Annual Report of Arts Association, H.K.U.S.U., Session 2013-2014

1
Arts Astra
Arts Association, H.K.U.S.U., Session 2013-2014
Executive Committee Members
Chairman:
Vice-Chairman, Internal:
Vice-Chairman, External:
General Secretary:
Financial Secretary:
Academic Secretary:
Welfare Secretary:
Publication Secretary:
Publicity Secretary:
WONG Tsz Yin, Ingrid

LING Chi Ching, Christie
FUNG Jing En, Billy
LO Lok Yan, Vanessa
LEE Siu Ho, James
WONG Ho Yan, Monique
CHAN Ruo Xi, Yosie
YEOW Tsz Kin, Nick
HO Mei Yin, Georgina
Prepared by,
LO Lok Yan, Vanessa
General Secretary
Arts Association, H.K.U.S.U.,
Session 2013-2014
Approved by,
Chairman
Session 2013-2014
TABLE OF CONTENTS
Section A.
Individual Reports
Chairman:
Vice-Chairman, Internal:
Vice-Chairman, External:
General Secretary:
Financial Secretary:
Academic Secretary:
Welfare Secretary:
Publication Secretary:
Publicity Secretary:
Section B.
Functional Reports
Sports Player Recruitment
Inauguration Ceremony
Arts Festival
News Focus -
Joint Faculty June-Fourth Massacre
Memorial Function
Registration Day
Orientation Camp
Orientation Day
High Table Dinner
Deans Forum
Welfare Week
Executive Committee Members

FUNG Jing En, Billy
LO Lok Yan, Vanessa
LEE Siu Ho, James
CHAN Ruo Xi, Yosie
YEOW Tsz Kin, Nick
Page No.
4
14
22
32
37
40
43
47
49
Person in Charge
CHAN Ruo Xi, Yosie
YEOW Tsz Kin, Nick
FUNG Jing En, Billy
FUNG Jing En, Billy
Page No.
51
53
55
60
63
LO Lok Yan, Vanessa

CHAN Ruo Xi, Yosie
65
68
70
72
73
75
ANNUAL REPORT OF CHAIRMAN OF

ARTS ASSOCIATION, H.K.U.S.U., SESSION 2013-2014
Introduction
According to Section XI Article 2a of the Constitution of Arts Association, H.K.U.S.U., The
Chairman shall be the chief executive of the Association and shall be responsible for the schedule
and the smooth progress of the activities of the Association and shall preside at all meetings of the
Executive Committee. In the occasion that only one or no past representative is elected, the
chairman of the preceding Executive Committee of the Association shall take the seat as the Past
Council Representative.
Individual Evaluation
1. My role as an Executive Committee member
Throughout the year, I have been involved in all preparation work of the functions, including
preparing materials as well as the on-day operations. I also took care of the general affairs including
the everyday running of the society room as well as the Association page. Besides, I have also
participated in the discussion during all the executive committee meetings and gave my own
opinions on different issues. With the joint efforts made by the executive committee, we did our
best in providing service for our members.
2. My role as the Chairman of Arts Association, H.K.U.S.U.
As the Chairman of the association for this session, I have prepared the schedule for the activities of
the association along with my colleagues. I have prepared agenda for and presided at every meeting
of the executive committee. By guiding the discussion in every meeting, my colleagues and I were
able to reach a consensus and have thorough discussion before making decisions. Moreover, I was
the second person in charge of all activities held by the association. This allowed me to deal with
contingencies and coordinate with all my colleagues in planning the activities. As the Chairman, I
also represented the association in various occasions, such as meetings with the Faculty staff,
events held by the Faculty and meetings with the HKU Arts Alumni Association. Through
coordination with my colleagues and different parties, I have ensured a smooth progress of our
activities and the operation of the association as a whole.
3. My role as a councillor of Arts Students Council, A.A.H.K.U.S.U.
According to the Constitution of the Association, the members of the Executive Committee are
councillors of the Arts Students Council. I joined all the meetings of the Council such that I could
be aware of every Council business. Apart from dealing with usual business like passing financial
budgets, half-yearly financial reports and other reports, we also dealt with the amendments to the
Constitution of Arts Association and the issue concerning the affiliation of Spanish Society. Some
amendments to the Constitution had been discussed in previous sessions. With the understanding of
my fellow councillors, we could pass the amendments and convene an Extraordinary General
Meeting this year.
I was deeply aware that the issue of affiliation has been discussed for more than two years, however
it has not yet been approved. This might require more discussion in the next session of the Council.
Aside from the aforementioned, the councillors also had a lot of exchange in ideas and opinions. I
was active in bringing members opinions into the Council and facilitated the discussion in the
Council.
3.1 My role as a member of the Constitution Review Committee, A.S.C., A.A.H.K.U.S.U.
I am the representative of Arts Association in the Constitution Review Committee this year. My job
is to express my views on the amendments to the Constitution, By-laws and Financial Regulations
of Arts Association and the Constitution of its affiliated societies, as well as review the structure of
the association. My job also includes approving the application of affiliation of other societies.
This year, I put my focus on the amendments of the Constitution of Arts Association. I did a survey
and listened to the opinions of our members before proposing an elevation the of membership fee of
the association. I made every endeavour in hope to deal with the financial difficulties faced by the
association this year. Thanks to the understanding of the members, all of them supported the
proposal and it was put forward to the Council.
Another major area of discussion lies in the affiliation of Spanish Society. I carefully looked into
their Constitution and gave opinions on how to amend it. Other issues were also discussed, such as
optimising the composition of the Council and some changes in the Financial Regulation. However
these required more in-depth discussion, therefore a decision has not been made yet. By attending
all meetings and jotting the minutes for every meeting, I was able to involve in the discussion of all
matters. Unfortunately time is limited such that I cannot look into the details of other issues. It is
foreseen that the next session will have to work hard to deal with the aforementioned problems.
3.2 My role as a member of the Faculty Affairs Committee, A.S.C., A.A.H.K.U.S.U.
I served as the representative of the association in the Faculty Affairs Committee this year. I
attended all meetings and paid close attention to issues including concerns about the honours
classification system and the academic advising system. As I am also an undergraduate
representative in the Board of Faculty of Arts, I could bring in information about the Deans
selection process and other business like the ranking of the Faculty and its departments among
other universities around the globe. I helped facilitate the discussion by providing information and
giving my own views.
3.3 My role as a member of the Finance Committee, A.S.C., A.A.H.K.U.S.U.

According to the Constitution of the association, the Chairman is an ex-officio member of the
Finance Committee. I have attended and jotted minutes for almost all meetings. I carefully looked
at all financial budgets, fundraising proposals and reports and financial reports of the academic
societies and. I pointed out questions and doubts as to the accounts and gave my personal opinions.
By raising such concerns, I could facilitate the scrutiny of all the documents. I also answered
questions raised by other members such that they could have a full understanding of the relevant
documents.
3.4 My role as a member of the Election Commission, A.S.C., A.A.H.K.U.S.U.
Along with my three colleagues, I was appointed into the Election Commission. I dealt with
business like receiving nominations for the executive committee for the next session and the
making of ballot sheets. By having meetings with the other members, I worked closely with them in
organising the Annual Election. I have ensured that the Annual Election has abided by the rules and
regulations stated in the Constitution and By-laws of the association.
3.5 My role as a member of the Joint Consultative Committee
As the Chairman of the association, I was invited into the Joint Consultative Committee chaired by
Associate Dean Dr. Isaac Yue. I attended all meetings of the Committee and tried my best to
express my views. Along with the representatives from other academic societies and the other two
undergraduate representatives of the Board of Faculty of Arts, I looked into issues concerning the
academic advising system and the English standard of students from the Faculty of Arts. I gave my
own opinion about the academic advising system and suggested improving it. The Faculty staff
accepted my ideas and promised that they would refine it. Apart from that, we also looked into the
effectiveness of the CAES courses. Suggestions were also made concerning the courses.
Review on functions held in Session 2013-2014
1. Inauguration Ceremony
As the second person in charge of the Inauguration Ceremony, I worked closely with the person in
charge, Mr. Yeow Tsz Kin, Nick. I was responsible for contacting the Masters of Ceremony,
writing their speeches and the rundown of the event. Credits must be given to Ms. Lo Lok Yan,
Vanessa as she worked hard to contact the guests of honour and the ordinary guests. Although the
Inauguration Ceremony was rather satisfactory, a lot more could be improved. The preparation
work could be done on time, preferably a week before the function, such that there would not be
difficulties and sudden changes regarding the on-day rundown of the Ceremony.
2. Arts Festival
As the second person in charge of Arts Festival, I worked closely with the person in charge Ms.
Wong Ho Yan, Monique. Thanks to Ms. Wong, the Festival was a great success. From
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brainstorming the theme to on-day preparation to running the sub-functions, I worked with my
colleagues to ensure the smooth progress of all the sub-functions. This year, some of our subfunctions were held together at the same time. This led to the problem of insufficient manpower.
Despite such difficulty, my colleagues still made their best endeavour to stick to their positions. I
would like to express my heartfelt gratitude to all of them.
3. Our Selection Magazine
As the second person in charge of Our Selection, I was a member of the editorial board of the
Magazine. I joined some of the interviews with the interviewees, typed articles and edited the drafts
of the Magazine. Thanks must be given to Mr. Fung Jing En, Billy for his persistent efforts in
making a critical account of the Mainland-Hong Kong conflicts. Credits must also go to Mr. Yeow
Tsz Kin, Nick for his publication work and Ms. Lo Lok Yan, Vanessa for her diligence in
proofreading. Without these members of the editorial board, we could not have published a
magazine.
4. Registration Day
The Registration Day was held in August this year. As I was not a member of the Orientation
Affairs Committee, I was not as involved in the event as Mr. Fung Jing En, Billy. The Registration
Day would not have been a huge success without the arrangements and preparations done by Mr.
Fung and the person in charge, Ms. Lo Lok Yan Vanessa. Although I did not participate much in
the discussion and preparation parts, I tried my best to ensure the smooth progress of the
Registration Day during the two days. My colleagues and I all helped answer the questions from
freshmen and introduced Arts Association to them.
5. Orientation Camp
As the second person in charge of the Orientation Camp, my participation and involvement can be
improved. Due to the clash of events and my being the person in charge of the Orientation Day, a
lot of preparation work has to be done by the person in charge, Ms. Ling Chi Ching, Christie. The
preparation started from June to August. In this period of time, I helped prepare every sub-function
of the Camp and discussed different ideas with my colleagues. Thanks must be given to all personsin-charge of the sub-functions and the organising committee.
6. Orientation Day
As the person in charge of the Orientation Day, I started the preparation work from June to August.
Due to some changes, I could not start planning for the event earlier. The original plan for the event
was also changed. Yet, my colleagues bore with the sudden changes and tried their best to assist me
in the preparation work. They helped me with preparing for the materials needed and taking care of
and guiding the participants. Besides, I would like to extend my utmost gratitude to the helpers and
organising committee of the event. They had meetings with me and helped refine the sub-functions
of the event. Without all these help, the Orientation Day would not have been a success.
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7. High Table Dinner

Due to the Umbrella Movement and the student class boycott, the High Table Dinner was cancelled.
Although it could not be held, I would still like to thank the person in charge, Ms. Ho Mei Yin,
Georgina for her preparation and planning.
8. Deans Forum
As the second person in charge of the Deans Forum, I assisted the person in charge Ms. Wong Ho
Yan, Monique in preparing the rundown and setting up the venue of the event. On the day of the
event, I also asked questions and reflected concerns of the students of the Faculty. I was also
responsible for jotting the Dean and Associate Deans answers such that the students concerns
could be addressed and answered afterwards. Credits must go to Ms. Wong for her efforts in
organising the event in times of chaos during the Umbrella Movement.
9. Welfare Week
As the second person in charge of the Welfare Week, I was responsible for setting up schedule for
the preparation of the event and helped with all the preparation work. The person in charge, Ms.
Chan Ruo Xi, Yosie, made a lot of efforts in searching for sponsorships and contacting different
companies. Thanks must go to Ms. Chan for her diligence. Apart from preparation, I also helped
with the transport of welfare products, the packing of welfare packs and taking shifts at the booth.
My colleagues and I all worked together to provide services for our fellow members.
Internal Affairs
1. General Affairs
Our General Secretary, Ms. Lo Lok Yan, Vanessa, has fulfilled all her constitutional duties. She
recorded minutes for every meeting and managed the Association Portal account very well. All the
mass emails were written by her and her proficiency in both Chinese and English is greatly
appreciated. She also received letters and bills regularly from other companies such that we could
maintain the operation of our Society Room well. Great thanks must be given to our Welfare
Secretary, Ms. Chan Ruo Xi, Yosie as well for her regularly tidying the Society Room and ensuring
the welfare services provided for the members are in place.
2. Finance
Our Financial Secretary, Mr. Lee Siu Ho, James, handed in his financial budget, half-yearly
financial report and annual financial report on time. It is appreciated that he adopts a careful manner
in handling all financial matters. As I am also one of the account holders of the bank account of the
association, I have been working closely with Mr. Lee in scrutinising every item of income and
expenditure. I also looked at every spending we made carefully. Mr. Lee has been working hard
throughout the session to deal with the severe financial difficulties we experience. He applied for
the Union funds such that we could make it through the difficult times. His efforts in handling the
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problems are highly appreciated. Yet after the elevation of the membership fee, we could have
better liquidity and cash flow. It is hoped that the sufficiency of the financial resources of the
association can be maintained.
3. Academic affairs
Our Academic Secretary, Ms. Wong Ho Yan, Monique, performed her constitutional duties
throughout the session. She promoted cultural functions like the Freespace Fest and Shakespeare in
the Port through our Facebook page. Through Arts Festival, an event held by the association, she
also promoted local culture and music. We received positive feedbacks from the participants. Ms.
Wong paid attention to the cultural and arts events happening around and provided information
about them. Her knowledge and interests in such areas contributed a lot to the associations
promotion of academic affairs.
4. Welfare
Our Welfare Secretary, Ms. Chan Ruo Xi, Yosie, has been very responsible in fulfilling all her
constitutional duties. She made timetables for my colleagues and I to take shifts in serving members
in the Society Room. The Society Room is opened from 10:30 a.m. to 6:30 p.m. on every teaching
day. Despite the fact that there are only 9 members in our Executive Committee, we managed to
open the Society Room for our members on every teaching day, such that our members can visit the
Room for services, such as photocopying and borrowing books.
Ms. Chan also made her best in providing Society products for our members, including Society
Jackets, Society T-shirts and Society Hoodies. We received positive comments on these products
from our members.
Ms. Chan was also devoted to providing welfare for members in the Welfare Week held in midNovember. The number of welfare packs was sufficient and the feedback we received was
encouraging. Credits must be given to Ms. Chan.
5. Sports
Throughout the session, there have been numerous sports competitions. I would like to express my
thanks to Ms. Chan Ruo Xi, Yosie, as she has taken up all the work of a Sports Captain. She
contacted players actively and attended the competitions. I also went to several competitions with
the players and cheered for them. This year, we were lucky to have got the first runner-up in the
Womens Basketball Competition.
6. Publication and Publicity
The publication work was handled by our Publication Secretary, Mr. Yeow Tsz Kin, Nick. He
published several publications including the Inauguration booklet, Our Selection Magazine, the
freshmen booklet distributed on Registration Day and the Orientation Camp booklet. The quality of
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the publications was appreciated. The publicity work was mostly done by our Publicity Secretary,
Ms. Ho Mei Yin, Georgina. She has made a lot of efforts to publicise various events by making
posters, banners and posting on our Facebook page. With their joint efforts, the events of the
association were successfully promoted.
7. Faculty Affairs
Due to the absence of a Faculty Affairs Secretary, our Vice-Chairman, Internal, Ms. Ling Chi
Ching, Christie, our Academic Secretary, Ms. Wong Ho Yan, Monique and I, handled faculty
affairs. As we are also undergraduate representatives of the Board of Faculty of Arts, we can have
better understanding of the Facultys business.
Through the Faculty Affairs Committee, we expressed our concerns on different issues such as the
honours classification system and the exchange requirements. Moreover, these concerns were also
expressed to the Dean and Associate Deans through the Deans Forum.
We were also aware of the selection process of the next Dean and kept in touch with the student
representative in the Search Committee for the Dean of Faculty of Arts. Questionnaires regarding
the selection were also distributed in the Society Room such that we could receive opinions from
Arts students.
Two of the Dean candidates visited the University of Hong Kong and the Faculty in late August
and early September. They also had dialogue sessions with students and Faculty staff. We helped
publicise their visits on our Facebook page such that more students could come and raise questions.
Apart from the above-mentioned, the students were also worried about the class boycott in
September. I, along with my colleagues, had a short meeting with one of the school heads,
Professor Timothy OLeary to discuss the matter. We also sent emails to Faculty staff and teaching
staff to inquire about their stance on the student strike. The Dean replied our email and answered
our concerns. His response was circulated among the Arts students.
Throughout the year, we have established a good relationship with the Faculty. The Faculty staff
helped us in the reservation of venues and promoting the association, while the Executive
Committee assisted the Faculty in some functions. I, as the Chairman of the association, also
received questions and requests from the Faculty and made responses accordingly.
8. Marketing
With the absence of a Marketing Secretary, Ms. Chan Ruo Xi, Yosie took up the marketing work.
With her persistence and perseverance, she has obtained sponsors from various companies for our
events, such as the Orientation Camp and the Welfare Week. The sponsorships supported our
events and helped provide welfare for our members.
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9. Association Affairs
Our Vice-Chairman, Internal, Ms. Ling Chi Ching, Christie, was responsible for the reservation of
venues, materials and equipment for our events. With her help and hard work, the functions of the
association could be held. She actively contacted Faculty Staff as well as Union Staff to reserve
materials. This allows the association to provide different activities for its members according to
our year plan.
Ms. Ling also kept a good relationship with the academic societies of the association. By keeping in
touch with them frequently, the association could answer their concerns and questions regarding
Faculty policies or the business of the association.
10. Extraordinary General Meeting 1 of Arts Association, H.K.U.S.U.
An Extraordinary General Meeting was convened in early May, dealing with the amendments to the
Constitution of the association. Amendments regarding the wordings in the Constitution were
passed and the proposal on the elevation of membership fee was also approved. Thanks to our
members understanding and the approval of the councillors in the Arts Students Council, the
fiscal problem of the association could eventually be alleviated. There had been financial
difficulties for years and the Executive Committee even had to apply for the Union Loan Fund to
support our functions this year. The decision reached in EGM1 really helped a lot in the
improvement of the associations financial situation.
External Affairs
1. Union Affairs
Our Vice-Chairman, External, Mr. Fung Jing En, Billy, is the Arts Association Representative in
the Hong Kong University Students Union Session 2014. Mr. Fung has attended almost all Union
Council meetings during his term of office. His efforts made in the Current Affairs Committee of
the Union Council and the Council Restructuring Working Group are highly recognised and
appreciated by the Executive Committee. He was committed to voicing out the opinions of Arts
students in the meetings of the Union Council.
Concerning issues like the 6.22 Civil Referendum and the class boycott advocated by the Hong
Kong Federation of Students, Mr. Fung was devoted to giving assistance and promoting the
functions by giving out leaflets in different stations around Hong Kong and publicising them on the
campus. In light of the recent Umbrella Movement, Mr. Fung also assisted the Students Union in
promoting its essence and encouraging students to support the movement and the strike. He visited
some Residential Halls to deliver his ideas and also provided information about the Students Union
through our Facebook page.
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I, as the Chairman of the association was also very aware of various Union Affairs. I went to the
student strike meetings held by the Students Union to learn more about the arrangements such that
our members could get the latest information.
2. University Affairs
Our Vice-Chairman, External, Mr. Fung Jing En, Billy, was also passionate about university affairs
helped raise students awareness of the relevant issues. For example, in the Annual Debate of the
Students Union held in early November, he expressed his views on the motion, helping to heighten
awareness within the university. He also voiced out views of our members. The motion of the
Debate was Simplified Chinese characters should be taught in Practical Chinese courses of HKU.
This concerns the compulsory Chinese courses that local students have to take. He raised his
concerns in the debate and represented the association on this issue.
Mr. Fung also tried his best to inquire about school policies. He raised questions in an open forum
where the representatives from the Centre of Development and Resources for Students were present.
He expressed concerns about the allocation of rooms and the functions of different venues and
questioned school policies. This is closely related to our academic societies as some of them still do
not have a society room for their operation.
During the class boycott and the Umbrella Movement, the Executive Committee was also aware of
the stance that the University took. My colleagues and I paid attention to the announcements made
by the university so as to further negotiate with the Faculty.
3. Social Affairs
The Executive Committee of Arts Association, H.K.U.S.U. has been committed to promoting and
heightening the awareness of various current affairs and social issues among our members.
The Executive Committee released statements on issues like the knife attack on Mr. Kevin Lau, the
publication of the White Paper by the Central Government and Mr. Ng Leung-sings breach of the
procedures of the Finance Committee of the Legislative Council. We expressed our views and
criticism towards certain issues.
The Executive Committee also joined the class boycott, the July 1st March and the June Fourth
Commemoration Event to voice out our opinions on certain social affairs.
The Arts Students Council also passed a motion that
. This shows our strong stance on striving for civic
nomination through a non-violent manner.
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A Joint-Faculty June Fourth Exhibition Function was also held. Arts Association, together with the
other nine Faculty Societies, cooperated and published leaflets expressing our views. Mr. Fung
spared no effort in the preparation of the event.
Aside from the aforementioned, Mr. Fung also persistently promoted different social issues. As the
Chairman of the Current Affairs Committee, A.S.C., A.A.H.K.U.S.U., he actively updated the page
to share news about the funding of the North East New Territories New Development Areas, the
Umbrella Movement and the pressing issue about civic nomination for the Chief Executive of the
HKSAR. Ms. Lo Lok Yan, Vanessa, as a member of the Current Affairs Committee, also worked
hard to promote social affairs along with Mr. Fung. The Current Affairs Committee published
leaflets to promote social affairs to freshmen and invite ordinary members of the association to join
the Committee. Their achievements were satisfactory.
Conclusion
1. Prospects
As Arts Association, H.K.U.S.U. is stepping into its 100th anniversary, I hoped that the next
executive committee members can learn from the past, and bring in new ideas for the development
of the association. I wish that the next cabinet can handle the financial resources carefully and build
up a reserve for the association. It is also recommended that they strive for the best and achieve
their goals with their best endeavour. An executive committee member should not only fulfill their
constitutional duty and be satisfied with it. They should set higher goals and help out one another
whenever help is needed. Do not just enjoy the title of an executive committee member but
remember the responsibilities and duties that go with it.
2. Overall Comments
It has been a challenging yet rewarding experience to take up the chairmanship of the association
for a year. I am honoured to serve as the Chairman of Arts Association, H.K.U.S.U., Session 20132014. I would like to thank my colleagues once again for their joint efforts in running the
association throughout the year. They have been very supportive and encouraging at times of
difficulty. All of them have been responsible for their own work and also helped out others when
assistance was needed. I sincerely enjoy the time working with the other eight members of Arts
Astra, the 99th cabinet of Arts Association, H.K.U.S.U. Per Aspera Ad Astra. We pursue
excellence despite all obstacles.
Prepared by,
Chairman,
Session 2013-2014
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ANNUAL REPORT OF VICE-CHAIRMAN, INTERNAL OF

Introduction
According to the Constitution of Arts Association, H.K.U.S.U., Section IX, Article 2b, The
Internal Vice-Chairman shall assist the Chairman in all internal affairs of the Association and shall
be the ex-officio chairman of the Executive Committee in the absence of the Chairman.
1. My role as an Executive Committee Member
As a member of the Executive Committee, I took duty shifts of the Society Room responsibly. I
also helped take up duty shifts if my colleagues were unavailable during their duty shifts. I attended
executive committee meetings held regularly every week, voicing out my opinions and facilitating
discussion as well. I was also actively involved in organising functions. My involvement in
organising association functions will be further elaborated in this part.
1.1 Inauguration Ceremony
With my colleagues, I participated in the preparation work of the function. I booked materials
required for the ceremony and liaised with Faculty staff for the reservation of Rayson Huang
Theatre. In addition, I was responsible for purchasing refreshments and snacks for the function. I
was mainly responsible for greeting guests from other parties of the University on the day of the
function.
1.2 Arts Festival
With my colleagues, I participated in the preparation work of the function. I was responsible for
booking the venues and materials of the function. I took several duty shifts at the counter at Union
Foyer and helped to pack up the materials at the counter each day.
1.3 Our Selection magazine
My involvement in this function was rather low due to my unfamiliarity of the topics discussed.
However, I took duty shifts at the counter and distributed the magazine to the members.
1.4 Registration Day
As the person-in-charge of Orientation Camp, I was unable to involve fully into the preparation of
Registration Day. I participated in preparation work such as packing freshmen packs and setting up
the venue. I was responsible for explaining instructions to freshmen at LE5, handling membership
and Orientation Series forms and handling membership fees on the day of the function.
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1.5 Orientation Camp

As the person-in-charge of the function, I was responsible for many aspects of work. First, I
participated in the recruitment process of the Organising Committee and group parents. I also led
the direction of all meetings with the helpers for the preparation of the camp. I would like to use
this opportunity to express my deepest gratitude to the Organising Committee and group parents for
their great support, especially to the members of the Organising Committee for the great effort they
have devoted to the camp. Secondly, I communicated sufficiently with external parties such as the
campsite management, the transportation company, catering company and sponsors. Thirdly, I took
part in brainstorming the details of the games with my colleagues and the Organising Committee. I
also made sure that the materials were ready and packed to transport the campsite. I generally
oversaw the smooth running of the programmes during the camp.
1.6 Orientation Day
With my colleagues, I participated in the preparation work of the function. I participated in
discussions of the rundown of the function and the details of the games. I also made sure that all
materials were ready and packed. I liaised with Faculty staff for the reservation of the venue. I was
a group parent on the day of the function and guided my group of participants through the
Orientation Day.
1.7 High Table Dinner
I liaised with Faculty staff for the reservation of Loke Yew Hall and booked the materials needed
for the event. I also participated in the preparation work such as deciding the setting of the venue
and the overall rundown. Unfortunately, the function was cancelled in light of the student strike and
Umbrella Movement. I was immediately involved in the follow-up actions such as notifying
members about the cancellation.
1.8 Deans Forum
I was responsible for booking the venue of the function. I also participated in the preparation work
such as brainstorming possible concerns of BA students and setting up the venue.
1.9 Welfare Week
I was responsible for booking the venue and materials needed for the function. The original dates
and venue was 3/11-6/11 at Union Foyer, however, the booking was cancelled by the Students
Union due to Information Day. I immediately searched for other suitable locations and eventually
the area at Run Run Shaw Podium was confirmed available from 10/11-13/11. With my colleagues,
I transported sponsor products from companies back to the campus. I was also involved in
packaging the Welfare Packs and tidying up the booth each night. I also took up several duty shifts
at the booth.
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1.10 Sports Competitions

I went to Inter-Faculty competitions and attended the Prize Presentation Day organised by Sports
Association, H.K.U.S.U. to support sports players of the association.
2. My role as Vice-Chairman, Internal
As the Vice-Chairman, Internal, my duties include providing assistance to academic societies,
handling faculty affairs, organising social activities, managing alumni affairs and booking resources
and reserving venues for the functions of the association.
2.1 Academic Societies
A harmonious relationship is maintained between academic societies and the association
throughout the session. I have provided assistance regarding the interpretation of the Constitution
and handled enquiries with an attentive attitude.
I have contacted the Dean of the Faculty of Arts concerning the lack of society rooms for some
newly established academic societies. Understanding that there is a shortage of unoccupied rooms
in Run Run Shaw Tower, I proposed acquiring one room as a communal working area for the
newly established academic societies, similar to the arrangements of the academic societies of
Social Sciences Society, H.K.U.S.U. in Jockey Club Tower. However, the Dean replied that all
offices are fully utilized and they have no rooms to spare in the building. In light of this situation, I
suggested that the academic societies without society rooms could temporarily store their materials
in the Associations Society Room when holding events.
I have also contacted the Faculty in response to an enquiry from academic societies regarding the
placement of a bookshelf or display area for the publication works of academic societies in Run
Run Shaw Tower. However, the Faculty replied that it was not possible owing to limitations of the
interior design. Therefore, I proposed that there could be a Publication Corner in the Society Room
of the association; all academic societies could display their publication works there.
There has been brief discussion of holding a joint-society event, however, it was not held at last due
to the clash of schedules. It is suggested that discussion and planning of a joint-society event could
be facilitated at a much earlier stage, ideally before drafting the Year Plan of the societies. Stronger
ties with academic societies can be established through creating more cooperation opportunities
with each other.
2.2 Faculty Affairs
The Chairman, Ms. Wong Tsz Yin Ingrid and the Academic Secretary, Ms. Wong Ho Yan
Monique and me, jointly handled faculty affairs. The three of us are elected as Undergraduate
Student Representatives in the Board of Faculty of Arts and are also members of the Joint
Consultative Committee of the Faculty of Arts. Through serving as members of different
16

committees, we were able to collect information on faculty affairs and also express opinions to the
Faculty.
Personally, I have attended some functions held by the Faculty. For example, I was the master of
ceremony for the information session of the Faculty Open Day and I also gave campus tours to
participants on that day. With Mr. Fung Jing En Billy and Ms. Lo Lok Yan Vanessa, I organised
mass games for secondary school students participating in the Summer Residential Programme. I
have also participated as helpers for talks and open lectures organised by the Faculty. Through
attending these events, it is hoped that the collaborative relationship could be enhanced between the
Faculty and the association.
In cooperation with the Faculty, promotional photos of the association are now displayed on the
screens in the lifts of Run Run Shaw Tower. The work of the association could be reached to more
members through this mean. Although this could not be done frequently, the photos could be
updated through contact with Faculty staff.
We have promoted the visits of two candidates for the Deanship organised by the Faculty and also
attended both of the visits ourselves. A collaborative questionnaire with the student representative
in the Search Committee was distributed to members to gather their opinion concerning the
candidates. The results were handed to the student representative to discuss with the other members
of the Search Committee.
The Executive Committee has approached the Dean, Associate Deans and Heads of Schools in
regards to the stance of the Faculty on the student strike and raised concerns of members on class
arrangements. With Ms. Wong Tsz Yin Ingrid and Ms. Wong Ho Yan Monique, I also had a short
meeting with the Head of School of Humanities, Professor Timothy O'Leary. A brief summary of
the meeting, our letter to the Faculty and their response has been uploaded to the official Facebook
page of the association.
2.3 Social Activities
As mentioned before, social functions, such as the Orientation Camp and Orientation Day have
been organized to bring members together. Through these functions, the bonding between members
can grow stronger. Particularly, I am the person in charge of the Orientation Camp.
For members to meet more people aside from the Faculty of Arts, co-organising social functions
with other Faculty Societies could also be considered in the coming session.
2.4 Alumni Affairs
I personally attended the New Years Luncheon of Hong Kong University Arts Alumni Association,
where connections have been built up with the alumni. It is suggested that a much stronger tie could
17

be established with the alumni through discussing possible cooperation opportunities such as
inviting them as guests for functions or holding career-related events.
2.5 Booking of Resources
The General Secretary, Ms. Lo Lok Yan Vanessa and I cooperated together for booking all
resources and reserving all venues for the association. Bookings can be quite troublesome and
complicated with various parties providing different facilities and each having their own regulations.
With two people handling these matters, the efficiency can be stepped up. It is important to
remember to keep the borrowed resources in good condition and return them on time.
3. My role as a Councillor of Arts Students Council, A.A.H.K.U.S.U.
I have played multiple roles in the Arts Students Council, A.A.H.K.U.S.U. during my session,
including a councillor, the Chairman of Faculty Affairs Committee, A.S.C., A.A.H.K.U.S.U. and a
member of Election Commission, A.S.C., A.A.H.K.U.S.U.
3.1 My role as a Councillor
Up to 19 November 2014, 3 Ordinary Council Meetings and 2 Emergency Council Meetings were
held in this Council Session. I was present at all meetings held. I have listened attentively to the
opinions expressed by other Councillors and also expressed my views on matters discussed.
However, I admit I could have been more active in the discussions.
3.2 My role as the Chairman of Faculty Affairs Committee
Two meetings were convened during this session. I have set the agendas and facilitated discussion
among Committee members. I explained issues to members when they were unfamiliar with them.
Members gave useful opinions during meetings however more engagement would have further
enhanced the quality of the meetings.
3.3 My role as a member of Election Commission
As a member of the Commission, I attended the meeting convened and assisted in the preparation
and set-up of the Annual Election 2014.
Brief Review of Internal Affairs
1. General Affairs
The General Secretary, Ms. Lo Lok Yan Vanessa, handled the general affairs of the association.
The associations Half-yearly Functional Report and the Annual Report has been prepared
attentively. The correspondences of the association have been handled with care and the mailbox
and email account have also been checked regularly. The minutes of the meetings of the Executive
Committee has been recorded systematically.
18

2. Finance
The Financial Secretary, Mr. Lee Siu Ho James handled finance of the association. He is
responsible for preparing the financial budget, financial reports and scrutinising funds of the
association. Financial matters have been handled with attentiveness.
The issue of adjusting the subscription fee for ordinary members has been in discussion in previous
sessions. The subscription fee had not been modified since 1989; however, the price level of
materials has been on the rise in the past 25 years. It has been difficult for the association to
maintain its operation, let alone providing more services for its members. Therefore, after extensive
research and analysing the results of questionnaires distributed to members, it was proposed that
subscription fees of the association should be increased from $30 to $50 per year.
The proposal had been discussed in Constitution Review Committee, A.S.C., A.A.H.K.U.S.U., Arts
Students Council, A.A.H.K.U.S.U. and Constitution Review Committee, HKUSU Council. An
Extraordinary General Meeting of the association was later held in May and the proposed
amendment to the subscription fee of ordinary members was passed.
With the adjustment to the subscription fee, the financial situation of the association is more
stabilised and there can be room for more services provided to its members. The funds of the
association should continue to be handled prudently in order to ensure smooth operation.
3. Academic Affairs
The Academic Secretary, Ms. Wong Ho Yan Monique, handled academic Affairs of the association.
Arts Festival was organised in April with the theme Journey into Hong Kong Arts & Culture.
Utilising the official Facebook page of the association, events related to arts and culture in the
society such as Shakespeare in the Port were promoted to raise members awareness. The
association has promoted academic affairs actively.
4. Welfare and Marketing
The Welfare Secretary, Ms. Chan Ruo Xi Yosie, handled welfare matters of the association. In the
absence of a Marketing Secretary, she has also taken up marketing work of the association. Welfare
Week was organised in November to distribute welfare packs to members. Apart from the
mentioned event, sponsorships were also actively sought for Inauguration Ceremony, Orientation
Camp and Orientation Day.
The Society Room is open to members and offers printing and photocopying services, water
dispensers and borrowing of books and sports equipment. A variety of society products have also
been sold. The Society Room has been generally kept quite clean to provide a comfortable
environment for members. There have been free Halloween snacks for members in October, which
further attracted them to visit the Society Room.
19

The Society Room and society products are important means to promote a sense of belonging to the
association among members. A pleasant environment should be provided and products designed to
cater members wants.
5. Sports
In the absence of a Sports Captain, the Welfare Secretary, Ms. Chan Ruo Xi Yosie handled sports
activities. The association has participated in various Inter-faculty Competitions organised by
Sports Association, H.K.U.S.U. throughout the year. Remarkably achieving 1st Runner-up for the
Womens Basketball competition.
6. Publication and Publicity
The Publication Secretary, Mr. Yeow Tsz Kin Nick, handled publication work of the association.
Several publication works have been published for different occasions. The Inauguration Booklet,
Our Selection magazine, Registration Day Freshmen Guide and Orientation Camp booklet have
been published this session. The Publicity Secretary, Ms Ho Mei Yin Georgina, handled publicity
work of the association. Several publicity means were used to arouse members interest in the
associations functions. Printed publicity means such as posters, banners, backdrops, booklets were
used. Latest information about the association has also been uploaded to the official Facebook page.
7. Social Activities
In the absence of a Social Secretary, I handled social activities. Social activities were organised to
enhance the bonding between members and their sense of belonging to the association. These
activities include the Orientation Camp and Orientation Day.
8. Faculty Affairs
In the absence of a Faculty Affairs Secretary, Academic Secretary, Ms Wong Ho Yan Monique,
Chairman, Ms Wong Tsz Yin Ingrid and I handled Faculty affairs. The Deans Forum was held to
provide a platform for the Faculty and members of the association to exchange views. The
Executive Committee also approached the Faculty in regards to the stance of the Faculty on the
student strike and raised concerns of members on class arrangements. Regarding the selection of
the next Dean, we have promoted the visits of two candidates for the Deanship organised by the
Faculty and distributed questionnaires to members to gather their opinion. We have also kept in
contact with the student representative in the Search Committee.
Conclusion
It has been my pleasure to serve as Vice-Chairman, Internal of Arts Association, H.K.U.S.U.,
Session 2013-2014. Although there were pressure and challenges, it has been a rewarding year
indeed. I would like to express my gratitude to members for giving me the opportunity to take part
in the running of the association.
20

In my term of office, I have encountered numerous challenges and obstacles. In return, however, I
have earned valuable experience and insight, and I have been able to grasp a bigger picture of
matters. This year is definitely a tough one; yet, I believe this is a worthwhile experience.
Although there were times of frustration and hardships, I am fortunate to have 8 supportive
colleagues. With their support and assistance, I have been able to put my thoughts into practice. I
am also very proud of the relationship of our executive members. We have been respectful and
understanding towards one another even when we have very different views on certain issues. This
enables us to serve our members better with our best efforts. I would like to extend my utmost
gratitude to my fellow colleagues.
Last but not least, may I wish the coming cabinet all the best in the coming year.
Prepared by,
Vice-Chairman, Internal
Session 2013-2014

21

1.
The External Vice-Chairman shall be the chairman in all external affairs of the Association and
shall represent the Association in the Union Council.
2.
2.1
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
22

2.2
2.2.1
2.2.2
2.2.3
2.2.4
--
2.2.5
23

2.2.6
2.2.7

2.2.8 6.22
24

2.2.8
2.2.9
25

2.2.10
2.3
2.3.1
2.3.1.1 2013
27/11/2013
21/12/2013
4/1/2014
9/1/2014
3/2/2014
15/2/2014
16/2/2014
2014
28/2/2014
2/3/2014
28/3/2014
29/3/2014
6/4/2014
12/4/2014
21/4/2014
30/4/2014
26
2014
29/5/2014
28/6/2014
4/8/2014
5/9/2014
12/9/2014
24/10/2014
3/11/2014
5/11/2014
12/11/2014
21/11/2014
2.3.1.2
22/3/2014
25/3/2014
13/4/2014
27/5/2014
7/6/2014
11/6/2014
16/6/2014
29/6/2014
15/7/2014
22/8/2014
2/9/2014
11/9/2014
30/9/2014
2.3.1.3
7/3/2014
13/3/2014
16/3/2014
20/3/2014
13/7/2014
20/7/2014
27
2.3.1.3
26/7/2014
4/8/2014
7/8/2014
22/10/2014
2.3.2
2.3.3
28

3.
3.1
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5.1
3.1.5.2
3.1.5.3
3.1.6
3.1.7
3.2
29

3.3
3.4
3.5
3.5.1
3.5.2
3.5.3
3.5.4
30

31

ANNUAL REPORT OF GENERAL SECRETARY OF

Introduction
According to the Constitution of Arts Association, H.K.U.S.U., Section IX Article 2d, General
Secretary shall handle all correspondence of the Association, record the Minutes of the Executive
Committee Meetings and prepare the Half-yearly Functional Report in late June and the Annual
Report of activities of the Association at the end of the Association session.
As General Secretary of Arts Association, H.K.U.S.U., Session 2013-2014, I have endeavoured to
fulfil my responsibilities during my term of office.
As an executive committee member, I have cooperated with my fellow colleagues closely to assist
in the general operation of the association. I have stationed at the society room according to the
duty roster, assisting members in using our services. I have attended and recorded minutes for all
executive committee meeting. During the meetings, I have facilitated discussions and contributed
constructive opinions. I have also assisted my fellow colleagues in organising events from attending
preparation work to on-day duties. Moreover, I was the person in charge of the Registration Day.
2. My role as General Secretary
As the General Secretary, I have strived to fulfil my constitutional duties throughout the session. I
have handled all correspondences of the association, including emails and letters with care. I have
also managed the associations mailbox and collected letters for the association regularly. Minutes
of every executive committee meetings have been well recorded to facilitate the effectiveness of the
meetings. The associations daily correspondences and documents, including invitation letters from
external parties, proposals and outlines of events were all well documented. The associations Halfyearly Functional Report has been prepared in late June and handed in to the council. The Annual
Report was also prepared accordingly.
Apart from fulfilling my constitutional duties, I have also worked with my fellow colleagues in
various functions. I have strived to assist them handling documents and all related correspondences
orderly.
2.1 Booking of Resources
The duty of booking venues, equipment and publicity sites was shared with Vice-Chairman,
Internal, Ms. Ling Chi Ching, Christie. It is recommended that bookings should be made as early as
possible. Moreover, materials borrowed should be returned on time and promptly after events.
32

2.2 External Affairs

I have assisted the Vice-Chairman, External, Mr. Fung Jing En, Billy in drafting, proofreading and
releasing statements throughout the year. I have also joined various demonstrations, including July
1st March, the June Fourth Commemoration Event and the Class Boycott with my colleagues in
support of social movements.
During the class boycott, I have drafted letters and communicated with the faculty and Head of
Schools on the arrangements of class and attendance policies. The executive committee had the
honour to meet Professor Timothy OLeary, Head, School of Humanities to discuss with him
possible supporting measures to students participating the class boycott.
2.3 Handling Correspondences
Throughout the session, various letters were drafted and proofread. Letters to sponsors were drafted
and proofread for Welfare Secretary, Ms. Chan Ruo Xi, Yosie. Invitation letters and thank you
letters were prepared for respective events. Moreover, I managed the email account of the
association during my term of office, in which I issued mass emails accordingly and replied to
members and external parties invitation and enquiries.
2.4 Publicity
Mass emails were sent to members to notify them of our events. Details on posters and banners
were proofread for Publicity Secretary, Ms. Ho Mei Yin, Georgina. I also helped to manage the
associations Facebook page. I have replied to inbox messages and issued posts to promote the
association and respond to members queries.
2.5 Publication
During my term of office, several publications have been published. These publications included
our News Focus and booklets used in Inauguration Ceremony, Registration Day and Orientation
Camp. I have assisted the Publication Secretary, Mr. Yeow Tsz Kin, Nick in proofreading and
editing the publications. Furthermore, as one of the editors of the editorial board of our News Focus,
I assisted the person in charge Mr. Fung Jing En, Billy in interviewing works, wrote one of the
featured articles and proofread all the articles.
Issuing a publication was never an easy job. However, the sense of achievement when witnessing
your publication read by members was overwhelming. I wish to extend my appreciation and
gratitude to our Publication Secretary Mr. Yeow Tsz Kin, Nick, for his proficiency in typesetting
and his effort in the session.
33


As a councillor, I have attended all the council meetings. I have paid close attention to the issues
discussed and casted my votes on an unbiased basis. I have been elected as the acting Honorary
Secretary of the Council twice, namely the First Council Meeting and Second Emergency Council
Meeting. Throughout the council session, I have assisted the Council Chairman in documenting
working papers and preparing necessary motion papers and council attendance sheet prior to the
meetings.
In general, my participation in council affairs was mediocre. I could have participated more actively
in discussions with fellow councillors. Furthermore, working papers should be handed in and
circulated in advance of the due date to give fellow councillors enough time to study the documents.
It is suggested that more council meetings can be convened to discuss relevant papers and reports.
It is a regret that most reports of academic societies and standing committees were passed using
circulation motion.
4. My role as a member of Current Affairs Committee, A.S.C., A.A.H.K.U.S.U.
As one of the members of Current Affairs Committee, I have endeavoured to engage in discussions.
I was also elected as the Honorary Secretary and recorded minutes of committee meetings. During
the session, Current Affairs Committee has made remarkable progress in promoting current affairs
to members. Committee members were eager to participate in discussions and proposed many
menas to further promote current affairs. For example, the Facebook page of Current Affairs
Committee was utilised and members were enthusiastic in sharing news on the page. Thanks for the
effort of fellow committee members; the number of followers of the Facebook page has increased
outstandingly.
Apart from using the Facebook page, publications have been issued and distributed. Firstly, a
recruitment leaflet was issued on January to publicise the committee and recruit ordinary members
for the session. Secondly, a pamphlet was distributed on Registration Day to freshmen to introduce
the committee. Thirdly, a pamphlet regarding the Umbrella Movement is to be issued in late
November to encourage discussions about the movement.
It is suggested that more financial resources can be allocated to the committee. Without the
financial constraints, I am certain that the committee could achieve way more in the next session.
Being a member of the committee has given me the chance to realise my goals in promoting current
affairs. It has been my pleasure to work with fellow committee members. Thanks must be dedicated
to the Committee Chairman, Mr. Fung Jing En, Billy, for his effort in promoting the Current Affairs
Committee and current affairs. Overall, it has been an unforgettable experience as a member of the
Current Affairs Committee.
34

5. My role as a member of Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U.

As the representative of Arts Association in the Orientation Affairs Committee, I have endeavored
to engage actively in discussions. I was also elected as the Honorary Secretary and recorded
minutes of committee meetings. Not only have I voiced out concerns of the association, I have also
strived to balance the interests of fellow academic societies and offered assistance to them. For
instance, the association offered to publicise academic societies orientation activities in the
associations Facebook page to further promote academic societies events.
In general, representatives from fellow academic societies actively voiced out their opinions during
the meetings. Gratitude must be extended especially to the Chairman of Orientation Affairs
Committee, Mr. Fung Jing En, Billy, for his effort invested.
6. My role as Chairman of Election Commission, A.S.C., A.A.H.K.U.S.U.
As the Chairman of Election Commission, I was responsible for organising the Annual Election and
all matters regarding the election. Mass emails were sent to notify members of the nomination
period, campaign of the proposed executive committee members and election. Nomination forms
and ballot papers were prepared correspondingly. With the help of the members of the Election
Commission, polling station was set up accordingly and returning officers were invited. Votes
would be counted soon after the closing of the Annual Election and a report will be handed in to the
council after the official announcement of the Election results. Here, I wish to express my greatest
gratitude to fellow members of the Election Commission.
Conclusion
It has been my greatest honour to serve as the General Secretary of Arts Association, H.K.U.S.U.,
Session 2013-2014. In general, I have carried out the duties as an executive committee member and
as General Secretary of the association satisfactorily. Despite many unexpected challenges, it was
an unforgettable and precious year.
Unlike the other secretaries who have a more concrete and specific duty in the executive committee,
the General Secretary has a comparatively vague role. I myself interpreted my duty in two ways.
Firstly, I promoted the efficiency of administration to support my fellow colleagues in their events.
Miscellaneous administrative works are simple but can be quite troublesome sometimes, so
managing general administrative works can lighten workloads of person in charge. Secondly, I
strived to foster better communication within the executive committee through preparing reminders
for my colleagues to refer to, ensuring the most updated information is shared within the executive
committee. Owing to the vagueness of my duties, there is more flexibility for me to interpret and
decide my own approach in fulfilling the duties as a General Secretary. Here, I express my sincere
gratitude to my fellow colleagues for their trust and support throughout the session.
35

Working with my fellow colleagues was definitely an extraordinary and delightful experience.
Through striving to achieve one common goal, we developed mutual trust and strong bonding. We
debated and argued in meetings, but our friendship was never undermined. Despite the many
difficulties we face, everyone was supportive and ready to help. No matter how hard the storm is
we had each others backs. It has been my greatest pleasure working with you all.
Prepared by,
LO Lok Yan, Vanessa
General Secretary,
Session 2013-2014
36

ANNUAL REPORT OF FINANCIAL SECRETARY OF

Introduction
According to the Constitution of Arts Association, H.K.U.S.U., Section IX Article 2e, the Financial
Secretary shall handle all financial matters of the Association and prepare the Half-yearly
Financial Report in late June and the Annual Financial Report of the Association at the end of the
Association session.
I have fulfilled my duties and responsibilities as an executive committee member in Arts
Association, H.K.U.S.U., session 2013-2014, such as taking shifts to guard the society room and
facilitating the running of various society functions. At the society room, I have been serving
members wholeheartedly, like assisting them in photocopying or striking friendly conversations
with them. For the activities we organized, I was able to attend most Executive Committee
meetings and actively contribute in prior discussions and on-day preparations.
2. My role as Academic Secretary
As the Financial Secretary of the association, I have fulfilled the following duties as stated in the
Constitution:
2.1. To assist the Honorary Legal Auditor on all matters in relation to the association finance
During my exchange with the associations Honorary Legal Auditor, Dr. Julia Kuehn, I was able to
update her of the financial situation of the association and more importantly help her understand the
Annual Financial Report and related books in her auditing process.
2.2 To be responsible for all matters of finance of the association.
I was in charge of the finance of the association, which can be shown in the controlling of income
and expenditure of society activities, other than tangible duties like managing financial transactions.
I have also applied for funding and acquired new assets in hope to better serve the needs of
members of the association. Most importantly, I was able to communicate with my Executive
Committee members well when expenses of activities of the association were made. With the
concerted efforts of the Executive Committee, the subscription fee of the association was amended
successfully, relieving the unhealthy financial situation of the association.
2.3 To manage the financial transactions of the association
I was able to implement a comprehensive system in managing the financial transactions of the
association, in which I made use of bank account transfer and cash deposits for daily expenses and
subsequent money-claiming system for activity expenses.
37

2.4 To keep the proper books of account of the association

I have kept a clear record with receipts of the expenses made, facilitating the control of income and
expenditure and the auditing process at the end of the session.
2.5 To be the ex-officio chairman of the Finance Committee
My performance as the chairman of the Finance Committee, A.S.C., A.A.H.K.U.S.U. was
satisfactory. 10 meetings were held in this session. All the meetings ran smoothly with fair
attendance of committee members and the discussion concerning the financial matters was active.
Useful amendments to the documents were frequently raised and I was able to provide assistances
and advices to the academic societies of the association regarding financial matters, such as opening
up a bank account for a society and applying for Union funding. The atmosphere of the committee
was friendly and relaxing but more discussions would have been preferred.
I would like to suggest the Chairman of the Finance Committee, A.S.C., A.A.H.K.U.S.U. of the
next session to review the association funding for academic societies and make recommendations to
the Council on amending the financial regulations.
2.6 To prepare the budget and the financial reports of the association in accordance with the
financial regulations
I have prepared the Budget, the Half-yearly Financial Report and the Annual Report of the
association, which have been discussed in the Finance Committee before adopted at the Council.
2.7 To implement any resolution in relation to financial matters as decided by the Council
Resolution in relation to financial matters in the Council was scarce, other than the financial
documents adopted at the Council.
I have attended all Council Meetings this session and my performance was fair. Although I was not
active in participating in the discussions of all issues, I was able to contribute to finance-related
discussions by updating councillors knowledge about the unhealthy finance situation of the
association at the time when the Executive Committee proposed amendments to the amount of the
subscription fee. As a result of the concerted efforts with the councillors, the subscription fee of the
association has been amended.
3.1 My role as a member of Union Finance Committee, H.K.U.S.U. Council
At the beginning of the session, I have been able to participate in the discussion of the restructuring
of Union Finance Committees composition, which I, along with other Faculty Societies Financial
Secretary, prevented the cutting of the representativeness of Faculty Societies.
38

Towards the end of the session, I have also participated in discussions of proposed amendments to
the Financial Regulations of the Union, mostly regarding the restructuring of the funds, and also
participated in reviewing the applications of Contingency Expenses to provide financial aid for
Union sub-organisations due to unexpected expenses triggered by the outbreak of social movement
in Hong Kong in late September.
Conclusion
Without prior experiences in handling accounting matters, being the Financial Secretary came much
as a surprise for me. Suddenly handling tens of thousands of money and a bank account was a
complete new experience for me and I have acquired a lot of tangible skills and financial concepts,
such as account balancing and terms like non-current assets. Though limited, I have tried my
very best in serving the association.
I would like to express my sincere thanks here to my fellow executive committee members for their
continuous support throughout the year. I could not have achieved this much without their kind help
and care. Gratitude must also be expressed to my predecessor, Hisa, who has not stopped to advise
me on financial matters after the end of her session; as well as the financial secretaries of the
academic societies, the committee members of the Union Finance Committee and all helpers who
participated in our functions, for they have contributed much to the association affairs this year. I
would like to say that the year passed is blessed with lot of peoples hard work.
Best wishes for the next session of the association and hope them have an enjoyable year.
Prepared by,
LEE Siu Ho, James
Financial Secretary,
Session 2013-2014
39

ANNUAL REPORT OF ACADEMIC SECRETARY OF

Introduction
In accordance with the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2f, the
Academic Secretary shall be responsible for promoting and organizing all academic activities of
the Association. The report hereby serves as an evaluation of my performance during this session.
Throughout the session, I have devoted my best efforts to fulfill my responsibilities in the executive
committee.
I have stationed at the society room in accordance to the duty roster. Substitutions by my colleagues
were arranged during my absence. I have also helped to sell society products and assisted members
using our photocopying and printing services.
Having attended nearly all of the regular meetings, I contributed actively to discussions concerning
preparation and planning of all events. I helped to proofread texts and publications such as mass
emails and our news focus. I shared the duty of booking venues and equipment with my colleagues
for certain events as well. On some occasions, I assisted with our publicity work by designing
posters and banners. On the days of our events, I aided in transporting equipment and materials as
well as setting-up of venues. I was responsible for setting up the PA system in all events. I also
helped to ensure the events were smoothly run.
In addition, I took up the duty as the person in charge of Arts Festival and Deans Forum.
2. My role as Academic Secretary
As the Academic Secretary, I have strived to promote academic affairs among the faculty, thereby
raising members awareness towards arts and culture. To achieve my goals, Arts Festival was
organized to nurture members interest and appreciation and understanding of local arts and culture.
I also did my best to fulfill my responsibilities in general. Detailed evaluations are as follows:
2.1. Arts Festival
I believed that organising an engaging and diverse Arts Festival was a crucial key to achieving my
goals in my term of office. Therefore, I decided to organise the Festival with a larger scale, which
lasted for a week and featured various functions - a book fair, a music performance, two academic
forums, a letterpress workshop and a local community tour.
40

Having observed that the importance of local arts and culture is not to be overlooked in this era of
globalisation, I picked Journey into Hong Kong Arts and Culture as our theme for Arts Festival
this year. Through a series of functions, we hoped to foster members interest in various local art
forms - Hong Kong indie music and Cyber-literature, as well as their understanding of the
development of Hong Kong Cinema and the significance of traditional letterpress industry. We
hoped that members could also gain a better insight of Hong Kong history and culture by joining
our book fair and local community tour.
Realising the enormous significance of publicity work in promoting the event, I tried my every
effort to publicise the Festival via different means. This year, I produced a promotional video
showcasing the details of the Festival in kinetic typography. Although the number of views was not
particularly high, positive feedback was received. I also took part in designing posters and banners
for the Festival with my colleagues, thereby ensuring all the designs were closely in line with the
theme.
The Festival ran smoothly as scheduled in April. Nevertheless, we found that there was room for
improvement. For instance, despite promotion of the Festival as a whole, publicity work for the
letterpress workshop and the local community tour was not sufficient. The application method for
the workshop was not clearly stated. We received members emails queries and we realised that
online registration should be accepted at the first place. Moreover, the workshop had a quota of 15,
which was apparently not enough. It was also suggested that the two forums should have been held
in more open venues, such as Haking Wong Podium or Happy Park, so that more students could
participate in the forums.
Organising the Festival was a real challenge to me. In fact, it was my first time to hold an event of
such a large scale. I would like to extend my utmost gratitude to all the guests who kindly took part
in the Festival. Most importantly, I would like to express my gratitude to my colleagues who have
contributed a lot of valuable comments in planning the whole event.
2.2 General duties in promoting academic affairs
I have utilised the associations Facebook fan page to promote arts-related and cultural events
organised by various parties such as Fleurs des lettres and The House of Hong Kong Literature. I
have also participated in events including Freespace Fest and Kowloon City Book Fair, and tried
my best to encourage more members to join.
This year, members are welcome to borrow books and other reading materials in the society room,
that are re-arranged from time-to-time for members perusal. However, I failed to realise the need
to renew the reading materials. Moreover, though the society room has been publicised, there are
few readers. Observing this, along with the Time Magazine sponsorship that offers individual
41

subscription to members, we have decided to forego the option of subscribing magazines in the
society room.
As a councillor, I have attended all the council meetings. I have paid close attention to the issues
discussed and casted my votes on an unbiased basis.
3.1 My role as a member of Faculty Affairs Committee, A.S.C., A.A.H.K.U.S.U.
As the representative of Board of Faculty of Arts in the Faculty Affairs Committee, A.S.C.,
A.A.H.K.U.S.U., I have been active in addressing issues raised in the faculty board meetings.
Issues concerning Dean selection, the gender ratio of faculty staff and the honours classification
system were brought to light in the committee meetings. Committee members have also been keen
in contributing to the discussions.
Conclusion
I am pleased to be elected as the Academic Secretary of Arts Association, H.K.U.S.U., Session
2013-2014, and hence being able to realise my goals and serve our members. There were times of
hardships, but I find the whole experience very unforgettable and rewarding.
Looking back, my colleagues and I have worked closely and made our events possible in spite of
countless obstacles. No pains, no gains. In the midst of all the laughter and the tears, what we have
earned is more than mere friendship, but a strong bond of fraternity and trust. Most importantly, we
have been able to serve our members wholeheartedly.
Here, I would like to extend my most sincere gratitude to my colleagues. Without them, nothing
would have been possible. While promoting academic affairs is not an easy job, they have always
been supportive and they offered me a lot of flexibility. Arts Festival is the best example, as they
allowed me to pick the theme and plan the activities, they provided useful advice and guidance so
that I could refine and make the Festival a better one. It has been my pleasure working with these
great people.
Last but not least, my best wishes to the new cabinet and I sincerely hope that you will have a
fruitful year ahead.
Prepared by,
Academic Secretary,
Session 2013-2014
42

ANNUAL REPORT OF WELFARE SECRETARY OF


Introduction
According to the Constitution of Arts Association, H.K.U.S.U., Session IX, Article 2g, The
Welfare Secretary shall be responsible for promoting the welfare of the members of the
Association.
As an executive committee member, I gave suggestions and advices for each event during the
weekly meetings. Also, I participated in every event by preparation, on day duty and afterwards
evaluation. Besides, I took turns in guarding the society room. By selling society products,
maintaining the cleanliness of the room and assisting members in using the photocopying services,
I communicated and gather advices from members.
Moreover, I took up the duty to contact players and prepare the materials for this years interfaculty sports event. Due to the absence of Sports Captain this year, I acted as the representative of
the Arts Association, H.K.U.S.U. in handling all sports related affairs. In terms of sports event, all
my colleagues and I participated in several sports event and the Prize Presentation Day. Also, we all
took part in cheering and transporting materials for the players during the sports competitions. Last
but not least, we checked our Facebook page frequently and tried our best to response to our
members questions as soon as possible.
2. My role as the Welfare Secretary
To fulfill my responsibility as a Welfare Secretary, I provided welfare to members in the following
ways.
2.1 Society Room
Welfare provided in the society room included: computer service, printing service, photocopying
service, hot and cold water refill service, mobile charging service, and board games, books and
sports equipment borrow service. In order to maintain the services, I ordered paper and water every
month. Also, my colleagues and I cleaned the society room every week to keep it clean and provide
a comfortable environment for members. Magazines are regularly updated for members to take.
I am responsible for arranging the society room duty roster and to ensure there are executive
committee members in the society room during the opening hours. Thanks must be given to my
colleagues for taking their shift on time. The society room opens as usual during the whole year
even when there were other events on going.
43

Apart from managing the society room, I also met the representatives from the Swire Company
about the three vending machines located in the Main Building and putting new vending machines
into the Centennial Campus. Regretfully, due to Fire Regulations and various concern expressed by
the Faculty of Arts, we were not able to introduce new vending machines in Run Run Shaw Tower.
2.2 Society Products
Apart from the society products designed by the previous session, our Publication Secretary Mr.
Yeow Tsz Kin, Nick designed 3 new T-Shirts and hoodies this year of good quality for members.
Members made mostly positive comments on the society products, with their great support, T-shirts
and hoodies were almost sold out. Besides, tumblers, notebook cases and umbrellas was packed
into a package and sold in the Registration Day as a welcoming package for freshman. Society
Notepad designed by our Publication Secretary, Mr. Yeow Tsz Kin, Nick, was being put into the
Welfare packages this year for free to members as a welfare product.
2.3 Sponsorship
Among all events throughout the year, I found sponsorships mainly for the Inauguration Ceremony,
Orientation Camp and Welfare Week.
During the Inauguration Ceremony, I found sponsorships mainly on food and drinks. My
colleagues and I went to the Western District, Pok Fu Lam and Mong Kok to find restaurants to
provide hot dishes and appetizers. One of the alumni sponsored the Inauguration ceremony with
cakes and tarts.
For Orientation Camp, I found sponsorships mainly through Phelps, an agency company. We got
drinks, cosmetics, coupons and personal care sponsors from different companies for our freshman.
The Phelps Company also provided discount on the orientation camp T-shirts. Other companies like
Rexona also approached us for their sponsorship programme, they provided us with 170
Antiperspirants for our participants.
For Welfare Week, I have approached different companies through emails, Facebook inbox and
direct phone calls. Most companies replied through Facebook Inbox and gladly lots of the
companies were interested in sponsoring our event. We got sponsorship from about 12 companies
distributed them into the Welfare Packages and Lucky Draw. At the mean time, we also maintained
good and sustainable relationships with different companies to promote the image of the Arts
Association, H.K.U.S.U.
44

2.4 Joint Society Jetso

We joined the Joint Society Jetso Event this year to provide more different varieties of welfare to
our members. By getting the JSJS card, members can enjoy discount in several restaurants near the
HKU campus. Regretfully, due to clash of dates with our Welfare Week, I was unable to contribute
wholeheartedly to the function. Nevertheless, Vice-Chairman, Internal Ms. Ling Chi Ching,
Christie and I had participated in the setting up of the booth for the event.
2.5 Welfare Week
As the person in charge of the Welfare Week, I was in charge of the allocation of duties, finding
and contact sponsors, allocating shift for my colleagues and also the on-day preparation and tidy up
work. The four-day function ran smoothly with adequate number of Welfare Packages for our
members. To sum up, the Welfare Week run smoothly and was held successfully.
3. My role as the councillor of Arts Student Council, A.A., H.K.U.S.U.
As a councillor, I attended every council meeting and expressed my opinions through casting my
votes on different topics. Also, I am grateful to hear different opinions from other councillors and
expressed their opinions through discussions.
3.1 My role as the Chairman of Awards Committee, A.S.C., A.A.H.K.U.S.U.
As the Chairman of the Awards Committee, I am responsible for dealing with all matters about
awards, including setting criteria, proposing nominees and the presentation of awards. I held two
meetings in total, one in each semester. Discussions were constructive and smooth, committee
members all agreed with the result of one Service Honour, Two Sports Honour and one Service
Award.
Conclusion
Arts Association, H.K.U.S.U. session 2013-2014 has eventually came to an end. It was my honour
to serve all members. Thank you for giving me the chance to be a part in this great experience. My
fellow executive committee members and I tried our best to provide members with a memorable
year by holding different events and selling different products, we do hope all of our members
enjoyed our events and welfare we provided.
As a welfare secretary, I valued the communication with members and I do hope to build the sense
of belonging among members to Arts Association, H.K.U.S.U. Sense of belonging seems to be a
vague word, but it is my effort and my target in the session when providing welfare to members.
People ask frequently why sense of belonging is related to welfare. I hope by providing different
welfare to members, including the sales of society products, they can recognize themselves as a
member of the association and be proud of it. Members recognize each other as the student from the
Faculty of Arts when they carry and wear the same society products. Although there are lots of
45

members in the association, we hope to gather all of them through products, or by opening the
society room to provide them with a platform to meet each other.
Last but not least, I would like to express my deepest thanks to my fellow executive committee
members. In a year full of challenges, difficulties and joy, I am lucky to have my eight colleagues
standing with me side by side. Getting closer to the end of the session, I thought about how we
started our journey, and how amazing it feels when I know the eight of you will never stop
supporting you no matter what happens.
What and if are two words as non threatening as words can be, but when we put them together
side-by-side, they have the power to haunt you for the rest of your life. What if? What if I never
got elected as an executive committee member? What if I never met the eight of them? I do not
know how our story will develop after the end of this session, but I am sure the nine of us will
remember and treasure the time we spent together. Last but not least, I wish Arts Autus a fruitful
and rewarding year.
Prepared by,
CHAN Ruo Xi, Yosie
Welfare Secretary
Session 2013-2014
46

ANNUAL REPORT OF PUBLICATION SECRETARY OF


Introduction
According to the constitution of Arts Association, H.K.U.S.U., Session IX, Article 2i, the
Publication Secretary shall be responsible for all the publications of the Association.
1. My role as an executive committee member
This year, I have fulfilled the responsibilities of an executive committee member both specifically
as a Publication Secretary and as a member of the committee in general. I have attended all of the
regular meetings of the committee in which I contributed actively to the discussions. In the
meetings, conflicts regarding principle and execution were commonplace, but we managed to arrive
at a consensus after in-depth discussion most of the time. In the rare cases in which I cannot attend
a meeting or have to leave early due to important matters, I carefully studied the minutes prepared
by our General Secretary to ensure that I can catch up with the business of the executive committee.
I have taken shifts to station at our society room and fulfilled our members needs whenever they
came to the common area. I tried my best to maintain a friendly atmosphere for our members. I
have also collaborated with my fellow committee members in organising events throughout the
year, participating in different preparatory and on-day work ranging from planning the details of
events, briefing helpers to the transportation of materials and equipment.
2. My role as the Publication Secretary
Being the Publication Secretary of Arts Association, H.K.U.S.U., I am constitutionally responsible
for all the publications of the association. This year, I have been responsible for the design,
typesetting, proofreading, content, and publishing of all of the publications of the association.
These include but are not limited to the Inauguration Booklet, the Freshmen Guide, a current affairs
magazine titled Our Selection, the Orientation Camp Booklet, etc. However, all of these would
have been impossible without the help from my fellow executive committee members. The
proofreading efforts they have paid were especially valuable, as it is such a daunting task when
done by a single person.
Being familiar with digital design software such as Photoshop, Illustrator, and InDesign, I have also
collaborated with our Publicity Secretary closely in the production of some of the posters, banners,
and other graphics-related materials. Besides, I have also contributed in other small but important
ways such as the rendering of a vectorised version of the logo of the association, the redesign of the
society chop, the production of numerous society products, etc.
47

3. My role as a councillor of the Arts Students Council, A.A.H.K.U.S.U.

As a councillor of the Arts Students Council, I have attended all of the council meetings, during
which I attentively noted the opinions of other councillors. I also cast my votes with careful
consideration, striving to fight for the best interests of our members. Attending council meetings
regularly was hugely important for me because it enabled me to understand the concerns and
opinions of different parties.
Conclusion
This year has been a very fruitful year for me. Being a Publication Secretary is much more than a
responsibility or a burden. It is a privilegetaking the Freshmen Guide as an example, producing
something that will reach the hands of as many as 500 members is simply a magical experience.
Something easy to overlook when working on events throughout the year is that the vast majority of
our resources ultimately come from the membership fees paid by our members. It is thus a great
honour for me to be elected as the Publication Secretary of the sessionit is an implication that I
am trusted by our members, who has to incur costs, to produce publications for the association.
Lastly, I would like to take this opportunity to express my sincere gratitude to our members who
have been giving us so much support throughout the year, and my fellow executive committee
members who walked through the journey with me.
Prepared by
YEOW Tsz Kin, Nick
Publication Secretary
Arts Association, H.K.U.S.U.
Session 20132014
48

ANNUAL REPORT OF PUBLICITY SECRETARY OF


Introduction
According to the constitution of Arts Association, H.K.U.S.U., Section IX, Article 2j, The
Publicity Secretary shall be responsible for all the publicity work of the Association.
Throughout the entire session, I have fulfilled the responsibilities of an executive committee
member, including taking shifts and tidying up of the society room, selling society products to
members, successfully. I have attended all executive committee meetings and contributed
constructive opinions. Moreover, I helped organise all activities from preparation to on-day duties.
In addition, I took up the responsibility as the person-in-charge of High Table Dinner even though
the event was unfortunately cancelled due to the Umbrella Movement.
2. My role as the Publicity Secretary
As the Publicity Secretary of Arts Association, I put much effort in promoting the activities we
organised as well as the association itself. Since there was also a Publication Secretary in our
executive committee this year, I shared my workload with Publication Secretary, Mr. Yeow Tsz
Kin, Nick. I have tried my best to promote the associations events through various means such as
posters, banners, mass mails and Facebook page of Arts Association, H.K.U.S.U. I took up the
responsibilities of promoting Arts Festival, Registration Day, Orientation Camp, Orientation Day
and Welfare Week as listed in the Year Plan, together with other events not mentioned in the Year
Plan such as the recruitment of Organising Committee of Orientation Series and Tea Gathering for
the recruitment of executive committee members of Arts Association, session 2014-2015.
Thanks to Nick and my fellow executive committee members opinions, most of my publicity
works were finished smoothly.
3. My role as the councillor of Arts Student Council, A.A., H.K.U.S.U.
I attended all council meetings during my term of office. Many issues were brought up in council
meetings this year. As a councillor, I paid attention to issues discussed and voted without bias.
Moreover, I listened to opinions given by other fellow councillors.
49

Conclusion
First of all, I would like to express my greatest gratitude to fellow association members in trusting
and electing me as the Publicity Secretary of Arts Association, H.K.U.S.U.
When I was writing my annual report, I was surprised by how little days I have left being the
executive committee member of Arts Astra. Time flies, I have learnt so much and had so many
unforgettable memories during my term of office. People always talk about Give-and-take. It is
never easy to give because no one knows how much you can take. Learning Photoshop from
scratch was probably one of the most difficult tasks during my term of office. I would like to thank
my fellow executive committee members for their love and support throughout the year. They were
always there to help. Organising activities was also another challenging task. From writing proposal
to actually carrying out the plan, it was a long and tough process. But with my fellow executive
committee members, it suddenly seems not so hard at all. Trying out new things can be scary
because results are uncertain. This year, I stepped out of my comfort zone and had lots of new
experiences. The most important thing I learnt from this year: never be afraid to give as you always
end up taking more.
I would like to say a few words to the proposed Publication Secretary in the coming session,
Moonny. I am aware that you are the only Publication Secretary in your cabinet and the amount of
publication works will be overwhelming in the coming year. I hope that you can overcome all the
obstacles and wish you all the best.
Prepared by,
Publicity Secretary
Session 2013-2014
50

REPORT ON PARTICIPATION IN SPORTS EVENTS

Person in Charge:
CHAN Ruo Xi, Yosie
Objectives:
To evoke the interests of the Arts Association H.K.U.S.U

members in engaging sports for a healthier well-beings, we
would like to recruit members to different sport activities,
including the Inter-Faculty Sports Competitions. Through the
various sport activities to be organized, Association members
would be able to make new friends and most importantly
experiencing the team spirit through common goal of
representing the Faculty of Arts to win in inter-faculty
competitions.
1/2014 11/2014
Members of Arts Association, H.K.U.S.U.
Date:
Target Groups:
Evaluation
- Most Inter-Faculty sports competitions achieved good participations by players.
- Direct phone call and Facebook online application form act as the most main promotional
means.
- Players were informed properly with clear directions.
- Extra sports equipments were bought.
- Results of inter-faculty sports competitions in the Second Semester of the academic year 20132014:
- Mens Football:
knocked out in at first round;
- Mens Basketball: knocked out at first round
- Mens Badminton: knocked out at first round
- Womens Table Tennis: knocked out at first round
- Womens Volleyball: knocked out at first round
- Results of Inter-Faculty Sports Competition in the first semester of the academic year 20142015:
- Mens Volleyball:
knocked out at first round
- Womens Badminton: knocked out at firt round
- Womens Basketball: 1st runner-up
Recommendations
- More publication means can be used to publicize different sports event
- More friendly matches can be held with other faculties.
- Can consider joining the sports touch day or set up a Faculty team to provide more chances for
members to do sports.
51

Prepared by,
CHAN Ruo Xi, Yosie
Person in Charge
Session 2013-2014
52

REPORT ON INAUGURATION CEREMONY

Person in Charge:
YEOW Tsz Kin, Nick
Objectives:
To introduce the new executive committee members of Arts

Association, H.K.U.S.U. and its year plan to the students and
staff of the University of Hong Kong.
20/2/2014
Rayson Huang Theatre
Date:
Venue:
Target Groups:
Evaluation
Despite problems encountered during preparation and small slips during the ceremony, the overall
flow of the ceremony was smooth and positive comments were received from guests. In general,
the Inauguration Ceremony was successfully held.

Preparation
- In general, we borrowed corsages from other societies systematically.
- There were only a few days left before the ceremony begun when we realised we were about ten
corsages short. However, we managed to borrow more corsages and the problem was promptly
solved.
- The borrowing of other resources such as tables and wineglasses was less systematical.
Different things, which belonged to different societies, were borrowed by different people,
which led to confusion when we had to return them.
- Invitation letters were sent to potential guests.
- We looked for sponsors for refreshments and cash by making telephone calls and visiting them
personally, but only a small percentage of them gave us a positive reply.
- Each executive committee member recruited helpers, who were then divided into different
teams.
- An info pack containing information such as a detailed schedule, a contact list, and a material
list was produced and distributed to helpers and all executive committee members.
- The briefing of helpers was done on the day of the Inauguration Ceremony. We believed there
would be enough time to do so, so we decided we might as well save them a trip to HKU.
However, this turned out to be an underestimation. As the transport of materials took much
longer than expected, there was too little time to brief the helpers.
Publicity
- A video introducing the executive committee members was produced.
- Since none of the executive committee members had a professional video camera, we had to
borrow cameras from friends. This led to less flexibility in video shooting.
53

It was decided that the Publication Secretary should be responsible for the Inauguration Booklet,
and the Publicity Secretary should be responsible for other publicity materials such as posters
and thank you cards.
However, this led to the problem of inconsistent design style as the designs were produced by
two distinct persons.
After some discussion, the different designs were merged into one to ensure a consistent theme.
Recommendations
- It is worth discussing whether to organise an Inauguration Ceremony at all. It is one of the most
expensive functions of the year, but does not benefit ordinary members directly.
- It is desirable to create an online document of some sort dedicated to recording the borrowing
and returning of resources. In the document, the borrower, lender, deposit, deadline for
returning among other details should be listed clearly in order to avoid misunderstanding.
- It may be more efficient to look for sponsors by making phone calls. When visiting them
personally, it is usually the best practice to avoid peak hours.
- More time could be spent on the briefing of helpers. It is worth considering to dedicate a day, as
opposed to several hours before the ceremony, for this.
- The corsages worn by executive committee members should be clearly distinguishable from
those worn by other guests.
Prepared by,
YEOW Tsz Kin, Nick
Person in Charge
Session 2013-2014

54

REPORT ON ARTS FESTIVAL

Person in Charge:
Objectives:
To cultivate members sense of appreciation and enthusiasm

towards arts and culture
Book Fair
Music Performance
Letterpress Workshop and Community Cultural Tour
Academic Forum on Hong Kong Films
Academic Forum on Hong Kong Cyber-literature
14/4/2014 23/4/2014
Events:
Date:
Target Groups:
Overall Evaluation
In general, Arts Festival was successful and well received. All sub-events went smoothly as
scheduled and none of the contingency plans was adopted.
Publicity
- A Facebook event was set up.
- A promotional video was produced and posted on Facebook page.
- Mass emails were sent
- Posters were designed and posted around the Centennial Campus.
1.
Book Fair
Date:
Time:
Venue:
14/4/2014 17/4/2014
12:30 19:30
G/F, Union Building
Evaluation
The book fair was successfully held and a number of books were sold. A lot of people were
attracted as they passed by and they browsed and flipped through the books. It was reflected that the
selections were well in line with the theme.
Preparation
- Booking of venue and equipment was confirmed in advance.
- The cooperating bookstore was contacted in advance. We formerly contacted Elm Book as our
potential cooperating bookstore, however, we decided to cooperate with University Bookstore
instead, as the latters offer was more flexible and reasonable.
55

Books were selected beforehand. All books were collected on 11 April, which allowed
sufficient time for counting and categorising books.
Publicity
- Booth set-up and decoration was positively received. Together with the banner put behind the
booth as a backdrop, posters of three styles were hung around the booth as decoration to attract
people.
On-day Rundown
- Set-up of the booth was efficient and operation was smooth. Duty roster of the booth was well
adopted by executive committee members. However, sales records were a slightly unorganised
and confusing, which caused difficulties during book counting.
Recommendations
- Metal banner supporters should be prepared the night before and more time should be reserved
for setting up the banner. It is suggested that movable boards covered with posters can be used
as alternatives to banner.
- Prices of books were not increased to earn any profit as the book fair was of benefit to our
members. Considering our financial situation, however, it was suggested that profit should be
earned instead.
2.
Music Performance
Date:
Time:
Venue:
Guest Performers:
15/4/2014
12:45 14:00
4/F Podium, Haking Wong Building
Serrini, JLMusic, Yvonne Kwok
Evaluation
The music performance was successfully held. The number of audiences was satisfactory. Positive
feedback was also received from the guest performers.
Preparation
- Guest performers were well contacted in advance.
Publicity
- A banner was put up on stage as backdrop.
- The background music of our promotional video, which was posted on our Facebook Page, was
one of our guest performers songs.
56

On-day Rundown
- Equipment and materials were collected promptly. Setting-up of the venue was efficient.
- The whole performance started on time and ran as scheduled
- All guest performers arrived on time.
- A number of audiences sat down and enjoyed the performance, while there were also those who
passed and stopped by.
Recommendations
- Stage platforms were too heavy and difficult to transport, it is suggested that red carpets should
be used.
- It was difficult to handle two activities at the same time, music performance and book fair, with
limited manpower. Additional helpers should be recruited for setting-up of venue.
- The performance should be videotaped, so as to further promote and support local music and
independent artists. This will also benefit members, as they will be able to review the show
online as well.
- People started to leave after 1:30 p.m. to attend lectures and tutorials, it is suggested that the
performance be shortened.
3.
Letterpress Workshop and Community Cultural Tour

Date:
21/4/2014
Time:
10:00 13:00
Venue:
Sheung Wan Kwong Wah Printing Co., Sheung Wan District
Guest Tour Guide:
Master Mr. YAM
Evaluation
The Letterpress Workshop and Community Cultural Tour was successfully held. As the programme
was free of charge and of rich content, a lot of positive feedback was received.
Preparation
- Cooperating parties were contacted well in advance
- Registration forms and receipts were prepared in advance
- Route and content of the tour were confirmed well in advance
On-day Rundown
- The tour was slightly delayed, as some participants were late, however the event was held
smoothly as scheduled. Though the event slightly overran, positive feedback was received from
participants
- An extra debriefing session was held, while participants and the master exchanged opinions on
development of local printing industry as well as culture preservation.
57

Recommendations
- The application method of the event should be included in mass mails.
- Online application should be open beforehand to attract more participants.
4.
Academic Forum on Hong Kong Films

Date:
22/4/2014
Time:
12:45 14:00
Venue:
G/F, Union Building
Guest Speakers:
Mr. SHU Kei, Mr. SHUM Long Tin
Evaluation
The talk was successfully held. The number of participants was more than expectation. The guest
speakers shared intuitive views and led a fruitful discussion.
Preparation
- Guest speakers were well contacted in advance.
On-day Rundown
- The forum ran smoothly as scheduled.
- Students as well as some visitors attended the forum. There was interaction between guests and
the floor during the Q&A session.
Recommendations
- It is suggested that the forum should be held at a more open space, such as the Sun Yat Sen
Place or 4/F Haking Wong Podium.
5.
Academic Forum on Hong Kong Cyber-literature

Date:
23/4/2014
Time:
12:45 14:00
Venue:
G/F, Union Building
Guest Speakers:
Mr. CHEUNG Shen, Mr. Jeffery CHEUNG,
Mr. BED Ming
Evaluation
The event was successfully held in spite of bad weather. The guest speakers shared intuitive views
on local cyber-literature and their experiences.
58

Preparation
On-day Rundown
- The forum ran smoothly as scheduled.
- There were fewer audiences than the previous forum due to rainy weather, even though the
forum was held indoors.
- There were audiences who came for the signatures of the guest speakers.
Recommendations
- Guest speakers were not particularly active. It is advised that the moderator of the forum should
prepare more topics for discussion beforehand to stimulate more intellectual exchange.
Prepared by,
Person in Charge
Session 2013-2014
59

REPORT ON NEWS FOCUS -

Person in Charge:
FUNG Jing En, Billy
Objectives:
To publish a publication pertaining to a particular social issue

by collecting the preferences of members of Arts Association,
H.K.U.S.U. about the social issue they are most interested in
and hence promote external affairs among members.
Mainland-Hong Kong Antagonism
2/5/2014
Society Room of Arts Association, H.K.U.SU.
Faculty of Arts General Office
University Street
Space opposite to the Bank of East Asia in Centennial Campus
(in the form of counter)
General Office of H.K.U.S.U.
Selected Topic:
Date of distribution:
Venue for
distribution:
Target Groups:
Evaluation
The idea of publishing a publication complying with the interests of members was considered
unprecedented. In general, this publication was well received and positively reviewed. Topic,
content and typesetting of the publication were satisfactory. Prior preparation work was sufficient
and well organised.
Preparation
Drafting the Questionnaire
- This part was of average.
- Much time was dedicated to finalising topics for the questionnaire.
- Topics were designed conforming to the main principles of sustainable development environmental protection, economic and social development. Selected topics included
Mainland-Hong Kong Antagonism, Local Poverty, Cultural Development and Conservation
and Urban Development.
Doing the Questionnaire
- This part was satisfactory.
- By comprehending members preferences and priorities through the survey, the editorial board
could publish a publication that comply with members interest, motivating members to read
the concerning publication.

60

Interview
- In general, interviewees were diversified in terms of their political background and opinion
towards the selected topic. Also, preparation work before interviewing, including research and
question drafting, was sufficient.
- The interviewees were (listed in no particular order): Mr. TSANG Yuk Sing, Mr. CHUNG
Shu Kun, Dr. CHENG Chung Tai, Mr. TAM Hoi Pong, Ms. QUAT Pui Fan, Mr. WONG Yuk
Man and Ms. LAU Wai Hing.
Editorial work
- This publication can be mainly divided into three sections: special feature on the selected topic,
interviews, and articles from celebrities and members.
- The two special features on the selected topic were diversified and comprehensive; one was
written from the prospect of local citizens, and one from the prospective of university students.
- Interaction between different interviewees was displayed through the editing work in the
section of interview. As answers of the interviewees were interrelated, the interview section
was similar to a forum, and thus was more readable.
- The editorial board received articles with diversified opinion. In total, four articles were
published with one by Mr. CHAN Kam Lam, one by me, and two by students.
Designing and typesetting
- This part was satisfactory. The design and typesetting were clear and tidy.

Publicity
- Three sets of posters were designed and printed.
- Mass emails were sent to inform members with the information of this publication, ranging
from the questionnaire and article contribution.
- Leaflets were printed and distributed on the University Street to promote the concerning
publication.
- Notices were released on the official Facebook page of Arts Association, H.K.U.S.U.
Recommendations
- It was suggested to draft the questionnaire earlier so that more time will be available for
deciding topics.
- More helpers should be allocated in times of distributing questionnaires.
- More photos and pictures could be added into the publication in order to enhance its
readability.
- More poster and leaflets could be distributed to further promote the concerning publication.
61

Prepared by,
FUNG Jing En, Billy
Person in Charge
Session 2013-2014
62

REPORT ON JOINT FACULTY JUNE FOURTH MEMORIAL FUNCTION

Person in Charge:
FUNG Jing En, Billy
Objectives:
To arouse the concern of students of the University of Hong

Kong towards the June Forth Massacre; to understand and
reflect the meaning and development of democracy and student
movements through the June Forth Massacre through a
memorial publication and an exhibition.
21/4/2014 2/5/2014
12:30 17:00
G/F, Union Building
Students of University of Hong Kong
Date:
Time:
Venue:
Target Groups:
Evaluation
In general, this function was satisfactory. Means to promote students awareness of the June
Fourth Massacre was innovative and diversified in the event, which was well evaluated.
Preparatory work was sufficient and communication among co-organisers was adequate.

Preparation
- The first issue of this 8-page pamphlet aimed to equip students with basic historical
knowledge of past democratic and student movement in Hong Kong. Also, it aimed to arouse
students in discussion about the different reasons that motivated individuals to engage in these
social movements. The preparation work for this publication was of average. As the
organising committee lacked manpower, long working hours were unavoidable.

- The second issue of this 8-page pamphlet aimed to reflect on the June Fourth Massacre. The
preparation work for this publication was satisfactory as discussions between students
concerning the June Fourth Massacre were successfully aroused.
Exhibition
- Headlines of various newspapers published in 1989 concerning the June Fourth Massacre
were collected and typeset into portable and reader-friendly pamphlets to arouse readers
understanding of details and public opinion towards the June Fourth Massacre. This was
satisfactory.
- A tank model was constructed for the exhibition to attract students attention. It was reflected
that the tank looked genuine. This part was also satisfactory.
- Exhibits were borrowed from the Hong Kong Alliance in Support of Patriotic Democratic
Movements in China. Prior booking was made, enabling smooth running of the exhibition.
63

Moreover, diversified sources of old publications, newspaper and document concerning June
Fourth Massacre were prepared as exhibits. Exhibits were sufficiently prepared.
Eye-catching backdrop and banner were used to decorate the exhibition encouraging students
to visit the exhibition. Decoration work was adequate.
Publicity
- Together with the help of Campus TV, HKUSU, a promotional video was produced and
broadcasted on the channel of Campus TV, HKUSU.
- A Facebook page and event page were established respectively for the release of event
information and photos.
- Posters were designed uniquely and artistically to promote the event. Despite wordings were
not too clear, the posters attracted many students to our event.
- Overall, publicity means were adequate and satisfactory.
On-day Rundown
Exhibition
- Exhibits were tidily shown in the exhibition. Moreover, a video concerning the June Forth
Massacre was shown in the exhibition. It was important that equipment required should be
booked beforehand.
- Allocation of manpower to manage the exhibition was satisfactory. At least two members
from the organising committee were present to look after the exhibition.
Distribution of and old newspaper collection
- This part was of average. Despite insufficient manpower on the first day of distribution, more
helpers were engaged after the evaluation meeting.
Recommendations
- Preparatory work was advised to begin at least two months in advance.
- Co-organisers should be confirmed as soon as possible to begin preparation.
- Proofreading of each piece of publicity and publication should be more comprehensive.
- More time should be reserved for setting-up of the exhibition in order to avoid the delay of the
starting time of the exhibition.
Prepared by,
FUNG Jing En, Billy
Person in Charge
Session 2013-2014
64

REPORT ON REGISTRATION DAY

Person in Charge:
LO Lok Yan, Vanessa
Objectives:
To help complete the member registration process of Arts

Association, H.K.U.S.U. for the freshmen of the Faculty of
Arts, to introduce Arts Association and to promote orientation
activities, encouraging their participation.
13/8/2014 14/8/2014
7:30 18:30 (13/8/2014)
7:30 19:30 (14/8/2014)
Library Extension 5 (LE 5)
LG.07, Centennial Campus
Freshmen of the Faculty of Arts
Date:
Time:
Venue:
Target Groups:
Evaluation
In general, Registration Day was successfully held. There were sufficient road signs and helpers to
ensure freshmen could reach LG.07 to complete their registration process. Freshmen were
generally enthusiastic in participating orientation affairs.
Preparation
- I have attended all meetings of the Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U. as
Arts Association Representative (AAR) to discuss matters related to orientation, mostly
regarding the Registration Day.
- Freshmen Packages, including a Survival Guide, a mini notepad and a leaflet published by the
Current Affairs Committee, were prepared.
- Registration documents and society products were prepared in advance.
- Floor plan of LG.07 was planned. LG.07 was divided into different queue areas with
elaborately decorated queuing stands.
- Sufficient helpers were recruited to assist the executive committee on Registration Day.
- Ten-dollar note and coins for change were prepared.
- Road signs were posted along the path from LE 5 to LG.07. Props were also designed for
helpers to draw the attention of freshmen of the Faculty of Arts.
Publicity
- Reminders were released on the associations Facebook page to remind freshmen what to
bring on Registration Day.
- The executive committee decorated the queuing stands with posters to publicise the
associations orientation activities. Not only can these queuing stands guide freshmen in
65

completing their registration process in LG.07, but also promote our society and orientation
activities.
A slideshow was projected in LG.07 to introduce Arts Association.
On-day Rundown
- Upon completion of the registration process of HKUSU, freshmen were gathered in the
waiting room in LE 5 and directed to LG.07 by helpers. Stickers were distributed to freshmen
in order to differentiate them from freshmen of other faculties. Students studying BA&LLB
were given red stickers for differentiation, as these students would be directed to Law
Association, H.K.U.S.U. to complete their registration process before proceeding to zone 2.
- Upon entrance of LG.07, freshmen would follow the queuing stands to complete their
registration process. First, freshmens membership registration forms, orientation activities
application forms and fees were collected. Then, freshmen would proceed to the second
counter where they could purchase society products and get their Freshmen Package.
- Upon completion of the registration process of Arts Association, freshmen would visit the
rooms of affiliated academic societies and then proceed to zone 2.
- As the registry failed to register freshmen of Faculty of Arts during non-peak hours, the first
day was not effective.
- Most of the freshmen of Faculty of Arts came during peak hours, which was the afternoon
session of 14 August 2014. Therefore, the closing hours of the rooms of academic societies
were extended from 6:30 p.m. to 7:30 p.m.
- In order to facilitate smooth running of the zone, Arts Association and academic societies all
sent helpers to take up shifts of zone helpers and enforcers. Zone helpers and enforcers were
required to attend a briefing session at 7:30 a.m. organised by the Orientation Affairs
Committee to familiarise with the arrangements.
- Although there were clashes with the academic societies of Social Sciences Society, clashes
were settled accordingly.
Recommendations
- Measures adopted this year to ensure freshmen to reach LG.07 were successful. These
measures include sticking road signs along the path between LE 5 and LG.07, recruiting
sufficient helpers, briefing every zone helper and enforcer thoroughly, designing props for
helpers and distributing stickers to freshmen. It is recommended that these measures can be
adopted in next years Registration Day.
- LG.07 was a satisfying venue as it was spacious enough. Dividing LG.07 by queuing stands
was effective in guiding freshmen to complete the registration process. It is suggested that a
similar venue and approach can be adopted next year.
- Prepare sufficient ten-dollar note and coins for exchange.
66

Prepared by,
LO Lok Yan, Vanessa
Person in Charge
Session 2013-2014
67

REPORT ON ORIENTATION CAMP

Person in Charge:
LING Chi Ching, Chrisite
Objectives:
To provide an opportunity for the freshmen of the Faculty of

Arts to learn more about university life and Arts Association,
H.K.U.S.U., to bond with other each other and to recognise
their priorities and potentials.
18/11/2014 20/8/2014
10:00 (18/11/2014) 12:00 (20/8/2014)
The Kadoorie Institute Shek Kong Centre of the University of
Hong Kong
96
Date:
Time:
Venue:
Target Groups:
No. of Participants:
Evaluation
Preparation
- Meetings with the organising committee were held regularly every week and the participation
rate was very satisfactory. Members of the committee were actively involved throughout the
preparation period and the camp.
- There were four meetings held for group parents during the preparation period and the
participation rate was satisfactory. Most of the group parents were familiar with the rundown,
campfire songs, and their duties.
- Games were demonstrated beforehand and refined according to the feedback received.
Materials were also prepared well ahead of time.
- Communication with external parties i.e. the campsite management, transportation company,
food caterer, sponsors was sufficient.
- The camp booklets for freshmen were published ahead of time, however, the publishing of
booklets for helpers were delayed and were not distributed to helpers before the start of the
camp.
- The ideal venue for gathering on campus, LG.07, was unavailable for booking so it was
changed to LG.61 and 62, which was comparatively smaller in size.

Publicity
- The event was publicised through the associations Facebook page and on Registration Day
using posters and the projector in LG.07. Publicity was proven successful as an overwhelming
number of freshmen applied for the Orientation Camp.
On-day Rundown
- The Ice-breaking session was satisfactory. Participants were engaged in the games and
68

interacted with each other. However, the room was smaller than expected and some games did
not run as smoothly as we hoped they would.
The HKO was satisfactory. The coordination was smooth in general. However, there could be
more communication with helpers beforehand regarding the route and their stations.
Mass games were satisfactory. The participants generally enjoyed the games.
Detective Game was satisfactory. The participants were engaged in the game and enjoyed
watching the solution video.
The Auction was satisfactory. The participants were active throughout the session. They were
also pleased to receive the package containing sponsored products.
Water fight was satisfactory. The participants gave positive feedback on the rotating system
practiced during the game.
The SOCI game was satisfactory. Due to unstable weather, the game was held indoors. The
coordination was smooth and the participants were engaged in completing the tasks.
The Campfire was satisfactory. Due to unstable weather, it was held indoors at the hall.
Although there were occasional malfunctions of the sound system, the coordination was
smooth in general. The atmosphere was great and the campfire decoration received many
compliments.
The XY game was satisfactory. The participants expressed that it was a meaningful game.
However, the details of the game could be refined.
The Night walk was mediocre. Due to unstable weather, it was held indoors. However, the
coordination was not as smooth as expected and the venue was unsuitable for holding the
program.
Recommendations
- Orientation Camp is a large-scale event involving many participants and parties. It is vitally
important that it is well planned beforehand. There should be sufficient communication with
the organising committee, group parents and external parties to ensure smoothing running of
the event.
- Games should be modified to suit the capacity of the room in the case of a change of venue.
- Contingency plans should be well thought out in case of any unexpected situations.
- Remind participants to keep their rooms clean and tidy to avoid being fined by the campsite
management.
Prepared by,
Person in Charge
Session 2013-2014
69

REPORT ON ORIENTATION DAY

Person in Charge:
Objectives:
To serve as an occasion for the freshmen of Faculty of Arts

getting to know one another and learning more about the
Faculty and the association.
23/8/2014
10:00 19:00
LG.61 and LG.62
60
Date:
Time:
Venue:
Target Groups:
No. of Participants:
Evaluation
Preparation
- Some helpers were recruited in April. However, quite a number of them could not help
organise the event in the end. Therefore some difficulties were met when planning the details
of the sub-functions.
- A pre-day was held in early August to try out all the games. The executive committee
members and organising committee members for the function all expressed their opinions
such that the rundown and the format of games could be refined.
- The proposed venue for the function could not be reserved unfortunately. The Faculty helped
us with the reservation of another venue.
- Meals were ordered two days before the function. T-shirts for the event were also ordered in
late July. Preparations were done beforehand. The executive committee members helped
prepare the materials and the decorations for the event.
- Phone calls were made to the participants few days before the function. However there were
difficulties as some applicants could not make it in the end and the name list of participants
was not finalised until few hours before the start of the event.

Publicity
- Several publicity means were used to publicise the event. Posters were posted for freshmen to
learn about the orientation events on the Registration Days. A banner was also made. The
details of the event and reminders were also provided for the freshmen through our Facebook
page. Photos were also taken to publicise the event.
- Publicity was considered successful. The number of applicants was satisfactory.

70

On-day Rundown
- The sub-functions were all run on time and smoothly.
- The Ice-breaking session was quite satisfactory. The participants gained knowledge about the
Faculty, the association and the University. Their interaction was also quite satisfactory.
- The participants had lunch together. They were satisfied with the arrangements.
- The Campus Orientation session was conducted in different parts of the campus. The
participants got to visit different areas of the campus. However there might have been too
many checkpoints therefore some groups did not return on time. Luckily there was a buffer
session after the Campus Orientation session such that the running of other sub-functions
could be on schedule.
- The Mass Games session was quite long. Although many participants enjoyed the games,
some were also distracted during the session. The games ran smoothly but there is room for
improvement.
- Positive feedbacks were received from the participants. It is hoped that the association can
have closer bonding with them.
Recommendations
- The event can also be held earlier such that it will not clash with hall orientation activities and
those of our academic societies. Thus, the name list of the participants can be finalised two
days before the event to prevent sudden changes.
- The availability of the helpers should be ensured one to two months before the event such that
preparation work could start earlier.
- More helpers should be recruited to help with the smooth running of all the sub-functions.
- More trials of the games are recommended such that they could be refined.
- T-shirts should be ordered more than a month before the event is held such that we could have
a more discounted price. This will prevent monetary losses.
- The venue used this year was large enough for 60 participants to take part in the sub-functions
together. It is suggested that these rooms can be considered for functions of a similar nature
and with a similar number of target participants.
- The mass games should be more inclusive such that the participants can be more involved.
Prepared by,
Person in Charge
Session 2013-2014
71

REPORT ON HIGH TABLE DINNER

Person in Charge:
Our High Table Dinner, originally scheduled on 6 October 2014 at Loke Yew Hall from 7 p.m. to
9 p.m., was cancelled in response to the student strike organised by the Hong Kong Federation of
Students and Umbrella Movement. The executive committee members believed that members
could experience civil duty through other means. A Facebook announcement about the
cancellation and refund of High Table Dinner was released on 29 September 2014. Members who
had already registered and paid could visit the society room and get full refund on or before 31
October 2014.
Evaluation
Preparation
- The booking of Loke Yew Hall and the two classrooms outside (planned to be used as VIP
room and catering preparation room) were confirmed in late July.
- The list of guest was not confirmed until the last week, which hindered the preparation work.
- A Google Form was set up to facilitate the register process.
Publicity
- Publicity work like sticking posters and releasing mass mails started two weeks before the
event.
Prepared by,
Person in Charge
Session 2013-2014
72

REPORT ON DEANS FORUM

Person in Charge:
Objectives:
To enable direct communication between the Faculty of Arts

and members of Arts Association, H.K.U.S.U., while members
can address their concerns on faculty affairs and voice out any
issues related to their studies.
7/11/2014
12:45 14:00
UG 205, Composite Building
Professor Douglas Kerr, Dean of Faculty of Arts
Professor John Carroll, Associate Dean of Faculty of Arts
Dr. Julia Kuehn, Associate Dean of Faculty of Arts
Dr. Esther Yau, Associate Dean of Faculty of Arts
Mr. Edward Shen. Faculty Secretary
Date:
Time:
Venue:
Guest Speakers:
Target Groups:
Evaluation
In general, Deans Forum was successful and well received. Despite the fact that preparation work
was slightly hindered due to the student strike, the forum ran smoothly.
Preparation
- Due to the student strike, the forum originally scheduled on 23 September 2014 was
postponed to 7 November 2014.
- The venue was also changed from Union Foyer to UG 205 due to the postponement.
- Questions were collected from students prior the forum via online platform.

Publicity
- Mass email and Facebook Posts were released.
- Posters were designed and posted around the Centennial Campus.
On-day Rundown
- Equipment and materials were promptly collected. Setting-up of the venue was efficient.
- All the guest speakers arrived in time and the forum started promptly.
- The forum went smoothly as scheduled.
- The forum over-ran for 15 minutes, as there were too many questions.
- Various issues concerning exchange programmes, honours classification system, campus
facilities and human resources of the faculty were raised and hotly discussed.
73

All the guest speakers were actively involved and interacted with students.
Apart from students, some visitors attended the forum because they want to know more about
the university and the faculty.
Positive feedback was received from the guests.
Recommendations
- It is suggested that the forum should be held in a more open venue, where more students will
be able to attend the event. We failed to do so because of the postponement.
- Questions collected prior the forum could be sent to guest speakers beforehand so they could
get well prepared.
- Summary of the Deans Forum should be uploaded for members reference.
- Banner site should be utilised for promoting the event. We were unable to use the booked
banner site due to the postponement.
- Road signs should be posted to give better directions.

Prepared by,
Person in Charge
Session 2013-2014
74

REPORT ON WELFARE WEEK

Person in Charge:
CHAN Ruo Xi, Yosie
Objectives:
To provide welfare to the members of Arts Association,

H.K.U.S.U. and to build up and enhance the sense of belonging
of members.
10/11/2014 13/11/2014
12:30 18:30
Run Run Shaw Podium (outside Old University Bookstore)
Date:
Time:
Venue:
Target Groups:
Event Details
Quantity of Welfare Packages: 1500
Content of Welfare Packages:
Arts Association, H.K.U.S.U. designed paper bag
Arts Association, H.K.U.S.U. designed society notepad
Fuze Tea 250ml drinks
Calbee potato chips
Time magazine
Lindt chocolate
Blink Mints sachet
Touch in Sol BB cream 5ml
Holly Brown ice-cream coupon
Organic Beauty coupon
Redbull
Tsit Wing Coffee
Rexona 48hr Anti-Perspirant Deodorant
Hung Fuk Tong Herbal Jelly
Kerasys shampoo and conditioner
Lucky Draw Prizes:
Lindt gift pack chocolate: 126
MTR pen: 100
Jansport backpacks: 20
Hiruscar post acne gel normal size: 20
75

Evaluation
Preparation
- Sponsors were contacted 2 months in advance.
- All sponsor products were received 1 week before the event.
- 375 Packages were packed one day before each day of the event by all of the executive
committee members.
- Setting up and the transportation of the packages started 2.5 hours before the event.

Publicity
- Mass email was sent to all members of the Arts Association, H.K.U.S.U. before the Welfare
Week to notify them about the coming event.
- Posters were stuck on the green boards in the Centennial Campus to notify members the
coming Welfare Week event.
- Facebook Posts were being published before and on the event to promote the event and remind
our members come to take their Welfare Packages.
- Popcorn coupons were distributed to our members when they took their Welfare Packages.
With dates and time printed on the coupons, members could come to our booth to take
popcorn anytime during the event.
On-day Rundown
- 375 welfare packages were prepared and distributed everyday.
- A Lucky Draw Counter was set up to provide extra prizes to our members.
- Chocolate and caramel flavoured popcorn were distributed to our members for free.
Recommendations
- A larger number of sponsorship is recommended.
- A Venue closer to Centennial Campus is recommended. Due to unforeseeable circumstances,
we were forced to hold our event in Run Run Shaw Podium, which is not a very desirable
event as it is quite far away from Centennial Campus.
- There should be more diversity in the promoting means of Arts Association, H.K.U.S.U. in
order to attract more kinds of sponsorship.
Prepared by,
CHAN Ruo Xi, Yosie
Person in Charge
Session 2013-2014
76

Annual Report of Arts Association, H.K.U.S.U., Session 2013-2014

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1

WONG Tsz Yin, Ingrid

Executive Committee Members

LO Lok Yan, Vanessa

ANNUAL REPORT OF CHAIRMAN OF

3.3 My role as a member of the Finance Committee, A.S.C., A.A.H.K.U.S.U.

7. High Table Dinner

ANNUAL REPORT OF VICE-CHAIRMAN, INTERNAL OF

1.5 Orientation Camp

1.10 Sports Competitions

ANNUAL REPORT OF GENERAL SECRETARY OF

2.2 External Affairs

3. My role as a Councillor of Arts Students Council, A.A.H.K.U.S.U.

5. My role as a member of Orientation Affairs Committee, A.S.C., A.A.H.K.U.S.U.

ANNUAL REPORT OF FINANCIAL SECRETARY OF

2.4 To keep the proper books of account of the association

ANNUAL REPORT OF ACADEMIC SECRETARY OF

ANNUAL REPORT OF WELFARE SECRETARY OF

2.4 Joint Society Jetso

ANNUAL REPORT OF PUBLICATION SECRETARY OF

3. My role as a councillor of the Arts Students Council, A.A.H.K.U.S.U.

ANNUAL REPORT OF PUBLICITY SECRETARY OF

REPORT ON PARTICIPATION IN SPORTS EVENTS

CHAN Ruo Xi, Yosie

To evoke the interests of the Arts Association H.K.U.S.U

REPORT ON INAUGURATION CEREMONY

YEOW Tsz Kin, Nick

To introduce the new executive committee members of Arts

REPORT ON ARTS FESTIVAL

WONG Ho Yan, Monique

To cultivate members sense of appreciation and enthusiasm

Letterpress Workshop and Community Cultural Tour

Academic Forum on Hong Kong Films

Academic Forum on Hong Kong Cyber-literature

REPORT ON NEWS FOCUS -

FUNG Jing En, Billy

To publish a publication pertaining to a particular social issue

REPORT ON JOINT FACULTY JUNE FOURTH MEMORIAL FUNCTION

FUNG Jing En, Billy

To arouse the concern of students of the University of Hong

REPORT ON REGISTRATION DAY

LO Lok Yan, Vanessa

To help complete the member registration process of Arts

REPORT ON ORIENTATION CAMP

LING Chi Ching, Chrisite

To provide an opportunity for the freshmen of the Faculty of

REPORT ON ORIENTATION DAY

WONG Tsz Yin, Ingrid

To serve as an occasion for the freshmen of Faculty of Arts

REPORT ON HIGH TABLE DINNER

HO Mei Yin, Georgina

REPORT ON DEANS FORUM

WONG Ho Yan, Monique

To enable direct communication between the Faculty of Arts

REPORT ON WELFARE WEEK

CHAN Ruo Xi, Yosie

To provide welfare to the members of Arts Association,

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