MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
04/15/2014

Start
10:00 AM

C#2 Utilities, C#3A Surface, C#3B Electric

End
11:15 AM

Purpose
2014 Construction Meeting #3
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction
Power & Construction Group
Verizon
NYSEG Gas
NYSEG Electric

Next Date
04/22/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St. Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley
Tammy Baker
Susannah Ross (A), Eamonn Hutton (A)
Dan Walker, James Matzat (A)
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A)
Lou Zupan, Bill Planert, Brian Planert
James Edwards (A), Dave Comer (A)
Doug Stafford (A), Jack Barker (A), Dawn Stillwell (A)
Jack Czapranski (A), Dennis Kuhn (A)

Item / Description
1. RFIs
1.1. Any open RFIs at this time
2. SUBMITTALS
2.1. Any open submittals
2.2. Longest lead time items

2.3. BM Pavilion shop drawings

3. SCHEDULE
3.1. Vacri Submit schedule of values for
lump sum work in C#3A
3.2. P&CG Pending start date: 04/21

Notes

Due

MK: Requested logs to track RFI status

P&CG: Waiting for response to RFI #6.

4/22

MK: P&CG to clean up submittal

numbering and submit log
RA: 25 week lead time (11-17 week
fabrication) for the glass canopy; Vacri
waiting for a VE decision to submit on
glass canopy
P&CG: Requested response on lighting VE
decision; Requested handhole finish
grades; City will respond ASAP; submittal
turn-around time is typically 1-2 weeks
pending submittal quality
Vacri to check for missing pages
RA to submit before April Pay Req
P&CG to mobilize on Monday 4/21;
Concerned about truck access with Vacri
and NYSEG working in the same area;
Vacri expects finishes services on the west

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4.

5.

6.

7.

8.

3.3. NYSEG Electric Secondary power point

to Aurora St.
3.4. NYSEG Gas E State St gas main
installation deadline
3.5. Vacri (ACP) Determine slab curing time
required prior to installing pavers
UTILITIES COORDINATION
4.1. Retire NYSEG Gas on Bank Alley: Stillwell
to coordinate a crew to retire gas main
cutting services will have to be
coordinated with NYSEG
4.2. Verizon & Tree Pits: City awaiting
architects response; P&CG to report on
any expected conflicts with the
installation of catenary poles
4.3. Verizon & Water Feature: TBD
4.4. TTC Alley/Telecom: TTC Alley HH to be
defined by City & TTC; Vacri to schedule
work and coordinate TTC and EE Root;
City to request separation detail from
TTC for TMH-4
4.5. Verizon & TMH-5: Update on schedule to
complete work
4.6. Telecom Entry to Verizon Vaults: Update
on schedule
VAULTS
5.1. Vacri & City can coordinate to mark out of
vaults
5.2. Vault Infill Update on pending field
directive to be issued for 208-210, 118 &
126 E State St; other possible vault infills
at 119,123, 135,137,139
ELECTRIC
6.1. City to define location of separate
telecom HH off of the electrical duct bank
6.2. Installation of electrical DB Starting on
south east end of E State St
TELECOM DUCT BANK
7.1. Bank Alley west walkway to be closed
week of 04/21
M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
8.1. Any work to disrupt pedestrian flow is to
be coordinated with Tammy Baker: (607)

end within 2 weeks; JB suggests that P&CG

installs crusher run for temp surface prior
to NYSEGs trench
JB to request NYSEG mark-out existing
electric
MK to set up a meeting with NYSEG next
week
RA to respond

NYSEG to retire Bank Alley gas main

tomorrow

DW to review C#2, FD #6

4/24
4/22

Work to be completed 4/16

MK to check up on Verizon / City
agreement

DW provided stamped copies of vault infill

plans, MK to deliver to building
department; Infill FD expected for 126 E
State St
DW to determine traffic ratings for HH
P&CG to submit on rebar reduction;
Request for Change to be treated as RFI #7

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Clsd

8.2.

8.3.
8.4.

8.5.

220-8425
Any work within private property is to be
coordinated with Tammy Baker: (607)
220-8425
Contractor to provide dust control
method
Contractor to coordinate with fire
department for restricted emergency
access
ADA accessibility

Clsd

JB suggested that calcium chloride could

be used on windy days
JB to provide emergency contact sheet

TB: Handicap accessibility requires 4 ft of

pedestrian access

ADDITIONAL NOTES:

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4/22