HR Planning & Recruitment

HRM Sessions 7 & 8

7th Session:
Agree topic for
term report

Have you formed your groups?

Objectives of Human Resource Planning

Prevent overstaffing and understaffing
Ensure the organization has the right employees with the
right skills in the right place at the right time
Ensure the organization is responsive to changes in its
environment

Provide direction and coherence to all HR activities and

systems
Unite the perspectives of Line and Staff Managers

Question:
How does one
look into the
future to
determine
needs?

Factors Affecting HRP

Employment Situation
Technical Changes in Society

Organizational Changes
Shortage of Skills for Various Reasons
Demographic Changes
Offshoring and Outsourcing
Pressure Groups

Types of Planning

Aggregate Planning

Succession Planning

Aggregate Planning

Headcount

Specific
Needs

Attrition

Skills/expertise

Retirements

Diversity targets

Business growth

Future leaders

Strategies for Managing Shortages

Recruit new permanent

employees

Rehire retirees part-time

Attempt to reduce turnover

Offer incentives to postpone

retirement
Redesign job processes so
that fewer employees are
needed

Work current staff overtime

Subcontract work out
Hire temporary employees

Strategies for Managing Surpluses

Hiring freezes

Across-the-board pay cuts

Do not replace leavers

Layoffs

Early retirement schemes

Reduce outsourced work

Reduce work hours

Employee training

Voluntary severance

Expand operations

Alternates to Permanent Recruitments

Contract Staff

Temp Staff

Outsource

Offshore

Succession Planning Tell / Dont Tell?

Do Not Tell

Tell

High performers may

leave the
organization, unsure
of their future

Allows flexibility as
business needs
change

Unrealistic
expectations and
implied contracts

Retention strategy

Disadvantages

Advantages

Exam
Date: Wednesday, October 9
Sessions: 2 through 7
Chapters: 1, 4 and 5
How I mark papers:

Staffing Requirements

"The key for us, number one, has always been

hiring very smart people." (Bill Gates)

"People are not your most important asset. The

RIGHT people are." (Jim Collins)

Developing Staffing Strategies

Overview of Objectives (what do you want to achieve?)
Alignment to Organizational Goals and Strategy
Resourcing Strategy (internal, external recruitment?)
Staffing Balance (permanent, contractor?)
Diversity Goals
Retention
Employee Development
Work Environment

Staffing Strategies:
Graduate
recruitment

Talent: Future
growth and
leadership
Selected
Key
Positions

Recruitment Strategies:
Internal
???

OR

External
???

Internal Recruitment
Develop a database of potential candidates

Forecast upcoming vacancies

Install process to invite internal candidates
Determine selection criteria

Interview and select

Deal with unsuccessful applicants

Advantages/Disadvantages of Internal
Recruitment
Disadvantages:
Advantages:
Performance data
available
Motivational

Less onboarding time

Faster

Less Expensive

Possible politics
Loser effects
Inbreeding
Promotion chains
When Useful:
Stability strategy
Stable external env
Limited time and money

External Recruitment
Decide which recruitment channel to use

Develop appropriate ad/message

Determine testing, selection and interview process
Screen and process applicants

Interview selected candidates

Make selection decision and offer

Advantages/Disadvantages of External
Recruitment
Advantages:
Fresh ideas and viewpoints
Expand knowledge base

When Useful:
Need for change
Volatile external
environment

Disadvantages:
Unknown entities
Detrimental to internal
applicants

Onboarding time
Time-consuming

Can be expensive

Stages in the Recruitment Process

Determine the
position to be
filled

Update the job

description

Determine
recruitment
avenue

Shortlist CVs

Conduct
screening test?

Determine the
interview panels
(1st and 2nd)

Conduct levels
of interviews

Selection panel
meets

Make candidate
the offer

Questions to Determine Recruitment Avenue

How
confidential is
this?

Which
headhunter
should I use?

Do I use a
newspaper?
Use my name?

Company
website?

Recruitment
website?

Fee structure for

headhunter

Graduate Recruitment
Established program

Campus presentations (for Interns as well)

Application route (online?)
Number of positions

Interviews, Assessment Centers

Selection and Onboarding

Discussion on articles below. I will call you

randomly.

Read: Eight Hiring Mistakes

Read: Googles HR Director
Read: Questionnaire Survey on Attraction
Read: Four Hiring Practices

Next Class:
Next class: Employee Testing and Selection
Read Chapter 6

Following to bring copies of recruitment ads