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Home Computer Awareness Computer Microsoft WORD
Computer Microsoft WORD

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MicroSoft
Word
by
Rajesh Goyal
Microsoft
Word is a
word processor designed by Microsoft. It was first
released in 1983 under the name Multi-Tool Word for
Xenix.
A word processor can be used to manipulate text data to

produce a letter, a report, a memo, an e-mail message, or
any other type of correspondence. Text data is any letter,
number, or symbol that you can type
on a keyboard.
The
grouping of the text data to form words, sentences,

paragraphs, and pages of text results in the creation of a
document. Thus, we can say that a word processor is a
program used to type documents.
Such Documents can
be saved, closed and the opened again to continue
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Computer - Microsoft WORD - Bestguru.com
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working on them.
It was not initially popular, since its user interface was different
from the leading word processor at the time, WordStar.
The
second release of Word for Macintosh, shipped in 1987, was

named Word 3.0
In 1993 Word for Windows 6.0 version was
released. Thereafter, we had Word 95, Word 97, Word 98, Word
2000, Word 2002, Office Word 2003, Office Word 2007, were
released. In 2010, was released Word 2010 and now in 2013,
Word 2013 which is also part of Office 2013 has been released.
The purpose of this tutorial is not to teach as to how to

operate Word software, but to give you idea to some of the
commands and procedures followed in day to day use of
the application.
The material given here has been
compiled keeping in view the questions asked in the

competition exams.
What is MS Word used for?

MS Word is used for creating documents such as letters,
brochures, learning activities, tests, quizzes and students
homework assignments. There are many powerful features
available in Microsoft Word to make it easier to learn for students
with disabilities.
The components of a word window are as

follows:
a)Title Bar : It shows the name of the file on which you are
working. It also consists of three buttons as Minimize button
reducing the window to an icon, Restore button bringing word
window to the maximum original size and close button bringing
us out of word.
b) Menu Bar: It consists of various commands.
c) Standard Tool Bar : It displays the symbols for the common

operation like open, print, save, etc.
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d) Formatting Tool Bar: It displays the options which can be

used to format our document like font type. Size of the font,
bold, underlines, bullets, alignment, etc.
e) Ruler : It shows the width of the document which can be

increased or decreased.
f) Workspace :It is the area, where the text can be entered.
g) Vertical Scroll Bar : It is used to see the text at various

positions.
h) Horizontal Scroll Bar : It is used to move from left side to

right side in the document and vice-versa.
i) Drawing Tool Bar :This is used for making drawings in the

document.
j) Status Bar :This Bar will always show you your current
position as for the text goes.
What is a Cursor :
In computers, a cursor is an
indicator used to show the position on a computer monitor or

other display device that will respond to input from a text input
or pointing device. The flashing text cursor may be referred to as
a caret in some cases such as in caret browsing. The mouse
cursor may be referred to as a pointer, owing to its arrow shape
on some systems.
What is an insertion Point :
An insertion point is the
location on the screen where the next character typed will be

inserted. This location may be in a text document, a form field, a
Web browser address bar, or anywhere else on the screen that
allows text input. The insertion point is often identified by a
flashing cursor. This cursor is called an I-beam pointer and is
shaped like a capital I or a long vertical line. When you type a
character on the keyboard, it will appear on the screen directly to
the right of the flashing cursor. The insertion point continues to
move to the right as each character is entered.
In word, we can insert the text anywhere by clicking the

mouse at the relevant point. On clicking the mouse
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button, blinking insertion point of I shape will appear on

the screen the insertion point.
Now if any text is typed, it
will appear just to the left of the insertion point / cursor.

The text appears at the cursor.
Use space bar to create space between two characters;
Use backspace to erase to the left of the cursor; and
Use delete to erase to the right of the cursor.
Use Enter (or Return) to move the cursor down a line.
Word processors allows you to type your text in Bold,

Italics or Underline. To activate Bold, Italics or Underline
click the icon button on the Toolbar, type the text that you
wish to have highlighted then press Toolbar icon again
when you are finished. The indicator on the Toolbar will
appear highlighted as long as the highlight style is on.
There are large number of short-cuts available for various
commands in MS Word. We give below some of the major short

cuts that are available:
Common tasks in Microsoft Word

To do this
Press
Make letters bold.
CTRL+B
Make letters italic.
CTRL+I
Make letters underline.
CTRL+U
Decrease font size one value.
CTRL+SHIFT+<
Increase font size one value.
CTRL+SHIFT+>
Decrease font size 1 point.
CTRL+[
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Increase font size 1 point.
CTRL+]
Remove paragraph or character
CTRL+SPACEBAR
formatting.
Copy the selected text or object.
CTRL+C
Cut the selected text or object.
CTRL+X
Paste text or an object.
CTRL+V
Paste special.
CTRL+ALT+V
Paste formatting only
CTRL+SHIFT+V
Undo the last action.
CTRL+Z
Redo the last action.
CTRL+Y
Open the Word Count dialog box.
CTRL+Y
Working with documents and webpages Create, view and

save documents
To do this
Press
Create a new document.
CTRL+N
Open a document.
CTRL+O
Close a document.
CTRL+W
Split the document window.
ALT+CTRL+S
Remove the document window
ALT+SHIFT+C or
split.
ALT+CTRL+S
Save a document.
CTRL+S
Find, replace and browse through text
To do this
Press
Open the Navigation task pane (to
CTRL+F
search document).
Repeat find (after closing Find
ALT+CTRL+Y
and Replace window).

Replace text, specific formatting,
CTRL+H
and special items.
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Go to a page, bookmark,
CTRL+G
footnote, table, comment,

graphic, or other location.
Switch between the last four
ALT+CTRL+Z
locations that you have edited.

Open a list of browse options.
ALT+CTRL+HOME
Press the arrow keys to select an

option, and then press ENTER to
browse through a document by
using the selected option.
Move to the previous browse
CTRL+PAGE UP
object (set in browse options).

Move to the next browse object
CTRL+PAGE DOWN
(set in browse options).

Edit and move text and graphics
Delete text and graphics
To do this
Press
Delete one character to the left.
BACKSPACE
Delete one word to the left.
CTRL+BACKSPACE
Delete one character to the right.
DELETE
Delete one word to the right.
CTRL+DELETE
Cut selected text to the Office
CTRL+X
Clipboard.
Undo the last action.
CTRL+Z
Cut to the Spike.
CTRL+F3
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October 17, 2013
Rajesh Goyal
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Computer - Microsoft WORD - Bestguru.

Home Computer Awareness Computer Microsoft WORD

Computer Microsoft WORD

A word processor can be used to manipulate text data to

grouping of the text data to form words, sentences,

Such Documents can

be saved, closed and the opened again to continue

Computer - Microsoft WORD - Bestguru.com

second release of Word for Macintosh, shipped in 1987, was

In 1993 Word for Windows 6.0 version was

The purpose of this tutorial is not to teach as to how to

The material given here has been

compiled keeping in view the questions asked in the

What is MS Word used for?

The components of a word window are as

b) Menu Bar: It consists of various commands.

c) Standard Tool Bar : It displays the symbols for the common

Computer - Microsoft WORD - Bestguru.com

d) Formatting Tool Bar: It displays the options which can be

e) Ruler : It shows the width of the document which can be

f) Workspace :It is the area, where the text can be entered.

g) Vertical Scroll Bar : It is used to see the text at various

h) Horizontal Scroll Bar : It is used to move from left side to

i) Drawing Tool Bar :This is used for making drawings in the

indicator used to show the position on a computer monitor or

What is an insertion Point :

An insertion point is the

location on the screen where the next character typed will be

In word, we can insert the text anywhere by clicking the

Computer - Microsoft WORD - Bestguru.com

button, blinking insertion point of I shape will appear on

Now if any text is typed, it

will appear just to the left of the insertion point / cursor.

Use space bar to create space between two characters;

Use backspace to erase to the left of the cursor; and

Use delete to erase to the right of the cursor.

Use Enter (or Return) to move the cursor down a line.

Word processors allows you to type your text in Bold,

There are large number of short-cuts available for various

commands in MS Word. We give below some of the major short

Common tasks in Microsoft Word

Make letters bold.

Make letters italic.

Make letters underline.

Decrease font size one value.

Increase font size one value.

Decrease font size 1 point.

Computer - Microsoft WORD - Bestguru.com

Increase font size 1 point.

Remove paragraph or character

Cut the selected text or object.

Paste text or an object.

Paste formatting only

Undo the last action.

Redo the last action.

Open the Word Count dialog box.

Working with documents and webpages Create, view and

Create a new document.

Split the document window.

Remove the document window

Find, replace and browse through text

Open the Navigation task pane (to

and Replace window).

and special items.