[

Achieves Real-Time Reports with

SAP C
Crystall Reports
R
& SAP ERP
Rich Heilman

Tammy Powlas

[ Learning Points
Learn how to use SAP Crystal Reports 2011 to develop and
maintain financial and operational
p
reports
p
with pproper
p design
g
and integration of SAP ERP and SAP Crystal Reports 2011
Learn about SAP Crystal Reports 2011 data connectivity
options
ti
with
ith SAP ERP th
throughh use cases
Review proof of concept for SAP Crystal Reports 2011 mobile
BI
Learn how to embed SAP Crystal Reports 2011 inside your
SAP ERP ALV Reports (embedded analytics)

Real Experience. Real Advantage.

[ Agenda
Using Crystal Reports 2011 against an SAP ERP system
Use cases for Crystal Reports 2011 on SAP ERP
Learning about Crystal Reports 2011 authorization concept
on SAP ERP
Reviewing mobile BI with Crystal Reports 2011 proof of
concept
Embedding Crystal Reports inside SAP ERP ALV reports
Wrap-up

Real Experience. Real Advantage.

[ SAP Crystal Reports in SAP BusinessObjects BI 4.0

Source: SAP
http://bit ly/vcbLtV
http://bit.ly/vcbLtV

Real Experience. Real Advantage.

[ SAP Crystal Reports 2011 and SAP ERP Background

Use SAP ERP as a data source for Crystal Reports 2011 (BI
4.0)*
)
Create management and financial reports and distribute
them in various ways in real time
Crystal Reports 2011 is an incremental upgrade from SAP
Crystal Reports 2008
Ability to save reports in read
read-only
only mode
Ability to save .XLSX format
Recommended for SAP ERP Reporting over SAP Crystal Reports
f Enterprise
for
E
New start page

*BI 4.0 Feature Pack 3 can connect Crystal for Enterprise to ERP
5

Real Experience. Real Advantage.

[ SAP Crystal Reports 2011: New Start-Up Page

Free e-Learningg

sap.com/learnbi
Real Experience. Real Advantage.

[ Data Connectivity: SAP Crystal Reports 2011 and SAP

ERP

Software Required
Crystal Reports 2011 (client side)
SAP BusinessObjects Enterprise 3.1 or BI Platform 4.0
SAP Integration Kit (XI 3.1 only)

SAP ERP Available Data Sources

InfoSets
SAP queries
ABAP functions
Tables and cluster (Open SQL)

Source: SAP
Real Experience. Real Advantage.

[ SAP ERP Data Sources

Transparent Tables
(Open SQL Driver)

InfoSets Global and

standard
SAP Query Global and
standard
8

Real Experience. Real Advantage.

[ SAP Crystal Reports Data Connectivity for SAP

Customers

ODBC to
HANA

Source: SAP

Real Experience. Real Advantage.

[ Agenda
Using Crystal Reports 2011 against an SAP ERP system
Use cases for Crystal Reports 2011 on SAP ERP
Learning about Crystal Reports 2011 authorization concept
on SAP ERP
Reviewing mobile BI with Crystal Reports 2011 proof of
concept
Embedding Crystal Reports inside SAP ERP ALV reports
Wrap-up

Real Experience. Real Advantage.

10

[ Use Cases
A use case captures the contract between stakeholders of a
system
y
about its behavior under various system
y
conditions
The primary actor initiates an interaction with the system to
accomplish some goal

Consumer
Business Analyst
Ad Hoc Analysis

Report Developer

11

Real Experience. Real Advantage.

[ Report Developer
Actor: Report Developer
Description: As a report designer you need to access and
report any data regardless of where creating management
reports, financial statements and distributing them in various
ways
Successful criteria: Create Crystal Reports

Creates and develops InfoSets

ABAP Function Modules created
Designs Crystal Reports
Installs the Crystal Reports Viewer
Makes reports available through Crystal Reports Viewer or PDF
Creates reports against transparent tables
12

Real Experience. Real Advantage.

[ Crystal Reports Viewer

www.sap.com/solutions/sap-crystal-solutions/query-reportinganalysis/sapcrystalviewer/techdetails/index.epx
www.businessobjects.com/forms/crystalreports/viewer/
www businessobjects com/forms/crystalreports/viewer/

Users use the Viewer to view reports

13

Real Experience. Real Advantage.

[ Demo Developer : Create report against ERP table

14

Real Experience. Real Advantage.

[ Demo Developer : Create report using ABAP

15

Real Experience. Real Advantage.

[ Business Analyst Use Case

Actor: Business Analyst
Description: Design Crystal Reports against InfoSets or SAP
queries
Successful criteria: Create Crystal Reports against InfoSets or
SAP queries

16

Real Experience. Real Advantage.

[ Demo Business Analyst Create Report from InfoSet

17

Real Experience. Real Advantage.

[ Demo Business Analyst Create Report from SAP

Query

18

Real Experience. Real Advantage.

[ Consumer Use Case (Business User)

Actor: Consumer
Description: Consumes content
Successful criteria: Consume pre-defined Crystal Reports via
Crystal Reports Viewer
View Crystal Reports using the Crystal Reports Viewer
View PDFs of Crystal Reports

19

Real Experience. Real Advantage.

[ Demo Consumer

20

Real Experience. Real Advantage.

[ Agenda
Using Crystal Reports 2011 against an SAP ERP system
Use cases for Crystal Reports 2011 on SAP ERP
Learning about Crystal Reports 2011 authorization concept
on SAP ERP
Reviewing mobile BI with Crystal Reports 2011 proof of
concept
Embedding Crystal Reports inside SAP ERP ALV reports
Wrap-up

Real Experience. Real Advantage.

21

[ Authorizations InfoSet Only Access

22

Real Experience. Real Advantage.

[ Report Developer FULL Access

ALL Tables!

Access above includes Open SQL Driver, InfoSets, SAP Query

23

Real Experience. Real Advantage.

[ Authorization Concept
Because we use both Human Capital Management and SAP
Payroll,
y , we did not want all report
p
developers
p
to have access
to report off of all tables
Some options:
Security Definition Editor
Allow report development only by InfoSet, not all tables
Develop
p views of master data name and p
personnel number,,
vendor number and name

24

Real Experience. Real Advantage.

[ Other Options Security Definition Editor

Transaction
/CRYSTAL/RLS allows you
to define table and row
level security using the
Open SQL Driver
By default, this is open to
all

25

Real Experience. Real Advantage.

[ Data Connectivity: InfoSets

Prerequisites
Report Designer must be assigned as a user in the
SAP Query user group (SQ03)
If not, you receive these error messages:

26

Real Experience. Real Advantage.

[ SAP ERP InfoSet Access: Why SQ03 Is So Important

If the Report Designer is

not assigned to the user
group, the designer will not
see the InfoSet in Design

27

Real Experience. Real Advantage.

[ Agenda
Using Crystal Reports 2011 against an SAP ERP system
Use cases for Crystal Reports 2011 on SAP ERP
Learning about Crystal Reports 2011 authorization concept
on SAP ERP
Reviewing mobile BI with Crystal Reports 2011 proof of
concept
Embedding Crystal Reports inside SAP ERP ALV reports
Wrap-up

Real Experience. Real Advantage.

28

[ Steps for a Proof-of-Concept Mobile Crystal Reporting

C t BI OnDemand
Create
O D
d Account
A
t
Upload
U
l d Crystal
C
l Report
R
to BI
OnDemand
Download SAP BusinessObjects
Explorer to mobile device
View Report
p
on mobile device
29

Real Experience. Real Advantage.

[ Step 1: Create BI OnDemand Account

Create an account, or use your SAP StreamWork account
https://bi.ondemand.com
https://bi ondemand com

30

Real Experience. Real Advantage.

[ Step 2: Upload Crystal Reports 2011 to BI OnDemand

31

Real Experience. Real Advantage.

3: Download SAP BusinessObjects Explorer to iPad

[ Step
or iPhone
http://itunes.apple.com/us/app/sap-businessobjectsexplorer/id422267790?mt=8
p

32

Real Experience. Real Advantage.

[ Demonstration Loading Crystal Report to BI On

Demand

33

Real Experience. Real Advantage.

[ Benefits

Reports available at your fingertips

No more carrying around paper
No Crystal Reports 2011 installation needed on the iPad
No trainingg required;
q
easyy to use
Initial feedback was positive

34

Real Experience. Real Advantage.

[ Agenda
Using Crystal Reports 2011 against an SAP ERP system
Use cases for Crystal Reports 2011 on SAP ERP
Learning about Crystal Reports 2011 authorization concept
on SAP ERP
Reviewing mobile BI with Crystal Reports 2011 proof of
concept
Embedding Crystal Reports inside SAP ERP ALV reports
Wrap-up

Real Experience. Real Advantage.

35

[ Overview of Embedded Crystal Reports

Required frontend component, SAP Note 1353044
Free Crystal Reports Viewer runs inside of SAP GUI
ALV content is exported in XML format which the Crystal
Reports Viewer is designed to consume.
No Crystal Reports server or other infrastructure, Designer is
required if you need to create custom templates
Available from NetWeaver 7.02
7 02
Must be activated in the IMG(Transaction SPRO)
SAP NetWeaver -> Application
pp
Server > SAP List Viewer(ALV)
(
)
Separate activation for SAP GUI and Web Dynpro ABAP

36

Real Experience. Real Advantage.

[ Crystal Reports Viewer for Business Suite Applications

Crystal Reports Viewer for SAP Business Suite Applications
download it from service.sap.com/notes,
p
, SAP Note 1353044

Crystal Reports Viewer

Viewer, specifically for SAP Business Suite
Applications Different than the other Crystal Viewer
Required frontend component which needs to be installed on
client/desktop machine
37

Real Experience. Real Advantage.

[ Embedded Crystal Reports Configuration

ALV Crystal Reports in-place is activated in IMG

The new option will show up in the output drop-down

drop down for all
ALV reports

38

Real Experience. Real Advantage.

[ Embedded Crystal Reports Output

Report is rendered via Crystal Reports Viewer in-place

39

Real Experience. Real Advantage.

[ Benefits of Embedded Crystal Reports

Automatically generate a Crystal Report based on the content
of an existingg SAP ERP report
p
Associate a specifically designed Crystal Report with an SAP
List Viewer report
Import templates for a corporate identity
Crystal Reports becomes part of the ALV software logistics
leverages existing ALV investment
You can import and export a Crystal Report

40

Real Experience. Real Advantage.

[ Benefits of Embedded Crystal Reports

Simplification of navigation, especially in summarized financial
reports
p
Response from users has been positive
Uses best-of-breed reporting
Standardize on one reporting front-end: BI

41

Real Experience. Real Advantage.

[ Key Learnings
Use SAP Crystal Reports 2011 for SAP ERP reporting
Use the SAP Community Network for free online tutorials
(sap.com/learnbi)
Consider trying BI OnDemand for Crystal Reports mobile
reporting on the iPad A free application
Consider authorization concepts; do you have protected
private data in SAP ERP?
Use SAP Crystal Reports 2011 for financial and management
operational real-time reporting
No modeling is needed; data is available in your SAP ERP
system
Embedding
E b ddi SAP Crystal
C t l Reports
R
t inside
i id your SAP ERP ALV
reports gives report consumers a new view on their reports
Real Experience. Real Advantage.

42

[ Related Sessions
What's New for SAP Crystal Reports in SAP BusinessObjects
4.0 Feature Pack 3,, Tuesday,
y, Mayy 15th, 11:00 am
Crystal Reports Influence Council, Tuesday, May 15th, 12:30
SAP Integration Influence Council, Wednesday, May 16th, 1:45
pm

Real Experience. Real Advantage.

43

[ Check it out!
Join the ASUG BI Community
http://tinyurl.com/2df4mr5

Follow us on Twitter:
http://twitter.com/asug_bi
http://twitter.com/@asug_bi

Real Experience. Real Advantage.

44

[ Share Your Experience at SAP TechEd 2012

Covering the following tracks:
Technology Overview and Infrastructure
Application
pp
Lifecycle
y Management
g
Business Intelligence and Performance Management
Enterprise Information Management
Business Process Management,
Management Integration,
Integration and Collaboration
Custom Development
Security, Compliance, Identity and Access Management
Mobile

Real Experience. Real Advantage.

45

Questions

Rich.Heilman@sap.com
@ p
@richheilman
@
tpowlas@gmail.com
@tpowlas

Real Experience. Real Advantage.

Thank you for participating.

participating
Please remember to complete and return your
evaluation form following this session.
For ongoing education on this area of focus, visit the
Year-Round Community page at www.asug.com/yrc

Real Experience. Real Advantage.

SESSION CODE:
0301

47