Escolar Documentos
Profissional Documentos
Cultura Documentos
Submitted by
Register No:
Mr.:
Faculty Member
DECLARATION
Place: Ernakulam
Date:
ACKNOWLEDGEMENT
First of all I wish to express my deep gratitude and thanks to God who helped
us in completing the organization study successfully.
I shall remain grateful to. Mr.:BSS IT MISSION
THYACDU for his amble guidance and encouragement for completing the
organization study. I am also extremely grateful to faculty member for their valuable
suggestions and advice regarding this work. I also express my profound gratitude to
project guide .,Sr. Manager, HRM for his valuable guidance and
timely advice and well-wishers for Encouragement given to us during the course of
the project. It is my pleasure to express a deep sense of grateful to
.,
Sr. Manager, Safety & Environment Department & MIS without his
untiring efforts and tremendous background information this work would not have
materialized. I express my sincere
Thanks to all the staff of GREEN VALLEY BEVERAGE INDUSTRIES LTD
for their co-operation during my study in the company. Last but not least we thank my
parents and for all their moral support and help, they Had given to me.
CONTENTS
Introduction
Industry Profile
Company Profile
Product Profile
Customer Profile
Departmentalization
Human Resource department
Finance department
Production department
Planning department
Commercial department
Purchase department
Marketing department
Quality Control department
Research and Development department
Store department
Safety department
SWOT Analysis
Findings
Suggestions & Recommendations
Conclusion
Bibliography
INTRODUCTION
O r g a n i z a t i o n s t u d y d e a l s w i t h c r i t i c a l e v a l u a t i o n a n d a n a l ys i s
of
all
the
aspects
of
the
process of
identifying
and
grouping
of w o r k t o b e p e r f o r m e d d e f i n i n g a n d d e l e g a t i o n o f a u t h o r i t i e s a n d
responsibility ande s t a b l i s h i n g t h e r e l a t i o n s h i p o f p e o p l e e f f i c
i e n t l y t o w a r d s t h e a c h i e v e m e n t o f organizational goals. So it is
very much important to study the organization structure. The organization
study will help us to reveal the how things are coordinated in real time
situations. The personnel function is really all about motivation. It is
agreed that
unless
i n d i v i d u a l s a r e m o t i v a t e d t o p e r f o r m e f f e c t i v e l y, t h e y m a y
n o t a c h i e v e t h e l e v e l o f performance that is desired to them. Managerial
people
are
always
facing
the
problems
potential more
motivating
effectively
and thereby permit the desired goals of the organization and the needs of
employees to be achieved. The purpose of motivation is to create conditions which
people are willing to work with zeal, initiative, interest and enthusiasm so that the
goals of an organization are achieved effectively. L e a d e r s h i p i s m e a n s o f
directing. It is the ability to influence a group towards the
achievement of goals. It is the human factor that helps a group identify where it is
going and then motivate it towards its goals. Without leadership, an organization
would be only a confusion of the people and machines. Training makes a very
important contribution to the development of the organizations Human
Resources and hence to the achievement of its aims and objectives. To achieve its
METHODOLOGY
The study was conducted using the method of interview and observation and
also made use of the primary and secondary data
Primary data
Primary data is collected through observation or through direct communication
with reoidentsin one form or another or through personal interviews.
The formal and informal interviews with Managers and Department heads,
employee
Direct observation
Secondary data
Secondary data are those which have been collected by someone else and
which have already been passed through statistical process. The secondary data were
collected from.
Company records
Journals
Annual report.
Website
The study was limited, because the time period allotted was not sufficient to
conduct a thorough study on the functioning of the organization. The employee of the
various departments was not able to spend enough time in explaining the functions of
their department, as it affected their work schedule. Respondents were reluctant to
reveal complete details. This lack of knowledge of the respondents and the bias of
them has acted as a hindrance to the study.
INDUSTRY PROFILE
The Water shortage around the world and particularly in third world countries
has opened new avenues for bottled water Industry. If we compare the growth and
status of Indian Bottled Industry with western or Asian market, we are far behind in
terms of quantum, infrastructure, professionalism & standards implementation.
In India, the per capita bottled water consumption is still quite low less than
five liters a year as compared to the global average of 29 liters.
Though concept of bottled water in Western countries picked up in early 1900 ,
Indian Elite first tasted it only in 70s as it was difficult to gulp down the fact by an
average Indian that water was up for sale!!
Green Valley Beverage Industries Ltd, Bombay based brand with Italian
antecedents was THE MINERAL WATER and it ruled till early nineties under
monopolistic conditions and had a dream run for so many years. Mineral water meant
GREEN VALLEY BEVERAGE INDUSTRIES LTD and vice versa. Growth in
tourism ,opening up Indian economy, rapid urbanization [ 33% India is considered
urban] shortage and improper quality of drinking water saw a spurt of growth in
bottled water , all over the country in early 90s. Till that time, bottle of drinking
water meant good old GREEN VALLEY BEVERAGE INDUSTRIES
LTD packed in PVC bottle.
The filtration process was turning a new leaf with reverse osmosis technology
trying to make a foothold. Around same time, Polyethylene Terephthalate, widely
known as PET, too, started gaining ground as an ideal packing medium. Its usage was
beginning to be accepted. With numerous companies taking a plunge around same
time, the experiment with process, packing and market was on
With no regulations to control neither the entry nor the quality, the market saw
phenomenal and unchecked growth for 7 years. Time and again, media hailed this
industry as a SUNRISE ONE and put the annual growth rate at phenomenal 40%.
Small entrepreneurs, big business houses, individuals, distributors, made a beeline for
this industry. And then came the disturbing part; In between there were numerous
reports of inferior quality brands, duplications of the product, recycling of bottles,
utilization of tap water. Even well-known brands had a tough time with reports of
inferior quality involving them started making rounds.
Burgeoning population
Rapid Urbanization
Phenomenal increase in Tourism
Growing awareness about drinking water safety.
Inability of central local government to provide clean drinking and safe draining
water
Strained government resources
COMPANY PROFILE
Name of company
Date of incorporation
04-Aug-1998
Kolencherry , Ernakulam(DIST)
Phone, Fax
0484-2760476
Administrative departments
Industries
Name of Chairman
Name of M D
Present activity
Bottling Plant
Business type
Manufacture, Supplier
196
Strategic Intent
The Mission, Vision and Quality Policy of GREEN VALLEY BEVERAGE
INDUSTRIES LTD are stated as follows:
Mission
To increase the network of super stockists and distributors in represented town
and create new super stockists and distributors in unrepresented towns whereby we
can increase our sales turn over and finally the market share.
To have motivation, training will impart to all employees for development of
skill and potential so as to benefit the Companys growth and individual growth.
Vision
To maintain our present position. i.e. No.1 among the Kerala based packaged
drinking water industry.
To make our products available in all major towns of all the districts of Kerala
State and ensure the cent percent availability of stocks any time any day.
To commit towards substantial and sustained growth of existing product and
diversified product of Food & Beverages giving equal importance to the welfare of
Human Resources.
Quality Policy
To enhance customers satisfaction by providing healthy and quality packaged
drinking water and its allied product at better price. To provide the public with
high quality drinking water that conforms to the stringent specifications of Bureau
of Indian Standards. We endeavor to supply drinking water with near zero
bacteriological level, sparkling whiteness and natural sweetness.
Quality Objective
Green Valley Industries Ltd shall establish quality objectives at relevant functional
levels which will bring continual improvement in the functions and thereby in the
organization. The quality objectives focus on strategic advantage to the department as
well as performance improvement. The quality objectives established are realistic,
quantifiable and shall set suitable action plans. Also the management will assign
responsibilities to the concerned managers for achieving the objectives as targeted in
the MD`s Vision.
PRODUCT PROFILE
Its a compliment being generic to the category, but its not very good when
consumers think any mineral water brand is Green Valley Beverage Industries Ltd.
Green Valley Beverage Industries Ltd, a product established in India by Ramesh
Chauhan, Chairman of Parle Aqua Minerals has become a generic brand. Green
Valley Beverage Industries Ltd was the first marketed bottled water in a totally virgin
market. The brand has become synonymous with packaged drinking water, thus
consumers accept any brand offered by the retailer when they ask for Green Valley
Beverage Industries Ltd. So far Ramesh Chauhans Green Valley Beverage Industries
Ltd enjoys the largest market share of 44% in the giant packaged drinking water
industry and is growing at the rate of 80% per annum. Annual sales of Green Valley
Beverage Industries Ltd have touched Rs.616 crores. In seventies, Green Valley
Beverage Industries Ltd was the only packaged drinking water which had national
presence and the sale was to tune of approximately one hundred thousand cases
valued at about Rs.60lacs.
Product innovation To make sure that the product that reaches the consumer is always
high quality and also meets international standards, Green Valley Beverage Industries
Ltd has always been involved in improving its product packaging. One such recent
development is the temper proof break-away seal. Green Valley Beverage Industries
Ltd also recognizes the need to produce environment friendly products and is working
on the PET project. Recent innovation at Green Valley Beverage Industries Ltd has
been Break-Away seal: keeping in mind the consumers need should recognize a
genuine product that cannot be tempered with, Green Valley Beverage Industries Ltd
developed the Break-Away seal. The unique cap has been patented and cannot be
duplicated or tempered with. This technology development in the product ensures that
the consumer will only get a highly safe product when they consume Green Valley
Beverage Industries Ltd packaged drinking water.3. Product packaging To ensure
purity of the bottled water, the bottles that are used are blown and filled at the factory
itself, to avoid contamination. Green Valley Beverage Industries Ltd is extremely
conscious of environmental issues since PET bottles are not bio-degradable and not
easy to dispose. The company is currently working on the PET recycling project,
where they will collect bottles from various places, crush and shred them. The
shredded material will then be made into ropes, PET containers for the non-food
industry and other PET like polyester fiber, flower vase, gift items etc.
PRODUCTION PROCESS Over the last 15 year, company has set up 10 new units
besides taking on 7 franchisees. And over the3 year, the 120 bottle per minute (bpm)
capacity of the 17 units across the country will be increased to 250 bpm. Today Green
Valley Beverage Industries Lads manufacturing each indicates that it is represented
across the country except in east the east. The Mineral water plant is being set to
international standards with a high degree of automation and in-build mechanism
maintaining high standards of sanitation and hygiene. The entire plant and the piping,
which comes in contact with the process water, are made of food grade stainless steel.
A strict code of hygiene and religiously conducted quality controls tests (8 in number)
every shift further ensures quality product. Green Valley Beverage Industries Ltd is
100% free from bacteria and toxic minerals. Water is purified in plant capable of
consistently producing uniform quality of high purity water which meets Green Valley
Beverage Industries Ltd`s high standards. It undergoes exciting quality controls from
the water source stage to final packaging.
PURIFICATION PROCESS Purity and safety are two major factors taken care in
sourcing and processing of Green Valley Beverage Industries Ltd water. Underground
spring is carefully selected based on its portability and pathogen free water. Great care
goes in tapping this source. Only water below 25 meter is tapped. This is to avoid any
surface contamination to percolate and mix with under ground water source. Area
surrounding the water collection tube at the surface is protected and kept clean. The
steps of manufacturing process are given below.
The water is collected in water storage tank where it is chlorinated, giving sufficient
contact time (1 hr.) for chlorine to destroy all bacteria. Water then passes through sand
filter and carbon filter. Sand filter removes all suspended particles whereas carbon
filter removes odor and chlorine. The water is now free of all bacteria, suspended
particles and chlorine.
The water now goes to ion exchange where the water is softened (the undesirable
heavy salts are removed). This helps in digestion.
Water now passes through reverse osmosis plant, which is capable of getting rids of
even minute traces of toxic minerals, should and happen to exist. In its simplest form
the reverse osmosis plant consists of semi permeable membrane which acts as
molecular filter.
Water now comes to second water storage tank and it once again chlorinated. Just
prior to use water is passed through carbon filter to remove chlorine and then through
a series of micron filters of diminishing pores size. It is also sterilized with ultra violet
light and ozonized to attain a dissolved ozone residual concentration of 0.4 mg/lt. and
maintain this concentration for at least 4 min. This internationally accepted zonation is
on the safer side and guarantees and overkill most microorganisms.
Pet bottles in which it is filled are stretch are blow molded 100 C as such are sterile.
Bottles are rinsed with water prior to filling and immediately capped using rip off
closures to ensure tamper proofing.
ORGANIZTIONAL
CHART
DEPARTMENTS
Personnel Office
The Personnel Office deals with recruitment. Wage administration, promotion
and industrial relations, disciplinary actions etc. The employees are appointed through
Pecan employment exchanges. The additional employees required are taken as
apprentice or on contract basis. Selected persons could get 6 months training
efficiency in concerned on the supreme quality while selecting managerial staffs.
Presently there are145 permanent employees including the managers and engineers.
Out of which 131employees are presently working and the rest 14 are on deputation
and on long leave. The temporary posts consist of more than 100 apprentices and
contract based workers. Contract based workers consist of former employees who
took VRS from the company and external persons who are expert in this field. The
peoples recruited could get training and also various seminars and classes are
conducted.
Functions
To recruit right kind of persons for the right job at the right time.
To arrange for training programmers.
To evaluate performance of the employees.
To the handle the grievances of the employees.
To provide welfare facilities to the employees.
Provide and maintain safety measures.
Formulating policies
Statutory Labor Welfare Facilities provided (Personnel Office) in AQUA
KING INDUSTRIES LTD
Canteen Facility
The Company provided a canteen for its members. Here foods are provided at a
rate of Rs 8 per day for permanent employees. Working time of canteen is 8 hours.
Medical Facility
The company arranges medical checkups for all employees once in a year.
Health data cards are then issued to all the employees. The medical facilities are
provided to employees as well as his/her family members.
Risk Allowance
When an employee meets with an accident, during employment for the disablement
compensation is paid as per the rules of the Workmen Compensation Act. In addition
to the AQUA KING INDUSTRIES LTD allows an excreta payment of loss of wages
i.e., 50% of the (basis DA) due to such accident.
Recreational Facility
Recreational club is organized in the company premises and Rs 10/- per month
are revised from each employees.
A well functioned time keeping system is used by Aqua King Ltdfor proper
time keeping. For this purpose an electronic punching system is maintained by the
Time Office.
Overtime Allowance
Overtime will be paid at double the normal wages. (Basic + DA) to all the
eligible staff and workers for those who are engaged in overtime
Leave Facilities
a)Casual Leave-15 days in a year b)Earned Leave-30 days in a year c)Medical
Leave-7 days
Conveyance Allowance
Officers who have put in a minimum of 15 days attendance in a month will be
eligible for getting an conveyance allowance amount of Rs 400/-
First aid boxes or cupboards equipped with the prescribed contents is provided
and maintained in AQUA KING INDUSTRIES LTD. This is readily accessible during
all working hours.
Establishment Section
All the wages, salary, administration and labor welfare facilities are controlled
by establishment section in AQUA KING INDUSTRIES LTD.
Gratuity
The payment of gratuity act 1972 has been amended by the payment of gratuity
(amendment) act 1987. This came into force from 01-10-1987. Maximum salary taken
will be Rs 3500 for gratuity calculation. In the amendment act of 1987, the maximum
amount of gratuity payable to the employees will be Rs 3.5 lakhs. It is given for good
faithful service and efficiently rendered to whole time employees of the company.
E.S.I
The employee of the AQUA KING INDUSTRIES LTD covered by the ESI
Act and contribution is deducted from the employees salary since 01-11-1992.
Employees whose salary does not exceedRs10000/- per month are covered under this
act. When employees are registered with ESI, they are entitled to get the following
benefits from ESI:-
Sickness Benefit
7 days full pay or 14 days half pay sick leave can be availed by the employees
at any time. If more than 30 days leave is required, medical certificate from an
authorized medical attendant should be produced.
Disablement Benefit
An injured person is given free medical treatment and all the expenses incurred
by him. The total expense in connection with the treatment will be reimbursed.
Dependent Benefit
Legal heirs of the employee get the dependent benefit after his death. Main
dependent are job and compensation.
Maternity Benefit
Women employees shall be allowed maternity leave with full pay for 90 days
after the date of confinement. In addition, one month leave with wages is also allowed
to the employee who suffers diseases arising out of delivery.
Funeral Benefit
For the funeral of employees, the funeral benefit provided is Rs 1000/-
Provident Fund
According to employees Provident Fund Act 1952, the employees of the
company are entitled to contribute a certain percentage of salary or wages to this fund.
The rules followed in AQUA KING INDUSTRIES LTD are known as Employees
Provident- Fund Rules. The fund shall deem to have been established on and from
16th
February 1956. A worker is eligible to get Piffle he had completed continuous
six months of regular service or 120 days during the period of 12 months. Under this
scheme, repayable loans are available to employees in liberal terms. As the scheme is
recognized, employees get benefit in income tax also.
Bonus
Bonus is paid in accordance with the guidelines issued by the Company from
time to time. An employee whose salary is less than Rs 2500/- per month is eligible to
get bonus. 8.33% of the total salary is the minimum bonus to be paid.
Uniform allowance
Provided to workers is Rs 525/-, once in 2 years.
Footwear Allowance
Footwear allowance is provided to the workers in the spot welding shop, paint
shop, mechanical maintenance shop etc. is Rs 425/- in every 2 years
FINANCE DEPARTMENT
TAX:
AQUA KING INDUSTRIES LTD has to pay the following taxes:Income tax.
Sales tax.
Excise duty.
Educational cess.
The sales tax charged per meter in Kerala is at the rate of 12.5%, whereas, if
sold to other states outside Kerala, the rate is only 4% per meter (i.e., Central Sales
tax). Educational cess is 2% on the excise duty. Presently, the excise duty is 16% on
one meter and the educational cess 2% of the 16%.
Job Card:
It is used to calculate the quality of products individual production time. The
important registers maintained by the finance are given below:
Purpose Journal.
Sales Journal.
Payroll.
Costing.
Establishment.
Sales:
Invoice generation.
Billing
Collection
Debtors ledger.
Costing:
Each product is having a separate section. It sets the cost of that which issued
by commercial group to add profit margin to set the price.
Establishment:
This section is responsible for cash disbursements and payment. It handles all
the payment said to the employees.
Benefits:
Medical reimbursement
Provident Fund
Incentives
Bills payable:
This section handles the payment to be made to the suppliers once the SRV
(Store Receipt Vouchers), PO (Purchase order) and invoice are received, cross
verification of the PO terms, quality and quantity assurance with the SRV and invoice.
Once all the claims are found satisfactory, the payment is issued as per the terms.
Payment to suppliers
Indigenous Purchase
Important Purchase (Purchase, Bills)
Service Bills
This section maintain bills for payment of
Factory service
Maintance (Civil and mechanical)
Internal Audit
The main function of internal audit are
Fault recognition
Suggestion for improvement
Assisting working level people
Internal audit conducts site audit, once in a year.
PRODUCTION DEPARTMENT
Structure of Production Department
Objectives
To achieve monthly production target as per customer requirement
To improve quality by reducing process rejection below 3%
Increase productivity by effective utilization of resources
Maintain production and discipline in the section
Coordination of workers and shop floor activities
Share information
In Aqua King Private Ltd, there are well-established production units
PLANNING DEPARTMENT
Structure of Planning Department
COMMERCIAL DEPARTMENT
Structure of Commercial Department
Overall responsibility for marketing policy rests with GM. Coordination commercial
function including marketing. Commercial Department include sales department also.
Procedures
The company markets its products in 3 ways. Firstly, responding to tenders and
quotations as per customer requirement and specification. SMM shall consolidate the
requirements of the product, taking into consideration the customer requirements,
stated or unstated, statutory and regulatory requirements or any other additional
requirements determined by the company, if any, including requirement. He shall
prepare note incorporation the above requirements and submit the same to the Apex
Management for review and approval. Secondly, through approved dealers or
distributors. Order for Aqua King Private Ltd standard products are normally handled
Bislery
Aquafina
Himalaya
Aqua king
PURCHASE DEPARTMENT
Structure of Purchase Department
This department deals with the purchase of raw materials from various sources.
In Elite, raw materials are purchased through inviting tenders from suppliers 100% of
raw materials are purchased from outside suppliers. Production department gives
order to the purchase department to purchase raw materials. The main raw materials
are aluminum sheets, aluminum road, steel sheet, steel parts, copper sheets and copper
parts.
Purchase Policy:
Aqua King Private Ltd has a purchase policy to purchase raw materials in right
quantity and quality aright time, at right place from a right source. The source of
materials is selected by checking the samples collected from different suppliers.
Acceptance of sample can be done as per the recommendations from the quality
assurance department. If the samples are qualified, the criteria the suppliers can be
included in the list of qualified suppliers. Tenders should be sent to qualified suppliers
only. They only have the ability to provide bulk of raw materials of the company. Raw
materials required for the company as follows,
Raw materials.
Components.
Consumables.
Tools.
Stationeries.
Capital goods.
Sub assemblies.
Services.
Spare parts.
Purchase procedures:
All the purchase shall be made by purchase department.
Bill of materials shall be given by the production department.
Material intends in forward to purchase department against each projects.
Other items except capital goods required by various departments are intimated
to store who prepares purchase intend and forward the same to giving full
specification, samples of necessary requirement of capital goods is identified in
various departments and set to purchase department often getting approval from the
competent authority.
MARKETING DEPARTMENT
Structure of Marketing Department
The scope of this department is to cover all the products of the company sold
directly to customers against order or through approved dealers/distributors appointed
by the company. Overall responsibility for marketing policies rests with GM,
coordination of commercial function including marketing. This function rests with
SMM.
Duties of SO-marketing:
Now the Aqua King Private Ltd produce motor starter and meters. The
responsibility of marketing of motor starters and other products rest with SOmarketing. The responsibility of the SO-marketing is to maintain and promote dealers,
preparation and providing production programmer to workers, arranging dispatches as
per schedule, payment follow up, customer coordination scrap sales and other
assignments given by SOM.
Duties of SO-sales
The responsibility of marketing of meters and contractors rests with the section
officer-sales. The responsibility of the section officer-sales is to assist SMM in
achievement of departmental objectives and record keeping, tendering and other
assignments given by him.
The other duties of section officer-sales are as follows:
Preparation and providing production program to works.
Arranging dispatches a per schedule.
Payments follow up.
Customer coordination.
Compliance of excise formalities.
Stock maintenance.
Arrange packing.
Invoicing.
Payment collection and filing excise return in respect of meters and contractors.
Payments follow up in respect of starters, scrap and other products.
This department is concerned with checking the quality of products made in the
company. At each and every stage of production, the quality of the product is checked.
Before it becomes the final product, it is cross checked.
Quality Policy:
GREEN VALLEY BEVERAGE INDUSTRIES LTD and its employees are
committed to develop, manufacture and market house service energy meters and
motor control gears, ensuring customer satisfaction of its products and services
through continual improvement of the effectiveness of its OMS achieved by setting
and reviewing objectives.
Quality Objectives:
Top management of GREEN VALLEY BEVERAGE INDUSTRIES LTD
establishes implements and communicates operational measureable quality objectives
at all relevant functional levels. The achievement of the same is measured monthly
through MPRM.
Quality Assurance
The SE Quality Assurance is in charge of quality checking of the raw material
samples. The quality assurance department also checks quality of incoming raw
materials and the products in process. Inspections of finished goods are done by AE
inspection. All meter products in the company are handed over to sales department.
The sales returned meters are checked and corrected heres a commitment toward
Total Quality Management in line with CII/EFQM guidelines, annual improvement
action plans are being implemented involving techniques like
Benchmarking.
Business Process Re-Engineering.
Six sigma.
Kaizen
These are resulting in cycle time reduction for further improvements in delivery
and technological process up-gradation, leading to improvement in quality profit to
products and enhanced customer focus on a continuous basis.
To fulfill its role as a corporate citizen towards protection and conservation of
the environment and ensuring that its products and systems also meet such
requirements, GREEN VALLEY BEVERAGE INDUSTRIES LTD has finalized a
Corporate Environment management Policy for ISO 14002 Certification.
For ISO 9001 certification, the International Audit is done once in six month by
the GREEN VALLEY BEVERAGE INDUSTRIES LTD personnel independent of
their functions and External audit is done by Bureau Verities Quality International
ISO 90001:2000.
ISO 90001:
Covers management responsibility, contact review, control of design, purchase,
testing storage, etc.
All units of GREEN VALLEY BEVERAGE INDUSTRIES LTD are ISO:
9001 certified. Certification Agency BVQ1 (by Bureau VERITAS Quality
International).
International audit once in 6 months
ISO: 9000-2000 Version Brief Overview:
Revised standard is compatible with principles of ISO 14000 and TQM. It centers on results
achieved through P-D-C-A (Plan, Do, Check, Act) and processed approach.
Focus on business needs, continue improvement through measurable performance parameters
leading to customer satisfaction.
Mandatory documentation requirements simplified required in 6 of the following areas:
1) Documentation control.
2) Quality records.
3) Internal audit.
4) Control of non-conforming products.
5) Corrective action.
6) Preventive action.
3. Completeness.
Mounting.
Fitting.
Connections.
Layout.
Foundation etc.
Incomplete suppliers.
Incomplete finish.
Incomplete spares.
Incomplete tools.
Incomplete documents (drawings, test reports/certificate).
Inadequacy (technical information)
Not clear/legible
4. Quality documentation.
Inadequacy (technical information)
Not clear/legible.
5. Delivery.
Finish.
Alignment.
Appearances.
Ease of handling/maintains.
Ergonomics
Management readiness.
Customer Supplier partnership.
Environment scanning.
Existing system.
Strategic planning
TQM training.
Disciplined system implementation.
Process enhancement.
Performance evaluation.
Continuous improvement.
The scope of this department is the design and design modification of the
following products manufacture in the company:
SMW holds responsibility to convene the core committee for reviewing the
design at various stages. He is also authorized to approve the various design outputs
such as bill of materials, drawings, flow charts of the project, approving brand etc.
SMR & D holds the responsibility of preparing the product flow chart, bill of
materials, design drawings, wiring diagrams, etc.
The R&D department has developed:
STORE DEPARTMENT
Structure of Store Department
SMW is the overall charge of stores. Store assistants have the individual
responsibility relating to all operations of the respective sub-stores and to keep the
records properly. The duty of assistants is to count the quantity of goods. There are
also trainees.
Receiving material/accounting.
Issue of materials.
Items of repair/rectification/calibration/refilling sub assembly/receipt of item
for outside issue.
Inventory management.
Procedure:
For making the function of store department more effective, the store is divided
into different sub-stores, namely:
General store.
Raw material store.
Electronic store.
Starter store.
Tool store.
STORE DEPARTMENT
Structure of Safety Department
Every organization must have a safety department for the safety of workers.
Though the frequency rate of accidents is comparatively low, the management is keen
to take interest to reduce the accidents as far as possible by engineering methods and
personnel equipments at inevitable stages.
For making the functions of the safety department, Green Valley Beverage Industries
Ltd takes the following steps:
Safety committee.
Safety steward committee.
Safety training for executive supervisor and artisans.
Accidents investigation reporting system.
Issue of safety equipment.
SWOT ANALYSIS
SWOT Analysis of a company reflects the effectiveness of the functions of the
company in each and every department. Brainstorming technique was adopted to find
the SWOT. It is a group creativity technique designed to generate a large number of
ideas from a group of employees. Suggestions are evaluated and the analysis is made.
STRENGTH:
Quality of Products: The products of Green Valley Beverage Industries Ltd possess
high quality. It is an ISO 9001:2000 certified company. The company offers 15 years
warranty for its products. Before getting approval. The company products pass
through different types of tests.
Customer Focus: The Apex Management Team of Green Valley Beverage Industries
Ltd shall determine, understand and try to satisfy the needs and expectations of
customer with the aim of enhancing customer satisfaction. The Marketing Department
has the primary responsibility and Quality control has the secondary responsibility and
all other departments have the responsibility for commitments for ensuring customer
satisfaction.
Involvement of workers is high: Aqua King Industries Ltd believes that involvement
of all employees is essential for the better functioning of the organization. This is
achieved by planned training as given in the guidelines for training. Top management
of Aqua King Industries Ltd establishes and provides leadership and unity of purpose
and direction through Management Review Meetings, Monthly Performance Review
Meetings and provision of resources.
Process Approach: The departmental guidelines of major functions follow a process
approach and include (PDCA- Plan, Do, Check, Act) cycle, which provides proper
direction in taking planned corrective actions.
Continual Improvement: Continual Improvement of Quality Management Systems
is achieved through measurement of quality objectives achieved, measurement of
customer satisfaction, resolution of departmental non-conformances, implementation
of corrective and preventive actions and internal audits. These are reviewed in the
management review meetings.
Mutually beneficial supplier relationship: Aqua King Industries Ltd tries to
maintain beneficial relationship with suppliers and thereby enhance ability of both to
create value. The organization continually measures the performance of supplier sand
gives them feedback and possible help to improve performance. It also gives them
chance to assess the organization on the above chance.
Skillful workforce: Aqua King Industries Ltd shall determine the competency of the
personnel performing the work affecting the Quality Management Systems on the
basis of assessment done by immediate superior. The identified needs shall be
consolidated for preparation of the training plan for satisfying the training needs. A
yearly Competence Improvement Plan covering training, exposure visits, self-learning
etc. shall be prepared. As a result the workforce has expertise in the respective areas.
Good Industrial Relations: The relation with the top management and workers are
cordial. Not a single working day was missed due to labor unrest in the past 30 years.
WEAKNESS:
High employee turnover: With the introduction of VRS, the person shaving
experience left the company. This resulted in the reduction of experience hand in the
company.
OPPORTUNITIES:
Fast growing field: The best beverage for India in the new millennium seems to be
water. In recent years, the bottled drinking water market has been witnessing high
decibel level of activity, with a host of new entrants. The bottled water market which
worth Rs. 1000 crore is expected to be Rs. 5000crore by 2010. This will increase a lot
of scope for bottled water market. Green Valley Beverage Industries Ltd can utilize its
distribution chain: - With GREE Valley becoming a generic name for bottled drinking
water. If company can manage the distribution chain of the product to make it
available where the consumer needs it the most, the company may well succeed in his
gamble with water. For this the company can connect it with dealers and other
distributors who will market the products for them all around the world.
Launch of premium pack: The Company also has its premium product range. This is
prepared keeping 5-star hotels and other premium customer. This pack will be sold at
Rs. 20 per liter. This will give a tough competition to the EVIAN, the biggest player
in the premium water range which sells its1 liter water at a hefty of Rs.85 per liter.
Change of image: The Company has changed the color of the product. It has changed
from blue to green. By changing the color, the company has provided a new product
to the consumers; they will be getting a new and a refreshing product.
Increase in production: Green Valley Beverage Industries Ltd is eyeing the Market
and is In the process of increasing the production by setting 4 new plants adding to its
23plants. This will increase the production capacity of the company.
Threats:
Competitions: To get some share in the market many new players are entering in the
market. Among them major names are Godrej, which is launching its product AQUAPURE and Tata-Tea is looking forward to but Himalayan, this will increase the
competition. Also Britannia which is distributing EVIAN is planning to launch its
own brand. There are also new entrants ATCO with BRILLIANT water, DS FOODS
with CATCH are also coming. Even Hindustan lever is planning to enter into the
market. This is give a tough competition to the current water
Emerging of modern technology: Due to globalization modern technology were
available in the market. The competitor make s of that.
Well-disciplined staff and employee: The work force is the strength of the company.
All the workers work whole heartedly for the progress of the company even in bad
times. There was no labor conflict in the past 30 years.
Hard working skilled labor force: The labor force is very skilled. The company
recruit fresh technicians and give extensive training to them.
Effective attendance system: The Company follows a punch card system. By which,
the company can find out the total hours an employee spend in the working place.
Maximum capacity utilization: The company plan their personnel needs very
effectively and recruits the correct number of persons. This ensures the maximum
utilization of resources.
Regular feedback system: The feedbacks from the customers are collected in time
with a view to improve the operational efficiency. For this the customers are contacted
personally after a certain period of delivery. The company provides feedback forms to
the customers.
SUGGESTIONS:
The major suggestions are:
Employee Turnover should be minimized: In the long run, this may seriously affect
the company. So the real reasons behind this should be found out and corrective
measures should be taken
Performance appraisal system should be improved: At present the companys
performance appraisal system is not up to the mark. The companys techniques are
little outdated. A 360 degree appraisal system can be introduced.
More marketing efforts should be made: The new technologies in the information
technology can be utilized for that. The website of the company should be converted
into an E-commerce portal. All the companys products should be listed with pictures
and all the specifications and facilities for online trade should be made.
Infrastructure should be developed for improving the output.
Technology transfer should be established with some reputed organization.
Company should appoint marketing executives.
CONCLUSION
As we have seen from the market survey that packaged drinking water industry
is very huge and growing rapidly. The water market is going to reach Rs. 2000 cr. till
the end of 2003. Thus we can imagine how big the water market is and imagine the
growth in this industry. This market is having large share of unorganized sector. In
water industry production cost is very low. But the distribution cost of operations and
make sure about the availability of water. Green Valley Beverage Industries
Ltddistribution network to retail outlets is the best example. They have given 20 lt.
jars to there trailers and thus reduce the distribution cost. Now there is trend in the
market to give bottle without security and a dispenser free of cost to a party using 100
lt. of water. With the big players, who have the support of the financial muscle and a
large consumer base in other categories with them, like Pepsi, Britannia, Nestle and
Coca-Cola the battle is the tougher arena of brand building. All the multinationals are
looking at high-octane advertising targeting specific consumer segments. Sensing
troubled waters ahead, Green Valley Beverage Industries Ltd is busy working in
strategy to soak up the competition and protect his water kingdom. By the strategies
followed by the Green Valley Beverage Industries Ltd has become a synonym of
packaged drinking water. By the institutional survey, dealers survey and the
consumers survey we got many conclusions and found out the market share of the
brands involved in this industry. According to it Green Valley Beverage Industries Ltd
is the market leader having the market share of 44%, Kinley is its nearest competitor
having its market share of 31%, Aquafina 15% and other brands are covering 10% of
their market share. Thus company should emphasis more on its advertisements,
retailers and wholesalers margin. Company should also have a keen quality control
system because their break-away has been accepted by the public.
ABBREVIATIONS
Prd.Com
Production Committee
SMW
MPRC
MRC
SER&D
AEQA
SEW
SO Store
SM Com
SPO
SMA
SM MKG
SO MKG
SOS
SOA
SOE
E/M
Electrical Maintenance
GI
Goods Inwards
TO
Time Office
BIBLIOGRAPHY
Books & Journals
Boyd, Harper W., Marketing Management, Harcount Brace Jovanovich, New
York, 1972..
Drucker, Peter, F., Management: Tasks, Responsibilities, Practices, Harper&
Row, New York,1976.
Kotler Philip, Lane Kevin, Jha Abraham and Mithileswar(2007)Marketing
Management- South Asian Perspective, New Delhi,
ISO 9001:2000 Quality System Files
Websites
www.pepsico.in
www.Greenvalley.com
www.google .co
www.wikipedia.com
www.tradeindia.com
www.surfindia.com