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Content Model for SAP Records

Management

Applies to:
SAP Records Management.

Summary
This article gives an overview of the Content Model for SAP records management. It also offers an insight as
to how these content models are linked to the records management using the Registry and the usage of
content models in records management.
Author:

Poonam Assudani

Company: SAP Labs India


Created on: 31 March 2010

Author Bio
Poonam Assudani is working with the SAP Labs India for the past 3.5 years .She is working
as Senior Consultant - Development with SAP Custom Development team which offers
customized solutions to customers.

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Content Model for SAP Records Management

Table of Contents
Applies to: ........................................................................................................................................................... 1
Summary............................................................................................................................................................. 1
Author Bio ........................................................................................................................................................... 1
Table of Contents ............................................................................................................................................... 2
Introduction ......................................................................................................................................................... 3
Overview of Content Model for Records Management ...................................................................................... 3
Assignment of Element type to Content Model: ................................................................................................. 4
Example of standard content models for Records Management models ........................................................... 5
Records ........................................................................................................................................................... 5
Record models/types ...................................................................................................................................... 5
File plans ......................................................................................................................................................... 5
Electronic as well as paper documents ........................................................................................................... 5
Additional attributes in a customer Content Model: ............................................................................................ 5
Tips: ............................................................................................................................................................................. 8

Related Content ................................................................................................................................................ 10


Copyright........................................................................................................................................................... 11

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Content Model for SAP Records Management

Introduction
This article assumes that the reader has some knowledge on the content model concept and how to
create/copy content model classes.
The article focuses on the content model for records management and its usage to enhance attributes.
Content Model:
A content model is a definition for documents with a common structure.
In general content models describe the manner in which documents of a certain type are stored, which
Attributes are maintained for the documents and what relationship the documents have with each other.
Content models are maintained in the document modeling workbench (transaction DMWB).
More Information can be obtained for content models in Reference Document section of this article.

Overview of Content Model for Records Management

Content Model for


Documents (attributes)

Element Type for Documents

Content Model for


records (attributes)

Record Model (structure)

Element Type for Record

RECORD

While configuring records management, additional attributes for Documents & records can be configured
using the content model.

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Content Model for SAP Records Management

Assignment of Element type to Content Model:


Content models are linked to the records management using the Registry using the parameter
DOCUMENT_CLASS of element type for records.
Registry

Data Modeling Workbench (DMWB)

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Content Model for SAP Records Management

Example of standard content models for Records Management models

Records

_ SRM_REC00 (PHIO: SRM_RCDP00)


_ SCMG01 Case Records (PHIO: SCMGP01)
_ SRM_REC01 Demo records transportable (PHIO: SRM_RECP01),cross-client
Record models/types

_ SRM_MOD02, record model transportable (PHIO: SRM_MODP02),cross-client


File plans
_ SRM_FPL03 (PHIO: SRM_FPLP03), cross-client
Electronic as well as paper documents
_ SRM_DOC04 (PHIO: SRM_DOCP04)
_ SRM_DOC05 demo documents transportable
(PHIO: SRM_DOCP05), cross-client

The standard content models should be viewed as examples or templates.

You find client-dependent content models in the area SRM SAP Records Management; crossclient content models are found in the area SRMU SAP Records Management cross-client.

All documents for these content models are stored in the database of the SAP system

Additional attributes in a customer Content Model:


In screen shots below I have shown additional attributes added to a document by using a Content model
Class /SCUK12.
->
->
->
->
->
->

SRM_GENERIC_PH_V
SRM_DOCUMENTS_PH_V
RPR_DOCUMENTS_PH_V
RPR_DOC_PRO_PH_V
/SCUK/_DOC_PRO_PH_V
/SCUK/_DOCP12_V

Additional Attributes in document class /SCUK12: Business Partner First Name, Business Partner Last
Name, Business Partner no., CRM Activity ID, Form Type.

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Content Model for SAP Records Management

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Content Model for SAP Records Management

This same concept can be extended to Record classes as well. See below example for Record class
/SCUKP14
->SRM_RECORD_PH_V Template Class for Records
-> RPR_CONTAINER_PH_V
-> RPR_CONT_PRO_CLASS_PH_V PRO
-> /SCUK/_CONT_PRO_CLASS_PH_V
-> /SCUK/_CONP14_V

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Content Model for SAP Records Management

Tips:
Check the document class for a record / document from the SCASEPS or SCASE transaction
1. From the History tab select the document/record and right click to get the context menu.
2. From the menu select Information

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Content Model for SAP Records Management

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Content Model for SAP Records Management

Related Content

BIT 640 training Generic Records Management

IPS650 training Public Sector Management

RM on SAP Help
http://help.sap.com/saphelp_nw04/helpdata/en/6e/3a7c3aea33410be10000000a11402f/frameset.htm
SDN Article Introduction to SAP Records Management public sector
http://www.sdn.sap.com/irj/scn/index?rid=/library/uuid/80fdf318-f813-2d10-5799-8c85cff31a6a
SAP Note for reference : 947722

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Content Model for SAP Records Management

Copyright
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