Escolar Documentos
Profissional Documentos
Cultura Documentos
2,500/-
SSINGLE PART
Contact Details
Contact Person
Address
Telephone:
(0291) 2740212
:Fax
(0291) 2741772
seitjdvvnl@gmail.com
Page 1 of 85
WEB PAGE
JODHPUR VIDYUT VITARAN NIGAM LIMITED
OFFICE OF THE SUPERINTENDING ENGINEER (DSM-IT & Trg.)
NEW POWER HOUSE, JODHPUR 342 006
Phone:-0291-2741772, Fax:- 0291-2740212,
e-mail:- seitjdvvnl@gmail.com
__________________________________________________________________________________
TENDER NOTICE
BIDS (TECHNO-COMMERCIAL BID AND PRICE BID) ARE INVITED FOR THE WORK AMC & FMS FOR THE ELECTRIC, MECHANICAL & BMS SYSTEMS INSTALLED
AT
DISASTER RECOVERY CENTER, NPH PREMISES, JODHPUR
FOR A PERIOD OF 03 (THREE) YEARS
The complete bid document have been published on the official website of Jodhpur
Discom, www.Jdvvnl.com and the same can be downloaded by the bidder. The
downloaded bid documents shall be considered for participation in bid process subject
to submission of required bid document fee of Rs. 2,500/- only (Rupees two thousand
five hundred only) in cash/DD in favour of Sr. Account Officer(Cash & CPC), JdVVNL,
Jodhpur, payable at Jodhpur, failing which the bid will be summarily rejected.
SUPERINTENDING ENGINEER (DSM-IT & TRG)
Not to be published.
SUPERINTENDING ENGINEER (DSM-IT & TRG)
JODHPUR DISCOM, JODHPUR
Page 2 of 85
NOTE: -
(1) The tenderers are advised, in their interest, to go through the entire specification
before submitting their tender offer.
(2) EMD could be furnished in Bankers cheque/D.D.
(3) Furnishing of Earnest Money (Bid Guarantee) as per relevant clause of
Instructions to bidders (INB) of this specification is essential.
(4) No part of this specification should be removed and it should be submitted duly
filled and signed on all pages.
(5) The tender documents should be addressed to the Superintending Engineer
(DSM-IT & TRG.), Jodhpur Vidyut Vitaran Nigam Limited, New Power House,
Jodhpur 342 006.
The Tenderer shall ensure that their tenders are furnished /submitted
strictly in the manner detailed in Specification; otherwise the offer is likely to be
ignored
Page 3 of 85
06.12..2013 up to 02:30 PM
06.12..2013 at 03.00 PM
Rs. 2500.00
( Rs. two Thousand Five Hundred only)
Validity
Earnest Money
Contact person
(Authorized Bid Signatory)
Correspondence Address
Superintending Engineer
(DSM-IT & TRG)
Superintending Engineer (DSM-IT & TRG)
JdVVNL, Jodhpur, New Power House, Jodhpur
Page 4 of 85
INDEX
SECTION-I
Instructions to tenderers with
addendum corrigendum
Important Notes
Introduction- Project Profile &
Background Information
SECTION-II
General Terms & Conditions
SECTION-III
Scope of work
Miscellaneous Requirements
regarding O&M activities
Special Conditions of contract
List of Registers/Log
books/Periodical formats
Coordination with OEM
Manpower requirement for FMS
Pre Qualification requirements
Annexure A Technical Offer & General Details
Annexure I
Annexure II
Annexure III
Annexure IV
Annexure V
Schedule-1
Schedule-2
Schedule-3
Schedule-4
Schedule-4A
Schedule-4B
Schedule-4C
Schedule-5
Schedule-6
Other Information
Page 5 of 85
IMPORTANT NOTES
1.
2.
3.
4.
All the communication/ correspondence including the bid document (Technical and
Financial Bid) should be signed and stamped on each page by the designated
authorized representative of the bidder.
5.
Bids will be considered only in the prescribed form/ document. Bids not submitted
in the prescribed format will be summarily rejected and EMD submitted along with
the bids shall be forfeited. Also, bidders should refrain from providing the
information which is not relevant.
6.
7.
8.
The Bids can be submitted up to date and time given as specified in the NIT.
9.
10.
Tendering Authority reserves the complete right to accept or reject in part or full
any or all the offers without assigning any reasons whatsoever. No further
discussion/ interaction will be held with the bidders whose bids have been
disqualified/ rejected by the purchaser/ tendering authority.
11.
In case, a dispute arises with regard to interpretation/ omission/ error in the tender
document, bid submitted, other documents; the decision SE (DSM-IT & TRG),
JdVVNL, Jodhpur will be final and binding upon the bidders.
12.
Interested bidders may obtain further information from the office of the
Superintending Engineer (DSM-IT & TRG), JdVVNL, New Power House, Industrial
Area, Jodhpur on any working day up to 05.12.2013 from 10 am to 6pm.
SUPERINTENDING ENGINEER (DSM-IT & TRG)
JODHPUR DISCOM, JODHPUR
Page 6 of 85
Introduction
PROJECT PROFILE & BACKGROUND INFORMATION
Ministry of Power, Government of India, had launched the Restructured Accelerated Power
Development and Reforms Programme (R-APDRP) with focus on establishment of base
line data, fixation of accountability, reduction of AT&C losses through strengthening &
up-gradation of Sub Transmission and Distribution network and adoption of Information
Technology.
The objectives of RAPDRP were:
RAPDRP in Rajasthan
The RAPDRP project in Rajasthan started in 2009. The key features are as below:
IT Consultant
IT Implementation Agency
SCADA/DMS Consultant
Infosys Ltd.
HCL Infosystem
Kalkitech
Page 7 of 85
Dongfang
M/s Reliance / M/s Bharti Airtel
Complete Rajasthan Discom
Jaipur
Jodhpur
One of the most important objectives for the DC/DRC set-up is special when all the
applications are centralized in nature. Highly availability, reliability of DC/DRC ensures
that the end users are able to operate and access the applications at all times with desired
response time.
Infrastructure at DRC
DRC has been established at Jodhpur with a objective of 100% redundancy and improve
availability of the system. DRC is 100% replica of the Data Center. More than 100 servers
are deployed for various applications at each centre. Servers, Internet router, core switch,
Layer-II switch, Intrusion Prevention system, MARS(Cisco make) for Security Information
Management, Radware Global Server Load Balancer 1004, SAN switch, SAN storage, Tape
Library etc are equipped in DC/DR centre.
The DRC is provided with power supplies from two 500KVA transformers (33/0.4KV &
11/0.4KV) fed by separate 33KV Feeder and 11KV feeders emerging from 132 KV GSS, New
power House, Jodhpur and 2x500KVA Diesel generator acting as a standby source. The
servers are fed through UPS whereas Precision Air conditioners are fed directly by raw
power. The system is designed in such a way that it utilizes the load sharing in normal
working condition whereas for any abnormal condition, multiple level of redundancy is
provided.
DC/DRC is being provided with Internet Leased Line of 20 Mbps single channel as primary
and 5 Mbps as a secondary Internet Leased Line from different Internet Service Providers
(ISPs). Customer Care Center of Jaipur, Jodhpur and Ajmer are linked with DC/DRC with 2
Mbps connectivity. System is build with international regulations on safety, RFI/EMI,
Immunity and X-ray with best industrial practice.
Customer Care Centre (CCC) of Jodhpur Discom is attached with power supply system of
DRC, for registering and addressing consumer complaints which make DR more critical.
Page 8 of 85
SECTION - III
SCOPE OF WORK
The scope of work/services to be provided by the contractor shall be inclusive of
the following but not limited to:-
CCTV system,
Coordinate with OEM for OEM specific Activities (Procurement of Spares, Service
provided by OEM)
The initial period of contract will be for 03 (three) years, further extendable on
same terms & conditions for a period of 01(one) year on mutual agreement basis.
The list with complete details of all the Equipments/ accessories (Hardware &
softwares) already existing & covered in the scope of work is mentioned in
Annexure-A.
All the consumables/spare parts where ever & when ever required will have to
be procured & arranged by the bidder from the respective OEM/its authorized
Page 9 of 85
dealer , payment against which will be made by the Discom after verification of
successful installation/commissioning, integration with the existing system & on
production of bill from OEM. In case of the non-availability of the any spare
part/hardware/ power equipment etc. of OEM, contractors have to provide
equivalent/higher available version of equipment /software & integrate with the
existing system.
The bidder is advised to visit and examine the Site of Works and its surroundings
and obtain for itself on its own responsibility all information that may be necessary
for preparing the bid and entering into a contract for the Works. The costs of visiting
the Site shall be at the bidders own expense. Claims and objections due to ignorance
of existing conditions will not be considered after submission of the bid and during
implementation.
The bidder and any of its personnel or agents will be granted permission by the
Employer to enter upon its premises and lands for the purpose of such visit, but only
upon the express condition that the bidder, its personnel, and agents will release and
indemnify the Employer and its personnel and agents from and against all liability in
respect thereof, and will be responsible for death or personal injury, loss of or
damage to property, and any other loss, damage, costs and expenses incurred as a
result of the inspection.
The site addresses for providing the services is at the office Of Superintending
Engineer (DSM-IT & Trg.), Data Recovery Center Building, Jodhpur Vidyut Vitran
Nigam Ltd., New power House premises, Near Basni Industrial Area, Jodhpur 342006.
Page 10 of 85
Diesel Generator :
Maintenance Items
Voltage/amp of each phase of both
supply source, UPS and Panels
X
X
Frequency of
Checking
/Recording
Hourly during
run period
Monthly
X
3months
3months
yearly
Every run
Every run
Every run
Weekly
X
Weekly
fortnightly
Yearly
The contractor will have to fill up all the prescribed periodical registers/log
books/formats, as finalized & provided by Discom.
Page 11 of 85
All equipment associated with D.G plant such as D.G Sets, electrical panel , batteries
,oil tanks , earthing connections , cooling system, LT panel should be checked up
and cleaned on routine basis by the Contractor. The D.G area is also to be kept in
properly clean & pleasant condition.
Supply & replacement of following parts during periodical servicing ( Every 300
Hrs. of engine operation / 9 months whichever is earlier , as per the original
equipment manufacturer(OEM) manuals)
(i)
Fuel Filter
(ii)
(iii)
By pass filter
(iv)
Coolant
(v)
Engine oil
(vi)
Air Filters.
For the purpose of running the D.G set, the prime fuel i.e. Diesel has to be carted by
the agency in presence of Jodhpur Discom official & proper consumption record has
to be maintained.
The cost of fuel/diesel shall be borne by the Jodhpur Discom.
Note:
The Contractor shall give notice well in advance for procurement of diesel, engine
oil etc. as required for up-keeping of the plant , before the entire stock is exhausted.
Page 12 of 85
Any kind of break down on any part of the systems shall be attended within the
duration specified in the specifications, on receipt of information and necessary
repairs shall be carried out promptly, and also arrange for the spares if required,
within time period specified in SLA , so that the system can be restored to normal
working conditions.
Particulars
weekly
weekly
fortnightly
Monthly
weekly
Page 13 of 85
Burnt out motors\ Auto-change-over(s), MCB(s), MCCB(s), ACB(s), switches, etc., &
other electrical items shall not be repaired but replaced with energy efficient motors
of OEM preferably in presence of Discom Official/officer and documentary proof for
the same will be submitted for successful installation & commissioning for payment
purposes.
Common Area Power & Lighting and Miscellaneous
General checkup of all the common area lighting and power systems ensuring power
supply to all the emergency lightings and critical equipments.
1.2 PRECISION AIR CONDITIONERS (PAC)
Particulars
Temperature & humidity
Air Filter status
Air Filter cleaning
Compressor gas /gas pressure
Water leakage from unit
Oil leakage from unit
Checking of healthi-ness of Autochange-over(s),MCB(s), MCCB(s),
switches, etc., & other electrical
items as available on site
Checking
of
indicating
equipments, alarm units, etc
installed on PAC
Checking of outer unit &
associated equipments like fan
section, piping, blades, speed
controller etc.
Checking integration with Fire
alarm system
Visual/ Record
Inspect
X
X
X
X
X
X
X
X
X
Change/ Frequency of
Replace Checking /Recording
hourly
weekly
x
Monthly
Top-up
Weekly & also As &
when Required
Weekly
Weekly
Weekly
Daily
Weekly
On mock drill
The bidder shall ensure the healthiness of Precision AC units & shall meet the
requirement of maintenance of all the associated hardwares & accessories in
addition to those detailed in above list, to provide desired environmental
conditions inside the DRC as prescribed by Discom.
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Visual/ Record
Inspect
Change/
Replace
Frequency of
Checking
/Recording
Monthly
Monthly
Monthly
Top up
As &
when
Required
Monthly
Monthly
Monthly
BMS includes - Access control system, public addressing system, CCTV system, water
leak detection system, Smoke detection/alarm system(VESDA), Fire detection/alarm
system, Fire suppression system, BMS software, & associated BMS panels etc.
Contractor will maintain all the associated sub-systems installed /working at DRC, in an
integrating fashion with the BMS software.
Page 15 of 85
Visual
Reports/
Records
Frequency of
Checking /Recording
Monthly
Daily
Monthly
Daily
Monthly
Daily
Monthly
Daily
Monthly
fortnightly
On mockdrill
Monthly/
after use or test
Monthly
External alarm/hooters
Monthly
AMC includesPage 16 of 85
Up-keeping of the Very Early Smoke Detection & Alarm System (VESDA) as
per above guidelines.
Monitoring of the Access control system and reporting of unhealthy system,
abnormalities in performance or malfunctioning to be reported to Jodhpur
Discom In-charge Engineer.
1.4.3 Fire Alarm and Detection System & Fire Extinguishers (Hand held)
Fire Detection System & Fire Extinguishers (Hand held)
Maintenance Items
Visual/
Reports/
Inspect
Records
Check Fire Alarm/Detection system
X
Frequency
of Check
Monthly
Monthly/
after use
Monthly
External alarm/hooters
Monthly
Page 17 of 85
1.4.4 FM 200 Gas based fire suppression system installed in Server room and Ups
room
In accordance with the guidelines/standards communicated by National Fire
Protection Association (NFPA), the following inspection and/or maintenance
schedule must be followed stringently and performed upon on the occurrence of any
event which might affect the reliability of the system.
Fire Suppression System
Maintenance Items
TESTING/CHECKINGS TO BE CARRUIED OUT MONTHLY
Check Fire Detector
Cleaning of Fire Detector
Manual pull call down point workability
Maintenance of external alarm/hooters
Maintenance of Smoke /Ionization/ Heat
Detectors/Response Indicators
functioning and operations of the main control panels
Checking for proper operation of the complete system on
battery backup by simulating mains power failure.
check for fault signal
Examine all pipes and joints for corrosion or signs of
looseness/ damage
Check all actuating mechanisms and electrical detection
and alarm system
Check all control valves for correct manual or automatic
function
Check all piping, fittings and nozzles for looseness, dirt
or other damage.
Check All outlet piping must be clean and free of dirt,
chips, fillings and other foreign material that may cause
the system to become non-operative or ineffective at the
time of discharge.
Visual/
Inspect
X
X
X
X
Reports/ Repair
Records Replace
X
X
X
X
QUATERLY TESTING System inspection shall be done with all systems will be thoroughly and tested
for proper operation by professionally competent personnel.
Room integrity shall be carried out and that the enclosure protected by the
clean agent shall be thoroughly inspected to determine if penetrations or other
changes have occurred that could adversely affect agent leakage or change
volume of hazard or both.
Page 18 of 85
Maintenance Items
Visual/ Reports/
Inspect Records
TESTING/CHECKINGS TO BE CARRUIED OUT QUATERLY
Check the pressure gauges of each agent
storage container. Pressure varies with
temperature, and this must be taken into
account when checking the pressure
gauge.
Determine the amount of agent in all
containers. The optional liquid level
indicator may be used to measure agent
supply and compare it to the original net
weight which is marked on the container
label
TESTING/CHECKINGS TO BE CARRUIED OUT ANNUALLY
To be tested by using nitrogen Gas
annually.
Repair / Replace/
Refill
X ( If the pressure
gauge indicates a loss
in pressure of 10% or
more)
X ( If the measured net
weight is less than 95%
of the original charged
weight the container )
ANNUAL TESTING
The annual Inspection/Testing shall be carried out with prior intimation to the JDVVNL
and the JDVVNL Officials will accompany the Engineer/technician during the course of
above Inspection/Testing.
The actuation tests for FM 200 Gas based fire suppression system as per OEM
recommended schedule. In case of actuation of FM200 cylinders during testing, the
contractor must inform the Engineer-in-charge of JDVVNL, enter testing details in the
register and get counter-signed by the Engineer -in-charge of JDVVNL. In case of leakage
of gas during testing, it will be the contractor's responsibility to provide necessary
replacement at his own cost with the correct type as per approval of JDVVNL.
In case of actuation of FM200 cylinders due to actual fire, the contractor must inform
the Discom & arrange for re-charge/refill, enter details in the register and get countersigned by the Engineer -in-charge of JDVVNL.
In case of replacement of fire detection cum control panel & other accessories attached
with the FM200 fire suppression system, the contractor will contact the
installer/Supplier/OEM, under intimation to the Officer concerned, supervise its
reinstallation, and maintain record. The payment for items replaced /gas refilled will be
made to the contractor by the Discom, after satisfactory installation & commissioning of
the equipment.
Page 19 of 85
Visual/
Inspect
X
X
X
Reports/
Records
Frequency of Check
Fortnightly
Fortnightly
Fortnightly
1.4.6 CC TV System
For taking back-up of the recordings, if required, external portable hard-disk will be
provided by Jodhpur Discom for the same.
CCTV System
Maintenance Items
Visual/
Inspect
X
Maintenance of DVR
Maintenance of Camera, associated
power & camera wiring , minor
repairs/adjustments
Check Recording system of camera
X
X
Reports/
Records
X
Repair/
Replace
As & when
required
As & when
required
Frequency
of Check
weekly
As & when
required
weekly
Daily
Frequency
of Check
Monthly
Monthly
Frequency
of Check
Monthly
Monthly
Quarterly Preventive Maintenance Visits will be carried after every Quarter of the
contract period and the servicing date(s) would be decided in consultation with
Jodhpur Discom. Necessary reports shall be submitted.
Monitoring of all the alarm system, for their proper functioning & timely report for
any trouble / malfunctioning of alarm system to be reported immediately.
Contractor will purchase the spare parts (as & when required) of any system
installed at DRC, from the original manufacturer/ supplier only . In case
manufacturing of particular spare parts has been abandoned by OEM, then
equivalent or higher version of that part is opted with prior permission of
Jodhpur Discom with complete documentation. The copy of the original bills
of the original manufacturer will be required for payment purposes. The
payment for the procured item will be made to the vendor after the successful
installation & commissioning of the item.
Apart from the above detailed works, the firm/agency has to carry out the related
operation & maintenance as directed by the Discom from time to time.
Page 21 of 85
Page 22 of 85
prevent anticipated failure. However, the contractor shall endeavor to schedule the
preventive maintenance within the Maintenance Service Window.
Where:
Maintenance Service Window: The defined time period during which, all
scheduled downtime should be
planned in order
to
minimize
the
provided to the JdVVNL, the contractor may come across information related the
JdVVNL or JdVVNLs employees. The contractor shall keep this information
confidential and shall not divulge this information to anybody without written
permission from the JdVVNL. The contractor shall not copy or erase any software,
licenses or data which are available in the BMS room at Data Center. Violation of
these terms shall render the contractor for legal action by the JdVVNL.
12. After the completion of contract period or in case of the breach of the contract by
either side, the Agency will hand over the complete system in a healthy and working
condition. In case of any dispute decision of Superintending Engineer (DSM-IT& Trg )
shall be final & binding.
Page 23 of 85
Daily events/
Fuel consumption
Registers
Scrap material
Attendance registers
The contractor is required to immediately attend the fault to restore the system to
healthy condition at the earliest possible , & will also make standby arrangements
Page 24 of 85
Contractor will purchase the spare parts (as & when required) of any system
installed at DRC, from the original manufacturer/ supplier. In case
manufacturing of particular spare parts has been abandoned by OEM / nonavailability of the any hardware/ power equipment etc. of OEM, contractors
have to provide equivalent/higher available version of equipment /software
& integrate with the existing system with prior permission of Jodhpur Discom
with complete documentation.
For AMC requiring services of OEM, the bidder shall co-ordinate with the respective
OEM & ensure the presence of OEM (if required) regarding attending of complaint /
break-down/mal-functioning/ non-operation of any equipment installed at DRC,
Jodhpur within stipulated time period limits as under to restore the system in
healthy condition.
The maximum time limit for attending the fault/complaint by an OEM, located
within the state, should not exceed 24 hrs. , depending on services to be provided.
If some replacement part/spares has to be arranged from within the state, time limit
should not exceed 24 Hrs. & for parts from outside the state, the time limits should
not exceed 72 hours , from the reported time of attending the complaint by the OEM.
Vendor has to provide timely support for each failure of equipment and therefore
following service levels have been defined to ensure timely recovery & resolution
for each incident of non-availability. This penalty shall be applicable even if the
vendor is able to maintain overall availability of 99% as defined above.
The agency shall engage technical workman with adequate skill set to avoid
any damage to the system maintained while carrying out the specified
maintenance activities. In case of any bonafide damage in the system due to
defective maintenance activity/practice of the workman, the agency shall be
responsible to make good the damage.
Page 25 of 85
In case site service engineer/ fault attendant is called by the contractor for
maintenance/assistance from OEM/ other agency , the payment made for such cases
to the service engineer / fault attendant shall be borne by Discom
however, the
contractor will have to submit the necessary documents for the same .
The initial period of contract shall be for 3 yrs, further extendable for 01
year on same terms & conditions, on mutual agreement basis.
S.
Supervisor
No
Technical
Total manpower
Helper (E&M)
available in each
shift
Shift-A
Shift-B
Shift-C
In General shift
XX
02
shall
also
be
XX
02
available as & when
XX
02
required
during
other shifts
In addition to above 06 nos. of Technical helpers,
01 Technical Helper will act as a rest reliever for the above shifts.
2
Out of the above 07 nos. of technical helpers, 01 technical helper shall be from
the Computer trade & will also look after the LAN network of complete corporate office
Minimum Qualification requirements of manpower deployedFor Supervisor-
Manpower retention:
Communication:
Sitting Space for manpower at DRC will be provided to the agency by JdVVNL
The agency shall provide proper dress code to the engaged employees with name
badge, photo identification Card.
The agency should ensure that their all employees while on duty should be in
proper uniform.
The agency shall also look after the cleanliness of the entire DRC.
Page 27 of 85
Pre Qualification requirements The bidder should have the necessary competence, adequate financial standing,
sufficient experience, expertise and related infrastructure for handling contract
work of similar nature.
The bidder must possess the following requirements:
S.No Basic Requirement
1
Legal Entity
Specific Requirements
The bidder should be a Proprietorship firm duly registered
either under the Rajasthan Shops & Commercial
Establishments Act, 1958 or any other Act of State/ Union, as
applicable for dealing in the subject matter of procurement
(Note: A self-certified declaration regarding the nonapplicability of registration to any Act should be submittedby-the-bidder).
OR
A company registered under Indian Companies Act, 1956
OR
A partnership firm registered under Indian Partnership Act,
1932.
&
The bidder / Lead Partner (in case of Consortium) should
be a company registered under the Companies Act, 1956
since last 5 years, and the certified copy of certificate of
registration is required to be furnished along with the
bid.
Financial:
Turnover
from IT/ IteS
Financial: Net
Worth
Technical
Capability
Tax
registration
and
clearance
Certifications
Mandatory
Undertaking
Manpower
Strength
or
Must have executed two work orders with similar scope
having a total order value of Rs. 300 Lacs for a year in any of
last 3 financial years (i.e. 2010-11, 2011-2012and2012-13)
Note:
1. More than one work order against one tender shall be
treated as one work order. However, orders against rate
contract
shall
not
be
clubbed.
2. Value of FMS and Maintenance services shall only be
considered for qualification of bids. Assumed/projected
values for such services shall not be considered.
The bidder should have a registered number of
i. VAT/ CST where business is located
ii. Service Tax
iii. Income Tax / Pan number.
The bidder should have cleared his VAT/ CST dues up to
2012-13 to the Government.
Quality Certificate Copy (ISO 9001:2005 or ISO 27001or any
later standard) relevant to the services, FMS and AMC or
equivalent certification at the time of bidding.
Bidder
should:
a) not be insolvent, in receivership, bankrupt or being
wound up, not have its affairs administered by a court or a
judicial officer, not have its business activities suspended
and must not be the subject of legal proceedings for any of
the
foregoing
reasons;
b) not have, and their directors and officers not have, been
convicted of any criminal offence related to their
professional conduct or the making of false statements or
misrepresentations as to their qualifications to enter into a
procurement contract within a period of three years
preceding the commencement of the procurement process,
or not have been otherwise disqualified pursuant to
debarment proceedings;
c) not have a conflict of interest in the procurement in
question as specified in the bidding document.
d) comply with the code of integrity as specified in the
bidding document.
The bidder should have support office at India with minimum
20 qualified support engineers (including professionals)having BE/B.Tech Degree or relevant experience (min 3 yr) &
at least 20/30 technical helpers with relevant experience on
company payroll. To be submitted with the bidCertificate from bidders HR Department for number of
technically
qualified
persons
employed
in
the
company(Annexure-).
Details of the employees along with certified copies of their
professional qualifications.Copies of CVs of all persons to be
deployed for the work under contract to be submitted with the
bid.
Page 29 of 85
The proposal may be submitted by an individual firm (single party) meeting all the
requirements or by a valid consortium of not more than 2 parties.
In case of a consortium, the same shall be formed under a duly stamped consortium
agreement and signed by the authorized signatories of the companies. In the event
of a consortium, one of the partners shall be designated as a Lead Partner.
However, every member of the consortium shall be equally responsible and jointly
and severally liable for the successful completion of the entire project. The
consortium, if any, will be designated as Bidder or Vendor for the remainder of
this document.
Original consortium agreement on Non Judicial stamp paper of Rs. 100/- stamp
value must be submitted along with the proposal.
The JV agreement / consortium agreement must have the following:
(a) Names of all partners
(b) Name of the lead member
(c) Authorization in favour of the lead member from all the members. (A separate
power of attorney signed by legally authorized signatories of all the partners is
required)
(d) The lead member is authorized to incur liabilities and receive instructions for
and on behalf of any and all partner of the Joint Venture / Consortium and the
entire execution of the contract including payment shall be done exclusively
with the lead member
(e) All partners of the Joint Venture / Consortium shall be liable jointly and
severally for the execution of the contract in accordance with the contract
terms
(f)
(g) The agreement must provide details of roles and responsibilities of each
member of the consortium. Overall responsibility in respect of execution of
tendered work is with the lead member.
Page 30 of 85
(h) The Joint Venture / Consortium agreement shall not be cancelled or amended
unilaterally without consent of the purchaser after opening of the bid and a
statement to this effect should appear in the JV agreement.
(i)
A firm can submit only one bid in the same bidding process, either individually
as a bidder or as a partner of a Joint Venture / Consortium. A bidder who
submits or participates in more than one bid will cause all the bids in which
the bidder has participated to be disqualified.
(j)
Bids from agents are not acceptable in the case of Joint Venture / Consortium,
and such bids will be treated as non-responsive.
(k) The change in consortium /JV after opening / submission of tender shall not be
entertained, in the event the consortium / JV is altered then such proposals
shall be treated as rejected.
NOTE:
I. In case of non-furnishing of original consortium/ JV agreement along with the
bid the bid will be considered as bid without consortium and evaluation shall
be made on the basis of credentials of lead member only.
II. The JV/ consortium agreement should be tender specific i.e. signed specifically
for this tender.
III. General MOU/ MOA already existing or signed before January 2013 will not be
considered.
IV. The JV and Consortium shall be considered at par.
Bidder / Lead Partner (in case of Consortium) must have an relavant ISO
Certification Copy of certificate to be furnished along with the bid.
The bidder & all consortium partners shall not be under a declaration of
ineligibility or blacklisted with any of the government/PSU agenciesDeclaration from authorized signatory of the bidder / lead bidder in case of
consortium to be furnished along with the bid.
The bidder is required to furnish the copy of relevant purchase order and performance
certificate. In case of project in hand the status of execution from the user is required to
be furnished with the bid.
In case of non-furnishing of requisite document along with the bid the bid will be
considered as bid without experience.
2.
TURNOVER REQUIREMENTS
The bidder / Lead Partner (in case of Consortium) should have positive net worth and an
average turnover as detailed above for the last three Financial Years ending on bid
Page 31 of 85
submission date.
Turn over means the gross receipt through regular operation only, the receipts through
other incomes and excise duty/service tax paid to government will not be considered
while arriving the total turnover.
To be submitted along with the bid
Copy of the audited profit and loss account of the company showing turnover of
the company for last three years.
In case of non-furnishing of requisite balance sheet / auditors report along with the
bid the bid will be considered as non responsive proposal.
3. PERMANENT STAFF
The bidder should possess valid trade license and provide registration certificate with
EPF, ESI, Service Tax, Professional Tax etc.
In case of non-furnishing of requisite supporting document/ report along with the bid
the bid will be considered as bid without this requirement. The details to be submitted as
per the Annexure-6.
4. PERSONNEL CAPABILITIES
The bidder should have necessary trained and experienced staff to carry out this project.
The bidder shall ensure that deputed personnel are trained and experienced for
execution of the contract and for operation and maintenance period so that all activities
are carried out in a highly professional and sound managerial manner. The bidder shall
furnish documents regarding the experience of the key personnel proposed to be
employed by him. Bidder shall provide details of experience of their personnel, who are
likely to be involved in this project.
The bidder shall provide an undertaking on non judicial stamp papers along with its
proposal that it shall comply with the experience and skill sets of the personnel required
for this project if the project is awarded to him.
In case of non-furnishing of requisite undertaking along with the bid the bid will be
considered as bid without this requirement
Page 32 of 85
ANNEXURE-A
Equipment to be brought under maintenance contract at the time of the commencement
of the contract
1. Inventory for operation of DG sets
Sr. no
1
Descriptio
n
Make
Qty
Location
Adjoining to
Electrical panel
room
Adjoining to
Electrical panel
room
Electrical room
Dg set-1
Engine Model
Alternator
Dg set-2
Engine Model
Alternator
AMF panels
Main LT Panel 1
Fabricated ;
ACB- L&T; 1000A, 4P;
Microprocessor based with
O/C+S/C+E/F+SPP release
Electrical room
2.
Main LT Panel 2
Electrical room
3.
APFC panel 1
Electrical room
4.
APFC panel 2
Fabricated ; 180KVAr
Electrical room
5.
PAC Panel 1
Server Room
6.
PAC Panel 2
UPS Room
7.
Server Power
Distribution Unit
UPS input panel
Server room
Ups room
8.
Description
Make
Qty Location
Page 33 of 85
9.
CAC panel
10.
Distribution Box
11.
Pierlite
52
Pierlite
50
Anchor Roma
19
Anchor Roma
29
Indo Asian
12
C&S
80
C&S
Anchor Roma
38
19.
Indo Asian
20.
Indo Asian
12.
13.
14.
15.
16.
17.
18.
First floor of
Data center
Location
Capacity
Make
Qty
Server Room
11 TR
Uniflair
UPS Room
11 TR
Uniflair
Location
At First Floor of DATA
Center
Capacity
2 TR Each
Make
Voltas
Qty
12
Page 34 of 85
UNIT
Each
Make and
Model
Siemens
Each
Siemens
44
Each
Siemens
29
Siemens
Each
Each
Each
Siemens
Siemens
Siemens
31
4
2
Each
Each
Siemens
Siemens
3
13
QTY
1
UNIT
Make
QTY
Each
Safex
2
3
Each
Each
Safex
Safex
9
2
4
5
Each
Each
Safex
Safex
6
4
UNIT
Each
Each
Each
kg
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Make/
Vendor
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
Siemens
QTY
4
2
6
414
2
2
6
6
8
2
13
2
3
3
Page 35 of 85
d.
ACCESS CONTROL SYSTEM
S.No.
DESCRIPTION
UNIT
Make
QTY
Each
Siemens
2
3
4
5
Each
Each
Each
Each
Siemens
Siemens
HID
Siemens
12
2
50
4
Each
Siemens
Each
Siemens
Each
Siemens
10
7
8
e. CCTV SYSTEM
S.No.
1
2
3
4
DESCRIPTION
UNIT
Make
QTY
Each
Europlex
Each
Each
Each
Europlex
Europlex
Europlex
2
2
1
Each
Pelco
UNIT
Make
QTY
Each
Each
Mtrs.
Each
Siemens
Sontay
Sontay
Siemens
1
2
4
1
UNIT
Make
QTY
Nos.
Maser
Nos.
Maser
24
Page 36 of 85
UNIT
Make
QTY
No
No
No.
Bosch
Bosch
Bosch
26
1
1
No
No
No
Bosch
Bosch
Custo
mize
1
1
1
Description
UNIT
Make
QTY
Nos.
Siemens
Lot
Siemens
Lot
Siemens
Lot
Siemens
Lot
Siemens
Lot
Siemens
Nos
Siemens
Page 37 of 85
2.
Annexure 1 to 5
3.
Schedules 1 to 6
4.
Page 38 of 85
4)
5)
6)
7)
The prices as mentioned in Financial offer in separate envelope as per the Price
Format.
The prices quoted are valid for a period of 120 days from the date of opening of Bid .
The quoted / agreed prices are inclusive of the following charges:
Enclose details of taxes included in the prices
We also understand that the quantities mentioned in the price schedule shall be
meant for bid evaluation; however payment shall be made us on the basis of actual
work.
We have noted the standard terms of payment and undertake to abide by the same.
We understand that conditional offers are likely to be rejected
The execution of work shall strictly be in accordance with work completion
schedule as given by us. In case we fail to complete the work as indicated therein we
shall pay penalty as per Delay in Completion clause of the specification.
Page 39 of 85
8)
9)
10)
11)
We confirm that we agree to adhere to all the commercial terms and conditions as
well as the technical stipulation of your specification and there is no deviation. Such
acceptance has also been confirmed in prescribed schedules.
We confirm that we are qualified for bidding in terms of Qualification Requirements
specified in the bidding documents and have submitted the requisite qualification
Certificate & data / documents with the bid.
Until a formal contract is prepared and executed, this together with your written
acceptance thereof in your notification of award shall constitute a binding contract
between us.
We understand that the quantity mentioned in the financial schedule is just
for evaluation purpose and except the fixed monthly charges all charges shall
be paid on actual work basis and there is no minimum assured quantity.
We understand that JDVVNL reserves the right to invite detailed proposals from any
private entrepreneur-company; irrespective of the fact whether the company or
entrepreneur has been pre-qualified.
We also understand that the JDVVNL reserves the right to reject any or all of the bids
without assigning any reason thereof.
We agree to abide by all the conditions governing the proposals and decisions of the
JDVVNL.
Enclosed:
1. Annexure 1: General profile of the bidder
2. Annexure 2: Collaboration / Consortium / JV Details
3. Annexure 3: Organizational Capabilities
4. Annexure 4: Details of Manpower Strength
5. Annexure 5: Self-Declaration
6. Schedule 1: Schedule of deviations
7. Schedule 2: Commercial Terms & Conditions
8. Schedule 3: Technical Terms & Conditions
9. Schedule 4: Financial Offer
10. Schedule 4A: Qualification Requirements Details
11. Schedule 4B: Supporting Documents For Qualification Requirements
12. Schedule 4C: Qualification Requirements Details-Work Experience
13. Schedule 5: List of Previous Experience of Similar Nature Work Executed
14. Schedule 6: General Particulars About The Tender In Brief
15. Power of Attorney/Board Resolution in favor of signatory of the bid
16. Documents to ascertain the QR details as per details at Section III
17. Other details as called for in the tender specification document or which the bidder may
like to highlight
18. Techno-commercial proposal in the format given, comprising details & approach and
methodology for the proposed work requirement, together with its capabilities along
with commercial terms and conditions.
Page 40 of 85
19. In this part the bidder will submit full relevant documents substantiating the details
provided in the annexure and schedules
20. The bidder will substantiate details of the company (as required) in the form of
Certificate of Incorporation, MoU, registration certificate or any other relevant
document as the case may be
21. Names of the key resources that would be deployed along with their proposed position
22. CVs of the key proposed resources
23. Audited balance sheet and P&L statement required to ascertain the qualification of
turn over
24. Copies of work order and performance report for the projects undertaken/ in hand .
25. Details as sought
Thanking you,
Yours faithfully,
Designation____________________
Date:
Place:
Page 41 of 85
ANNEXURE-I
Responses
Page 42 of 85
ANNEXURE-II
COLLABORATION / CONSORTIUM / JV DETAILS
Particulars
Details
of
Responses
collaboration
or
consortium
Page 43 of 85
ANNEXURE-III
ORGANIZATIONAL CAPABILITIES
Particulars
Responses
Page 44 of 85
ANNEXURE IV
DETAILS OF MANPOWER STRENGTH
Name of
Engineer/
Technical Helper
Designation
Qualifications
including
Technical
Qualification
Employees
PF No.
Working in
your company
since
Place:
Signature of HR
Date:
Page 45 of 85
ANNEXURE:
In response to the NIT Ref. No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1 for AMC & FMS
for the Electric, Mechanical & BMS systems installed at Data Recovery Center, NPH
Premises, Jodhpur, for a period of 03 (three) years, as an Owner/ Partner/ Director/ Auth.
Sign. Of _________________________, I/ We hereby declare that presently our Company/
firm _________________, at the time of bidding,: a) Possess the necessary professional, technical, financial and managerial resources and
competence required by the Bidding Document issued by the Procuring Entity;
b) Have fulfilled my/ our obligation to pay such of the taxes payable to the Union and the
State Government or any local authority as specified in the Bidding Document;
c) is having unblemished record and is not declared ineligible for corrupt & fraudulent
practices either
indefinitely or for a particular period of time by any State/ Central
government/ PSU/ UT.
d) Does not have any previous transgressions with any entity in India or any other country
during the last three years;
e) Does not have any debarment by any other procuring entity;
f) is not insolvent in receivership, bankrupt or being wound up, not have its affairs
administered by a court or a judicial officer, not have its business activities suspended
and is not the subject of legal proceedings for any of the foregoing reasons;
g) does not have, and our directors and officers not have been convicted of any criminal
offence related to their professional conduct or the making of false statements or
misrepresentations as to their qualifications to enter into a procurement contract within
a period of three years preceding the commencement of the procurement process, or
not have been otherwise disqualified pursuant to debarment proceedings;
h) Does not have a conflict of interest as mentioned in the bidding document which
materially affects the fair competition.
i) Will comply with the code of integrity as specified in the bidding document.
If this declaration is found to be incorrect then without prejudice to any other action that
may be taken as per the provisions of the applicable Act and Rules thereto /as decided by
Discom, my/ our security may be forfeited in full and our bid, to the extent accepted, may
be cancelled.
Thanking you,
Date:
Name of the Bidder: Place:
Authorised Signatory: Seal of the Organization: -
Page 46 of 85
SCHEDULE-1
SCHEDULE OF DEVIATIONS
Bidders Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur Vidyut Vitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003.
Technical Deviations
S. No
1
2
3
4
5
6
7
8
Commercial Deviations
S. No
1
2
3
4
5
6
7
8
Page 47 of 85
SCHEDULE-2
COMMERCIAL TERMS & CONDITIONS
Bidders Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur Vidyut Vitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003.
Dear Sirs,
Sub: Confirmation for NIL Deviation in Commercial terms & conditions for
the tender
No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1
We hereby confirm that there is NIL deviation in commercial terms & conditions
stipulated in the bidding documents and we are agreed to adhere the same
strictly.
(Signature)............................
(Name)............................
(Designation).
(Common Seal)...........................
Place:
Date:
Page 48 of 85
SCHEDULE-3
TECHNICAL TERMS & CONDITIONS
Bidders Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur Vidyut Vitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003.
Dear Sirs,
Sub: Confirmation for NIL Deviation in Technical terms & conditions for tender
No JDVVNL/SE (DSM-IT & TRG)/ TN-IT-1
We hereby confirm that there is NIL deviation in technical terms & conditions
stipulated in the bidding documents and we are agreed to adhere the same strictly.
(Signature)............................
(Name)............................
(Designation).
(Common Seal)...........................
Page 49 of 85
SCHEDULE-4
FINACIAL OFFER
(Tender No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1)
Bidders Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur VidyutVitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003
SUB: We submit our financial offer for the work of AMC & FMS for the Electric,
Mechanical & BMS systems installed at Data Recovery Center, NPH Premises, Jodhpur,
for a period of 03 (three) years against JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1.
Dear Sir,
We have procured tender specification No JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1. We are
submitting our financial proposals, the detailed quoted price in accordance with the
specification are as per financial offer. The prices are all inclusive.
PART-A (FMS)
1.
Facility
No. of
Wages per Period
Total Amount
management
persons
month
services
a Supervisor
01 No.
03 Years
(36 Months)
b Technical
07 No.
Helpers
2. Security
01 No.
person/Guard
GRAND TOTAL
Amount (In Rupees)
The prices are FIRM.
We declare the following:
a. The rates mentioned in price bid are valid up-to 120 days from the date of the opening of the offer
b. We declare that our total quoted price for 3 years on the terms and conditions of the specification are
as under. We understand that evaluation of lowest bids will be based upon the financial offer prices
(grand total price). These prices are inclusive of all applicable taxes and duties. Any statutory
variation and imposition of new tax by government shall be on JDVVNL account.
Signature __________________________
Designation_________________________
Date:
Place:
Name: _________________________
[Authorized Signatory with seal of Company / bidder]
Page 50 of 85
SCHEDULE-4A
QUALIFICATION REQUIREMENTS DETAILS
(Tender No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1)
Bidder's Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur VidyutVitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003
Dear Sirs,
We hereby declare that we are qualified for bidding in reference to Qualification
Requirements indicated in Annexure III, Part-I, Vol-I of the bidding documents as per
details given here under:
S.No. PARTICULARS
1
Turn Over
(As defined in Pre
Qualification
Requirements)
DETAILS
( In Lacs of Rs. only)
2010-11
2011-12
2012-13
and submit the following certificate(s) /documents in support of the above: 1. Copies of Audited Balance Sheet pertaining to last three years
2. Furnishing of a certificate issued by a registered Chartered Accountant certifying of
specified qualification requirements is essential. The name, stamp and the registration
no. of the Chartered Accountant are necessary of the certificate.
Date:
Place:
Page 51 of 85
SCHEDULE 4B
SUPPORTING DOCUMENTS FOR QUALIFICATION REQUIREMENTS
(Tender No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1)
Bidder's Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur VidyutVitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003
Dear Sirs,
We hereby declare that we are qualified for bidding in reference to Qualification
Requirements of the bidding documents and submit the following certificate(s)
/documents in support of the above :1.
2.
3.
Note: Furnishing of certificate of a registered Chartered Accountant certifying fulfillment of
specified qualification requirements is essential.
(Signature)....................
Date
Place :
(Name)...........................
(Designation)......................
(Common Seal).............
Page 52 of 85
SCHEDULE-4C
QUALIFICATION REQUIREMENTS DETAILS
(Tender No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1)
Details of Works Executed during last three financial years (2010-11, 2011-12 &
2012-13)
Order
Description
Awarding
of
Authority
Work
Work
order
Details
No.&
Date/
Amount
(Rs.in
lacs)
Remarks
TOTAL:
Note:
(1) Copy of each work order, & completion report be enclosed.
(2)
Completion report must be certified and should also be duly attested by
Notary Public.
(3)
Furnishing of the completion report of each of work executed specially
indicating the amount thereof, is essential as the qualification of the
bidder shall be determined on this basis. The Work experience shall not
be counted on account of non-furnishing of such documents.
Date:
Place:
(Signature)...............................
(Name)...............................
Designation..............................
(Common Seal)..............................
Page 53 of 85
SCHEDULE-5
LIST OF PREVIOUS EXPERIENCE OF SIMILAR NATURE WORK EXECUTED
(Tender No. JDVVNL/SE(DSM-IT & TRG)/ TN-IT-1)
Bidder's Name & Address:
To
The Superintending Engineer (DSM-IT & TRG),
Jodhpur VidyutVitran Nigam Limited,
New Power House, Industrial Area,
Jodhpur 342003
Dear Sirs,
We have completed /executed the orders of similar nature works successfully as per
details given hereunder:S.No. Details of
Order No. & Date
Name & details of Date of
ordered
ordering utility/ commencement
work
organization
1
2
3
4
5
Date of
completion
6
Contract value of
ordered/executed
work
7
Date:
Place:
(Signature)...............................
(Name)...............................
(Designation)..............................
(Common Seal)..............................
Page 54 of 85
SCHEDULE 6
06.12.2013 up to 2.30 PM
06.12.2013 at 3.00 PM
Rs. 2500.00 (Rs. Twenty Five Hundred Only)
120 days after date of opening of the tender
Rs. 96,000 (Rs Ninety Thousand Only)
NOTE:
(1) Furnishing of the Earnest money as per requirement of this specification is essential
otherwise the TENDER OFFER will not be opened.. EMD, shall be furnished through
DD / Pay orders drawn in favour of Sr. Accounts Officer (Cash & CPC), JdVVNL,
Jodhpur.
(2) The central and state Government undertaking is exempted from furnishing of Earnest
Money Deposit provided that they furnish certificate/documentary evidence in
support of their being Govt. (Central/State) undertaking.
(3) Tenderer(s) shall quote the prices, all inclusive as per schedule of prices
(Schedule- IV) otherwise their offer is likely to be ignored. The prices quoted
should be FIRM.
(4) Receipt for earnest money deposit or valid registration certificate or certificate that the
tenderer is a Govt. undertaking/corporation/company shall necessarily accompany
with sealed tender without which the tender shall be rejected.
5. The tender offer shall be furnished in single part bid in the following manner:
a. One small size envelope for proof of depositing earnest money . This envelope shall be
duly sealed & super scribed Earnest money .
b.
The tender document(s) enclosing all schedules duly completed shall be placed
in the second envelope indicating on the cover TENDER OFFER AGAINST TN
___________TO BE OPENED AT 15.00 HOURS ON _____________. The tender offer
shall be addressed to
(PLEASE NOTE THAT BID RECEIVED AFTER SPECIFIED TIME ON DUE DATE OF
OPENING WILL NOT BE ACCEPTED AND SUCH OFFERS SHALL BE IGNORED). (ALL
THE ABOVE ENVELOPES SHALL BE DULY SEALED INDIVIDUALLY).
(6)
The tenderer(s) shall ensure that their tenders are furnished / submitted strictly in
the manner detailed in the specification.
(7)
Page 56 of 85
Other Information
Period of contract
The contract period shall be initially for three (3) years from the commencement. The
contract period may be extended subject to the performance of vendor. The extension,
if any shall be for 1 year on mutual agreement basis..
Required Competence
The bidder should have the necessary competence, adequate financial standing,
sufficient experience, expertise and related infrastructure for handling contract work of
similar nature. The qualifying requirements are given in the section III, Part 2 of this
tender specification.
Date and address of submitting the proposals
Last date of submission of proposals is: 06.12.2013 up-to 2.30 PM. The proposals are
to be submitted to:
The Superintending Engineer (DSM-IT & Trg)
Jodhpur Vidyut Vitran Nigam Limited,
New Power House Premises, Industrial Area,
Jodhpur, Rajasthan 342003
Late proposals
Any proposal(s) received after the scheduled time for submission is liable for
rejection
Opening of proposals
The offer will be opened on the same day at 3.00 PM in the presence of the
representative (s) of the bidder, if any.
Page 57 of 85
SECTION - I
Page 58 of 85
GENERAL INSTRUCTIONS.
1. The Jodhpur Vidyut Vitran Nigam Limited (JDVVNL) or any authority designated
hereinafter called 'OWNER' will receive bids in respect of services as set forth in the
accompanying specification.
2. All bids must be prepared and submitted in accordance with these instructions.
3. The bidder, in his own interest is requested to read very carefully these
specifications and the terms and conditions as incorporated in this document/
specification before filling the Bid proposal form.
4. If bidder has any doubt as to the meaning of this specification or any portion
thereof, he shall before submitting the bid, may refer the same to the
Superintending Engineer (DSM-IT-TRG.), Jodhpur Vidyut Vitran Nigam Limited,
Jodhpur in writing well in time before the specified date of opening of bids so that
such doubts may be clarified.
5. Submission of the bid shall be deemed to be the conclusive proof of the fact that the
Bidder has acquainted himself and is in agreement with all the instructions, terms
and conditions governing the specification, unless otherwise specifically indicated/
commented by him in his bid.
6. Bids submitted after the time and date fixed for receipt of bids as set out in the
invitation to bid shall be rejected and returned to the bidders.
7. The works referred herein will cover the entire scope of the proposal which include
commissioning and erection of equipment including the successful completion of
performance and guarantee tests which the owner desires to get executed.
2. INTRODUCTION.
Jodhpur Vidyut Vitran Nigam Limited (hereinafter to be referred to as JDVVNL) owns a
Disaster Recovery Centre & is proposing for the AMC & FMS for the Electric,
Mechanical & BMS systems installed at Disaster Recovery Center, NPH Premises,
Jodhpur, for a period of 03 (three) years, further extendable for a period of 01 (one)
year on mutual agreement basis.
3. SUCCESSFUL IMPLEMENTATION AND GOOD PERFORMANCE.
Any work if specifically not mentioned but reasonably implied for the successful
implementation and good performance of the proposed work is deemed to be included
and is to be executed within the ordered price.
4. OBJECTIVES OF THE PROPOSED WORK
Jodhpur Vidyut Vitran Nigam Limited is one of the Electricity Distributing Company in
Rajasthan State. MoP, GOI under R-APDRP has proposed to leverage strength of
information technology for creation of authentic base line data and support utilities in
IT enablement of their business processes. Under this IT project, the Disaster Recovery
Centre acting as a replica of the main Data Centre installed at Jaipur , is working at
Jodhpur.
Page 59 of 85
The major scope of the work includes providingAnnual Maintenance Contract & Facility Management Services for the various
Electrical, Mechanical & BMS systems installed at Disaster Recovery Centre, New Power
House, Jodhpur for a period of 03 (three) years.
The work also includes AMC for the LAN network of the corporate office of New
Power House, Jodhpur.
5. FIELD CONDITIONS.
(a) The bidder may in its own interest, before submitting the bid, inspect and examine the
area involved and satisfy itself regarding the existing system.
(b) For ascertaining the existing system the bidder may contact the SE (DSM-IT_Trg.),
JDVVNL. The details of the scope of the contract are available at Section III. For any
clarification regarding this document the prospective bidder may contact to SE (DSMIT-TRG.).
(c) No claim for change in the bid or terms & conditions of the contract shall be
entertained on the ground that the conditions are different than what were
contemplated.
6. AMENDMENTS TO BID DOCUMENT.
At any time prior to the date for submission of bid as well as up to opening of the bid,
JDVVNL may for any reason, modify the bid document by issue of amendment(s) which
shall form part of it. The amendment(s) / addenda shall be uploaded on the official
website of Jodhpur Discom.
7.
8.
1. The offer must have No Deviation certificate as per schedules 1 & 2 of this tender
document
2. If the bidder has certain deviations, such deviations may or may not be accepted on its
merit subject to financial and technical implications.
3. The bid must include a separate statement indicating all deviations from the bid
documents as per format enclosed at Schedule I.
4. All such deviations must be clearly mentioned in Schedule of Deviation.
9. FILLING OF BIDS.
The Bid documents be downloaded from JdVVNL website www.jdvvnl.com .No hard
copy of the bidding documents will be provided to the bidders through this office. In
case of any discrepancy found in bidding documents downloaded from the website
and appended with the bid (as a bid document) and original copy of such document
available in the office of Superintending Engineer (DSM-IT & TRG), Jodhpur Discom,
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Jodhpur will be considered as final document for all purpose. The cost of Bid
document as published in NIT shall be furnished along with EMD with the bid
Tenders shall be submitted offline and all blanks in the tender and the schedule to
the specification shall be duly filled in. The completed forms, schedule(s) shall be
considered as part of the contract documents in the case of successful tenderer (s).
No alteration should be made to the format of the tender specification
and
schedules. The tender must comply entirely with specification.
The tender and all accompanying documents shall be in Hindi/English Language
and shall be signed by a responsible and authorized person. The name, designation
and authority of the signatory shall be stated in the tender.
Tender should be filled in legibly only with ink .
All additions, alterations and over-writing in the bid must be clearly signed by the
signatory of the bidder otherwise bid will be summarily rejected.
The bidder must quote the prices strictly in the manner as indicated herein, failing
which bid is liable for rejection. The rate/prices shall be entered in words as well as
in figures. These must not contain any additions, alterations, over-writing, cuttings
or corrections and any other marking which leave any room for doubt.
The Purchase Authority will not be responsible to accept any cost involved in the
preparation or submission of bids.
Following information must be super scribed on the enveloped containing the offer/ EMD
The offers/bids may be sent by post or dropped in the tender box kept in the O/o
under signed on or before the due date and time of receipt of offer as indicated
above. In case offer sent by post, the same shall be addressed to Superintending
Engineer (DSM-IT & Trg.),Jodhpur Discom, Jodhpur, so as to reach before the due
date & time of receipt of offer. Offers do not reach this office latest by 3:00 PM on
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the due date will not be opened and will be retained in the O/o Superintending
Engineer (DSM-IT & Trg.),Jodhpur Discom, Jodhpur,. The company will not be
responsible for any delay in receipt of offer by post what so ever may be the reason.
10. DOCUMENTS COMPRISING THE BID:
(i) The tender shall be submitted in three covers:Cover -I shall contain EARNEST MONEY DEPOSIT/ T Cost of Tender document.
Cover -II shall contain TECHNO-COMMERCIAL BID". In this part of bid, tenderer
will have to furnish Technical Particulars in regard to all requirement details of
Technical Specification (Section III) and confirmation of commercial terms and
conditions of (General Terms & Conditions Section-II), along with details required
in various/schedules EXCEPT THE PRICE SCHEDULE so that the purchaser may be
able to examine whether the offer submitted is technically acceptable and also
confirm to our commercial terms and conditions or not.
Cover -III shall contain "PRICE BID", in the Price Schedule. This price bid shall
include submission of details of prices as per Schedule-4 of the specification.
(ii)
(iii)
(iv)
(v)
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a)
Bidders shall indicate in their bid the name and complete address of Excise
authorities under whose jurisdiction is their works / offices falls.
All bids and accompanying documents shall be addressed to the S.E (DSM-IT & TRG)
Jodhpur Vidyut Vitran Nigam Limited, Jodhpur.
The tenderer should sign the tender documents with seal stamp on each page.
The tenders given in the form other than prescribed form will not be considered.
Only one representative, on submission of valid authorization of the signatory of the
bid, will be allowed to be present during the opening of the bid.
The conditional bids shall not be accepted.
b)
c)
d)
e)
f)
11.0
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Any bid not accompanied with the requisite EMD in accordance with aforesaid said
provisions will not be opened and shall be summarily rejected.
12.0
The tender shall be accompanied with the following schedules, documents. The tender who
is not accompanied by any or all the following mentioned schedules, documents or is
accompanied by incomplete annexure/ schedules is liable for rejection.
(a) Cover I for details of EMD and Cost of Tender document.
(b) Cover II for techno-commercial bid & which should contain following documents/
schedules duly signed and stamped:
Annexure I
General Profile of the Bidder
1
Annexure II
Collaboration / Consortium / JV details
2
Annexure III
Organizational Capabilities
3
Annexure IV
Details of manpower strength
4
Annexure V
Self-Declaration
5
Schedule-1
Schedule Of Deviations
6
Schedule-2
Commercial Terms & Conditions
7
Schedule-3
Technical Terms & Conditions
8
Schedule-4
Financial Offer
9
Schedule-4A
Qualification Requirements Details
10 Schedule-4B
Supporting Documents For Qualification Requirements
11 Schedule-4C
Qualification Requirements Details
12 Schedule-5
List of previous experience of similar nature work executed
13 Schedule-6
General particulars about the tender in brief
Duly signed & stamped other supporting documents as desired & mentioned in various
sections of the specification.
(c)
13.0
13.1. The bid should contain descriptive principles of operation, major equipment
proposed to be deployed, and methodology for the proposed work.
13.2. The Bidder in the form of separate sheets, catalogues, etc. in two copies shall
provide the above information.
13.3. Any bid not containing proposed methodology may be treated as incomplete
and shall be rejected. The Owner will retain such descriptive materials and
drawings submitted by the Bidder. Any major departure from these drawings
and descriptive material submitted will not be permitted during the
execution of the Contract without specific written permission / approval of
the owner.
13.4. Oral statements made by the Bidder at any time regarding quality, quantity
or arrangement of the equipment or any other matter will not be considered.
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13.5. The bidder may use in the bid Standard catalogue pages and other
documents to provide additional information and data as deemed necessary.
13.6. The Bidder, along with its proposal, shall submit a list of recommended
equipments and materials, which may be required for the purpose of
activities under the contract.
13.7 In case the 'Proposal' information contradicts the specification requirements,
the specification requirements will govern, unless otherwise brought out
clearly in the technical/ commercial deviation schedule.
13.8 The bidder shall furnish the technical particulars in the schedule(s) provided
in this document for various materials.
13.9 The bidder shall submit the complete CVs of all the key persons likely to be
deployed for the project.
14.0
Bidder shall submit their bid duly signed and stamped on each page.
14.2
14.3
In case, the date fixed for opening of the tenders be declared as a public
holiday, the bid shall be opened on the next date on which office re-opens
after such holiday(s).
15.0
SIGNATURE OF BIDDER
15.1
15.2
15.3
The tender must contain the name, designation and place of business of the
person or persons making the tender. Tender by a partnership firm must be
furnished with full names of all the partners and should be signed by one of
the member of partnership firm or by a authorized representative indicating
the designation of the person or persons, with authority letter signed by the
Chairman/ Secretary other person authorized to bind the Corporation /
Company in the matter
Bid by a partnership must be furnished with full names of all partners and be
signed with the partnership firm name, followed by the signature (s) and
designation (s) of the authorized partner (s) or other authorized
representative (s).
Bids by corporation/ company must be signed with the legal name of the
corporation/ company by the President, Managing Director or by the
Secretary or other person or persons authorized to bid on behalf of such
corporation/ company in the matter.
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15.4
15.5
15.6
15.7
15.8
16.
BID VALIDITY
The submission of any bid connected with these documents and specification shall
constitute an agreement that the bidder shall have no cause of action or claim,
against the owner for rejection of his bid. The owner shall always be at liberty to
reject or accept any bid or bids at his sole discretion and any such action will not be
called into question and the bidder shall have no claim in that regard against the
owner.
Bid will remain valid for acceptance for a period of 120 [one hundred twenty] days
from the date of opening of the bid. JDVVNL may request for suitable extension.
Bids mentioning a shorter validity period than specified are likely to be summarily
rejected/ignored.
Owner may ask for extension in validity period. The bidder will be at liberty to
accept it or not. In case bidder agrees to extend the validity period without changing
his original offer, he will be required to extend validity period of the Bank Guarantee
(Submitted against the EMD) suitably.
17.
COST OF SPECIFICATION
The specification giving detailed terms and condition and technical data can be
obtained from the website www.jdvvnl.com .However, a demand draft of Rs 2500/-.
[Non-refundable] payable to Sr. Accounts Officer [CPC & Cash], JDVVNL, Jodhpur shall
be enclosed with tender offer towards cost of tender specifications. Purchase of
specification is essential for participation in the tender.
18.
LATE BIDS
Any bid(s) received after the scheduled time for submission is liable for rejection.
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19.
BID OPENING
JDVVNL will open Part-A envelope of the bids, in the Office of Superintending Engineer
(DSM-IT-TRG.), JDVVNL, Jodhpur in the presence of bidders or their authorized
representatives, who choose to be present. If the opening date is a holiday, the bids will be
opened on the next working day at the same place and time, unless notified otherwise.
Evaluation of techno commercial offer
The evaluation of techno commercial bids will be made as under:
Qualification Requirement (part A)
All the received bids will be evaluated first on the basis of qualification requirement
prescribed in Section III, part-2 Qualification Requirement of this specification and on
the basis of adherence to conditions given in this document.
The bidders who meet all the requirements laid in this section shall be selected for
considering / evaluating the Techno commercial offer. The bidders who do not qualify
the QR as per section III, part 2 of this specification and other conditions, shall be
considered as not Qualified Bidder and no further correspondence in this regard shall
be entertained and no clarifications on reasons of not qualifying will be intimated.
It may be noted by the bidders that by merely meeting the qualification requirements
do not mean that the bidder has been short listed for opening of financial offer.
Techno-commercial details submitted by the bidders would be evaluated with respect
to the relevant documents substantiating the details provided in the schedules and
annexures and other requisite information as mentioned in the tender document.
The approach & methodology, previous experience of the firm, overall strength and
capability to handle the work as per scope of work, experience of the key professionals,
details of hardware, and other technical aspects would be evaluated. The objective of
evaluation of techno-commercial proposals is to ensure that the bidder has the
necessary competence to execute the project successfully and timely.
Evaluation of financial offers
The financial offers shall be evaluated to arrive at the lowest price bid. For this purpose
all the bids will be compared on the basis of total quoted price for the complete package
including all applicable taxes and duties. If any bidder has not quoted the prices of any
component of price schedule of this tender specification, the same will be loaded as per
the highest price received under this tender for such component and the evaluation will
be made accordingly.
The bidders may note that JdVVNL is not bound to accept lowest financial offer.
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21.
In the course of evaluation and comparison of bids, JDVVNL may ask bidders
individually for clarification, in writing. No change in the substance of the bid shall be
permitted except as required to confirm the correction of any typographical error.
22.
JDVVNL reserves the rights to ask the bidders probably only to the short listed bidders
to furnish revised sealed financial offer, instead of the original financial offer, on
account of any changes (Technical or commercial) to be incorporated in the
specifications subsequent to the opening of the tender.
Under such circumstances the original financial offer will not be considered and will be
superseded by the revised financial offer.
23.
SIGNING OF AGREEMENT
The successful bidder will, on receipt of Letter of award from JDVVNL enter into a
contract with JDVVNL by jointly signing an agreement. The draft of the agreement
based on the terms sheet, detailed in Section-II and Section-III will be forwarded to the
successful bidder for execution. The agreement will be executed within fifteen days
thereafter. The person to sign the agreement must be duly authorized by the Bidding
entities.
24.
REJECTION OF BIDS.
7. In case of any foot note or explanatory statement in the financial offer the bid/offer
may be rejected/non-responsive
8. In case of any cover letter with financial offer comprising any supplementary
statement or discount or any condition the bid / offer may be rejected / nonresponsive
9. In case of any calculation mistake in the price bid the bid / offer may be rejected /
non-responsive
10. In case of any miss apprehension at bidder level which consequent to wrong price
bidding , JDVVNL reserve the right to reject the bid or take necessary loading /
unloading to arrive the correct price as per aspersion of JDVVNL / tender
specification. Accordingly the bidders are advised to ask to clarify about any misapprehension before bidding. No excuse shall be considered in this regard.
11. The zero priced or null value price bid / bid component, offer may be rejected /nonresponsive
25. UNDERSTANDING AND CLARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.
The bidder is required to carefully examine the specifications and documents and
fully inform himself as to all the conditions and terms matters which may in any way
affect the Work or the cost thereof. If any Bidder finds discrepancies or omissions in
the specifications and documents or is in doubt as to the true meaning of any part,
he shall at once request in writing for an interpretation/clarification by the owner.
The Owner, then, will issue interpretation and clarifications as he may think fit in
writing. After receipt of such interpretations and clarifications, the Bidder may
submit his bid but within the time and date as specified in the Invitation to Bid. All
such interpretations and clarifications shall form a part of the specifications and
documents, and accompany the bidder's proposal.
2. Verbal clarifications and information given by the owner or his employee(s) or his
representative(s) shall not in any way be binding on the owner.
1.
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Jodhpur Vidyut Vitran Nigam Limited is a registered dealer under Rajasthan Sales
tax and Central Sales tax Act and is entitled to concessional rate of Central/State
sales tax as per rules in force.
4. Jodhpur Discom may issue Declaration Form C for concessional purchase in the
course of inter-state sale or a declaration certificate for purchases at concessional
rate in the course of within state purchases, to the contractor subject to the
condition that, the vendor to whom the work order is awarded shall submit proper
invoices for the goods used in the execution of the work contract, showing
separately the amount of CST/VAT charged on the sales price.
5. Any statutory variation in existing rates of taxes /duties/ levies/charges during
currency of contract will be to Nigam account. However, for claiming any such
statutory variation, the contractor is required to furnish the documentary evidence
/ proof in support of the same for scrutiny and approval. Any downward variation
in above rates of taxes/duties/levies will have to be passed on to the Nigam.
3.
way the prices, quality, quantity or delivery period of the equipment or which limits
in any way the responsibilities or liabilities of the bidder or any rights of the owner
as required in these specifications and documents. However, the owner may waive
any minor formalities or irregularities in the bid.
31. GENERAL.
1. Purchase of a copy of this specification by the bidder is essential for the
consideration of his bid. Only one bid will be accepted against each copy of the
specification purchased. This specification is not transferable. The cost of
specification will not be refunded under any circumstances.
2. The bidder shall treat the details of the specification and other Bid documents as
private and confidential and shall not reproduce without the written authorization
of the NIGAM.
3. The NIGAM does not bind itself to accept the lowest or any bid or any part of the bid
and shall not assign any reason(s) for the rejection of any bid or a part thereof.
4. The fact of submission of bid to the NIGAM shall be deemed to constitute an
agreement between the bidder and NIGAM whereby such bid shall remain open for
acceptance by the NIGAM and Bidder shall not have option to withdraw his offer,
impair or derogate the same. If the Bidder is notified during the period of validity of
bid that his bid is accepted by the NIGAM, he shall be bound by the terms of
agreement constituted by his bid and such acceptance thereof by the NIGAM, until
formal contract of the same bid has been executed between him and the NIGAM in
replacement of such agreement.
5. The successful bidder will have to execute the contract agreement for the proper
fulfillment of the contract. In case of ambiguous or contradictory terms and
conditions mentioned in the bid, interpretations as may be advantageous to JDVVNL
may be taken, if satisfactory clarification is not furnished within the prescribed
period.
6. JDVVNL will not be responsible for any cost or expenses incurred by the bidder in
connection with preparation or submission of bids.
7. Telex, Telegraphic or Fax bids shall not be acceptable.
8. JDVVNL reserves the right to:
a. Amend the scope of the proposed contract.
b. Reject or accept any bid.
c. Cancel the bid process and reject all applications.
d. Vary the area.
JDVVNL shall neither be liable for any action nor be under any obligation to inform the
bidders of the grounds for any of the above actions.
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SECTION II:
GENERAL TERMS & CONDITIONS
The Terms and Conditions of the contract shall prevail and shall be binding on the
Agency and any change or variation expressed or impressed howsoever made shall be in
operative unless expressly sanction by the JDVVNL. The Bidder shall be deemed to have
fully informed himself and to have specific knowledge of the provisions under terms and
Conditions of this specification mentioned hereunder:
1.
DEFINITION OF TERMS:
1.1
1.1.1
1.1.2
1.1.3
1.1.4
1.1.5
1.2
1.2.1
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2.1
2.6 If the contractor fails or neglect to observe or perform any of his obligation under the
contract, it will be lawful for the JDVVNL to forfeit either in whole or in part at his absolute
discretion, the Security deposit furnished by the contractor.
2.7 If the contractor fails to provide the Security within the period specified, such failure shall
constitute a breach of the Contract and the JDVVNL shall be entitled to make other
arrangements at the risk and expenses of the contractor and the Earnest money deposited
by the bidder shall stand forfeited by the JDVVNL.
3. CONTRACTOR TO INFORM HIMSELF FULLY
The contract shall be considered to have come into force from the date of the issue of Letter
of Intent / Letter of Award. The contractor shall be deemed to have carefully examined the
General Conditions, specifications, schedules and drawings also to have satisfied himself as
the nature and character of the work to be executed and where necessary, of the site
conditions and other relevant matters and details. Any information thus had or otherwise
obtained from the owner or the Engineer shall not be in any way relieve the contractor
from his responsibility for the supplying of the plant and equipment and executing the
work in terms of the contract including all details and incidental works and supply all
accessories or apparatus which may not have been specifically mentioned in the contract
but necessary for ensuring complete erection and safe and efficient working of the plant
and equipment if he has any doubt as to the meaning of any portion of the general and any
special conditions of contract and specifications, he shall before offering his bid proposal,
set- forth the particulars thereof and submit them to the Engineer in writing in order that
such doubt, misunderstanding, misconceptions, whatsoever could be allied.
4. CONTRACT DOCUMENTS AND AGREEMENTS
The order placed under this specification shall be governed by the terms and conditions as
incorporated in this Specification and as given in the detailed work order and its
annexure(s). The terms and conditions as specified in this section if differ from the terms
indicated in the detailed work order and its annexure(s) the latter shall prevail. The
contract shall for all purposes be construed according to the Laws of India and subject to
jurisdiction of Rajasthan Courts only. For the due fulfillment of the contract, the contractor
shall execute an agreement in the prescribed form on Rajasthan State Non- judicial stamp
paper bearing stamp duty as applicable. The expenses of completing and stamping the
contract agreement shall be borne by the Contractor. Such agreement shall be executed and
signed by the competent authority of the contractor on each page thereof. The original copy
is only to be executed on the stamp paper. The remaining two copies may be executed on
simple paper. Such complete agreement form along-with the contract documents together
with a 'Power of Attorney" in favour of the Executants shall be required to be returned to
the owner within a period of 15 days from the receipt of order duly signed on each page.
One copy of the executed agreement duly signed by the purchaser/owner shall be sent to
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the supplier for his reference. The contract documents shall mean and include the
following:
i.
ii.
iii.
iv.
v.
5. CHANGE OF QUANTITY
The owner reserves the right to delete any item from the scope as specified in the
accompanying technical specifications, at the time of award of contract or during the
execution of the contract. In case any item is deleted from the scope of work, the value of
contract will be reduced accordingly.
6. RULES & REGULATIONS
The Agency will also follow the labour regulations and the directions of Government and other
authorities enforcing the regulations and comply with any other relevant legislation in
force from time to time. The owner reserves the right to place the order for any quantity or
extend the Tender quantity.
7. DEDUCTION FROM CONTRACT PRICE
All costs, damages or expenses which the owner may have paid, for which under the contract
the contractor is liable, will be claimed by the owner. All such claims shall be billed by the
owner to the contractor regularly as and when they fall due. Such bills shall be supported
by appropriate and certified vouchers or explanations, to enable the contractor to properly
identify such claims. Such claims shall be paid by the contractor within fifteen (15) days of
the receipt of the corresponding bills and if not paid by the contractor within the said
period, the owner may then deduct the amount, from any payment due or becoming due by
him to the contractor under the contract or may be recovered by actions of law or
otherwise, if the contractor fails to satisfy the owner of such claims
8. COMPLIANCE OF LABOUR LAGISLATION
The bidder shall discharge its liability of employer/ contractor in respect of personnel to be
engaged for service, as said out in EPF and MP Act, 1952 ESI Act, 1948 (in ESI implemented
area), workmens compensation act, 1923 (in non ESI implemented area) contract labour
(R&A) Act, 1970, Payment of Wages Act, 1936, Minimum Wags Act, 1948 etc. The bidder is
required to get separate code under the provision of EPF and ESI Acts, if not already taken
and deposit the employers contribution along with employee subscription, as per rule and
submit copy of challans at the time of claiming payment, failing which an amount
equivalent to employers contribution and employees subscription shall be deducted from
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his each bill and deposited with the concerned authorities. The bidder shall be solely
responsible for any consequences arising out of breach of any legislation.
9. MAINTENANCE OF SYSTEM
The agency shall be fully responsible for maintenance of hardware, and other associated
items covered in the scope of work.
10. INSURANCE
The agency at his cost shall arrange, secure and maintain all insurance as may be pertinent
to the works and obligatory in terms of law to protect its interest and interest of the
JDVVNL against all perils. The form and the limit of such insurance in all case shall be
acceptable to the JDVVNL. However, irrespective of such acceptance, the responsibility to
maintain adequate insurance coverage at all time during the period of contract shall be of
agency alone. The agencys failure in this regard shall not relieve him of any of his
contractual responsibilities and obligations. The insurance covers to be taken by the
agency shall be in a joint name of the JDVVNL and the agency. The agency shall, however,
be authorized to deal directly with Insurance Company or companies and shall be
responsible in regard to maintain of all insurance covers. Further the insurance should be
in freely convertible currency.
11. REMEDY ON AGENCYS FAILURE TO INSURANCE
If the Agency shall fail to effect and keep in force insurance referred to in clause 11 hereof
or any other insurance which he may be required to effect under the terms of contract then
the JDVVNL may effect and keep in force any such insurance and pay such premium(s) as
may be necessary for that purpose and from time to time deduct the amount so paid by the
JDVVNL as aforesaid from any money due or which may become due to the Agency or
recover the same as debt from the Agency.
12. GRAFTS AND COMMISSIONS etc
Any graft, commission, gift or advantage given, promised or offered by or on behalf of the
contractor or his partner, agent, officers, director, employee or servant or any one on his or
their behalf in relation to the obtaining or to the execution of this or any other contract
with the owner, shall be, in addition to any criminal liability which it may incur, subject of
any loss or damage to the owner resulting from any cancellation. The owner shall then be
entitled to deduct the amount so payable from any moneys otherwise due to the contractor
under the contract.
13. MAINTENANCE OF FACILITIES AND PERSONNEL
FACILITY: The Agency shall maintain all requisite facilities of its own as required to
carryout the work as per the specification.
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NODAL OFFICER: To interact between the Supervisory officer and agency, The
Superintending Engineer (DSM-IT-TRG.) or any other personnel from the Discom side will
act as a Nodal Officer. Similarly, the agency shall communicate the name of the authorized
person(s) that would act as a Nodal Officer(s) from its side.
SUPERVISORY OFFICERS: The Executive Engineer (IT) or any other personnel from the
Discom side will be the supervisory officer for monitoring the services provided by the
agency and they shall be authorised to inspect the work carried out by the agency.
14. CONTRACT AGREEMENT
The agency will have to enter into an agreement with JdVVNL to be known as Contract
Agreement setting out all terms, and conditions including those mentioned in this terms &
conditions for the proposed work.
The agreement shall set out specific events of default that will entitle the innocent party to
terminate the agreement. The party committing an event of default, which is capable of
being remedied, will be given a reasonable opportunity to remedy the default.
The agreement can however be otherwise terminated by either party by giving six-month
notice and on terms to be mutually agreed which may include payment of suitable
compensation for losses suffered by the other party due to such termination. These terms
shall be included in the Contract Agreement.
Agency shall indemnify JdVVNL against any claims, demands, costs and expenses
whatsoever which may be made against it, because of failure of the Agency or its
representatives in the performance of their duties and negligence, any accident or injury to
any person.
15. FALL BACK ARRANGMENT
In the event of failure of the agency to fulfill its obligations, duties and responsibilities as
per the agreement terms, JdVVNL shall interalia have the right, at any time to resort to fall
back arrangement. Under this plan, JdVVNL shall take charge of all facilities and systems
whether in operation or under execution after giving suitable notice as provided in the
agreement and can recover from the security deposit the losses suffered due to such
failure. If the security deposit is insufficient, the Agency shall pay the difference to JdVVNL
failing which JdVVNL shall have right to recover the sum through legal or other means.
The JdVVNL shall have the right in such circumstances to manage the system itself after
taking charge of the facilities as above or through any other agency as it may deem fit and
no claim of Agency for compensation in this respect shall be entertained. This provision
shall be made in the agreement.
16. GOVERNING LAWS AND JURISDICTION
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The Indian Law shall govern the agreement. Only appropriate courts in Jodhpur shall have
exclusive Court Jurisdiction to deal with any matter arising out of or relating to the
agreement or otherwise.
17. JURISDICTION FOR LEGAL PROCEEDINGS
The contract shall be governed by the laws of India for the time being in force and be
subject to the court of competent jurisdiction at JODHPUR CITY (RAJASTHAN) INDIA. All
disputes, differences questions whatsoever arising between the JDVVNL and the agency
upon or in relation to or in connection with the contracts shall be deemed to have arisen at
JODHPUR CITY only and no court other than court at Jodhpur, Rajasthan shall have
jurisdiction to entertain or try the same.
17. SETTLEMENT OF DISPUTES
In any time any question, dispute or difference what so ever which may arise between the
JdVVNL and the agency, the same shall be decided by the CMD/ MD, JdVVNL, Jodhpur or by
the settlement committee constituted by him and shall be final and binding on both the
parties.
T he JdVVNL has constituted settlement committee to settle the disputed cases. For the
disputed amount up to Rs. 2.5 Lac the case may be referred to the CE level settlement
committee and if the disputed amount is more than Rs.2.5 Lac the case shall be referred to
the corporate level settlement committee. The non refundable fees for referring the case to
the settlement committee are as given below or prescribed time to time:
i) Reference fee for CE level settlement committee - Rs.1000/ii) Reference fee for corporate level settlement committee-Rs.3000/iii) Fee for review of cases by corporate level settlement committee- Rs 5000/The settlement committee fees as shown above or prevailing at that time shall be deposited
in cash with the Sr.A.O (CPC & Cash).
18. CONDUCT OF AGENCYS STAFF
If any of the Agencys employees shall in the opinion of JDVVNL is guilty of any misconduct
or incompetence or negligence, then if so directed by JDVVNL, the Agency shall at once
remove such employee and replace him by a qualified and competent substitute. It is being
clarified that the vendor will have to deploy its manpower who will posses highest degree
of integrity and will at no time keep data / database / corporate information under their
possession. While attending to the IT complaints, the vendors personnel will not access
any data residing on the machine / any equipment.
19. LIEN
In case of any lien or claim pertaining to the work and responsibility of the agency for
which JDVVNL might become liable, it shall have right to recover such claim amount from
the agency.
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thereof and in that event the owner shall have free use of all contractor's equipment that
may have been at the time on the site in connection with the works without being
responsible to the contractor over the same, and the owner shall be entitled to retain and
apply any balance which may be necessary, the payment of the cost of executing the said
part of the works or of completing the works as the case may be. If the cost of completing
the works or executing a part thereof as aforesaid shall exceed the balance due to the
contractor, the contractor shall pay such excess. Such payment of excess amount shall be
independent of the liquidated damages for delay, which the contractor shall have to pay if
the completion of works is delayed.
II. In addition, such action by the owner as aforesaid shall not relieve the contractor of his
liability to pay liquidated damages for delay in completion of works. The termination of
the contract under this clause shall not entitle the contractor to reduce the value of the
performance bank guarantee nor the time thereof. The performance guarantee shall be
valid for the full value and for the full period of the contract including guarantee period.
23. INSPECTIONS AND TESTING
The D.R Center operations by successful bidder shall undergo inspection by JdVVNL at the
time of inception by the officer(s) nominated by the SE (DSM-IT-TRG.), JdVVNL, Jodhpur.
However this inspection shall be general in nature in order to check all the deliverables as
per the technical specifications as specified in this tender and it will not absolve the
supplier from contractual formalities/ binding of technical specification and
guarantee/warrantee provisions.
24. SALES TAX / SERVICE TAX
The payment of State Sales tax / Service tax / Central Sales tax / Service tax shall be made
only on furnishing the following certificate, which may be affixed on the bills preferred, or
the material supplied.
Form C/D shall be issued only against sales tax not against the service tax.
SALES TAX / SERVICE TAX CERTIFICATE
i) Certified that the goods on which sales tax / Service tax / Service tax has been charged
have not been exempted under the central sales-tax act / state sales-tax act / Central
Excise Tax act and that the charges on account of sales-tax on these goods are correct
under the provisions of the relevant act or the rules made there under and that in case
of supplies against regular contract, the relevant contractor also includes a specific
provisions that the sales-tax is payable by the JdVVNL.
ii) Certified further that we------------------are registered as dealers in the state of----------under registration No. ---------------------- for the purpose of Central/State Sales-Tax/
Central Excise Tax.
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iii) Certificate for RST as per Rajasthan Sales tax Act and (c) form(s) as per Central Sales-Tax
Act will be issued by the Senior Account Officer (MM&C), JDVVNL, Jodhpur to the
supplier on his request on completion of the entire supplies under order and on
furnishing the copies of the relevant invoices together with the above declaration
certificate.
iv) In no circumstances certificate for RST and C form shall be issued along with letter of
acceptance/purchase order and shall not be demanded by the supplier through bank on
presentation of the dispatch documents.
v)
In case the sales-tax assessment of the supplier(s) become due become completing the
entire supplies against the order, certificate for RST and C Form (s) for the supplies
made shall be issued on specific request of the supplier made at least 10 days before the
due date of sales-tax assessment on fulfilling the requirement of sub Clause(s)
b.
c.
d.
e.
f.
g.
h.
i.
j.
k.
Jodhpur. The contractor would be required to fulfill the terms and conditions of the
provision of EPF & Misc., Provision Act 1952 and employees provident Fund Scheme
1952 in respect of Executives / supervisors engaged by him for performing the works
of JdVVNL. Each bill claim of the contractor should accompany the following
information:
List showing the detail of supervisors /technical helpers engaged duration of their
engagement.
The amount paid to supervisors /technical helpers for the duration in question.
Amount of EPF contribution (both employer & employees contribution) for duration of
engagement in question, paid to the EPF authorities. Copies of authenticated documents
of payments of such contribution to EPF authorities, if any.
Declaration from the contractor regarding compliance of conditions of EPF Act-1952.
The contractor shall mention, in each bill, the rate and amount of Service Tax and other
taxes/levies, if any, charged in the bill.
The payment shall be released on or within 30 days from the date of receipt of verified
invoices / challan on Accounts section. The payment shall be made only after successful
D.R Center operation certificate from the XEn (IT), JdVVNL, Jodhpur. The original copy
of the certificate will have to be submitted along with the invoice for release of
payment.
If the said reports and services are not provided in time then it shall be construed that
the services related to that period was not provided satisfactorily by the vendor and
necessary LD / penalties shall be imposed or the balance payment for that period shall
not be released.
The Income tax will be deducted from bills of the contractor at prevailing rates. If
complaint regarding non-payment of salary is received from any supervisors/ technical
helpers, JdVVNL is empowered to deduct the amount from contractors bill(s).
The payment for the spares parts shall be made after the successful installation &
commissioning of the equipments, against the invoices duly verified by XEn(IT) within
15 days time. However, the copy of the original invoices of the OEM shall also be
attached with the invoices submitted by the vendor to the Discom.
The payments against the visits of the OEMs Technical persons will be made against
the invoices duly verified by the XEn (IT), JDVVNL, Jodhpur, within 15 days time.
under a receiver, the executors successors, or other representatives in law of the state of
the contractor or any such receiver,. Liquidator, or any persons to whom to the contract
may become vested shall Forth with given notice thereof in writing to the purchaser and
shall for one (1) month during which he shall take all reasonable steps to prevent stoppage
of the work have the option of carrying out the contract subject to his or their providing
such guarantee as may be required by the purchaser but not exceeding the value of the
work for the time being remaining relieve unexecuted provided however that nothing
above said shall be deemed to relieve the contractor or his successors of his or other their
obligations under the contract under any circumstances. In the event of stoppage of the
work the period of the option under this clause shall be seven (7) days only. Provided that,
should the above option be not exercised, the contract may by terminated by the purchaser
by notice in writing to the contractor and the same power and provisions reserved to the
purchaser in the event of taking the work out of the contractors hands shall immediately
become operative.
Change of name of the bidder / supplier at any stage after tendering, the purchaser shall deal
with the contractor only in the name and at the address under which he has submitted the
tender. All the liabilities/responsibilities for due execution of the contract and if in
circumstances he shall be relieved of any obligation under the contract. The purchaser may,
however at his description deal with Agents / Representatives / Distributors /
Manufacturers / Associates Principals / Sister Concerns and such dealing shall not absolve
the supplier(s) from his responsibilities/obligations/liabilities so the purchaser under the
contract. Any change/alteration of name/constitution/organization of the supplier shall be
duly notified to the purchaser, and the purchaser reserves the right to determine, the
contract, in case of any such notification in the event of such determination the purchaser
may effect the purchase of the material not supplied from elsewhere at the risk and cost of
the bidder /supplier
30. FAILURE TO EXECUTE THE CONTRACT
Contractor failing to execute the order placed on them to the satisfaction of the JDVVNL under
terms and conditions set forth therein, will be liable to make good the loss sustained by the
JDVVNL, consequent to the placing of fresh orders elsewhere at higher rate, i.e. the
difference between the price accepted in the contract already entered into and the price at
which fresh orders have been placed. This is without prejudice to the imposition of
liquidated damages and forfeiture of security deposit.
31. NON- ASSIGNMENT
The supplier shall not assign or transfer the contract or any part thereof to any agency/
personal during the currency period.
32. EFFECTING RECOVERIES
Any loss, arising due to non-fulfillment of this contract or any other contract, will be
recovered from the Security & Performance Deposit/ Guarantees held and or any other
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amount due to the supplier from the JDVVNL from this Contract as well as from other
contracts.
33. ACCEPTANCE OF CONTRACT
The successful bidder will be forwarded three sets of work order, two of which will be
signed (each page) by him/his authorized representative in token of his accepting the
contract and returned to the authority placing the order within 15 days of its issue, failing
which, his EMD is liable to be forfeited.
34. LIQUIDATED DAMAGES AND PENALTY
The following penalties shall be applicable
Delay in deputing staff: % of item (unit) cost per week and part thereof. If delay is more
than 1 month in the commencement of supply than the work order may be cancelled after
forfeiting the EMD and Security deposit. Total penalty will not exceed 10 % of the unit item
cost. The date of scheduled commencement specified in the work order shall be reckoned
for the purpose of calculation of penalty.
The contractor shall ensure to arrange for suitable person(s) against the absence of
supervisor/Technical helpers. In case the number of supervisor/technical helpers engaged
by the successful bidder is shorter than the agreed number, a penalty of Rs. 300/- per
helper per day and Rs. 500/- per Supervisor per day, in addition to non-payment of charges
for the period of absence on prorata basis for the month, will be levied. This includes the
short absence of a supervisor/Technical helpers from duty. This shall be evaluated by the D
R Center In charge or the authority above.
Non-compliance of time limits for attending the complaints/ replacement of spare parts
will attract a penalty of Rs. 10,000/- per complaint per day or part thereof, or as decided by
the officer in charge based on the impact of the outage on the operation of the system,
and the amount will be deducted from the bills raised by the firm, . Service Delivery:
Note: Total penalty in a quarter shall not exceed 10% of the total quarterly invoice value.
In case of any bonafide damage in the system due to defective maintenance activity/practice of
the workman, the agency shall be responsible to make good the damage.
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