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CC2008NI Exam 2014 Case Study

ABC Chocolates Ltd is successful business organization as their sales have


doubled in the recent past year. They have a front shop outlet and a small backup
storeroom from which they can restock the shelves in the shop. The company is
planning to move to a larger, premises and a recent feasibility study identified the
need for a computerized stock control and purchasing system.
The new system needs to manage stock in the shop and also it needs to manage
backup store room's stock. The system needs to produce Purchase orders when
stock falls below a pre-determined level (called minimum stock level). When this
happens the system needs to produce a Purchase order with a quantity that will bring
it up to the maximum stock level for that product. There is a fixed supplier for
each product, which means that each product is supplied by one specified supplier.
Products are purchased in boxes and stored in boxes in the storeroom but when the
shelves need to be refilled, the box is unpacked and individual items are put on to the
shelves in the shop and then sold. The number of items in a box will depend on
the product e.g. a Standard box of Chocolate contains 10 items and a Small box
Chocolate Penguins contains 30 penguins.
Following are some of the features of new system:

Keep track of the stock in the shop and in the backup storeroom: When new
stock is delivered, it is checked against the purchase order and if it is as
expected and not damaged it is stored (still in boxes) in the storeroom until more
stock is required to fill the shelves in the shop.
When the number of items on the shelves (in the shop) reaches a specified
minimum level for that product, a re-stocking list must be printed on the printer
in the backup storeroom. The staff will then unpack a box of the required
chocolates from the storeroom, place the items on the shelves and confirm
to the system which box has been unpacked. The stock levels in the shop and
the storeroom should then be automatically updated.
Produce purchase orders for re-supply with the Suppliers when the number of
boxes in the storeroom falls below minimum stock level for that product. A
product (e.g. Chocolate Penguins) can be ordered in more than one size of box.
The manager will need a list of Order Items that have not been delivered
by the date required, so that they can contact the Supplier to find out why
there is a delay and when the stock will actually be delivered.
Maintain product details: The shop manager is responsible for book
keeping the product details. For each product, the system must record the
bar code (of the item), Item description, selling price, the number of items on

the shelves, the minimum stock level (for the shelves), plus the bar code (of
the box), box description, cost price, Supplier and the number of items in a
box for each size of box that the product can be purchased.
Each product has a fixed supplier (i.e. boxes of the product are only ever
bought from one specified supplier).
Sample purchase order is shown below:

To: Rosemary Caf


New Baneshwor, KTM
ProdID
1
2
3
4

Box Desc
Sugare Cane
Milk Berry
Orange Yummy
Banana Shake

Order Date: 29 Nov 2013


Delivery Date: 11 DEC 2013
Qty
20
5
12
10

Unit Price
1000
500
1000
5000
Total Amount

Amount
20000
2500
12000
50000
84500

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