SCHEDULE

TENDER FORM
1. Name and address of the Tenderer

2. Validity

: 120 days from the date of opening.

To,
The Governor of Maharashtra,
Through the Dairy Development Commissioner,
Maharashtra State, Worli,
Mumbai-400 018.
Sub :- Supply, Installation and commissioning of AMCU
for Milk Co-op. Sanstha at various places in Maharashtra-235 Nos.
With reference to the Tender for above work published for and on behalf of the Governor of
Maharashtra by the Dairy Development Commissioner, Maharashtra State, Mumbai and the terms and
conditions contained in the Tender Form, I/We do hereby submit my/our technical offer and
commercial offer for above work.

Technical Offer
1

Name of the Tenderer (Company's Name)

Earnest Money Deposit as per Tender Notice by DD

of any Nationalised Bank only.(Payable at Mumbai)
or exemption certificate.

Latest Sales-Tax (vat) Clearance Certificate. (No

Dues Certificate) in Form No. 415

Whether the Technical Specifications of the tender

are acceptable to you. (pl. attached the consent letter)

Whether General Terms & Conditions of tender are

acceptable to you. (pl. attached the consent letter)

Details about similar works done earlier give details

of at least 50 units supplied & attach at least 20
satisfactory performance certificates.

7
Financial turn over for last 3 years (Certified by
C.A.)
8.

Nature of Business & Establishment Year of the

Company (Tenderer)

Tenderer"s Address & contact details.

9
10.

Organizational Capability (staff strength)

11.

Infrastructure/Equipment/Machinery details:

12.

Address of Service Centre in Maharashtra

13.

Statement of deviations in technical

specifications, ( if applicable).

Note :
The tenderer shall quote for prices in the enclosed Price Schedule only, without which the tender will
not be considered.
1.I/We agree to abide by all the terms and conditions of the tender and specifications as per Schedule
C and D.
2.My/our registration number with the Director General of Supplies and Disposal, New Delhi is (copy
enclosed) and renewed for the current year (copy enclosed)
3.My/our registration no. with the Director of Industries and CSPO, Mumbai is.................
(Copy enclosed)
4.I/We have paid/exempted from the EMD vide..................
(copy enclosed)
Yours faithfully
Stamp and signature of the Tenderer.
Authorised person as per Company Act.
IMPORTANT INSTRUCTIONS:
1. Over and above the items already included in the Tender, if any additional items and/or additional quantity of
any items required to complete the installation work shall be quoted and shown separately.
2. .The work of installation will have to be carried out without affecting the day to day working of
the dairy.
3. Tenderers are advised to visit the site before submission of offer to avoid ambiguity in the offer.
4. Demonstration/trial of the AMCU to be supplied by the tenderers is scheduled on 5th Dec. 2014 at 11.00 hrs. at
Worli Dairy, Worli, Mumbai. The tenderer shall provide and install the sample unit for this trial on 5th Dec.
2014. If a tenderer fails to give a successful trail of the unit, their commercial envelope will not be opened.
5. If a bidder is not able to meet the specifications, same shall clearly be stated in a deviation
statement attached separately else the bid is liable to be rejected at any stage of processing. Merely
mentioning the deviation in the technical data sheet may not be considered as declaring a deviation.

TECHNICAL SPECIFICATIONS:
TECHNICAL SPECIFICATIONS FOR SUPPLY, INSTALLATION & COMMISSIONING
OF MILK ANALYSER AND ELECTRONIC
WEIGHING EQUIPMENTS ,COMPUTER BASED.
This is computerised milk collection system. This system should have the following
components.
1 MILK ANALYSER WITH SUITABLE STIRRER
2 ELECTRONIC WEIGHING SCALE
3 DUDH SACHIV COMPUTER BASED
4 DOT MATRIX PRINTER
5 SOFTWARE
6 U.P.S
I. MILK ANALYSER (Reputed make with latest Technology, double senser type)
1. FUNCTIONAL REQUIREMENTS:
The Unit should be suitable for instant weighing of milk,.measuring FAT & SNF content, calculating
the amount payable to the member based on FAT & SNF, printing the amount calculated there of
with member identification details. This Unit should also be used to maintain the complete record of
the collection centre together with the details of all transactions of the village co-operative society.
The Unit should be able to measure the following :
Measuring parameters
Analytical range in milk
Fat
0.5% -- 12% with Accuracy 0.1%
Solids-non-fat (SNF)
6% -- 12% with Acc 0.2%
Density**
1,0250 g/cmc3 to - 1,0400 g/cm3,Acc 0,0005g/cmc3
Protein
2% -- 6% with Ace 0.2%
Lactos
0.01 to 6% with accuracy 0.2%
Added Water
0% to 60% with Ace. 5%
Capacity
Minimum 80 samples/hr.
Sample Volume
0.5 ml per Test.
The tenderers shall give details of model offered with the minimum period required per sample etc.
All salient features of model offered shall be mentioned. The model with latest features will be giver
preference.
2. Design Requirement :
2.1 Operating Environment :
All the components of the Unit should be rugged and must operate in dusty village environment
where power supply fluctuations are frequent.
Power supply: 230+10% Volts(AC)
Ambient Temperature : 5-50 degree C
Relative bumidity
: 50% to 95%
II ELECTRONIC WEIGHING SCALE (EWS)
The weighing scale should conform to provision of "Standards of Weight and Measures (General)
Rules, 1987 (Medium Accuracy-III). Electronic Weighing Scale should be duly certified and
stamped by weight and measure department and conforming to IS :9281 (pt.1 & 2)1979, IS 9281:
9281 and IS 9281(PL4) 1983 as amended up to date

-2The base frame for the EWS should be made from cold rolled steel box/mild steel of adequate size.
The frame welding areas should be ground smooth and have a smooth surface finish. The unit shall
have rust proof housing and have means of level adjustment. The scale should have a stainless steel
(Dairy Grade AISI 304) platform of a minimum thickness of 1.5 mm polished to 150 grit for keeping
milk receiving pails or two numbers 40 lit, milk cans. A mechanical over load protector should be
provided for protection of load cell. The load cell should be provided for protection of load cell.

Design Requirement
: should be properly fitted on the structure to avoid over hang. The leveling screws provided
The load cell
: Esse Terreka / Sansui / SEICO / Avery OR
*Make
at four corners of structure should
have protective coverings on inner side (preferably screw cap
Equivalent
on Kg.
the frame shall be SS. The load cell terminating in the display unit
:200
*Capacity type). All screws & nut used
gm. to prevent any damage to load cell while shifting the scale. Full
*Resolutionshould be properly secured :to50frame
enclosed steel,
in a non-corrosive
wire reinforced heavy-duty
bending beam,flexible
resistivesteel
strain
* Load celllength of the cable should be: Stainless
PVC conduit for protection against
Cockroach house fly, lizards EPC etc. & other insets. The
Gauge rodents,
type
EWS
shall
be
stamped
from
weights
&
measures
department at site.
: 20 gms.
*Accuricy
: S.S. platform qith 600 mm x 600 mm
*Platform/platter size
to : Accommodate 3 Nos. of Milk Cans

*Operating Voltage
*Opertaing temperature
*Power Consumption
*Battery Back-up

*Calibration

*Interface provided

*Principle of opertaion

: of 35/40 ltrs. capacity each.

: 220-250V(AC)50MHz+/-5.
:10 C-50 C
: Less than 3 watts.
: In-built battery back-up and battery charger
Provided to givae power back up of 6-8 hours
after mains power failure.
: The scale is calibrated by the Indian weights and
Measures department. The scale incorporataes
intemational quality OLML standard load cells.
OLML standard load celss.
: Standard bi-directional computer (RS 232)
Interface, which is also suitable provided
: Micro process or interface. The Interface provided
Will automatically tare the weight of the last customer.
after his amout receipt/transation has been completed.
: It is a load cell based technology with advanced
Microcomputer based design. It is provided with
overload and shock load protection and with 100%
substrative tarring range.

-3*Scale certification

: These scale shall be certified by the weights and Measures

departments, Govt. of India and Validity of the Certification
shall be for One year from the date of Stamping.

III. PC SYSTEM FOR ONLINE MILK COLLECTION

The PC shall be branded HP/HCL/ACER/LENOVA with latest configuration.
minimum requirement shall be
Minimum Requirement: INTEL Pentium Dual Core 2nd /4th Gen. GHz, MB G61, SATA HDD
500 GB, RAM 1GB, LED 18.5" with Speaker, DVD Writer, MM Keyboard, Mouse Etc.
o Operating system : Windows 9x or above platform
o Printer Port
: LPT1 Printer Port or USB
o Serial Port
: RS232/485 with 2 Corn.
o Licence
: Windows xp/2007 OR equivalent 0. .S.

IV.PRINTER
9 PIN NARROW
Epson LX 3000 + II IMPACT PRINTER OR TVSC 240 MSPOR/Eqivalant
*Serial, Parallel and USB Ports.
*Print Speed : 300 cps.
*Duabi1jty: 6,000 hours
NOTE
All the Unit should be interlinked with each other and the Milk Analyzer Protocal
Should match Micro Processor Protocal (Baud Rate) 2400/4800)

V. SOFTWARE
As per specification, should be user friendly along
with licensed copy Visual C++/visual basic in own fonts.
Following is the list of reports generated by software :
Dairy Register : date wise Farmer wise,
Dairy Register,

Collection Summary,
Customer bills along with deductions,
Payment register,
Member wise Deposit Calculation
Branch wise Collection Report
Branch wise Rate Chart
Stock register
Deduction Reports : Deduction wise, Customer wise,
Net Pay List,

-4

Yearly Rebates : Customer Number wise, FAT wise, Amount wise, Quality wise,
Multi Center Support,
Collection Slips,
Supports PC interface for almost all well known electronics Weighing Scales and Electronics Milk
Testers.
Automatic Generate SMS from software
Sales Register
Auto SMS
Remote Display Interface Showing Parameter (Supplier Code, Liter, Fat, SNF, Rate, Amount)
There shall be provision of remote display indicating member code, litres (Qty.), Fat, SNF, Rate,
Amount etc.
Suitable Net selter shall be provided for betterment of service.

VI. UPS
Home UPS 800 VA, 3 hrs power backup on full charge :Elnova /IL-Kota / APC/ TVSE/SU-KAM/ i ball/ Tata Lieeeeebert/HCL/Microtech.
Battery Industrial type 1 No.(150 AH)
EXIDE/TATA-GREEN/AMCO-yuasa/- OR equivalent.
Delivery Period : Supply of units shall be completed within 45 days from the date of order.
Note : The quantity of AMCU' s may vary at the time of placement of order according to the requirement
of the department.

Dy.Dairy e e os s ent
missioner (DE)
Dairy Deve ment Department.

List of places for supply installation and commissioning of

AMCU
Sr.No. Name of Dugh Sangh/Chilling Centre

AMCU
(Quantity)

1.

2.

3.

4.

5.

6.

7.

For milk Sansthas under Solapur Dudh

Sangh, Solapur

141 Nos.

For milk Sansthas under Sangamner Dudh

Sangh, Sangamner, Dist. Ahmednagar

6 Nos.

For milk Sansthas under Amrutsagar Dudh

Sangh, Akole, Dist. Ahmednagar

30 Nos.

For milk Sansthas under

Nevasa Dudh
Sangh, Nevasa, Dist. Ahmednagar

20 Nos.

For milk Sansthas under Jalna Distric Dudh

Sangh, Jalna

19 Nos.

For milk Sansthas under Jalgaon Distric

Dudh Sangh, Jalgaon

15 Nos.

For milk Sansthas under Sangli Distric

Dudh Sangh, Sangli

04 Nos.

Total :

235 Nos.

The exact quantity may vary at the time of placement of order as per
requirement/funds availability etc.
NOTE: ' C ' Form will not be issued.

SCHEDLE C
GOVERNMENT OF MAHARASHTRA
DAIRY DEVELOPMENT DEPARTMENT
GENENARL TERMS AND CONDITIONS.
1. Tender can be down loaded in priscribed from by the Dairy Development
Commissioner up to the dates mentioned for the supply of stores/completion
of works as mentioned in Tender Notice.
2. prescribed tender from will be down loaded after giving deatails about payment
of Tender fee (non- refundable) mentioned in the Tender Notice.
3. Tenders should quote rates FOR destination with taxes/duties except octroi in
commercial offer. They should state that the earliest delivery/works completion
period necessary for completion of the order.
4. The origin of the stores offered weather Indian or foreign and in the case of the
former ,state in which it manufactured should be clearly stated against each
article.
5. The right to ignore any tender which fails to comply with the above
instructions is reserved.
6. Opening of tender :You are at liberty to be present or otherwise your
reperesentative to be present at the opening of tender at the time and date
specified in the schedule.
7. The Dairy Development Commissioner does not pledge him self to accept the
lowest or any tender and reserves to himself the right of accepting the whole
or any part of the tender or portion of the quantity offered against any item
and you shall supply the same at the rate quoted.
8. Where offers by the tenderer are for stores imported with the assistantce of the
State Trading Corporatyion, the Tenderer should specifically stipulate that
the offers so made are in accordance with the Price fixation formula of the
State Trading-Corporation.
9. Failure and termination of the contract ; If the successful Tenderer fails to deliver
the machinery /execute the works or part of within the period prescribed in
the Schedule, The Dairy Development Commissioner, Maharashtra State,
Mumbai shall be entitled at the discretion to take any one or more of the
following steps:a) To recover from you as liquidated damages some equivalent to half per cent
of the price of undelivered machinery incomplete work at the stipulated rate
for each week .or part thereof during which the delivery of such machinery
the completion of work may be delayed subject to maximum limit of five
percent of the stipulated price of the machinery so undelivered the works
so incompleted such penalty is to be deducted always by the consignee
i.e.paying authority concerned , from the bills of the contractors.
b) To purchase or to get the work done from elsewhere on your account and at
your risk the machinery or part thereof so undelivered/the works or part

thereof so incompleted or others of similar description where other

exactly complying with the particulars are in the opinion of the Dairy
Development Commissioner , Maharashtra State .Mumbai. which shall be
final and not steadily procurable /completable without cancelling the
contact in respect of consignments not yet due for delivery/works not yet
due for the completion.

-2To cancel the contract :In the event of action being taken under (b) or (c) above the Contractor
shall be liable to make good for any loss which the Government of
Maharashtra may sustain by reason or higher price of the machinery or part
thereof so purchased/the works or part thereof so completed or otherwise
howsoever.
The decision of the Dairy Development Commissioner, Maharashtra State ,
Mumbai shall be final as regards the acceptability of machinery or part thereof
supplied or/works or part thereof carried out by the Contractor and the Dairy
Development Commissioner , Maharashtra State , Mumbai shall be required to
give any action in writing or otherwise at any time for the rejection of the
machinery or part thereof ,installation and commissioning works or part thereof.
1 Note of recovery :In case of any recovery of amounts found recoverable from the Contractor
by any office of Department dealing with the contract, such recovery shall be
effected from the bills of the Contractor by the paying authority including
recovery of such amounts from the bills of the other Contracts awarded by any
officer of the Department to ensure total recovery of all recoverable amount.
For extension of Schedule /waiving penalty :
In case of any of the following issue (i) and (ii) arising during the period of
the contract, the decision in the regard will be taken by the Dairy Development
Commissioner, Maharashtra State , Mumbai.
i)
Extending the period of delivery / installation /commissioning of
contract .
ii)
Waiving of penalty if imposed because of non adherence of the
Schedule.
For the above actions mentioned in (i) and (ii) sufficient justification ,
documentary proofs ,etc . shall have to be provided by the contractor for
consideration of their claim by the Dairy Development Commissioner ,
Maharashtra State, Mumbai. However, the decision taken by the Dairy
Development Commissioner, Maharashtra State, Mumbai will be final and
binding on the Contractor.
10i) (a) Earnest money deposit as mentioned in tender notice shall be submitted
by a Demand
Draft in favour of Dairy Development Commissioner Maharashtra State
Mumbai. from nationalised bank.
(b) EMD shall be refunded after successful tender shall be EMD of
refunded after conpletion of whole contract & all other EMD shall be refunded
after A.T. issued to successful tenderer.
(c) If the items of Tender offer either partly or wholly are not recovered under
the items mentioned in the certificate , EMD as mentioned in (a) above is payable

failing which Tender will become automatically liable for rejection.

ii) a) the successful Tenderer will have to pay as security deposit 3% of the total
value of the Tender and enter in to an agreement for a satisfactory completion
of the contract within the specific period including the warrranty period . In
case of any irregularity on the part of the Contractor, this

-3sum may be used for imposing penalty ,a recovery of cost of damage ,etc.In
this decision of The Dairy Development Commissioner ,Maharashtra State
Mumbai shall be final. Exemption from the payment as security deposit will not be
granted.
b) The Security deposit shall be remitted in any of the following form.
i) National Saving Certificate, National Defence Certificate , Post office Saving
Account pledged in faviour of the Dairy Development Commissioner ,
Maharashtra State ,Mumbai.
ii)Fixed-deposit receipt for a period of three years from Scheduled Bank and
Maharashtra State Financial Corporation , drawn in favour of Dairy Development
Commissioner, Maharashtra State, Mumbai.
iii)Demand Draft drawn in favour of Dairy Development Commissioner
,Maharashtra State, Mumbai from Nationalised Bank payble at Mumbai.
iv)The Dairy Development Commissioner may exempt firms of standing , from
payment of Earnest Money and / or security deposit in respect of tenders or
contracts placed by the firm produce from the Director of Supplies and
Disposals,Mumbai, a certificate to the effect that they are exempted from
payment of security deposit or EMD in the case of contracts, placed with them
of tenders invited by Directorate General of India. Dairy Development
Commissioner, Maharashtra State , Mumbai reserves the right to ask for a
security deposit from them against any contracts placed with them by the office if
and when found necessary by him.
11. Copy of latest Income Tax return shall be submitted.
12.Quotations without samples where samples are specifically called are liable not
to be considered. Samples should be affixed with the label showing
a) Name and address of the firm.
b) Tender no.
c) Opening date of Tender.
13)Tenders convicted of an offence under the Bombay prohibition Act 1949 or
the Bombay Opium Act 1936 will be considered ineligible for being given
contracts.
14)Release of controlled material : Tenderers who do not stipulate conditions
regarding release materials are likely to get preference.
15)Extention of time : i) As soon as it is apparent that contracts dates can not be
adhered to , an application for extension of period shall be sent to The Dairy
Development Commissioner ,Maharashtra State , Mumbai .
ii) Without prejudice to the foregoing rights . If such failure to deliver in proper
time as aforesaid shall have arisen from my cause which the Dairy

Development Commissioner may admit as a responsible ground for an extention

of the time (and his decision shall be final). He may allow such additional time and
as may consider to be justified by the circumstances of the case and as approved
by the committee constituted for purpose.

-4iii) Provided always that any failure or delay on the part of sub-contractors
through their employment may have been sanctioned shall not be admitted on
a reasonable ground for any extension of time or for exempting you from liability
for any such loss or damage ,as aforesaid and provided further that no extension
shall be allowed unless application for it shall , in opinion of the Dairy
Development Commissioner (which shall be final ) have been made and his
opinion is justified and got approved by the committee constituted for this
purpose.
iv) The Dairy Development Commissioner reserves right to call for break-up of
the quotation wherever necessary.
16. General instruction :
Priced tender from should be returned duly filled in failing which quotation will not
be considered.
The tenders shall be admitted in the two bid method .One of which will be called
Technical offer and other one Commercial offer
A ) The envelope of Technical offer shall contain the following documents :
Paragraphof Tender
Whethercomply If not complyingwith
Specification of
Specification
with the Tender Tenderspecifications
the
details of
offered
materials /
goods etc.
complying with
Tender.

ii.

th
e
the
n

Tender has to finish the Statement as to whether the offer fulfils the technical
parameters of tender or not.

iii. Treasury challan, DD, or EMD exemption certificate, CSPO/D.G.S. and

D/Director of Industries, Maharashtra MSSI,MISC Registration
certificate/Xerox attested copy.
iv. Copy of latest Income Tax return shall be submitted.
v.

Attested sales tax clearance certificate valid up to December end of last

year.

vi. If entered into rate contact with the DGS and D , New Delhi, then its copy, if
not then mention it specifically.
vii. vi)If the tender is trader , a copy of authorization letter from the
manufacturer of whom tender item has been filled.
viii. Valid license from Bureau of Indian Standard (BIS) for the product if the
tender is for ISI item.
ix. General conditions mentioned in Tender such as penalty clauses , risk
purchase clause, fail

clause etc., duly signed by the Tenderer.

x.

F O R destination /free delivery, taxes and duties etc. conditions mentioned

by the Tenderer.

xi.

-5Tenderer should give their organizational capacity to execute the

work/supply with the various facilitis available including machine tools,
manpower & any other newly proposed expansion/diversification.

xii.

Detail information regarding past experience and list of places where similar
type of work is executed satisfactorily.
xiii. Detail information regarding participation in such type of Tender
elsewhere.
Note: All certificates as per documents mentioned in the above paragraphs
should be invariably signed and certified.
Above documents must be submitted in the technical offer/envelop
failing which Commercial Envelop of which Tenders will not be opened.
B)Commercial envelope or Envelope of Rates.
This envelope shall contain the price offered by the
tenderer as per Price schedule of tender duly signed.
i. Validity period of tender shall be for a period of four calendar months from
the date of opening of the tender.
ii. Fall Clause : It is a condition of the contract that all through currency
thereof, the price at which you will supply the stores/complete the works
should not exceed the lowest price charged by you to any customer
during the currency of the rate contract and that in the event of the
prices going down below the rate contract prices, you shall promptly
furnish such information to us to enable to amend the contract rates for
subsequent supplies.
iii. Tenderers not on the register of this office and/or Director General of Supplies
and Disposal, Govt. of India should deposit in the Tresury/ as Earnest
Money an amount Equilent to 3% of the value tendered and requisite
challan submitted along with the tender falling which the quotation will be
rejected forthwith.
iv. Exact earliest and clear delivery and work(s) completed period should be
quoted.
v. It will be the responsibility of the Tenderer to inform this office within the
validity period of the quotation in the event of the stores offered ex-stocks
being sold elsewhere .Failure to comply with this instruction shall be
construed to mean that the stores are available ex-stock during the
validity period.
vi. Tenderer should indicate the rates in Metric system of weights and
Measures only.
vii.

Ex-stock offer or those or Tenderers own import licence will only be

preferred .

viii. Inspection : The inspection of the stores supplies/works carried out will
be made by the

scheme Engineer( the scheme where the work is being carried out ) or any
other person authorized by the Deputy Dairy Development Commissioner
(Dairy Engineering)
ix. Tenderer should state the place of inspection of the stores offered, if the
goods are offered for inspection out side the Maharashtra State, the
tenderer will have to bear all expenditure of inspection carried out either /
by this office or through the Director General of supplies and disposal.

-6N.B.Special consideration would be given in this case the tenders quoting

the requirements of Maharashtra Government with Indian Standards
specifications and those with quality markings.
x. Goods should be dispatched at carriers risk failing which they should be
properly covered by transit insurance with Government Insurance Fund.
However the suppliers will be responsible until the entire stores
contracted for arrival in good condition at destination.
xi.

Payment terms : -

1. 80% of the cost of supply items on receipt of equipment at site ,after

inspection
2. 10% of the cost supply items on completion of the installation and
satisfactory prefomance of the contract.
3. 50% of the cost of installation charges would be paid at the time of
payment under No.(ii) above.
4. All the residual payment (i.e.10 % of the cost of equipment and 50 %
cost of erection charges) within two months from the date of satisfactory
trials and handing over with the due documentation.
GENERALLY NO ADVANCE WILL BE GIVEN
xvi)Period of completion : Supply ,installation & commissioning shall be
completed as mentioned in the technical parameters .
xvii) BAR/PERT Chart for completion of the work within the prescribed time limit
shall be prepared by the Tenderer indicating all major activities of supplies
installation and all the requisite to be provided by the Department with proper
synchronization for achieving the targeted commissioning and handing over,
failing which tender offer is liable for the rejection.
xviii)Lay out drawings, manuals ,catalogues etc. as required shall have to be
submitted by the tenderer to evaluate the technical feasibility of the offer.
xix) Consumables viz. water electricity, milk ,furnace oil, coal, etc., required for
the purpose of installation /commissioning /testing /trials etc., as required will be
provided by the department free of cost.
xx) All the civil works other than cement plastering of insulated pipelines such as
foundation ,cable trenches, groutings etc. will be done by the Department.
However, successful Tenderer have to provide the requisite foundation bolts,
structural installation in time to facilitate preparation of such foundation ,groutings
etc., so as to synchronize with the schedule for completion of the work.
Foundation drawings wherever required shall be integrated to the work
completion by submitting the same in the time so that the requisite civil work

can be completed as per the schedule invariably . All such foundation drawing
shall be given at least two months prior to schedule for installation of such
equipment requiring foundation.

-717) Very important instructions to Tenderer :

i) Rates shall be quoted in the Commercial offer format.
ii)Whenever unit rates are asked in the tender such unit rates shall have to be
provided by the Tenderer failing which Tender is likely to be rejected.
iii) During the contract period price escalation will not be accepted.
iv) Samples for the quoted items must be submitted along with quotations
whenever asked for.
v) Samples destroyed in test will not be returned and no payment made thereof.
vi) Offers of small-scale industries quoting there Registration No. with Directorate
of Industries ,Maharashtra and National small scale Industries Corporation
(Government of India ) shall be only for the items of approved programme of
manufacture of the connecting small scale industrial unit. Likewise offers of State
Industrial Co-operative Association , Maharashtra State shall be on behalf of the
member. Industrial Co-operative Societies only and those of MSSIDC shall be on
behalf of the SSI units registered with the Directorate of Industries, Maharashtra
State and restricted to products of their own manufacture.
Note :a) Tender samples analysis reports of tender samples will not be furnished to
the Tenderers.
a) Quotations offered by the Tenderers :
Tenders should if not in a position to quote for entire quantity and for
delivery as required, state specifically the quantity which they can deliver at
the price quoted and according to the required delivery. Silence on the point will
be entire responsibility for supply at quoted prices in full quotations as per required
delivery.
a) Packing : Packing proposed to be employed should be clearly stated
giving details of the charges for all alternative packs.
a)Failure to observe any of the condition mentioned above will result in the
quotation being summarily rejected.

vii Tenderer should indicate the type of organization of their establishment viz.
whether it is Central or State Government, public limited company ,private
limited company, partnership company or ownership company . In case of
ownership company or a partnership company Tenderer should indicate the
name of the owner and names of the partners Attorney for authorized
signature of any shall be indicated. Failure to provide the details of the company
as mentioned herein will amount to likely rejection of the Tender Offer .
)

ix)Previous experience of works of similar nature carried out, shall be

indicated failing which tender is likely to be rejected.

viii) Tenderer shall quote their financial turnover for the past 3 years , failing
which the Tender is likely to be rejected.

-8x) If it is desired to ask for Excise Duty or any other charges as extra ,the same
must be specifically started. In the absence of any such statement no claim for the
same will be entertained. Whenever Excise is claimable by the Tenderer , it should
noted that the Excise will be payable only for the items manufactured by the
successful Tenderer in their work works factory. For any bought out items, no
excise is payable. Wherever Excise so claimed by the successful Tenderer, he
has to produce the requisite gate pass clearly indicating the price for item .The
price shown in the gate pass or the price mentioned in the Schedule whichever is
less will be payable .
x) Sales Tax number and other actuals shall be provided in the bills of successful
Tenderer .For a second Sales bought items supplied by the successful Tenderer
shall not be paid with Sales Tax.
xi) Number of works on hand and its cost and likely period of completion of such
works shall be indicated by the Tenderer . Failing which the tender is likely to be
rejected.
x) Wherever approvals are required from the statutory authorities such
as Electrical
Inspectorate, Explosive Department, Boiler Inspectorate, Factory
Inspectorate ,Cold Store Inspectorate ,Excise Department ,Sales Tax
Department , Statutory Local Bodies etc. as required and is amended from time
to time , the documents required thereof shall have to be provided by the
successful Tenderer in time to Incharge of the concerned milk schemes. So that
the project Schedule is not hampered.
xi) Insurance coverage to the workers/staff/supervisors engineers etc. at the
site shall be the responsibility of the successful Tenderer.
xi) Fabrication installation ,etc at site undertaken by the Tenderer shall be in
accordance with the statutory regulations such as insurance ,IBR Factory Act, Safety
Rules ,Tax Rules ,etc as required and amended from time to time by statutory
authorities
xii) Even if painting is not mentioned in the time of Schedule ,it will be the
responsibility of the of the successful Tenderer to apply red oxide primers and two
coats enamel paints of approved colour and share as one in the dairy practice. The
colour coding and arrow indication of various service lines of ammonia , steam,
chilling water ,compressed air service ,furnace oil etc. are to be indicated based
on the relevant codes approved by the Factory Inspectorate.
xiii) Successful Tenderers will have to provide the requisite warranty to the
plants and machinery and including the installation as would be indicated to them
at the time of placement of order for a period of not less than one year.
xiv) Conditional tenders are likely to be rejected.
xix)The entire installation shall have to be carried out by the successful
Tenderers not only in accordance with the rules and regulations of the respective
statutory authorities of Government of India and State Government but also in
accordance with the operational and maintenance convenience as well
facilitating sanitary design and installation. Overall, the installation shall be with

proper alignments, leveling, supporting etc. without hindrance for operations and
maintenance as well ensuring safe and steady installation for the expected plant
life.
Commissioning and trails shall be undertaken by the successful Tenderer
along with the respective Plants Engineers ,the satisfactory performance of
working of plants and machinery and installation shall have to be recorded and
signed by both the Contractor and Plant Engineer of the

-9Department for minimum period of 1 to 2 weeks as would be intimated. The trial

report shall be approved by the concerned Plants Manager/Engineer. Any
rectification/replacement /modification etc. required to comply with the
satisfactory operation maintenance and performance of the plant shall have to
be carried out by the successful Tenderer during commissioning and trial if
required.
During testing of equipments, commissioning of trials the plant operators,
technicians , supervisors , etc. are to be trained for satisfactory operation and
maintenance. Requisite operations and maintenance manuals trouble shooting
charts, do(s)/ do not etc. have to be spelt out and given as documents and
others including the final installation layout shall be handed over to the
concerned Plant Engineer. One additional copy be handed over to the
concerned Dairy Engineer and one to the Deputy Dairy Development
Commissioner (Dairy Engineering )
Note : The Tenderer shall sign each and every page and attest his
seal failing which the tender is likely to be rejected.
18) Guarantee / Warranty Clause:
The Successful Tenderer deemed to have declared that the goods /stores/
articles sold to the buyer under the contract are the required quality and
workmanship and are strictly in accordance with the specifications and
particulars contained /maintained in the schedule thereof and stores / articles
would continue to confirm to the description and quality aforesaid for a period
of
12
months
from
the
date
of
handing
over
of
the
said
goods/stores/articles/installation to the General Manager / Dairy Manager of the
concerned Government Milk Scheme , and that notwithstanding the fact that
the stores/articles/installation may have been inspected and / or approved the
said Goods/articles /installation if during the aforesaid period of 12 months of
the said goods / stores /articles / installation be discovered not being in
conformity to the description and quality aforesaid or have deteriorated ,the
decision of the Dairy Development Commissioner M.S. Mumbai in that behalf will
be final and conclusive.
The Dairy Development Commissioner, M.S. Mumbai will be entitled to
reject the goods /stores /articles /installation or such portion thereof as may be
discovered not to conform to the said description and quality . On such a
rejection of the goods / stores /articles /installation etc. shall apply .The
Contractor /Seller shall if so called upon to do ,to replace the goods /installation
totally or such portion thereof as are rejected.
The successful Tenderer shall pay to the payment authority such damage
as may arise and by reason of the breach of the condition herein contained as
would be decided by the Dairy Development Commissioner, M.S. Mumbai.
Nothing herein contained shall prejudice any other right to the Government of
Maharashtra in that behalf under this contract or otherwise.

Special Note : The Tenderers shall give attested copies of

certificates submitted along with tender.
The certificates submitted by the
Tenderer shall be in Marathi / English/Hindi language only