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Keep track of the stock in the shop and in the backup storeroom: When new
stock is delivered, it is checked against the purchase order and if it is as
expected and not damaged it is stored (still in boxes) in the storeroom until more
stock is required to fill the shelves in the shop.
When the number of items on the shelves (in the shop) reaches a specified
minimum level for that product, a re-stocking list must be printed on the printer
in the backup storeroom. The staff will then unpack a box of the required
chocolates from the storeroom, place the items on the shelves and confirm
to the system which box has been unpacked. The stock levels in the shop and
the storeroom should then be automatically updated.
Produce purchase orders for re-supply with the Suppliers when the number of
boxes in the storeroom falls below minimum stock level for that product. A
product (e.g. Chocolate Penguins) can be ordered in more than one size of box.
The manager will need a list of Order Items that have not been delivered
by the date required, so that they can contact the Supplier to find out why
there is a delay and when the stock will actually be delivered.
Maintain product details: The shop manager is responsible for book
keeping the product details. For each product, the system must record the
bar code (of the item), Item description, selling price, the number of items on
the shelves, the minimum stock level (for the shelves), plus the bar code (of
the box), box description, cost price, Supplier and the number of items in a
box for each size of box that the product can be purchased.
Each product has a fixed supplier (i.e. boxes of the product are only ever
bought from one specified supplier).
Sample purchase order is shown below:
Box Desc
Sugare Cane
Milk Berry
Orange Yummy
Banana Shake
Unit Price
1000
500
1000
5000
Total Amount
Amount
20000
2500
12000
50000
84500