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Guide:
Submitted by:
Mr. Aman Aggarwal
Roll No.:02313703913
Certificate
I, Mr. AMAN AGGARWAL , Roll No.02313703913 certify that the Summer Training
Report(MS201) entitled Studying customer grievances handling with respect To
BSES Yamuna Private Limited is done by me and it is an authentic work carried out
by me at BSES Yamuna Private Limited . The matter embodied in this report has not
been submitted earlier for the award of any degree or diploma to the best of my
knowledge and belief.
Countersigned Designation:
Signature of the Guide:
Date:
Name of the Guide:
Dr. Rama Srivastav
Address:
INTITUTE OF INFORMATION
TECHNOLOGY AND MANAGEMENT
ACKNOWLEDGEMENT
I would like to like to express my heart- felt gratitude towards BSES Yamuna Private
Limited OFFICE, LAXMI NAGAR and Mr. DHIRENDER KUMAR (AREA
MANAGER) for providing me the opportunity to do my project in this esteem
organization. I submit my project with a sense of gratitude and thankfulness. I am
thankful to Dr. RAMA SRIVASTAV (MY PROJECT GUIDE) for guiding me at every
step. Without her unfailing guidance this project would not have been possible.
I thank to everyone directly connected my study.
Aman Aggarwal
EXECUTIVE SUMMARY
This project entitled A study on customer Grievance Handling with repest to BSES
Yamuna Pvt. Ltd. is done to understand the grievance handling procedure followed by
BSES Yamuna Pvt.Ltd. to resolve consumer grievance. The primary objective of this
study was to find the effectiveness of grievance procedure of the company. The secondary
objective of this study was to identify the awareness level of the employees about the
grievance handling mechanism of the company and to know the level of satisfaction
towards the grievance handling procedure of the company.
The project report is divided among 4 chapters in which chapter 1 consist of Companys
Mission & Vision, Organizational Structure, etc, Chapter 2 Consist of SWOT Analysis of
company, Chapter 3 consist of Detailed Job Specific Analysis, Chapter 4 consist of
summary & learnings.
From the findings of this study, it is concluded that Grievance Handling Procedure
followed by the company was effective and satisfactory and suggestions are given for the
further improvement of the procedure so that all consumers can be highly satisfied.
Chapter 1
1.1 Company Overview
Following the privatization of Delhis power sector and unbundling of the Delhi
Vidyut Board in July 2002, the business of power distribution was transferred to
BSES Yamuna Power Limited (BYPL) and BSES Rajdhani Power Limited
(BRPL). These two of the three successor entities distribute electricity to 28.34
lakh customers in two thirds of Delhi. The Company acquired assets, liabilities,
proceedings and personnel of the Delhi Vidyut Board as per the terms and
conditions contained in the Transfer Scheme.
BRPL
BYPL
SN
Particular
Unit
(South
BSES
&
Delhi
(East &
Central)
West)
1.
Area
sq. km
200
750
950
Customer
Cons/sq
Density
km
5900
2201
2980
Lacs
11.80
16.51
28.31
MW
1157
1954
3111
Mus
6011
10459
16470
2.
Total Registered
3.
Customers
(As of Mar 14)
Peak Demand
(FY 2013-14)
4.
* Delhi peak
demand met
4720MW
Consumption
5.
The following operational statistics give an overall view of the strength of BSES
distribution network as of March 2014
SN
ITEMS
2013 14
BRPL
7
BYPL
BSES
1.
No. of Grids
72
49
123
No. of Power
197
135
332
2.
Transformers
3.
4393
2789
7182
4.
1052
742
1794
No. of 66 & 33 KV
186
142
328
1424
921
2345
6763
3252
9777
4063.50
2307.82
6371
No. of 11 KV Feeders
1027
684
1711
11 KV Cables laid
2070.30
1751.40
3822
5.
Feeders
Shunt Capacitors
6
(MVAr)
No. of Distribution
7.
Transformer
Distribution
8.
Transformer Capacity
(MVA)
9.
10.
(kms)
11.
1713.80
252
1966
12.
21597
13271
34868
13.
10095
5553
15648
The following operational statistics give an overall view of the strength of BSES
distribution network as of March 2014
2.
3.
4.
5.
6.
Dr.M.M.Kutty, IAS
7.
8.
2.
3.
4.
5.
6.
Dr.M.M.Kutty, IAS
7.
8.
10
1.3 Vision
To be amongst the most admired and most trusted integrated utility companies in
the world.
To deliver reliable and quality products and services to all customers at
competitive costs, with international standards of customer care- thereby creating
superior value for all stakeholders.
1.4 Mission
To attain global best practices and become a world-class utility.
To provide: uninterrupted, affordable, quality, reliable, safe and clean
power to our customers.
To achieve excellence in: service, quality, reliability, safety.
To earn: trust and confidence of all customers and stakeholders by
exceeding their expectations, and make the company a respected
household name.
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12
13
BRPL
BYPL
Domestic
1,393,006
869,320
Non-Domestic
234,646
284,445
Industrial
13,023
20,187
Public Lighting
Agriculture
4,143
53
Railway Traction
DMRC
Others
6,395
7,525
Total
1,651,220
1,181,531
1.7 HR-Initiatives
We believe in the development of our human capital, in our quest to fulfill our
vision, of being amongst the best world class utility. We, at BSES, believe in
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BSES in order to induct talent and groom them into a dedicated cadre of power
professionals has initiated the Graduate Engineer Trainee/Management Trainee
scheme. Under this scheme apart from one year comprehensive training, the
trainees are also provided with a Mentor to handhold them and integrate them into
the company culture.
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BSESs employment policies and systems radiate from a single principle People
First. People are our most valued asset - our core strength.
We have created a culture wherein employees gain a level of freedom which
provides security, satisfaction and, most importantly, a sense of professional
fulfillment.
As BSES has moved from the old HRD to the New People Management, BSES
has been able to provide roles much broader in scope, much stronger in impact &
much more permanent in effect. BSES provides following career Opportunities:
Multifunctional skills
Recruitment:
Recruitment, in BSES, is now inline with the corporate strategy; i.e. manpower
planning is done as per the business strategy. We look for people with the
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combination of knowledge, skills and behavior best suited with the organizations
objectives and culture.
The focus of Recruitment is to
Induction:
The new employee is equipped to take up the assignment and made comfortable
in the organization through a structured induction program which is conducted
for:
Lateral Joinees
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Setting up Customer Help Desks (CHDs) in all the 33 divisions for online
registration of consumer complaints.
Setting up of 2 Consumer Grievance Redressal Forums in Kakardooma &
Pushp Vihar in compliance with D.E.R.C Mandate
19
20
SMS alerts.
Launch of IVRS
AMR facility provided to 1500 customers.
Supply & Street Lighting Related
Approx. 100 Breakdown vans & cable restoration on a 24X7 basis.
Online Connectivity between Technical Call Centre, System and Circle.
25 Genset vans & Mobile Transformers are readily available all round.
A special drive Roshini was undertaken in which uninterrupted
illumination was provided during the entire festive season Metering
Related
Comprehensive survey of meters of all consumers was conducted to
ensure proper functioning/housing and reading of meters.
Mass Meter Replacement drive is being undertaken for all Large Industrial
Power (LIP) consumers. Electronic Meters have also been introduced for
Domestic Consumers.
Faulty Meters are being replaced on a priority basis with tamper-proof
electronic meters.
22
23
Pay Bills Online: Use any valid Visa, Mastercard or Diners Credit Card, or pay
through your Net Banking account with Citibank, IDBI Bank, UTI Bank, SBI or
Punjab National Bank.
Credit Card or Netbanking payment option.
Pay By Phone a convenient service offered by BRPL/BYPL in association
with BillDesk that you pay by internet or AutoDebit to your bank or credit
card account .
Now pay your BSES bills online anytime anywhere with your Itz cash.
Energy Conservation
Don't keep Electrical Gadgets "ON" in idle condition.
Always provide doors & windows to admit natural light ( Sunlight ) to
avoid using electricity in homes or offices during the day.
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Do's
Don'ts
25
position.
sharp objects.
defective receptacles.
damaged parts.
temporarily or permanently
equipment.
Safety
Use proper conductor for house wiring by calculating actual load.
26
2.1 SWOT
A SWOT analysis, with its four elements in a 22 matrix.
A SWOT analysis (alternatively SWOT matrix) is a structured planning
method used to evaluate the strengths, weaknesses, opportunities and threats
involved in a project or in a business venture. A SWOT analysis can be carried
out for a product, place, industry or person. It involves specifying the objective
of the business venture or project and identifying the internal and external
factors that are favorable and unfavorable to achieve that objective. Some
authors credit SWOT to Albert Humphrey, who led a convention at the
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Stanford Research Institute (now SRI International) in the 1960s and 1970s
using data from Fortune 500 companies.However, Humphrey himself does not
claim the creation of SWOT, and the origins remain obscure. The degree to
which the internal environment of the firm matches with the external
environment is expressed by the concept of strategic fit.
Users of SWOT analysis need to ask and answer questions that generate
meaningful information for each category (strengths, weaknesses,
opportunities, and threats) to make the analysis useful and find their
competitive advantage.
Strength:
30
Weakness
1. Improper management
2. More load shedding
3. Power cut off without prior notice
Threat:
Opportunity:
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3. Multifunctional skills
4. Customer Relationship Management
5. Fast track growth
Chapetr 3
COMPLAINT
A complaint is finding fault with or an expression of dissatisfaction about an action or
lack of action regarding our standard of service.
BSES do not charge a customer for making or registering a complaint, neither they
charge any customer for working on a complaint made. Complaints made anonymously
will be considered on its merit and action taken where it is deemed appropriate.
The process for handling a customer complaint was very broad. It was my responsibility
to get the complaint done within the time limit set up by DERC as per its standards.
The process cycle is:
1. Register the complaint
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33
34
5) Restoration of supply
After rectifying the error or getting the fault repair, the consumer is made satisfied. When
the lineman doing the work, he shut down the supply of that local area for some time so
that fault can be repaired. After getting it done , the supply is restored.
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The TO/CCO receive the receipt from the lineman. The officer note down the remark
given by the lineman in the BSES complaint register. The officer notes down the remark
and time of finishing the complaint.
After doing or following the above process, the process of handling one complaint is
completed fully. May to august is the peak season of the complaint for BSES.
Complaints are handled at a good pace if they are less in number.
Customers will be entitled to compensation under the terms of DERC if BSES fail to
meet the commitments outlined in the terms.
Worked = 53 days
36
The above is total practical field work which is gained during my internship period. It
includes all the data which I had done at BSES.
37
38
Complaint Escalation
Level 1:
If not satisfied with the resolution received from any of the above mentioned
touch points.
Consumers may visit the Division Office and meet any of the following
officials with complete details:
39
Level 2:
a. Write an email
b. Write a letter-
40
Level 3:
If still not satisfied with the resolution provided, consumers may write to the
Head-Customer Relations
To resolve any issue, please visit our Customer Care Centers across our 33
Divisional Offices between 9:30 a.m. and 3:00 p.m. from Monday to Friday.
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You may also take up the matter with our senior managment at the Division
offices. In the event your matter does not get resolved you may write to:
BYPL Customer Care at email : bypl.customercare@relianceada.com
BRPL Customer Care at email : brpl.customercare@relianceada.com
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consistency of response
4.2 FINDINGS
Consumers mostly complained about fast running electronic meters and other
problems of billing.
The consumers were, generally, not satisfied with the complaint redressal
mechanism in place.
The Call Centers set up by the BSES were not yet popular among consumers.
The consumers were generally not aware about the existence of the institution like
Delhi Electricity Regulatory Commission (DERC), the Consumer Grievances
Redressal Forums (CGRFs).
Private distribution companies were a success and the Consumers preferred the
services of private Players as compared to DESU/DVB.
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4.3 LIMITATIONS
I have faced some limitations during preparing report as mentioned below:
TOs tend to leave all responsibilities on CCAs taking leaves or reaching late for
the duty.
Night duties required CCAs to remain at seat all the time till morning.
No canteen facility
Even at night duties TOs/CCAs should remain at seat and at consumer disposal.
warrant the effort. They may believe that nothing will be done about their problem, or
they are skeptical about business's willingness or ability to resolve disputes fairly. They
may have been treated badly in the past when making a complaint, or they may simply
not have the confidence to make a complaint.
Effective complaint management not only benefits the consumer who will receive a better
and perhaps more cost effective service, it is also to the advantage of the service provider
as it will help improve consumer satisfaction and retention.
It is therefore vital that consumers who receive poor service are given the opportunity and
indeed the encouragement to make a complaint.
Consumer Focus acts as the voice of the consumer and makes a real difference to the
lives of consumers. The organisation works with businesses across a wide range of
sectors to bring about quick and effective results for consumers.
Consumer Focus identified a gap in its understanding of what makes some markets
respond better to consumer complaints, what compels some consumers to abandon their
complaint, and indeed what consumers want from a complaint process.
Includes the introduction of the company wherein I have given the whole
1 . https://mail.google.com/mail/u/0/#inbox
2. https://www.google.co.in/?gfe_rd=cr&ei=VklnVJvwMuLA8gfO1oGwBg#q=BSES+
3. http://www.bsesdelhi.com/HTML/index.html
4 . http://www.bsesdelhi.co.in/bses-delhi-bill-payment.htm
5 . http://en.wikipedia.org/wiki/BSES
6. http://timesofindia.indiatimes.com/topic/BSES
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