AS/NZS 4801

OHSAS 18001
OHS20309
SAI Global

LOCAL AREA OHS INDUCTION

CONTRACTORS OR VISITORS INDUCTION CHECKLIST
Contractor or Visitor inductee details
Name:
Supervisor:
Company/organisation:
Scope of contract or
engagement:
Monash supervisor:
Local area start date:

This induction checklist is to be completed by all contractors and visitors working within Monash University upon
entering a local area to undertake work. Local area induction must be contextualised to suit the work area and
must be delivered by a supervisor or appropriate delegate, who has been briefed on the process. All induction
and training must be refreshed at least every 3 years.
Contractors for the purposes of this document include any individual not employed directly by Monash University
but engaged under a contract to provide materials or labour to perform a service or do a job.
Visitors for the purposes of this document include any individual from any institution or organisation who is
formally invited to visit the University for the purpose of observing or who will make a contribution to the
research, teaching and/or a related activity or service of the University. Visitors may be attending the University
on either an unpaid or paid basis.
This document does not need to be completed by either contractors or visitors if they are accompanied by a
Monash staff member at all times.

A. Online OHS induction

If inductee is a contractor engaged through Monash University Facilities and
Services Division, confirm that induction has been completed
(http://www.monash.edu.au/ohs/training/safety-induction-program.html)

Yes N/A

B. Roles and Responsibilities at Monash University

Does the inductee understand:
The issue resolution procedure for immediate and non-immediate OHS hazards
http://www.monash.edu.au/ohs/topics/procedures/issue-resolution.pdf)

Yes

Their own and their supervisors responsibilities under the Monash University
OHS policy

Yes

Where to access all Monash University OHS policies and procedures

(http://www.monash.edu.au/ohs/roles/management-roles-responsibilities.pdf)

Yes

The function of OHS at Monash as per OHS roles and responsibilities at Monash Yes
(http://www.monash.edu.au/ohs/roles/management-roles-responsibilities.pdf)
But specifically:

5.7: Safety Officers and their duties

Yes

5.10: Health and Safety Representatives

Yes N/A

Who the relevant local safety contacts are (safety officers etc.)
Contractor, Visitor Local Induction, v1
Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

For the latest version of this document please go to: http://www.monash.edu.au/ohs/

Yes
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C. Access Requirements
Does the inductee require access to the work area:
Only under supervision

Yes No

Only during regular hours

Yes No

After-hours, during weekends or public holidays:

o If yes, highlight additional responsibilities while conducting work afterhours or when emergency response is limited
o (http://www.monash.edu.au/ohs/topics/procedures/after-hours.pdf)
particularly section 8.3 - description of categories for after-hours work
and study

Yes No

Identify restricted access areas (e.g. laboratories, Cryogenic facilities, etc.):

Yes N/A

Is access to restricted areas required

o If yes, ensure corresponding local area induction modules are
completed as identified in section G of this checklist

Yes N/A

D. Emergency Preparedness
Has the local emergency procedure been covered (e.g. 333 emergency
procedure booklet) including calling for emergency services?

Yes

Has the inductee been made aware of the locations and use of the following
o Emergency evacuation map (e.g. locate nearest map)

Yes

o Assembly point (e.g. demonstrate evacuation route)

Yes

o Fire extinguisher, fire blankets, etc.

Yes

o Break glass alarms

Yes N/A

o Emergency phones (WIP phones)

Yes N/A

Have you instructed the inductee on how to receive first aid from a trained first
aider (e.g. names displayed on first aid kit)

Yes

Have you advised the inductee of location of nearest Medical Health Service

Yes

E. Risk Management
Has the inductee been:
Made aware that risk management must be completed prior to hazardous work
(task, activity, process) being undertaken
(http://www.monash.edu.au/ohs/management-system/risk-management.pdf)

Yes

Made aware that risk management must be updated prior to any change to all
hazardous work (task, activity, process)

Yes

Given access to any relevant risk management documentation including Risk

Assessments and Safe Work Instructions

Yes

F. Hazard and Incident Reporting

Has the inductee been made aware:
That all hazards and incidents, including injuries and near misses, must be
reported on a Monash University Hazard and Incident report and provided to
supervisor and/or safety officer and/or health & safety representatives
Contractor, Visitor Local Induction, v1
Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

For the latest version of this document please go to: http://www.monash.edu.au/ohs/

Yes

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Date of next review: 2016
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That all hazards and incidents must be reported within 24 hours of being
identified

Yes

Of how to access a Monash University Hazard and Incident report form

(http://www.monash.edu.au/ohs/forms/hazard-incident-report.pdf)

Yes

G. Work in higher risk areas

Is the inductee required to access a work area that has additional safety
induction requirements

Yes No

Please specify which additional local area induction modules

required

Required:

Completion
Date

Laboratory, Studio, Workshops Local Area Induction

Yes N/A

Local induction templates can be accessed from

http://www.monash.edu.au/ohs/training/safety-induction-program.html
H. Sign Off
I understand that by checking this box, I agree to observe all Monash
University OHS requirements

Yes

Signature of Inductee:

Date:

Signature of Supervisor:

Date:

This form must be kept by a designated person as a local record of induction.

Contractor, Visitor Local Induction, v1

Date of first issue: May 2013

Responsible Officer: Manager, OH&S

Date of last review: May 2013

For the latest version of this document please go to: http://www.monash.edu.au/ohs/

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Date of next review: 2016
16/05/13