Commercial Samples - Mail order packing and

shipment procedure SP11

In general

LIASN must be completed for all CS production. PLEASE UPDATE WITH THE
ACTUAL QUANTITY SHIPPED (CS, MO, Sales launch units, Size set and
Sealed samples). Failure to use LIASN process correctly will cause extra
workload in the DC, complications in the finance process, issues/delays in
the invoice payments, and ultimately late delivery of the goods to the
sales force. In extreme cases we may consider a re-charge of the excess
handling cost back to the contractors.
Please identify in Liasn whether the shipment is Commercial
Samples or Mass Production. (You can use the comments section
for this purpose.)

For all the countries where we need customs clearance, please make
sure you send all necessary documents to Levis Customs
department in Bornem as per below instructions.
DHL Bornem
Levi's Customs department
Klein Mechelen, 18A
2880 Bornem
Belgium

The delivery address for the goods is Bornem DC

DHL Bornem
To att of: Levi's Sample team
Klein Mechelen, 18A
2880 Bornem
Belgium
Before Shipment;

1. Send an electronic copy of the Supplier Declaration to the Bornem Customs team.
The Supplier Declaration must be sent to the following addresses:

Lia.Somers@DHL.com
Marc.Fabri@DHL.com
Brigitte.Ivens@DHL.com
T.Smet@dhl.com

At the time of shipping, the contractor MUST;

1. Send the original Customs documents together with the shipment
Send by e-mail scanned copies of all customs documents (Invoices,
certificates etc) to the following people:
Your respective Samples Co-ordinator

Lia.Somers@DHL.com
Marc.Fabri@DHL.com
Brigitte.Ivens@DHL.com
T.Smet@dhl.com
In case of road transport the paperwork should be sent with the truck.
In the case of Air freight, it is the responsibility of the Carrier to ensure the
documentation is sent to Bornem. It is the responsibility of the Contractor
to ensure the Carrier receives the necessary customs documents so that it
can be sent to Bornem.
Non respect of the above procedure might have big implications for on
time delivery as goods might get blocked by the Belgian Customs.
2. Certificates of origin
Some of the non EU countries require duplicate Certificates of Origin from
vendors to allow importation in their respective countries. As a
consequence, all contractors (incl. EU based contractors) should raise 1
Certificate of Origin and 1 original duplicate for all lot numbers to be
exported to Argentina.
Non respect of the above procedure might have big implications for on
time delivery as goods might get blocked upon importation in Argentina.
3.
Complete the shipment process in LIASN with actual quantity shipped as
previously stated.
Please note split shipments are not accepted, if you have a part of the
production ready please contact your respective CS coordinator to be
informed of the process to follow.

Mail order
This season we have no more pre-shipment of Mail order units (no more
EMO)
Shipment mode & deadline :deadline:
MO :MO: DHL express delivery to Bornem DC by 14MAY latest
All the Boxes must be strapped with Red Tape with MO marked
clearly mentioned. All the goods need to go to Bornem.
Please use the following DHL account number only for on time shipments
by DHL express (MO & SL) : DHL number 967389815

Commercial samples
Deadlines
The CS & SL will have to leave the country of exportfactory on the 14th of
MAY (for some origins, this means shipment from factory to take place 1 or
2 days before, please check with local transporter).
Shipment mode CS :CS: Normal Air freight or truck to Bornem DC
.
Europe Based Contractors: (Road-Freight)
We have put in place dedicated trucks with 2 drivers in most cases. So
please respect the deadlines. This is non negotiable. Its really crucial for
the business to have the samples on time to have a proper Sell-In.

Sales launch (SL) units

As we had last season, we would request from you Sales Launch
units. These units are picked from the total CS quantities ordered.
We would provide you the split for Sales Launch in coming days.
These should be packed separately from CS units. You are allowed to mix
several lot numbers in one box.
Shipment mode SL :SL: DHL Express delivery to Bornem DC
Requirements for CS & SL:
1. system update
LIASN, see above
2. papers
Invoices: the invoice must mention the correct value of the products. I.e.
the value the contractor will charge LSE. This is a strict requirement of the
Belgium Customs.
Packing list: this will be automatically generated if you use LIASN (this is
ABSOLUTELY NECESSARY !!!!!!)
The supplier declaration: A copy to be send by e-mail to the customs
team in Bornem per the above procedure and the original to be sent with
the shipment.
Other customs paperwork: depending on where goods are shipped from
(ATR EUR1/EURMED / Certificate of Origin (X2) / GSP Form A / Export
License.

3. packaging
Boxes: No specific carton size is required, however we advise to use
bigger boxes to enable you putting the maximum of units. One PO/One DO.
Labeling: your boxes must clearly have the carton tags (like MASS
PRODUCTION) stating the LOT number/DO number/ Total quantity. We
would like you to add a sticker stating the numeric order of boxes you are
shipping as this will allow a better tracking in the warehouse. We need also
to have a Paper (A4) on the top of each box where you clearly indicate the
concept.

4. transport
Trucks: make sure you do inform your transport local agent. This is
crucial as we are putting in some security processes. We need you to
provide the DO and the number of Boxes.
Air: make sure you do inform tracking numbers to the sample
coordinators & logistics coordinator (see below communication matrix). We
need you to provide the DOs and the number of Boxes
IF SAMPLES ARE NOT SHIPPED ON THE 14th of MAY, THE LATE
STYLES MUST BE SHIPPED BY DHL EXPRESS ON CONTRACTORS
EXPENSE TO BORNEM.
5. others
Size sets and sealed samples; (for denim and non denims only) to be
packed separately and clearly marked with the type of products. PLEASE
SEND THESE BOXES DIRECTLY TO HQ WITH DHL EXPRESS TO THE RELATED
DEVELOPERS.
Swatch cards & Embroidery: 1 deco panel per garment is also requested if
a style is offered in more than 1 CS color. In case 2 or more colors CS have
been requested for a particular style then please note that we need swatch
cards for the highest CS amount ordered. Please put each deco panel
preferably in the garment poly bag for Tops or stapled for Bottoms.
Hangtag : Remember that contractors are supposed to attach hangtag to
the garments. You have already been provided a detailed procedure on the
same. In case anything is not clear on this- please revert ASAP.
6. communication
Weekly report; a clear communication must be sent every week on
Wednesdays by noon. We need to receive a clear status where we are on
the CS process. If the file is not updated or not accurate enough, there is
no need to send it.
Communication to Bornem; prior to the shipment a clear communication
to the Bornem team must be sent. This is done for Mass production so no
excuse not to do it for CS. PLEASE USE THE TEMPLATE BELOW

SHIPMENT
NUMBER

LOT NO

SHIPME
NT
DATE

SHIPMENT
DESTINATION

LIAS
N
SITE

DO NO

Bornem DC
CARTONS
TOTAL

Rem
arks

Please send above template to following people;

Levis CS Bornem ingrid.janssen@dhl.com
leopold.piron@dhl.com
dkux@levi.com
Please also cc the respective sample coordinator on all the
shipment communications!

E
T
A

7. TURKEY CONTRACTORS
ONLY FOR TURKEY CONTRACTORS
Goods for final destination Turkey will not be shipped to the DC but directly
to the SO=> You will receive a separete DO for these goods (by next week)
Shipping adress is following;
Hulya Gunes / Nevbahar Cuhadar
Kirkgoz Koy Yolu Uzeri, Ulas Meykii PK;123 Corlu TEKIRDAG
123 TEKIRDAG
Tel 0090 282 655 5147
Invoicing;
Proforma invoice to be send together with goods to Turkish SO
Commercial invoice to be sent to Levi Strauss Europe