MS Project

Pack version 3.1

Managing safely v3.1 project



Introduction

As part of the Managing safely course, you have to complete a project and have it
assessed. You will be expected to carry out a risk assessment based on your own work
environment. You need to record the results on the attached sheets and submit them for
marking. Do not submit any additional material in support of your project work as only the
six parts of the A4 project will be assessed. The project can be word processed or hand
written.

When you have completed your work you should return it to












There is a two week time limit for the return of the project. Your project must be completed
and returned by




Instructions

Please read all of the instructions before starting work on your project.

The project is broken down into a number of parts. Please complete each section as
detailed below.

Part 1 description of the work tasks that are your responsibility

Record a brief description of all the work tasks within your work environment including:

description/labelled sketch of the location(s)
people who work in or visit the area on a regular basis or from time to time. (Think
about the different groups of people who may be in the area and how often they
may be there.)
permanent and temporary items of equipment and substances
activities carried out within your work environment



MS Project
Pack version 3.1
Part 2 a hazard checklist of the location(s)

Record a brief description of three location hazards that may arise in your work
environment. For example, car park, stairs, uneven floor. For each of these hazards
please include:

a description of the location
a description of the hazard in relation to the location
the number and occupation of people who could be affected by the hazard in
relation to the location
whether a risk assessment is recommended

Part 3 a hazard checklist of permanent and/or temporary items of equipment and
substances used in your work environment

Record a brief description of three hazards that may arise from equipment or substances
used. For each of these hazards please include:

a description of permanent and/or temporary items of equipment and substances
used
a description of the hazard in relation to the equipment/substance
the number and occupation of people who could be affected by the hazard - in
relation to the equipment/substance
whether a risk assessment is recommended

Part 4 a hazard checklist of the activities carried out within your work environment

Record a brief description of three hazards that may arise from within your work
environment. For each of these hazards please include:

a description of the work activity
a description of the hazard in relation to the work activity
the number and occupation of people who could be affected by the hazard in
relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are
assessing on part 4 must require a risk assessment.

Part 5 carrying out a risk assessment

Please carry out a risk assessment on all three of the activity hazards you have listed on
part 4. Please make sure you include:

a description of the work activity
a description of the hazard, hazardous event and expected consequence in
relation to the work activity
the number and occupation of people affected in relation to the work activity
an assessment of risk (please use the 5 x 5 matrix) in relation to the work activity

Note: for the purpose of this exercise all three activity hazards that you are
assessing on part 5 must require risk controls.
MS Project
Pack version 3.1

Part 6 risk control recommendations

Please complete the risk control form for all three activity hazards you have listed on part
5. Please make sure you include:

a description of the work activity and risk level from the risk assessment
existing risk controls
any further risk controls required - in relation to the work activity
the residual risk (please use the 5 x 5 matrix) - in relation to the work activity
a description of the type of monitoring required and how often - in relation to the
residual risk

Note: where you have large numbers of hazards in your work environment you will not
have space to record them all. In these circumstances, select a representative sample of
hazards for the purposes of this project and record only these. Remember that only three
hazards are required for parts 2, 3, and 4.

Each part has a maximum number of marks which can be awarded and details are given
in the table below.

Part Maximum marks

1

18
2

16
3

16
4

13
5

30
6

30
Total 123

Minimum mark 62


Finally, before returning your project check that your name, the end of course date, the
name of your company, the site name and the name of your training provider are recorded
on the first sheet.

Please also ensure that you sign each sheet to confirm that the work you submit is your
own.

Please note: the small square boxes in the bottom right hand corner of each section
on parts 2 to 6 are for the markers use only.


MS Project
Pack version 3.1
Part 1 description of the work tasks that are your
responsibility (continued on the next page)

Delegate name RAKHESH C S End of course date ....

Company.....PENTA TECH... Site name.....ADNOC HQ......

Training provider....................

A description/labelled sketch of the location(s)


F306 Office

7 Desks with operator chairs
1 Small meeting desk with 4 standard office chairs

1 x Interactive Whiteboard
1 x Fridge with tea making area on top inc Kettle

2 x steel storage cupboards
1 x small bookcase
Shelving

Small kitchenette 3 doors from F306

Basic single drainer Sink with storage below
A description of the people who work in or visit the area on a regular basis
or from time to time and how often theyre there

3 x Educational Technologies Staff - 5 days per week
1 x Educational Technologies Staff - 2 days per week
3 x CPD Staff - 1 to 3 days per week

4 - 8 x College staff - dropping in to ask advice or borrow equipment 5 15mins
per day

2 5 x College staff - attending meetings < 1hr per day

1 x IT Technician - 15min per month

1 x Cleaner - 10min per month

1 x Security staff - 5min per month

Also possibility of trespassers and or non-authorised college staff or students



Marks
allocated








Please sign to confirm that this is your own work:
NOT TO SCALE

F304 is accessed from F306 via
corridor and through 3 internal
fire doors, as shown.
MS Project
Pack version 3.1
Part 1 description of the work tasks that are your
responsibility



A description of permanent and temporary pieces of equipment and
substances used in your work environment

Permanent equipment on desks
4 x PC c/w keyboard, mouse and 2 x LCD monitors
3 x Laptops c/w docking station, keyboard, mouse and 2 x LCD monitors
1 x Angle poise desk lamp
General stationary (Pen, Stapler, Hole punch etc.)

Loan equipment storage cupboards near door and left corner
4 x Laptops
3 x Portable LCD projectors
2 x Portable projection screens
1 x Video lighting system in case
2 x Digital cameras
30 x Digital video cameras
1 x thermal imaging camera
Various cables and battery charging equipment

Substances stored on top of bookshelf
Whiteboard Pens
Whiteboard cleaner
Anti-bacteria spray cleaner
Tea & Coffee
Milk (In fridge)

A description of the activities carried out within your work environment

General office duties (7 Educational Technologies & CPD)

Working on PC
Telephone use
Demonstrations loan equipment
Charging of electrical equipment
Small meetings of no more than 6 people

Other college staff may visit for short informal meeting of up to an hour
Cleaning staff will carry out vacuuming, dusting and emptying of bins
Technicians may carry out basic IT repairs such as the removal and installation of
PCs and IT peripherals
Security staff may close windows, but will generally just perform a visual check of
the room.

Marks
allocated






Please sign to confirm that this is your own work:
MS Project
Pack version 3.1




Part 2
Hazard Checklist: locations(s)
Company: PENTA TECH Department: The Learning Practice Site name: ADNOC HQ
Description of the
location
Description of the hazard
(in relation to the location)
Number and occupation of
people affected
(in relation to the location)

Risk assessment
recommended?
(If no, please explain)
F304 - Kitchenette (Sink)

F306 - Tea making area on
top of fridge
Water spillage

Sometimes boiling in relation to F306
4 x Educational Technologies Staff
3 x CPD Staff

Yes No
F306 - Whole Office

Electric shocks and trip hazards from
electrical items and cables
All users of and visitors to the office
Yes No
F306 - Whole Office Physiological issues from prolonged
use:
Eye fatigue
Back pain
Work Related Upper Limb
Disorders
4 x Educational Technologies Staff
3 x CPD Staff

Yes No





The location(s) you manage
Please sign to confirm that this is your own work:

MS Project
Pack version 3.1
Part 3 Hazard Checklist: equipment and substances
Description of the
equipment/substances
Description of the hazard
(in relation to the equipment/substance)

Number and occupation of
people affected
(in relation to the equipment/substance)

Risk assessment
recommended?
(If no, please explain)
PC Workstation Physiological issues from poor
posture and/or environment:
Glare
Eye fatigue
Back pain
Work Related Upper Limb
Disorders
4 x Educational Technologies Staff
3 x CPD Staff



Yes No
Anti-bacterial cleaner spray
Whiteboard cleaner spray
Inhalation of spray
Contamination of eyes

Both substances are marked as
avoid contact with eyes and use in a
well-ventilated area and avoid
breathing in spray
4 x Educational Technologies Staff
3 x CPD Staff


Yes No
Power extension and multi-
way and A/V cables
Trip hazard from trailing cables

Overloading of power extension
cables

Arcing (ignition) from damaged
cables

All users of and visitors to the office
Yes No





Permanent and temporary pieces of equipment and substances used in the work environment
Please sign to confirm that this is your own work:
Company: PENTA TECH Department: The Learning Practice Site name: ADNOC HQ

MS Project
Pack version 3.1
Part 4 Hazard Checklist: activities
Description of the
Work activity
Description of the hazard
(in relation to the work activity)

Number and occupation of
people affected
(in relation to the work activity)

Risk assessment
recommended?
PC Workstation use

Physiological issues from prolonged
use:
Eye fatigue
Back pain
Work Related Upper Limb
Disorders
4 x Educational Technologies Staff
3 x CPD Staff




Yes No
Demonstrations of loan
equipment
Electric shocks and trip hazards from
electrical items and cables
4 x Educational Technologies Staff
Visiting college staff

Yes No
Charging of electrical
equipment

Electric shocks and trip hazards from
electrical items and cables

All users of and visitors to the office
Yes No





Activities carried out within your work environment
Note: For the purpose of this exercise, all three activity hazards must require a risk assessment.
Please sign to confirm that this is your own work:



Company: PENTA TECH Department: The Learning Practice Site name: ADNOC HQ
MS Project
Pack version 3.1
PC
Workstation
use

Part 5 Risk assessment form
Work
activity
Hazard, hazardous event and
expected consequence
(in relation to the work activity)

Likelihood
level
Consequence
level
Risk
level

Physiological issues from prolonged
use: Eye fatigue, Back pain & Work
Related Upper Limb Disorders

Permanent or Chronic health issue and
long term sick leave.



2

2


4


Making coffee
and other hot
drink
Hot or Boiling water

Scalds or burns from spilt hot water or
drinks. Electric shock from water
coming into contact power source.

Serious injury


1

4

4

Demonstration
of loan
equipment
(AV & IT)
Trailing power and AV cabling

Trips and falls and/or electric
shocks

Serious injury or death



2

4

8


Date: 17/10/14 Time: 11:30 Review period: Annual Date of next review: 17/10/15
Assessors name: RAKHESH C S Position: SAFETY OFFICER
Signature:


Yes No
Yes No
Yes No
X =
Occupation:
Educational
Technologies &
CDP Staff
Number:
7
Occupation:
Educational
Technologies
& CDP Staff

Number:
7

Occupation:
Educational
Technologies
& CDP Staff

Number:
7
Please sign to confirm that this is your own work:



Note: For the purpose of this exercise, all three activity hazards must require risk controls.
Assessment of risk

(in relation to the work activity)

People
affected
(in relation to the work
activity)

Are risk controls
required?
Company: PENTA TECH Department: The Learning Practice Site name: ADNOC HQ
MS Project
Pack version 3.1

Part 6
Risk control form
Work activity
and risk level
(from risk
assessment form)
Existing
risk controls
(in relation to the work
activity)

Probable
Likelihood
Potential
Consequence
New risk
level
X
PC Workstation
use

Awareness team
raising through
staff induction.
Ability to take
breaks or
change activity
Regular awareness
raising through team
meetings

1


2

2

Check that issues are regularly
on the agenda in team
meetings and minuted
Making coffee
and other hot
drink

Drink making
location is close
to work area to
avoid moving hot
drink over
distance
None

1

4

4
General check that risks are
not being increased by bad
work practices or poor house
keeping
Demonstration
of loan
equipment
(AV & IT)

Demonstration is
limited to
locations away
from walkways
Need to work more tidily
and maintain good
practice. Introduce a
safe system of work.

1

3

3
On-going checks that risks are
not being created and safe
systems are being maintained.
Frequency:
Monthly


Frequency:
Monthly


Frequency:
Monthly

=
Please sign to confirm that this is your own work:
Residual risk
(in relation to the work activity)

Further risk
controls required
(in relation to the work activity)

Description of
monitoring required
(in relation to the residual risk)

Risk level:
4
Risk level:
12
Risk level:
8
Company: PENTA TECH Department: The Learning Practice Site name: ADNOC HQ
Date: 17/10/14 Time: 11:30 Review period: Annual Date of next review: 17/10/15
Assessors name: RAKHESH C S Position: SAFETY OFFICER
Signature: