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Contents
Introduction ......................................................................................7
Starting the Instant Producer ..........................................................8
Recording of lessons .......................................................................9
After recording ....................................................................................... 9
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Introduction
Welcome to the SAP Workforce Performance Builder Instant Producer! With the Instant Producer you
can easily create and edit content which guide the user through the processes of your enterprise
applications. The slender building of the Instant Producer as well as the process-oriented and intuitive user
guidance allow a fast and efficient recording of your business processes without previous training, e.g. to
create simulations or documentations.
The Instant Producer can be used for example in authoring teams in which the lessons are initially recorded
by the subject matter experts, product- & process owner, key user and other professional experts. Therefore
the knowledge of internal and external employees can be stored and reused very easy. Due to the simple
use of the Instant Producer is a few technical IT knowledge required and your professional experts can
directly record the system- and process knowledge by operating with the respective system. The further
processing and finalization of the lessons will be done afterwards by trained authors in SAP Workforce
Performance Builder Producer.
With the Instant Producer SAP delivers the perfect tool to store the knowledge of each employee in high
quality and time saving and transfer it to lessons as easy as the push of a button.
This document gives you an overview of the structure and functions of the Instant Producer to be able to
begin directly with the creation of lessons.
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Recording of lessons
With the recording functionality in Instant Producer a process can be recorded easily. For each recorded
user action, a macro with the applications screenshot for a particular action will be created.
Tip:
If you made any operational errors while recording, then it is advisable, to reject the project and record it
again. This might be faster and minimizes a subsequent editing effort.
To record a process with Instant Producer, proceed as follows:
1. From the toolbar in the Project Explorer view, click on New project
.
Alternatively, you can start a recording immediately upon launching the Instant Producer.
Refer to the section on: Starting the Instant Producer
2. A dialog box will then appear in which you can define the following criteria:
Name here you can enter the name of your project
Language this option determines which language should appear in text bubbles
3.
4.
5.
6.
After recording
Once you have finished recording, a dialog box will appear with the following editing options:
Save project
This option will save your project and open the Project Explorer with your project overview.
Refer to the section on: Administrations of lessons
Playback project
The project will be played back in the Trainer. Now you can check your recording and decide how
you would like to proceed with your project.
Refer to the section on Playback a lesson
Edit project
This option will open the project editor and display the topics from your project.
For more information, refer to the section on Editing of lessons
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Delete project
This option will completely delete the recorded project and remove it from the Project Explorer.
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Administration of lessons
The administration of the recorded lessons will be executed in Instant Producer in the Project Explorer. In
this, the projects are displayed and can be selected for exporting into archives for post-editing in Producer.
Furthermore, the recording of new projects can be started in the Project Explorer.
Toolbar
The toolbar contains the functions for the
New Project
Export Archive
Import Settings
Refer to the section on Importing archive files
Settings
Refer to the section on The settings dialog box
Display properties
Refer to the section on Properties in the Project Explorer
When you are already connected to the Manager, the following additional options are also available:
Project list
The project list organizes all your recorded projects. Projects appear in chronological order. You can
reorganize them by clicking on the column titles.
Projects
Projects are displayed in this column with the name that was allocated to them at the time of
recording.
If you would like to change the name of a project, select the project and click one time on the project
name (do not double-click). Then you can change the name.
Date
This column displays the date and the time when a project has last been edited.
Status
The status defines the current editing status of the project. This is specified when saving the project
in the Project Editor. From the Project Explorer view, you can edit this by clicking on the icon Change
status.
Properties
Refer to the section on Properties in the Project Explorer
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Change status
Edit
Delete
Play back
Open documentation
When the properties are not displayed here, these settings appear as links next to each project.
The following options are available:
Keywords
In this text field, you can enter keywords for your project. If you would like to define more than one
search term, you can separate them with a semicolon. For example: Search_term1;search_term2
Search terms serve to help you quickly search for and manage your projects in the Producer and
Library.
Description
In this text field, you can enter a description for your project content. The text you enter here will
appear in documentation that you generate from your project. Moreover, the description can be used
for additional editing work in the Producer and Manager as well as for displaying projects in the
Library.
Attachments
Refer to the section on Project attachments
When you are already connected to the Manager, the following additional options are also available:
Author
Type
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Note:
Please note for the export of projects: They can be imported from the Instant Producer into the Producer,
but not reversed. This is due to other configurations which are created in Producer and do not exist in
Instant Producer.
Project attachments
Attachments can be linked to projects from the project explorer view. Attachments can be documentation that
has already been generated or imported files, such as supplemental documentation or files that are to be
further worked on in the Producer.
Refer to the section on Properties in the Project Explorer
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13
14
Add
This option allows you to add an attachment to your project. A dialog box will open prompting you to
select a file. Choose a file and click on Open to attach it to your project.
Delete
This option allows you to delete the selected attachment.
Open
This option will open the selected attachment. Alternatively, you can double-click on an attachment to
view the file.
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Editing of lessons
The editing of a lesson will be executed in Instant Producer within the Project Editor. It can be opened via
the Project Explorer when clicking on the Edit option for a project. Alternatively this can be opened after
completing a recording within a displayed dialog with using the Edit button.
In the Project Editor, texts of the bubbles can be edited and the object areas adjusted.
Toolbar
The toolbar contains simple functions for editing the currently opened project:
Project Explorer
Save
Playback
Generate documentation
Publish
Thumbnail View
The thumbnail view displays the topics in sequential order with all of the projects associated macros.
A topic contains a screenshot and its associated action. Moreover, it can contain an explanation if this
has already been defined in the field Note for learners.
Overview of the macros
Start lesson
End lesson
New page
Click on link
Text input
Single selection
Radio button
Keystroke
Explanation
Topic view
On the right hand side, the screenshot of the currently selected topic will be displayed. Furthermore
the highlight of the recorded control and the corresponding bubble is shown.
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When double clicking on a bubble, the bubble toolbar appears which contains various functions for editing
the content and the display of the bubble. The text of the bubble can directly be edited within the bubble.
Furthermore, the bubble size and position can be changed, when pulling the handles.
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Playback a lesson
You have the ability to preview a project in the form of demo mode. Start this by using the button Playback
, in the tool bar of Instant Producer. This starts the lesson in Trainer. The Trainer is the program for
playing back the modes of projects.
Playback demo mode from certain topic
The demo mode can alternatively be played back from a certain topic. Thereby made changes can be
viewed directly. To do so, select a topic and open the context menu with the right mouse button. Then click
on Preview from here to start the demo mode from this topic.
Publishing of a project
The following explains how to export a project as a playable EXE file.
1.
2.
3.
4.
5.
Click on Publish
.
Enter the target directory and file name.
Click on OK. The publishing process will now be executed and a process dialog box will appear.
Confirm the process dialog box by clicking on OK.
A dialog box will then appear in which one of the following actions can be executed:
Open folder, Start publication or Close dialog box.
Finish editing
If you would like to stop editing, you can click on Save
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Language
You can define the user interface language by selecting the language of your choice from the dropdown list.
Show hidden notes
This setting allows you to display notes that had been previously set to hidden. Note that this setting
is only enabled when note fields have been set to hidden.
Workarea
Here you will find a list of resources that are available. The following options are also available:
Copy
This option will copy the list of resources to the clipboard so that you can insert the information into a
text file. This overview can be useful for internally managing resources.
Update workarea
When loading the structure of a workarea, it is stored by default in the cache so as not to slow down
your PC performance. Once changes to the structure have been made, this option allows you to
manually update and save your workarea.
Get resources from server (Manager)
This downloads the current resources from the Manager.
Record Application
This area displays the active settings for the recordings.
About
This area displays the version of the Instant Producer you are using.
Click on Close
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Setting up a connection
To set up a connection to the Manager, you can start a file named connection.ManagerConnection from its
workarea screen. This file contains all the necessary settings for establishing a connection.
To do this you need to be able to access the Manager. If this is not the case, contact your administrator.
The procedure to establish a connection to the Manager is as follows:
1.
2.
3.
4.
The Instant Producer is now connected to the Manager and you can start creating your projects.
Exchanging projects
The Manager facilitates basic processes involved in working with projects. The projects can either be
created directly in the Instant Producer or you can download blank projects that were pre-defined in the
Manager and assigned to the respective author. Subsequently, the relevant processes are recorded and
edited in the Instant Producer. In the final step, the projects are saved on the server to make them available
centrally.
Functions in the toolbar
Once the connection to the Manager has been established the following functions will be available in the
toolbar of the Instant Producer:
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Get projects...
With this command you can download all the projects stored in the Manager that were assigned to
you as author to your local system. If there are no projects assigned to you on the server, a
corresponding message will be displayed in a dialog.
Note:
The projects stored on the Manager server are subject to a so-called write authorization. The purpose of
this is to prevent problems caused by several people editing a project simultaneously; consequently, only
one author can be authorized to edit a project at any one time. As soon as an author starts working, they
are automatically assigned the write authorization. By selecting command Save and end editing you
relinquish this authorization.
Project settings
When exchanging projects between the Instant Producer and the Manager, there are a variety of settings
that can be configured to facilitate working with both applications.
Once changes have been made to the settings, you can transfer these changes by clicking on the option
Save to the server
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Author
The editor for the project can be selected from the drop-down list.
Type
The type of editing to be done on the project can be selected from the drop-down list.
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Technical Support
Please use the SAP Message Wizard on the SAP Service Marketplace to submit your incidents on the following
components:
If you are not familiar with the SAP Service Marketplace, please read the following information:
22
To access the SAP Support Portal you need an S-user ID and password. You can request access
data from your SAP Super Administrator or register online on the SAP Service Marketplace page
under Registration.
With this user, you have read-access to all the contents of the SAP Support Portal, you can use the
SAP Community Network and SAP Help Portal, and you can also book courses under SAP
Education.
If you want to work with the support applications (Message Wizard, license key request, system data
maintenance, software download and so on), you need the corresponding authorizations, which your
SAP Super Administrator can give you.
You can find information for new users and about support applications on the Support Portal
Homepage under Learn More. There you can also register for a personal overview demonstration of
the SAP Support Portal.
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