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MasterCircular
0n
andDisciplinary
Authorities
Penalties

66

OF INDIA
GOVERNMENT
MINISTRYOF RAILWAYS
RAILWAYBOARD
66

M.C.No.
No. E(D&A)2000RG 6-31

NewDelhi,dated: 19.10.2001

The GeneralManagers,
All IndianRailways,etc.,
(As per list | & lll ).
Sub: Penalties and disciplinaryauthoritiesunder
Railway Servants (Discipline and Appeal)
Rules- MasterCircular.

regardingpenaltiesand disciplinary
At present, provisions/instructions
& Appeal)
authoritiesare containedin Part ltl of the RailwayServants(Discipline
from
time to
Board
Railway
Rules, 1968 and in a numberof lettersissuedby
time. tt has been decidedto consolidate,importantamongstthem in one single
as
Master Circular,for the purposeof convenienceand better understanding,
enclosedherewith.
While referringto this Circular,the originallettersreferredto hereinshould
be read for a proper appreciationand in case of doubt, the originalcircular
shouldbe relieduponas authority.
Since only importantcircularson the subject have been included,a
numberof other circularsmight not have found place in this MasterCircular.
Instructionscontainedin circularsnot includedherein,shouldnot be deemedto
havebeensupersededsimplybecauseof their non-inclusion.
Pleaseacknowledgereceipt.

\ltru..rl
v (,\-^
V

DA: As above

l.

6Lvz-

( V. Vaidehi)
(D&A)ll
JointDirectorEstablishnrcnt
RailwayBoard

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PENAL'X IiE S A Ni} DI}iC,iPLTI{ARY ATiTITORITIE S

is governed by Railway Servants

Serv.'ar,ts
Disciplinary action against Raiha'a_y
(Discipline & Appeal) F"ules,l9r,r8. Part III c,f lirese Rules contain Rules 6,7 and 8,
which pertainto penaltienand disciplinaryauthorities.
2.

The penaltiesspeci{iedin [tule 6 can be iarposedon a Railway Servant,fcrr good

fuil$w;rl13the due procedurewhich has been prescribedin

and sufficient reasons,&fr-e.r
Part IV of the Rules. The -f,enalties'd's classifiedinto two categories- I\linor alrd Major.
Thereare six minor peniiliiesancit'iv,:rnaior penaitieq,as listed below:

Minor Penaltiss:
(i)

Censure;

(ii)

Withholding of prornotionior a specifiedperiod;

fiii)

Recovery from pay of the rvhole or part of any pecuniary loss caused to the
Governmentor Railwav Aclministrationby negligenceor breachof orders;

(iii-a) Withholding of tlie Privile;.rePassesor Privilege Ticket Ordersor both;

(iii-b) reductionto a lou'er stagci,':tiie time scalecf pay for a period not exceedingtlree
his pension.
a{Tr1s1ing
years,without cuniuiative*fi]:ct and not advers:';I3.
(iv)

Withholding of incrementsof pay for a specifiedperiod with fuither directionsas

to u,hether on the e>:pirycf such period, this rvili or will not have the effect of
postponingthe flrlirrc incrr:i:lentsof pay;

MqisrPctalues:
(v)

Saveas provided tor in clause(iii-b), reductionto a lower stagein the time-scale

of pay for a speci{ieiJpe,riod,with further directions as ta whether on the exoiry cif
such period, the r';,iluctisnrvill or will not have the effect of, postponing the future
incrementsof his pa.y;

(vr)

Reduction to a io.ggr time sEaleof pay, grade, post, or service,with or without

further directionr regarding conditions of restoration to the grade or pcst or
seryicefrorn rvhir:,itlie ii.arlwayservantwas redur:edand his seniority and pey o11
such restoratic"n,.olhat grade,post or service;

)-

(vii)

Compulsoryretirernent;

(viii)

Removalfrom servicervhich shali not be a disqualificationfor future employment

under the governmentor Railway Administration.

(ix)

Dismissal from service which strall ordinarily be a disqualification for future

employmentunder the Govenrfirentor Railway Administl'ation.

3.

The penaltyin Ruie (iii-b) viz. Feduction of pay to a lower stagein the sametime

scale of pay for a period not excesding three years, without cumulative effect and not
adverselyaffecting the pension was caived out of the major penalty in Rule 6(v) of
reductionto a lower stagein the tinrr.rscaleof pay and placedamongminor penaltiesafter
the penalty of withholding of Passes,iP'I0s.The three conditions specifiedin Rule 6
(iii.b) viz. the period of the penalty should not exceedthree years,the penalty should be
without cumulative gffect and the penalty should not adversely affect the pension of the
Railway Servanthave been borrowed lrom the'provisions relating to imposition of the
penalty of withholding cf increment under Rule 1l(2).

Rule 11(2) provides that

notwithstandingthe fact that withholding of incrementsis a minor penalty,an inquiry has

to be held under Rule 9 rry-hich
has been prescribedfor major penalties,if the penalty of
withholding of incrementsis for a period exceedingthree years or is with cumulative
effect or adversely affec1:rfhe trr:nsionary benefits Hencg all the three conditions
specifiedin Rule 6(iii-b) have1o 'o* fulfilled for the penaltyof reductionof pay to a lower
stageto be a minor penalty.
(Rule6(iii-b)wasintroduced
undertsd.'sNotificationNo.EtD&A)g0RG6-l l2 dt 16.i 1.90).
4.

Disciplinary actior. can be taken against an employee in respect of rnisconduct

committed before his emt,ioyrnentif the misconductis of such a nature as has rational
connection with his pre!:ent employment and renders him unfit and unsuitable for
continuingin service.
(Rly. Board'sletterNo.firil&A)67 RG 6-1I dt. 1.6.68).

SpecialProvisioul:"rcSa.diqgquantum pf penalty:

The penalty to be imposed in

a casewill he decidedby tlie Disciplinary Authority taking into accountall the facts and

:i

sire;iili provibionsexist for imposition of specific

circumstancesof the cas*:. |-[s1'v-qr1,i:,r'.
penaltiesin certaintypes oioai;e:i,irs intJiiralrCbei.rq'.
(i)

in casesof pers,i,r:;rlouncisuiltv of ariy act or omissionwhich resultedor lvould

have, ordinarily iesulted in collision cf Laiiway trains" one of the penalties
specified in clauses(viiii anct{ix} of l{uie {r {viz. Removal or Dismissal) shall
ordinarily be imp*red.

(ii)

In casesof pers*n,.found gnilt;vot'passingRailway Signalsat danger,one of the

penalties specifieil in cia;s,-,s{v) to (ix) of Ruie 5 (viz. One of the major
penalties)shall ordineriiy i:;: inrposed.

(iii;

In casesof persansfouni guilty of having acceptedor having obtainedfrom any

personany gratrficati*n, rili.:r ilan legal reiuuneration.as a motive or reward fbr
doing or forbeari*g to dc any ofiicial act, one of the penaltiesspecifiedin clauses
(viii) or (ix) of Ruir: $ {viz. Removalor dismissal)shall ordinarily be irnposeC.
In all the thrre lirpcs s-)icasesmentionedabove,where the specifiedpenalty
is not imposed,il'le rearclri thereforshallbe rec.ordedin writing.
(Ref: First and s*roncl provlso to Rule 6 )

6.
(A)

:
Whatsha[nal c*a"$lilu_tEnp_qnalty
The folia'',r,ingshatl uot amount1s !r: s perraltyunder the RS(D&A.) Rules

as per explanationunder R"uie6

(i)

withholding of ir,crenrnntl of pay of a Railway sen'ant for failure to pass any

departmentalexaminatir.r*in accordancewith the rules or orders governing the
Service to wl:ich hc hr::ln-rngs
or post wtrich he holds or the terrns of his
appointment;

(ii)

stoppageof a Rai;rva',,se{-vfiot
at the efiiciency bar in the tirne-scaleof pay on the
ground of his unlltnessi.r.!crossthe bar. (Thc conceptof EB doesnot find place in
the scalesrecornraendscl
iri' V-Pay Commission).

(iii)

non-promotion of' a Railway servant, whettrer in a sr-rbstantiveor offrciating

capacity,after corisiCeration
of his case;

(iv)

reversion of a Rajiu,ay sen,antofliciating in higher Service,grade or post to a

lower Service,grr'.Jce:rpost.an the ground ttiat he is consideredto tre unsuitable

.t

for such higher Service, giaile *r post. or on any administrative ground

unconnectedwith his eonduct,
(This should be read with the instmctions on the subject contained in para 7
below)
(v)

reversionof a Raihvay servant,appointedon probationto any other Service,grade

or post, to his permanentService,gradeor post during or at the end of the period
of probation in accordaneervith the terms of his appointmentor the rules and
ordersgoverningsuchprobation:

(vi)

replacementof, tlie seryi',,:r;*i a Raikvii'y Selant, whose services had been

borrowed frorn any olher l,{ini.'.tr"yor Dep;,rtmentof the Central Governmentor a
State Government or en authority under the control of the Central Governrnentor
StateGovemment,at the disposalof the govel"nmentor the authority from which
the servicesof suchP.ailwayservanthad beenborrowed;

("iD

compulsory retirement cf a Railway servant in accordancewith the provisions

relatingto his superannuation
ttr retirement;

(viii)

terminationof the seryices(a)

of a Railw'a)' ser'r'arltappointed on probation, during or at the end of the

period cf his probaiio,r.in accordanc.e
with the terms of his appointmentor
the rules a*d orders*.roverning
suchprcbation,or

(b)

of a ternp*,ary tr{"ail:,ray
servantin acc,.rrdance
with rule 301 containedin
Volume I :f the Indian Railwav EstablishmentCode (Fifth Edition 1985),or

(c)

of a Railra,'avServant employed under an agreernent,in accordancewith

the terms cf suchagreement;

(ix)

dischargeof Raiiv,a.t Servant (a)

for inefficlericl' due to failure to confbrm to the requisite standard of

physicalfi1ness;

(b)
(B)

on reductionof establishment.
Issue.of wanlin.ss"Govt.'s displeasureor counsellingwill not constitutea

penaltyilnder the des

T I'i,sare administrativestepsin the natureof correctiveactions.

(Board'slefterNo.E(D&,;r"i?7
RG 6-20 dt.10.5.77).

7.

Provisroguegardigglsvg[stg!.
(i)
Thoughreversionto a lower postfor unsatisfactory
work is not a penalty,

a Railway Servantwho has officiated in a higher grade/postfor 18 monthsor more,

should not be reverted for unsatisfactorywork without following the procedure
prescribedin the RS(D&A) Rules.
(Railuray
Board'slenerNo.E(D&A)65RG 6-24Dr. 9.6.65).
(ii)

Theabovesafeguard
appliesto only thoseemployees
who haveacquireda

prescriptiveright to the officiatingpostsby virtue of their empanelment

or ha,,ingbeen
declaredsuitableby the competentauthority. It doesnot apply to thoseofficiating on
promotionas a stop-gapmeasureand also to those caseswhere an employee,duly
selected,
hasto berevertedaftera lapseof 18ntonthsbecause
ofcancellationofthe panel
or due to a changein the panel position consequentto rectificationof somernistake.
(RailwayBoard'sletterNo.E(D&A)65RG 6-24Dt.15.1.66).
(iii)

However, the GeneralManagersmay, in very special circumstances,

revertan ofiiciatingemployeein relaxationof the time limit of 18 months,in exerciseof
tleir personaljudgement.
@ailwayBoard'sletterNo.E@&A)65RG 6-24 dt.22.11.66).
(iv)
Theprovisionscontainedin paras(i), (ii) and(iii) abovewerereiteratedto
theRailways.
(RailwayBoard'sletterNo.E(D&A)85RG 6-9 dt. 20.4.85).
8.

Courts'pgwQ$i
to interfergwithgenalties:

(r)

TheCentralAdministrativeTribunaldoesnot havethe powerto interferewith the

decisionof the competentauthorityin so far as quantumof penaltyto be imposedis

concerned,
@oard'sletterNo.E(D&A)87RG 6-87dt.3l.8 S7).
(ii)
Supreme
Court,videtheirjudgementdt, 14.3.89in Civil AppealNo.1709of 1988
- UOI Vs. Permanand,
upheldthe following:
a)

The jurisdictionof the Tribunalto interferewith rJisciplinarymattersor

punishments
cannotbe equatedwith anappellatejurisdiction.

b)

The Tribunal cannot interfere with the findings of the Inquiry Officer or
competentanthoritvunlessthey are arbitraryor perverse.

c)

If there has been an ensr.ti.ryconsistent with the rules and in accordance

with the Principles of Natural Justice, what punishment would meet the
ends of justice is a rnatter exclusively within the jurisdiction of the
competentauthori.trr

d)

If a penalty can be iarofully imposed and is imposed on the proof of

'Tiihlrrral
has no power to substituteits own discretion"
misconduct.the
The adequacyof tiie penalty,unlessit is malafide, is not a matter for the
Tribunalsto be concernedwith.

e)

The Tribunal also cannot interferewith the penalty if the conclusionsof

the Inquiry Officer or competent authority are basedon evidence, some of
which may tre irreier':int or extraneous.

As an exceptionto the above,where a personis dismissed,removed, etc.,

under Rule 14 (i) oi:'theRS (D&A) Rules solely on the basisof conviction
by a criminal court, the Tribunal may examinethe adequacyof the penalty
or its reasonableness
having regard to the nature of the criminal charges.
(Rly. Board'$letterNa E(D&A)87 R(; 5-8? dt. 8.6 89.)

(iii)

In SupremeCourt iudgementsin the casesof StateBank of India Vs. Samarendra

Kishore Endow (1994(i)St.R516i and UOI Vs. Upenc{raSingh (1994-27ATC 200), it

has been reiterated that a f{igh Court or Tribunal has no power to substitute its own
discretionfor that of the disciplinar"yauthority. The jurisdiction of the Tribunal is similar
to the powersof the High Crrurt under Article 226, which is one of judicial review. The
Tribunal has no jurisdiction to go into the correctnessor truth of the charges and can
interfere only if ,on the chargesframed, no misconductor other irregularity alleged can
be said to have been rnadeou1or the chargesframed are contrary to any law.

(Rly. Board's letterNo Eq'i-}{&A)g4

IdG 6-87 dated23.1.95).

Censure:

If atthe end of the proceedings,it is found that someblame attachesto a Railway

Servant, waming/Govt. Displeasure/Counsellingwhich are not recognised penalties,
shouldnof be imposed. In such cases,at leastthe penalty of Censureshould be imposed.
@oard's lefterNo.E(D&A)9Z RG 6-149(A)i(B) dt.2t.1 93.)

10.

W itlthal ding of Br o motion:

Even thougfiwithholdingof promotionis a specifiedpenaltyunderRule 6, nonpromotionduring the cunencyaf the penaltyof withholdingof incrementetc.,will not
amountto impositionof two penalties.A denialof promotionin suchcircurnstances
is
consequence
nota furtherpenaltybuf a necessary
ofhis conduct.
RG 6-68dt. 22/29.10.91)
@oard'sletterNo.E@&A)91
11.

Rscoveryoflogg:

In casesof loss causedta the Govemmentby negligence,breachof orders,etc_,

on the part of an employee,it would be open to the campetentauthorityto inflicr, in
(i)

addrtionto the penaltyof recoveryfrom payof the losscaused,anvone of the penalties

specifiedin clausesI (i), (ii) and (iv) and clauses2 (i) and(ii) of Rule 1707-RI(1959
Edrtion)(equivalentto the penaltiesspecifiedin Rule 6 (i), (ii), iii(a), iii(b), (iv) and(vi)
of RS@&A) Rules, 1968),by way of one and the sameorderand in pursusnceof one
andthe sameproceedings.It wouldnot amountto doublepunishment,
(Board'sletterNo.E(D&A)62RG 6-26 dt. 17.5.62).
(i0

In the caseof largesumsof recoveryof losses,the instalmentscanbe so fixed as

not to causeunduehardshipto theRailwayServantandhis family.

@oard'sletterNo.E(D&A)2000RG6-64dt. 30 .1.2001)
12.

Withholdingof PasseslPTOs

(i)

for a period of less than one year

The penaltyof withholdingof PasseslPTOs

shouldbe restrictedto very minor offencesas it may not prove to be an effective

punishment,exceptfor the slight inconvenience
that maybe causedduringthe periodof

-sthe punishmentsincethe emplov.:ecari3rizi! sf s1ithe Passes/PTOs

due in the calendar
year as soon as the rericd <;fpunishmentexpires.
(Rly. Board'sletterNo.E{D&A)61 RG f-34 dt. ?7.7,61)"
(ii)

In order to make the penaltvof r..rithhoklingof PasseslPTOs

effective,the penalty

should be imposedin terms of setsinstenCof fcri a specifiedperiod. In caseswhere the

employeehas alreadvtak,tn all tlie FasseslPTOsdue in the calendaryear, the withholding
may be againstthe next yr:&i''sAccorri:t
(Rly. Board'sletterNo.E(I)&A)6b Rr; 6-57 dated t4.t;..t 966).
iiD

Though no ceilirg hasbeen laid down in RS(D&A).Rules with regardto number

of sets of Passes/PT0swhich cirn hr: withhelci. lr/ithholding of a large nurnber of

Passes/PTosis not in kecpingw'itl-r*li* spirit of Rules as also the fact that this is a minor
penalty which can be im;tosedwitiicrutregularinquiry.
( D 0 letterNo.E(D&A)e7 RG &6 dt. 19/25.3
97 to N.E Rly.)
iv)

Post-retirementcomplimenta.rvPassescann*t be withheld as a penalty under the

RS(D&A) Rules for oft,nces ccrnmitted during the service rne oniy"o"t At, in such
,!"i,11
casesis a cut in the pensionarylrenefitsunderRule 2308-RII (now incorporatedas Rule 9
of Railway Servants(Pension)Ruk:s, Igg3).
(Rly. Board's letterNo.E{D&A)BqRG 6-56 dt. Zg.S.Bg).
However, post-retirementcomplimentarypassescan be disallowed in accordance
with the provisions and ;rocedurc laid down in the Ftailway Servants (Pass) Rules for
unauthorised retention ofl Railwav {luarter. For this purpose, provisions of RS(D&A)
Rules neednot be invoked
(Rly. Board'sletterNo. E{W)99 pS 5-t/41 dt" 3.11.99)

13.

Withhoidingof lu!:.{9mgr!,

(i)

If a Railway senant becornesdue for promorionafter the penaltyof:wi11r5o1otn*

of incrementis impose<i,he shouldbe promoteclonJy,after expiry of the penalty.

However,wherethe penaltl,of r.vithholdingof incrementis to become,operativefrom a
futuredate,the emploveeshouldbe prornotedin his turn andthe penaltyimposedin the
promotionalgradefor a pcriodrvhichwould not resultin a greatermonetaryloss.
(Rly. Board'slett*nNti.E(D&A)g2RG 6-i49{A) dt.2L t.93 in respectof nongazettedstaffancinlo E{D&A)92RG 6-185dt 12.2.93in respectof o{ficers).

-9(iD

Different orders of punishment of withholding of increments imposed one after

the other shouldbe implementedas indicated in the illustration below:

Date

1.1.85

Pay when
no
punishment
is imposed.

Paywhen
onlyone
punishment
ofWIT for
1 yearis
imposed

(Rs.)

(Rs.)

400

400

Paywhen
Pay when only
twb
one
successive punishmentof
punishments WIT for I year
ofWITs are is imposed
imposed
cumulatively
eachfor I
year
(Rs )
(Rs.)

Paywhen
punishments
areimposed
first for I year
cumulatively
followedby
WIT for ayear
(Rs )

400

400

400

Punishments
imposedin 1985
1.1.86

425

400

4AA

400

400

1 .1 . 8 7

450

450

425

425

400

t .1 . 8 8

475

475

475

450

45A

1.1.89

500

500

500

475

47s

(RailwayBoard'slenerNo.E(D&A)S5RG 6-57dt. 11.3.1986)

(iii).

Thepenaltyof withholdingof incrementscanbe operativeonly to the increments

to which the employeehasnot becomeentitledon the dateon which the penaltyorderis

issued.An incrementto whichthe employeehad alreadybecomeentitled(but which was
not actuallydrawn)on the dateof impositionof thepenaltycannotbewithheld.
(RailwayBoard'sletterNo.E(D&A)60RG 6-20 dt.2.7.1960).
(iv).

When the penalty of withholding of incrementsis imposed it is only the

increment(s)accruingin the normal coursein the time scaleof pay that should be
withheldin termsof the ordersof the penalty. The penaltyordersshouldnot interfere
with the accrualof advanceincrement(s)
grantedasanincentivefor passingdepartmental
or othertechnicalexaminationetc. Similarly,in caseswherea penaltyof reductionto
lower stagein the time scaleof pay for a specifiedperiod is imposed,the accrualof
advanceincrements
will not be affected.
(RailwayBoard'sletterNo.E{D&A)76RG 6-2 dated7.S.1976).

iil

(v)

Penaltiesof "wi",hholdinr,ci trreiillr:fioil"cr "withholding of increments"cannot,

measure. It can only be for a specified

by their very nature,be lmposerias a perrna.nent
period to be laid down b;, ihe DiscipiirraryA-uthority.
(Railway Board's letter lrio.E(t]&A)66 RG 6-20 d*ted 27.8.1966)
(vi)

Even though the penalty oi" v,rithholdingof increments is a minor penalty, an

inquiry under Rule t has to be helcl,if it is to be imposed f,or a period exceedingthree

years or if it is to be imrrosedr.r.rthcumulative effect frrr any period or if the penalty is
likely to affect adverselvthe arncr.;r,irf"pensionrt: specialcontributionto ProvidentFund
payableto the Railway S*rvant.
(Rly Bd.'s letter No E{I}d:A) 67 {i, i{:" 13 dt:282.(:Eand Rule i l(2) of RS(D&A) Rules)
(vii)

The Disciplinary Authorit.: nrust make sure before ordering punishment of

withholding of incrernentthat the staff concernedhas scopeto earnthoseincrements,i.e ,

he is not at the maximur,' cf the griide. In such a case,the casecan be referredback to
the DA to review his olrin orders ancl pass fresh <lrders.Incidentally, this is one case
where an authority can review its or.vnorders.
(Rly.Bd.'s letter No E(D&rl) 82 1tfi6 -84 dt. 4. 1.8:iand CaseNo.E(D&A)92 AE 2-2

t4

slage*ujhe-sarne-sgak"
Redssles1s-alsi,vcr
erfpay.

(i)

'Ihe
a)

penaltyof reductiontn a lower stagein trme scaleshouldindicate:

wlii':h it rvill take effect and the period for which the penalty
the datefr'.1,:n
will be op*rated,

b)

the stagein the tims scale(in terms of nrpees)to which the pay is reduced;
and

c)

the extent (in tems of years and months), if any, to which the period
referredta in (a) above should operateto postponefuture increments,i.e.
the period, ou.t ofl the total, for which the penalty will have cumulative
effect. This period -qhallnot exceedthe period for which the penalty will
be operateil.

(ii)

The reduction to a l,lrver stage in a time scale for an unspecifiedperiod or as a

permanentmeasureis rtr: :-rennissitrle

under the ruies. When the pay of an employeeis

n
reduced to a particular stage, his pay will remain constant at that stage for the entire
period of reduction.
(iiD If the penalty of reduction to a lower stage in time scale is not to operate
to
postponefuture incrementsthe employee shall be allowed, on expiry of the penalty,
the
pay which he would have drawn had he not been reduced. If the penalty is to operate
to
postponethe future incrementsfor any specified period, the pay shall be fixed, on expirl,
of the penalty, treating the period for which the incrementsr,lere to be postponedas not
counting for increments.
(Rly.Board'slettersNo.F(E)57FR-1/1 dt:22.1.60readwith F(E) 60 FR-t/2 dt..Zt.12.60)

15.

Reductionto a lower service/grade/post

(D

(a) The penalty of reduction to a lower gradeor post shouldinvariably be imposed

for a specified period unless the clear intention is that the reduction should be
permanent or for an indefinite period i.e. till such date as, on the basis of his
performance subsequentto the order of reduction, he may be consideredfit for
promotion. Where the order imposing such penalty does not specify the period of
reduction and there is coupled with it an order declaring the Railway Servant
permanentlyunfit for promotion, the questionof re-promotion will, obviously not
arise.
(b) where the reduction to a lower grade or post is for a specified period, the
employee should be repromoted automatically, on expiry of the penalty, to the
post from which he was reduced. Such an order of reduction should clearlv
speci$:
(i)

The period of reduction; and

(ii)

Whether on re-promotion,the Railway Servantwill regain the original pay

and seniority in the higher grade from which he was reduced.
Where the reduction is not to operate to postpone future increments, the

seniority of the Railway servant should be fixed in the higher service, grade or
post or the higher time-scale at what it would have been but for his reduction.
Where the reduction-is to ope.rateto postponefufure increments,the seniority of

the Railwayservantshouldbe fixed by giving credit for the periodof service

rendered
by him in the higherservice,gradeor postpriorto his reduction.
(c) lf the orderof reduction is intendedfor an indefiniteperiod,the order should
be framedon thefollowinglines:
of X until he is foundfit by the
"A is reducedto the lower posVgrade/service
of Y."
competentauthorityto be restoredto the higherpostlgradelservice
In caseswhereit is intendedthat the fitnessof the Railway Servantfor repromotionto the original positionwill be consideredonly after a specified
period,the ordershouldbe madeon thefollowinglines:
of X until he is found fit, after a
"A is reducedto the lower pos/grade/service
periodof ..... year(s)from the dateofthe order,to be restoredto the higher
post/$ade/service
of Y."
(Board's letterNo.E(D&A)62RG6-46dt:30.7.64)
(ii)

[n casesof reductionto lower gradeforan indefiniteperiod,repromotionwill be

ordered only by the authority competentto promote in higher grade and
disciplinaryauthorityhasno role to play in the matter.
0)
(Board'sletterNo.E(D&A)70 RG6-I 5 dt.26.5.7

(iii)

If the penaltyof reductionto a lower gradeis for a specifiedperiodandthe order

doesnot specifywhetherit hasan effect on seniorityand incrgmentin the higher
gradeon restorationto the highergrade,it shouldbe assumedthat the orderwill
not affectseniorityor increments.
4)
(Rly.Board's letterE(D&A) 73 RCr6-5Crt:22.23

(iv)

After expiry of the penaltyof reductionto a lower gradefor a specifiedperiod,

to the postfrom which he was
automatically
the employeeis to be re-promoted
reducedby reverting,if necessary,the junior-most employeewho has started
of the lengthof serviceput in by him. If
officiatingin that gradeirrespective
however,there is anothervacantpost, the junior-most employeeneed not be
revertedand canbe adjustedagainstthat post. If at a later datethe questionof
reversionor promotionto a still higher grade arises,the seniority of the
employeesbasedon the length of service in that grade shall be taken into
for decidingasto whichof themshouldbe revertedor promoted.
consideration
0.64)
(Rly.Board's letterNo.E(D&A)62 RG6-46dt:26.1

t7
(")

An order of the DisciplinaryAuthority reducinga Railway Servantto a lower

gradeandgiving furtherdirectionson fixing his pay in the lower gradedoesnot
arnountto doublepunishment.A ruling to this effect was given by Rajasthan
High court on l5.l74

in the ca$e of shyama & others Vs. uol

(1e7s(1)sLRsl
t)
(Rly.Board's letterNo.E@&A)89RG6-I 0g dt 12.tZ.S9)
(vi)

Oncethe pay is fixed in the lower gtrade,the regulationof incrementsin the

lower gradewill be madeunderthe normalnrles unlessthe incrementsin the
lowergrade,er'e., arealsowithheld.
(Rly.Board's lenerNo.F@)6G.FR1/4(I) dated.Z7
. I 0.60)

(vii)

The penaltyof reductionto a lower gradecannotbe imposedby reducingthe

gradeof an ernployeeto a level lower thanthe gradein which he was originally
appointed.
(Rly.Board'sletterNo.E(D&A)89 RG6-17dated:7.3.89)

(viiD

If the penaltyof reductionto a lowergradefor a specifiedperiodis not to operate

to postponefuture increments,the employeeshall be allowed,on restorationto
the highergrade,the pay which he would havedrawnhad he not beenreducedto
the lower gradei.e. the servicerenderedin the lower gradewill count towards
incrementsin the highergrade.If the penaltyis to operateto postponefuture
increments,
the pay shallbe fixed, on restorationto the highergrade,by treating
the periodfor which he was reducedas not countingfor incrementin the higher
grade.
(Rly.Board'sletterNo.F(E)60FR-I /4 dxed:27.l 0.60)

16.

When apenaltyimposedon a RailwayServantis proposedto be enhanced

by the

AppellatelRevisingAuthority, the feasibility of cancellingthe original penalty while

imposingthe higherpenaltyshouldbe considered.Ho*"ever,if the employeeh4salready
undergonethe penaltyin whole or in part andit is not feasibleto cancelthe same,then
the factsrelatingto the originalpenzltyshouldbe kept in view by the AppellatelRevising
Authoritywhile decidinguponthe higherpenaltyto be imposed. Impositionof suchan
additionalpenaltyby way of enhancement
of the punishment
in suchcasesis in order,
(Rly.Board'slettersNo.E55 RG 6-14 dt.29.2.56andE(D&A)71RG 6-18dt. t2.t2.72.

l4
of p.ay.to a lower
oi,"-r.,,r;1lriidi16-Lrt'incrementJedllction
Illustratiqn on how the pgi,a4ft1es
stagBin the same ssale qf-juLalrdj:ed{utipnlo- alawgrgadeirglole-gp9rated

a)

ScaleofPay

5500-175-9000

Pay

620A

Date of Increment

Ist June

Date of irnpositionof penalty

1.3.2000

Penalty of withhc:lding ol incrernent for 2 years without having the effect of

postponing future increnrerrts(alscl termed as without cumulative effect, with
temporaryeffect, etc.l

Pay on 1.6.2000

1.6.200G(i.e. only from the date on which

the next incrementfalls
6204

Fay on 1.6.2001

620A

Pay on 1.6.20A2

6725

Dateofeffectofpenalty

(All the incrementswithheld are releasedalongwith the increment

which becomesciueafter *xpiry of the penalty.)
b)

Penalty of withhoiding of inc:rementsfor 2 years which will have the efTectof

postponing future increments {also termed as with cumulative effect, with
permanenteffect utc.)

c)

Date of effect of penalty

1.6.2C00

Pay on 1.6.20A0

6200

P a yo n 1 . 6 . 2 0 0 1

6200

Pay on 1.6.2002

6375

'
(Incrementswithli*lcl are n{)i relea$ed,only the incrementwhich becomesdue on
expiry of the pn;rityis grr:nted)
Penaltyof reducti,inof 1:avby two stagesto the lower stageof 5850 in the same
scaleof pay for 2 ',,earswithout having the eflect clf postponing future increments
i.e. without cumulnriveeffcrct.
Date of effect of tht pena.lty

1.3 200C1

Pay on i.3.2000

5850( i,r:"immediateeffect)

Pay remainsstaticai this leveltill 28.2.2OA2.

t<

Pavon 1.3.204?

6-s50 (Fay restored first to the level from

whicir it \'vas reduced and thereafter'
increnrrnts rrot granted during the currency
of the'r,enaltyare granted)

Payon 1.6.2002
d)

6725 {*ext incrernentgranted)

penalty of reducrionof pay by two stAgesto the stageof 5850 in the samescaleof
i'e' with
pay for 2 years, with the effect of postponing future incrernents
cumulative effeq;t
Date of effec,trii p*naltY

1.3.2C00(i.e.with immediateeffect)

Fay on 1.3.2000

5850

Pay remainsstaticat this level till 28'2'2A02

Payon 13.2402

6200{Payrestoredto the levelfrom which it

was reduced but increment'snot granted
during the currencyot'the penalty are not
granteclevenafterthe expiryof the penalty)'

Paytrn L6.20Az
e)

incrementgranted)
6375(ne>.i-

pay fixed at
Fenalty of reriuciionto lower scaleof 4500-125-7000for 21'earsand
Rs.5000,without havingthe effect of postponingfuture increment
Date of effect 0t PenaltY

l3.2AA0 (i.e. with immediateeffect)

Pay on 1.3.200iJ

5000

Pay remriins static at this level till 28,.22002, if the penalty order stipulates
the
that no irrcrernentswill be grantecl in the lower grade also during
rise
culTengilof the penalty or if there is no suc}tstipulation,the pay will

t o 5 1 2 5* n 1 . 3 . 2 0 0 1
Payon 1.3.2002

6550 (Higher scale of pay and the pay

drawn at the time of impositionof penalty
restored and thereafter incrernent in the
higher gradewhich had accruedduring the
currencyof the penaltyare grantedon this
date.

Fay on 1.6.24{}:.

6725(nert incrementgraated)

16

Penalty same as (e.)aboverLnli tr:i','i;rg,the efl'ect of postponing future increments.

Date of effect of Penaltv

1.3.2000{i.e.with irnmediateeffect)

if the penaltyorder stipulates

Pay remail;; staticat this level tili 28.2.2CIA2,
that no inrrenteilts will be granted in the lower grade also during the
currencycf the pciraity or if there is no such stipulation,the pay will rise
t o 5 1 2 5o n 1 . 3 . 2 0 0 i
Pay on T3.2A02

6200 (Highqr scaleof pay and pay drawn at

the time of imposition of penalty are
restoredbut incrementsin the higher grade
which had ailcrued during the currency of
the penalty are not granted)

Pay on 1.6.2002

17.

6375 (next incrernentgranted)

Cornpulsory Redrgrygn1;
Cornpulsoryretirerrr:ntis ciiilbrent from prematureretirementunder Rules 1802,
Code Vol.Il(Sixth Edition). The
Fta.ilway
Establishnient
1803and 1804of XnrJian
latter is not a penaii;va;rd is ordered as an administrative rneasure. Though
compulsory retirtn.renl has not been mentioned in Article 311(2) of the
Constitution, u,hi:'h mcntions only the penalties of disinissal, removai and
reduction in rank" cornpulsoryretirementhas been included as a major penalty in
the Rules and is le-"ssever*than the penaltiesof removal and disrnissal.

18

Grant of pelrstqri$all*lI-lg--qa$gl-af-satr.pulsar:r--r@
dismissal
A Railwav Servantwho is compulsorily retired from serviceas a penalty
in terms of provisions containedin Rule 64 of
may be granted peirsiony'gratuity
Railway Servicesr ilension)R.ules,1993. A Railway Servantwho is dismissedor
removed from se;r,ir:efbr-feitshis pension and gratuity. Flowever,the authority
competentto dismissor removehim from servicemay, if the caseis deservingof
specialconsideratii!r\sanctiona compassionateallowancein terms of Ruie 6-5of
I [;,:nEion]
Rules,1993.
Railway Servicer,

t]

19.

Drssipldaslaubsuly
DisciplinaryAuthorityhasbeendefinedin theRulesfor differerrtpurposes
asfollows:
(a) for the purposeof impositionof a penaltyon a Railway Servant,
the
authoritycompetentunder the Rulesto imposeon him that penalty
wouldbe the DisciplinaryAuthority.
(b) For the purposeof Rule 9 (procedureto be followedfor irnpositionof

a
majorpenalty-i.e. holdingan inquiryetc.), DisciplinaryAuthorityhas
been defined differently for gazeued and non-gazettedRailway
Servants.For Gazeuedernployees,an authoritycompetentto impose

artyof thg pgnalties(minor or major) specifiedin Rtrle 6 would be the

Disciplinary Authority. For non-gazettedemployees,an authority
oompetentro impose_rny_o:f_ths_naiqr_gena&iglspecifiedin Rule 6
wouldbe theDisciplinaryAuthority.
(c) For the purposeof clauses(a) and (b) of Rule l t(t) (procedurefor
imposingminor penalties
i.e. issrringthe chargememorandum,
holding
an inquiry wherevernecessary
etc.),fbr bothgazeftedandnon-gazetted
RailwayServants.an authoritycompetentto imposeanyof the penalties
wouldbe theDisciplinaryAuthority.
(d) The authoritieswhich arecompetentto in,posethepenaltiesspecifiedin
Rule 6 have been specified in the SchedulesI, II and Itr to the
RS(D&A) Rules. However, the president can impose any of the
penaltiesin Rule 6 on anyRailway Servant,irrespectiveof whetherthis
authorityhasbeenspecifredin the Schedules
or nor.
(Rules2(lXc), Z(l) andz(2)of RS@&A)Rutes)
Explanations:
(i)

An authoritywho is competent,in termsof the Schedules,

to imposeat least
one of the penaltiesspecifiedin Rule 6 on a gazxtedRailway Servantcan
function as DisciplinaryAuthority for the purposeof issuingminor/majoi
penalty chargesheet,
holding of an inquiry under Rule 9 etc. but he can
imposeonly thosepenaltieson the Railway Servantfor which he hasbeen

i8

of non-gazettedstaff, the same

authorisedbt' ihe li:,ireiirli::ti ,.n rfl''r;pect
pcsition as rnentionedab*ve applies irr so far as minor penalty proceedings
are concerne,ibut, for major penalty proceedings,an authority can function
as Disciplinaiy Authr:riti. f,cr the pur.ooseof Rule 9 only if that authority is
competent.in terrns of'the Schedulesto impose at least one cf, the major
penalties.
ScheduleI sp*cifiesthe Disciplinary and Appellate Authorities in respectof
:ttaff in ur,ir.sother than Zonal Railways and Production Units
non-gazerrecl

(ii)

(in Railway Uoard's :-,ffif,e,RDSO. Railway Training Institutions viz

IRICEN, IRISET, Ift.iEElJ & IRII\,fF.E,Railway stafT college, Railway
Recruitment Boards erc.). Schedule{I gives the disciplinary and appellate
powers of clif{elent grades of Railway offrcers and Senior Supervisorsin
respect of n$n-5lazettedstaff of Zonal Raihvaizs and Production units'
SchedulesI and trI specifi that the penalties of compulsory retirement,
removal and rlismissalcan be impclsedonly by Appointing Authority or an
authority of'eqr.ritalentrank or any higher authority ScheduleIII specifies
the Diseipiinar5'and Appellate Authorities in respect of Railway Officers
(Group B a-rrrlGroup A) A copy each of the SchedulesI, II and III are
'A' 'B' and 'C'.
annexedas Annexures
(iii)

The disciplirrarypowers of PHODs under ScheduleIIi to RS(D&A) Rules

can be exercisecl,in the absenceof posts of PHODs in the new Zones and
Production [.inits, by Sr. Administrative grade officers who are acting as
coordinatingi fODs c,rare in independentchargeand by Directors of Railway
Traininglnsti'rrtions
(Board'slettersNo: E(D&A)98-RG-6152
dt.3.i.2000and 1.6.2000)

iv) While the Sch*clulesrefer to the level of Disciplinary Authority, the authority
who actually t'unctionsas Disciplinary Authority can be none other than the
one unclerrriiioseadministrativecontrol the delinquent employeeworks' If
an employee is transferred during the course of disciplinary proceedings
againsthim" ihrrr his Disciplinary Authority rvould also changeaccordingly

l9
and will be with referenceto the new post held by him. Also there can be
only one Disciplinary Authority for an employee,e.g. for an operating $aq
who is under the administrative control of Divisional Operating Manager
(DOM), only the DOM can act as Disciplinary Authority, even if the
misconduct pertainsto violatiotr of commercial rules or safety rules and not
Divisional Commercial Manageror Divisional Safety Officer.
(Rly.Board's letter No.E(D&A)60 RG 6-30 dt. 28.7,62, We.g7ZRG6-13

dt.r 6.r0 73 & F4n&A)e4RG6-69dt.4.8.97)

(v)

In the caseOfa RailwayServantofficiatingin a higherpost,the Disciplinary

Authority shall be determinedwith referenceto the officiatingpost held by
theRailwayservantat thetirneof disciplinaryaction.
(Rly.Rule7 (3) ofRS@&A)Rules).

(vi)

In caseswhere records or appointmentletters to establishthe actual

appointingauthontyarenot available,the GeneralManagershouldbe treated
astheAppointingAuthority.

(Rly.Bd' s lefterNo.E(D&,4)63RG6-23dt:21.2.64)
vii)

Authoritywho hasactedas a memberor Chairmanof a FactFindingInquiry

or Accident Inquiry should not aot as DisciplinaryAuthority becausethe
Chargedemployeewould apprehendthat the offrrpr having expressedan
eadieropinionwould not, as a DisciplinaryAuthority,departfrom his own
earlierfinding. He may not thusgetjustice. However,if the reportdoesnot
indicate a final opinion but only a view, prima facie, he can act as a
DisciplinaryAuthority. A memberor chairmanof the Fact FindingInquiry
or AccidentInquiry cannotact as an Inquiry Ofiicer in the samecase,since
theInquiryOfficer shouldbe an authoritywho shouldnot haveprejudgedthe
guilt, evenprovisionallyat an early stage. Similarly,an ofiicer might have
investigated
a casearisingout of vigilanceandis zubsequently
transferredto

2A
executivesidt:

'fl;at

Cil*i;,irll:rrrv
*;lru:shculdnot be handledby him and may

be passedon 1othe next irigher authc"rritSi

fbr appropriatedecision.
(Rly.Bd's letters Na E(D&A)53 RG6-16 dt. 23.12.68 read with letter
dt 23.5.69an,lEiDg-:A)qlRG 6 62 dt 30 7.91)
(viii)

If the DisciptinaryAuthcrity of a ChargedOfiicial is also involved in the

samecase,rhen he sirculcinot act as Disciplinarv Authority in the said case.
In such a case,the autliority who is next higher in the hierarchy should act as
the Disciplinary Author"it".7.
(Rly.Board'sietterNo i.cl-i&A)90RG 6-\23 dt. 9.I l. 1990).

(i*)

Disciplinary authoritv ',o,,iruld

be w.r.t. ihe post held by the ChargedOtlcial
at the time of initiation ,.rfdisciplinary action and not w.r.t. the post held at
the time the ailogedmiso*nductoccurred.
(Rly.Board's lettr:rNo.f,i{D&A)84RG 6-42 dt. 8.8.1964).

20.
(i)

AppointingAuthorjqa
Appointing Authority has been defined in Rule 2(i) (a) of RS(D&A)Rules as
under
a) the authority srnpovveredto make appointmentsto the Serv'iceof which the
railway servaniis, fur the time being, a memberor to the grade of the Service
in which the railway servantis, for the time being, inciuded,or
b) the authority ernpower*d t,r make appointn:ent to the post which the Railway
servant,for the tirne betngholds, or
c) the authority r;vi1ig1t
arlDointedthe Railway Servantto such Serv'ice,grade or
post, as the care may be, or
d) where the Raihva.y Servant having been a permanent member of any other
Service or having substantivelyheld any cther permanentpost, has been in
continuousernillc)lf
inent under the Ministry of Railways, the authority which
appointedhim io that Serviceor to any gradein that serviceor thar post;

whicheverauthorityis the highestauthority.

2l
(ii)

For the purposeof Ceter-inining

the authoritiesspecifiedin the differentclausesof
Rule 2(1)(a), one has to re:i.rict oneselfto the post or grade of the Railway
Servantandinvokeclause{a) or (b), asthe casemaybe.
The whole intent and pr:qnosecf ltule 2(1)(a) is to safeguardagainst an
infringementof Article 3ll{1) of the Constitutionof India and ensurethat a
personcanbe dealtwith only by eitheran authoritycompetentto appointpersons
of his classor the authorit,vwho actuailyappointedhim, whoeverhappensto be
higherin rank.
It is not necessaryfnr the GeneralManagerto dismiss/remove
Group 'C' and
Group'D' staffwho *rereactuailyappointedby lower authorities.
(Rly.Board'sletterNc.E(D&A)88RG6-12 dt:7.5.g0basedon SupremeCourt's
judgementdt:10.4.80in the caseof S.C.RailwayVs.SheikhKhadar
Mastanand
Nookaraja)

2l
Presidentor anyotherauthorityempoweredby him by a generalor special
order can institutedisciplinaryproceedingsagainstany Railway servant
or directa DisciplinaryAuthority,who is competentto imposeatleastone
of the penaltiesspecifiedin Rule 6 on a particularRailway Servant,to
institutedisciplinaryproceedings
againstthat RailwayServant.
ii)

DisciplinaryAuihority who is competentto imposeatleastone of the

minor penaltiesspecifiedin Rule 5 on a gazettedRailway Servant,can
also institute major penalty proceedingsagainstthat Railway Servant,
notwithstanding
the fbct that that authorityis not competentto imposeany
of the major penaltieson that Railway Servant. However,in respectof
non-gazetted
employees,
majorpenaltyproceedings
canbe institutedonly
by an authority who is competentto imposeatleastone of the major
penalties.
(Rule8 ofRS@&A) Rulesreadwith Rule2(i) (c)

22

22.
Disciplinary proceedings under the Railway Servants
(Discipline &
Appeal) Rules can be initiated and conciuded even
if court proceedingsare pending
sincethe ingredientsof misconduct and the standard proof
of
required are different in the
two types of proceedings. Initiation and conclusion
of departmentalaction in such cases
will not amount to a contempt of court unless an order
is given by a court of law staying
the departmentalproceedings. The questionwhether
departmentalproceedingsshould be
stayed can be decided by a court of law on merits
of each case if the charged ofiicial
moves the court.
(Railway Board's letter No.E(D&A)7i
RG6-36 dated,:6.6.74and,supreme court,s
judgementsin the casesof Jang
Bahadur singh vs. Baij Nath Tiwari (1969(l)scRl34)

andKusheshwar
Dubeyvs. BhiratcokingcJa rta. (arn rgggSupreme
court2l ls)

23.
The ordersof the DisciplinaryAuthority exonerating
the chargedofficial of the
chargesagainsthim or imposingany of the penalties
specifiedin Rule 6 shouldbe a
reasonedSpeakingorder and should reflect clearly
the basis for the findings of the
DisciplinaryAuthorityin regardto the charses.

t**,f

* **

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