Welcome to

International Exchange
Programme Briefing!

Introduction
Whos OGL? How many partner universities do we
have?
What exchange programmes are available?
- Summer Study Programmes
- International Exchange Programmes
- Sino Singapore Exchange Programmes
What to expect? Are you ready?
What we expect?

This exchange is for YOU.

Not for:

Neither is it for:

We expect this from you

Not this!

We expect this
from you

Not this!

We expect this from you

Not this!

And always remember your most

important role

Academic Matters
(Jeanine/Evelyn)

Choosing The Right University

Research
Academic Matters

Courses you can take (Refer to Academic Guidelines)

What do I need to clear? (Refer to Degree Progression Report)
Transfer of Credit (refer to Programme @ A Glance)
* Only credits (neither grades nor GPA) are transferred back

- No. of SMU credits to be transferred per term from exchange:

- Minimum = 2 SMU credits

- Maximum = 5 SMU credits
* Highly recommended (if partner university does not have a minimum course load
requirement) = 4 SMU credits

Minimum GPA requirement for exchange: 2.0

Choosing The Right University

Research
Useful Materials

PowerPoint slides
Partner Universities Overview List
Number of placements
Early exams
GPA requirements

Programme @ A Glance

OASIS > Study > Other Study Activities > International

Exchange > Information > Useful Materials

Course Selection
1. Programme @A Glance (contains the fact sheet on each
university; the departments/schools open for SMU
students; the recommended credit load; transfer of credits
etc)
Oasis > Study tab > Other Study Activities > International
Exchange > Information > Useful Materials > Programme @ A
Glance
2. Host universitys course catalogue
(research previous semesters courses)

on

their

website

Course descriptions/
outlines
No. of credits per
course

Preliminary
Research

Pre-requisites

Course availability
Full semester
workload

Course
Description

Course
Outline

Non-Negotiable Policies

Students will not be allowed to go for any external study

programmes in their final term of coursework**.

Students who go on an external study programme in Term 2 or

Modified Term 2 will not be allowed to register for SMU courses in
either or both Term 3A/Term 3B. Similarly, students who go on an
external study programme in Term 3A (e.g. Summer Study
Programme) will not be allowed to register for SMU courses in Term
3B.

** Important: The final term of coursework refers to the last term in

which students will be taking courses. Therefore, no courses should
be registered after the final term of coursework. Students will not
be allowed to go for any external study programmes in their final
term of coursework, even if they have not completed their
internship/community service components (Internship/community
service components are non-coursework requirements).

Non-Negotiable Policies

Students who are taking courses in the immediate next regular term
after the external study term will be required to pay the full term
fees, even if they are left with one course.

Students will be allowed to transfer only one language / language +

immersion# course towards General Education - Arts (GEA) degree
requirement (applicable to students admitted from AY2009-10
onwards). Please note that students may still transfer more than
one language course (whether advanced level or different language)
for credit but the additional language course(s) will not be counted
towards fulfillment of GEA requirement.

# Important: Students going on exchange from AY2011-12 onwards

should note that language + immersion will no longer be approved for
credit transfer. Instead, only those language courses that are
offered by the host universities as credits for their own students
would be considered for transfer towards GEA (above GEA limit
applies).

Credit For Language Courses

(not applicable to single degree law students)

You can only credit a language course as a GE Arts (Language) once. If you have prior knowledge in the
language than you cannot take it.

Studying a language offered in the partner university during your exchange will earn you GE Arts
(Language) credit. It is not automatically 1 credit. Please check the credits allocated to the course at
the partner university and use the Transfer Rate in the Programme @ a Glance to determine the
corresponding SMU credit.

The language course has to be offered by the partner university. No third-party language providers
allowed.

English, Mandarin, Cantonese or any other Dialect courses are not allowed to be transferred back
for credits and will be rejected on your worksheets. Mandarin courses will only be allowed to be
taken by Non-Chinese speaking SMU students (i.e.) Malay or Indian students.

Language Course Requirements:

Course should be done in the semester during the exchange
Course must be at least 36 contact hours, no e-learning or online courses, and no one-on-one courses
conducted by private tutors
100% attendance to be maintained
All course assessment (including exam) to be completed
The grade must appear in the transcript. Language Certificates of Completion / Attendance are not
accepted

Tips for Worksheet Submission

Before starting your worksheet submission:
1.

Know which SMU credits you have yet to complete in view of your graduation (through
your Degree Progression Report).

2.

Know which those required credits you may read outside SMU (from the Academic
guidelines provided by OGL).

3.

Find out what kind of courses qualify for these SMU credits (from the School
Handbook).

4.

Browse the partner universitys course catalogue to find if these credits / courses are
available during your intended semester there.

5.

Create Excel file with all the course information (course codes, course titles, credits,
course descriptions etc).
* Easier to copy and paste information from Excel file into worksheet
* System times out so this is more efficient

Online Exchange Worksheet

Step 1:
Step 2:
Step 3:
Step 4:
Step 5:

Declaration of major(s)
Submission of Student Online Exchange Worksheet
Check that you received a worksheet submission email
notification
Check your worksheet for approval status. You may need to
add more courses to get 3 credits approved
Once you get an email notification of having 3 credits
approved on the worksheet, follow the link on the email to
submit your Application

OASIS > Study (tab) > Other Study Activities > International Exchange >
Apply for International Exchange > Online Exchange Worksheet
* At least 3 SMU credits worth of exchange courses and no more than 10 exchange
courses may be submitted for each partner university at the application stage.
After youve accepted an offer to a partner university, you may then submit more
courses for approval.

YYYY@smu.edu.sg
1220 ISEP (BBM) Exchange Worksheet Submitted - YYYYYYY

XXXXXXX
YYYYYYY
2012-05-03
2012-13 Term 2

Sent: Thu 3/5/2012 9.30 PM

Sent: Fri 4/5/2012 2.30 PM

YYYY@smu.edu.sg
1220 ISEP Exchange Worksheet Approval Status

YYYYYYY

Online Exchange Worksheet

(for all except law students)

From Excel file, enter course code. If course has been previously entered,
check all course and credit information is correct. If not, enter as New
Course or Course Without Code.

Be prepared to have 5 back-ups for every course entered. So you would have
a total of 25 courses in your worksheet.

Must be submitted & approved BEFORE filling in the Online Application

Form.

May submit courses from your top 3 choices of partner universities 3

worksheets altogether. If youre nominated to either your 4th or 5th choice,
youll be allowed to create the worksheet after selections are done.

After the first worksheet, please choose another worksheet - select

programme (ISEP) / term (1310) / partner university (from drop list) - to
add courses for approval of the 2nd and 3rd choices of partner universities.

Online Exchange Worksheet

(for law students only)

Ensure that you create the worksheet for the law school for the partner university
(e.g.) Emory University (School of Law) and NOT Emory University.

From Excel file, enter course code. If course has been previously entered, check all
course and credit information is correct. If not, enter as New Course or Course Without
Code.

Law courses should be either mapped directly to SMU Law courses or to Law Major
Elective-LLB/JD only. Do not map to Law Major Elective!

JD students should map to Law Major Elective-LLB/JD.

Be prepared to have 5 back-ups for every course entered. So you would have a total of 25
courses in your worksheet.

Must be submitted & approved BEFORE filling in the Online Application Form.

May submit courses from your top 2 choices of partner universities 2 worksheets
altogether. If youre nominated to your other 3 choices, youll be allowed to create the
worksheet after selections are done.

After the first worksheet, please choose another worksheet - select programme (ISEP) /
term (1310) / partner university (from drop list, ensure law school) - to add courses for
approval of the 2nd choice of partner university.

Academic Advisor
Please make an appointment (via email or phone) to meet
the Academic Advisors if you are:
-

Going for an exchange during your last academic year and

youre unsure how many CUs you have left to clear

In doubt regarding ANY exchange academic issues (after

reading the Academic Guidelines in OASIS)
Jeanine Lim jeaninelim@smu.edu.sg / 6828 0142
Evelyn Gay evelyngay@smu.edu.sg / 6828 0462

E-mailing for help:

(1)
(2)
(3)
(4)

NRIC (Campus ID)

Partner University Name
Term
Question

Grading & Transcripts

All courses must be taken with a grade and passed in order to receive
transfer of credit.
Only credits from approved courses (via your worksheet) will be
transferred to your SMU programme(s).
According to the host credits, you will get your SMU credit. If the
credits were entered wrongly in the worksheet, the actual transcript will
form the basis of the eventual transferred SMU credits and this is
non-negotiable.
When you have completed your studies abroad, make arrangements for 2
copies of official transcripts to be sent to OGL.

Exchange Traffic
(Outbound)
(Karen)

Application Procedures

Research on 5 choices of universities

Oasis / Study tab / Other Study Activities / International Exchange /

Useful Materials / Programme @ A Glance
Other resources found in Oasis

Things to do before submitting Online Application

- Check that CCA Records is updated > OASIS > Student Life > Student Life
Management System (SLiMS)
- Seek permission & submit your resume/CV to 2 professors to be your
referees & inform them of the deadlines, either on
27 Jan 2013 for applying to any of the early partners or 17 Feb 2013
if NOT applying to any of the early partners
- Prepare study plan

Application Procedures

Online Exchange Worksheet latest by 27 Jan 2013,

At least 3 SMU credits approved in 1 worksheet
(Maximum: 3 worksheets; Minimum: 1 worksheet)
Online Application latest by 27 Jan 2013 (early) OR 3 Feb 2013
Academic References latest by 27 Jan 2013 (early) OR 17 Feb 2013

Submission of Application

Sample of Automatic Email

Sample of Automatic Emails

to Profs

Overview List
A Total of 198 Programmes Open, 7 new agreements
47 programmes with early deadlines
Must rank any of these partner universities in top choices
of universities

E.g. Wharton & Queens must be ranked first & second choices above
non-early partner universities like Bath & City U London.

Must complete exchange worksheet, online application &

academic references by 27 Jan 2013

(Submit online worksheet latest by 7 Jan & once 3 credits are

approved, proceed to submit online application. Please remind the
professors to submit references before 27 Jan 2013,
late/incomplete applications will NOT be accepted)

- Number of placements/year
- Check GPA requirements (for certain universities)
- Do read & take note of the remarks column
5

Selection Criteria
GPA Score
CCA Records
Study Plan (do not exceed 5000 characters)
- Point form or essay format

- Motivation & Interest for going on exchange

- Tell us why should we select you for your chosen universities
- Any useful info which is not found in your application

2 Academic References
Interview (only when necessary)
Seniority (Tie-breaker situation)
- Applicable for 2 students with similar portfolio;

the student who is in his/her final year will be selected

Important Note
All applications will be processed and evaluated
independently. Requests to go for exchange with
friend(s) will not be entertained.
Please consider very carefully whether you are really
committed to go on an international exchange before
submitting your exchange application. Students who
reject an exchange offer to any one of the university
choices they have listed in their exchange applications
will be accorded a lower priority in their future
exchange applications.

Deadlines
For Fall 2013 exchange appln, please complete:
(1) Online Exchange Worksheet from 3 Jan 2013 to 27 Jan 2013
Pls. update your CCA records, prepare study plan, get permission from 2

Professors to be your referees concurrently

(2) Online Application form from 3 Jan 2013 to 3 Feb 2013

Submit your choices of universities, study plan & professors names

You can submit (2) only if you have submitted (1) & have 3 credits approved in a

worksheet

(3) 2 Academic references from 3 Jan 2013 to 17 Feb 2013

Professors will only be able to complete the online reference form after you

have submitted (2).

Check profs completion status via OASIS

Take note for Early Deadline Universities

All above steps must be done by 27 Jan 201 3

Results announced via email in April 2013, please be patient!

Financial Aid
(Weijun)

Financial Aid
Where to get estimated exchange expenses:
Partner Universitys Website
Feedback Forms completed by SMU students who went on
exchange
Available on:

OASIS >
Study >
Other Study Activities >
International Exchange >
Information >
Useful Materials >
Feedback Forms

Financial Aid
About Exchange Scholarships
Priority given to Singaporean & Singapore Permanent Resident
Selection Criteria:

Outstanding academic results

Good leadership skills & character
Active involvement in CCAs & community service

No bond required
Submit report upon completion of exchange, share exchange
experiences with donor/ peers, etc.

Financial Aid
MFA DUO-Singapore Fellowship Award
Please note that the availability of DUO-Singapore Fellowship
Award for AY 2013-14 is not confirmed. Confirmation would be
made known by Ministry of Foreign Affairs (MFA) in May/June
2013. However, interested applicants who are planning on an
exchange in AY 2013-14 should still submit the DUO Award
applications by the stipulated deadline to qualify for the award
should it be available.

Financial Aid
MFA DUO-Singapore Fellowship Award
For students going on exchange in European (ASEM member)
countries excluding Iceland
Up to 3 awards of 4,000 Euros each for AY13-14
Open to SMU students of ASEAN nationality

(Brunei, Cambodia, Indonesia, Laos, Malaysia, Myanmar, Philippines, Singapore, Thailand & Vietnam)

Application starts from 3 Jan 13 to 1 Feb 13, 5pm

Download the Application form here
Submit hardcopy application form & hardcopy supporting documents
listed in the checklist to SMU OGL

Financial Aid
MFA DUO-Singapore Fellowship Award
IMPORTANT!
Who can apply? - Students going to qualifying European
countries* for exchange in Term 1 OR Term 2 of AY1314 (Fall 13 or Spring 14 semester).
For your Duo Award to be considered, you must also
submit your online exchange worksheet(s) + online
exchange application + online academic references for
Term 1 OR Term 2 of AY13-14 (Fall 13 or Spring 14) in
the Jan 2013 exchange application window
Failure to do so will void your Duo Award application
* Except Iceland

Financial Aid
Applying for exchange in Term 1, AY13-14 (Fall 2013 Semester)

Applying to Europe

Applying to
Other Countries

Eligible to apply for DUO Award

NOT Eligible to apply for DUO

Award

(exclude Iceland)

Submit DUO Award

application by
1 Feb 2013, 5 pm

Submit ISEP
application in
Jan 2013 window

If you only wish to apply for ISEP and

NOT Duo Award, please submit your ISEP
application in the Jan 2013 window

Submit ISEP application in

Jan 2013 window

Financial Aid
Applying for exchange in Term 2, AY13-14 (Spring 2014 Semester)

Applying to Europe

Applying to
Other Countries

Eligible to apply for DUO Award

NOT Eligible to apply for DUO

Award

(exclude Iceland)

Submit DUO Award

application by
1 Feb 2013, 5 pm

Submit ISEP
application in
Jan 2013* window

If you only wish to apply for ISEP and

NOT DUO Award, please submit your
ISEP application in the May 2013 window

Submit ISEP application in

May 2013 window

*Please note the difference in

deadline for submitting Spring
2014 semester ISEP
application should you wish to
apply for the DUO Award.

Financial Aid
International Business Fellowship (iBF) Award
Approx. 25 awards or more available in AY13/14
Countries
China (exclude Beijing, Shanghai, Shenzhen &
Guangzhou)

Award Value
Up to S$2,400

India, Kazakhstan, Argentina, Brazil, Chile,

Mexico, Qatar & Peru

Up to S$4,800 +
75% airfare reimbursement (capped at
S$3000)

Russia

Up to S$7,200 +
75% airfare reimbursement (capped at
S$3000)

Sporean & SPR may apply only

Min. 2.5 GPA
Apply AFTER exchange application is successful

SICC

Financial Aid

Li & Fung

Approx. 2 scholarships of
S$5K each in AY13/14 - any
partner university in Asia,

1 scholarship of S$10K in
AY13/14 Wharton School

Approx. 14 scholarships of S$5K

each in AY13/14 - ANY partner
university

Preference for Sporean

Sporean & SPR may apply only

Tang Chern Lee & Yoon Poh Yeen

1 scholarship of S$5K in AY13/14 - BAcc students going to ANY

partner university in Europe or USA

Sporean may apply only

Min. 3.4 GPA

Priority will be given to students with demonstrated financial needs

(where there are more than 1 candidate with equal standing)

Financial Aid
Details of Exchange Scholarships Available at:

http://smu.edu.sg/smu/programmes/exchangeprogramme/international-programmes/financial-aid

OASIS > Study Tab > Other Study Activities > International
Exchange > Information > Useful Materials > Financial Aid

Financial Aid
Scholarships Awarded by Partner Universities

JASSO Scholarship: Selected partners in Japan (very limited)

Ewha Scholarship: Ewha Womans University, Korea

KRW 1,0000,000 per semester (approx S$1,100)

PNU Scholarship: Pusan National University, Korea

KRW 2,7000,000 per semester (approx S$3,100)

HUFS Global Scholarship: Hankuk U of Foreign Studies, Korea

80,000 per month (approx S$1,200 per month)

Between KRW 2,550,000 - 4,0000,000 per semester (approx S$3,000 S$4,600)

Ernst Mach Grant: FH Joanneum, Austria

EUR 940 per month (approx S$1,500) Open to SMU students who are currently in
their 3rd/4th year
Please note that only students on exchange at FH Joanneum in the FALL semester are
able to apply for the grant

Financial Aid
SMU Overseas Student Programme (OSP) Loan
Open to Sporean only
Max. loan quantum of S$11.5K (apply once only during course of
study)
Repayment no later than 2 years after graduation/ on securing
employment, whichever is earlier
Application is open year-round. Email enquiries to Centre for
Student Financial Assistance at: finasst@smu.edu.sg
Go to OASIS > Personal & Finances Tab > Financial Assistance
Schemes > SMU OSP Loan for info and application form

Financial Aid
Scholarships & loan applications start AFTER you have
been successfully selected to go on exchange (except for MFA
Duo Award)

Scholarships application process & deadline will be

announced by Centre for Student Financial Assistance
via e-mail (except MFA Duo Award, IBF Award & scholarships offered by
partner universities)

Application for SMU OSP Loan is open year-round

Go to OASIS > Personal & Finances Tab for online

application form

Your exchange homework

Please visit our website

http://smu.edu.sg/smu/programmes/exch
ange-programme/internationalprogrammes/internationalexchange/outgoing-student-0 &
Oasis (under Study Tab > Other Study Activities > International Exchange) today!
Partner Universities brochures are also
available at our Student Centre (Level 8,
Administration Building)

All the best from us!

Q & A