MEETING MINUTES

Ithaca Commons Repair & Upgrade Project

Date
06/10/2014

Start
10:00 AM

End
11:00 AM

Purpose
2014 Construction Meeting #11
Distribution/Attendance:
City of Ithaca
Downtown Ithaca Alliance
Sasaki Associates
Labella Associates
Vacri Construction / ACP
Power & Construction Group
Verizon
NYSEG Gas
DDS
NYSEG Electric

C#2 Utilities, C#3A Surface, C#3B Electric

Next Date
06/17/2014

Next Time
10:00 AM

Prepared By
Jessica Buckley

Location
Commons Project Office 215 East State St Ithaca, NY
(Present at meeting unless noted: A absent)
Michael Kuo, Jessica Buckley, Nicole Mason
Tammy Baker
Susannah Ross, Eamonn Hutton (A0
Dan Walker (A), James Matzat
Ralph Avery, Andy Breznay, Matt Thomas (A), Roberto DeVincentis (A),
Bob Belavigna - ACP
Lou Zupan, Bill Planert, Brian Planert (A)
James Edwards, Dave Comer (A)
Doug Stafford, Jack Barker, Dawn Stillwell (A), John Mattiace (A)
Jeff Bubb (A), Flint Brann, Andy Gana
Jack Czapranski (A), Dennis Kuhn (A)

Item / Description
1. RFIs, SUBMITTALS
1.1. Vacri (Contract #3A):
1.1.1.Water Feature Vault #73
1.1.2.Glass Submittal #85
1.1.3.Granite Submittal
1.1.4.Trench Drain and Vault Setting
Material (sand vs. mortar)

Notes
Binghamton precast to revise cost
estimate; Bundling of plumbing is to be
revised, however the vault core location
will not change; Submittals 85 & 86 are
being reviewed by Sasaki; Granite to be
submitted by Vacri today; Response to
setting bed RFI is to be reviewed by Sasaki
today; Tables are in production; Custom
chair submittal from supplier is a wk out
from submission
Light pole foundation to be submitted by
P&CG today; Alternate foundation for
Kiosk to be submitted; Foundation design
to be reviewed by City and P&CG after
meeting

1.2. P&CG (Contract #3B):

1.2.1.Lighting Submittal #13
1.2.2.Rebar Shop Drawings

2. DESIGN, FIELD DIRECTIVES

2.1. TTC Alley Storm: Addl survey needed;
LaBella to issue FD; Areaway at #156 to
be abandoned

To be issued wk of 06/16

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Due

2.2. Home Dairy Alley: Addl survey needed;

LaBella to issue FD
2.3. 119 E State Vault Infill: Scheduled to be
backfilled (06/11)
2.4. CB #5.D: Storm design at N Tioga /
Seneca St to be revised
2.5. EX-6: Granite roughing detail #3/DT506

2.6. Handhole Compilation: Used by

2.7. Electric Panel Housekeeping Pads: LP-3
requires coordination with new TCAT bus
shelter at Aurora St
3. OPEN ITEMS
3.1. P&CG: Installation of Bank Alley Electric
DB
3.2. TTC Telecom: Scheduled F.O. switch over
date pending response from TTC
3.3. Pavilion / Gateway Footings: Vacri / ACP
to schedule footer install simultaneously
(Wk of 06/16)
3.4. Catenary Lighting: 14-wk lead time on
lighting package (09/08); Gas main
retirement required prior to installation
3.5. NYSEG Gas: Schedule to test & charge
main (06/16?); Tioga St to be tied-in first;
South side of Cayuga St intersection
needs to be tied-in prior to all services
being connected; JB to update on
possibility of retiring part of gas main on
N/S of 200 Block E State after new
services complete in this area
3.6. NYSEG Electric available to pull wire btw
Bank Alley & Aurora St
4. M&PTP: MAINTENANCE & PROTECTION
OF TRAFFIC & PEDESTRIANS
4.1. Vacri to submit work sequence to City for
review prior to start of Bank Alley work
(sidewalk demo, grading/compaction
testing, set valve boxes, MH covers, slab
pour, pavers, etc.)
5. New Business: Open RFIs, submittals,
concerns, etc.

To be issued wk of 06/16
AG is aware of backfilling around the gas
main
To be issued 06/11 or 06/12
P&CG to submit RFI; MK to review
acceptance of using granite or flex pipe in
lieu of conduit; P&CG to send fixture cut
sheet to Vacri; Pavilion lighting junction
box to be surface mounted as per
response to RFI; Detail to be provided by
Sasaki on lighting feed
HHs have been ordered
FD to be issued by Sasaki

City / Engineer reviewing alternate

alignment
Waiting on response to backfill trench at
Trolley Circle
Pending Bank Alley availability

P&CG to re-submittal #13; No comments

on bolt submittal
Gas shifted to the south of proposed cat.
light pole; City to confirm ; Priority to start
from Trolley Circle moving to the west
with services on the north side of E State
St; Medium pressure service are to be tiein from Green St prior to retirement of
main on south side of E State St;
To be scheduled wk of 06/30

Vacri is to submit plywood bridges for

business access; Temp chain link fence to
be used on site

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5.1. Pay Req

5.2. Site work hours

City comments to be issued to P&CG and

Vacri today
Work can take place from 7 AM to 7:30
PM; Announcement went out that work
may continue later into the evening this
week

ADDITIONAL NOTES

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