an address blo!)
2dds an address &loc+ to the mail merge document. 'elect the address &loc+
layout that you want to use.
Su&&ress lines with *ust em&t' +elds
Ena&le to lea*e empty lines out of the address.
More
Opens the 'elect 2ddress 8loc+ dialog.
Mat!h +elds
Opens the Match /ields dialog.
,Browse buttons-
Use the &rowse &uttons to pre*iew the information from the pre*ious or ne!t
data record.
Mail Merge -izar# / (reate a Salutation
'pecify the properties for the salutation. 9f the mail merge data&ase contains gender
information, you can specify di;erent salutations &ased on the gender of the
recipient.
This do!ument should !ontain a salutation
2dds a salutation.
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9nsert personali=ed salutation
2dds a personali=ed salutation to the mail merge document. To use the default
salutation, clear this chec+ &o!.
Female
'elect the personali=ed greeting for a female recipient.
New
Opens the 6ustom 'alutation (/emale recipient" dialog.
Male
'elect the personali=ed greeting for a male recipient.
New
Opens the 6ustom 'alutation (Male recipient" dialog.
Field name
'elect the %eld name of the address data&ase %eld that contains the
gender information.
Field (alue
'elect the %eld *alue that indicates the gender of the recipient.
General salutation
'elect the default salutation that is used when you do not specify a
personali=ed salutation.
1re*iew
$isplays a pre*iew of the salutation.
Mat!h +elds
Opens the Match /ields dialog.
,Browse buttons-
Use the &rowse &uttons to pre*iew the information from the pre*ious or ne!t
data record.
Mail Merge -izar# / A#3ust Layout
'pecify the position of the address &loc+s and salutations on the documents.
.lign to te%t bod'
2ligns the frame that contains the address &loc+ to the left page margin.
From left
Enter the amount of space to lea*e &etween the left edge of the page and the
left edge of the address &loc+.
From to&
Enter the amount of space to lea*e &etween the top edge of the page and the
top edge of the address &loc+.
#&
Mo*es the salutation up.
/own
Mo*es the salutation down.
0oom
'elect a magni%cation for the page pre*iew. Use the commands in the conte!t
menu of the pre*iew to mo*e the *iew up and down.
Mail Merge -izar# / 4#it ,ocument
8rowse through the document pre*iews, e!clude single recipients, and edit the main
document.
1e!i&ient
Enter the address record num&er of a recipient to pre*iew the mail merge
document for the recipient.
Use the &rowse &uttons to scroll through the address records.
E!clude this recipient
E!cludes the current recipient from this mail merge.
2dit /o!ument
Minimi=es the wi=ard so that you can edit the main mail merge document for
all recipients. To return to the wi=ard, clic+ the ,eturn to "ail "erge Wi3ard
&utton.
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Mail Merge -izar# / Personalize ,ocument
Edit documents for each recipient.
The Mail Merge Wi=ard creates a single merged document with page &rea+s
&etween each recipient. When you reach this page of the wi=ard, the names and the
addresses of the recipients are contained in the document.
2dit indi(idual do!ument
Minimi=es the wi=ard so that you can edit the mail merge document for a
single recipient. 2fter you made your changes, clic+ the ,eturn to "ail "erge
Wi3ard &utton.
Sear!h for
Enter the te!t that you want to search for in the merged document, for
e!ample, the name of a recipient.
Find
6lic+ to start the search.
Whole words only
'earches for whole words only and not parts of larger words.
8ac+wards
'earches from the current cursor position to the top of the document.
Match case
$istinguishes &etween uppercase and lowercase characters in the search.
Mail Merge -izar# / Sa!e5 Print or Sen#
'peci%es the output options for mail merge documents.
The appearance of this page depends on the option that you select. 2fter you specify
the settings, clic+ #inish to e!it the wi=ard.
Sa(e starting do!ument
'a*es the starting document that contains the data&ase %elds.
'a*e starting document
'a*es the current document.
Sa(e merged do!ument
'a*es the merged document as a separate %le for each recipient.
'a*e as single document
'a*es the merged document as a single %le.
'a*e as indi*idual documents
'a*es the merged document as a separate %le for each recipient. The %le
names of the documents are constructed from the name that you enter,
followed &y an underscore, and the num&er of the current record.
/rom
'elects a range of records starting at the record num&er in the #rom &o! and
ending at the record num&er in the !o &o!.
/rom
Enter the num&er of the %rst record to include in the mail merge.
To
Enter the num&er of the last record to include in the mail merge.
'a*e $ocuments
'a*es the documents.
Print merged do!ument
1rints the output for all or some recipients.
1rinter
'elect the printer.
1roperties
6hanges the printer properties.
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1rint all documents
1rints documents for all recipients.
1rint $ocuments
1rints the mail merge documents.
Send merged do!ument as e-mail
'ends the output as e?mail messages to all recipients.
To
'elect the data&ase %eld that contains the e?mail address of the recipient.
6opy to
Opens the 6opy To dialog where you can specify one or more 66 or 866
addresses.
'u&Aect
Enter the su&Aect line for the e?mail messages.
'end as
'elect the mail format for the e?mail messages.
The 1lain te!t and 3TM message formats are sent in the &ody of the
message, whereas the W.odt, W.doc, and W.pdf formats are sent as attachments.
1roperties
Opens the E?Mail Message dialog where you can enter the e?mail message for
the mail merge %les that are sent as attachments.
Name of the attachment
'hows the name of the attachment.
'end all documents
'elect to send e?mails to all recipients.
'end $ocuments
6lic+ to start sending e?mails.
(ancel
6lic+ing 2ancel closes a dialog without sa*ing any changes made.
+ac
Biew the selections in the dialog made in the pre*ious step. The current settings
remain unchanged. This &utton can only &e acti*ated from page two on.
Ne't
6lic+ the 0ext &utton, and the Wi=ard uses the current dialog settings and proceeds
to the ne!t step. 9f you are on the last step, this &utton &ecomes 2reate.
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