POSITION DESCRIPTION

(Gr1-5)

TITLE

Senior Procurement Administrator

Classification
Branch / Position Number
Reports to
Division
Location

Grade 5
Business Services
Manager Business Services
Finance & Business Services
RWWA, 14 Hasler Rd, Osborne Park WA 6017

KEY FUNCTIONS / RESPONSIBILITIES OF THE POSITION

Responsible for administration and maintenance of RWWAs contract management system

Responsible for management of RWWAs tendering procedures and policy
Develop and implement RWWA preferred supplier agreements
Identify, implement and manage RWWAs purchasing cost control initiatives
Responsible for management of RWWAs motor vehicle fleet
Responsible for distribution of Head Office supplies and development of purchasing initiatives
Coordinate the implementation of RWWAs accommodation strategies
Responsible for RWWA records management function

SPECIFIC DUTIES OF THE POSITION

Tendering and Procurement
Administration and maintenance of RWWAs contract management framework
Coordinate RWWAs tendering procedure and policy
Provide education and training to internal customers on contract management and tendering
procedures
Manage and negotiate contracts for the supply of services to RWWA Head Office
Research, negotiate, identify and implement preferred supplier agreements for RWWA and
investigate procurement strategies for the racing industry as a whole
Undertake cost control initiatives through identification of purchasing expenditure patterns and
improved value for money outcomes
Plan and manage the purchase and distribution of office equipment supplies and consumables to
RWWA Head Office in accordance with RWWA policies and procedures
Maintain and update RWWAs purchasing procedure manual
Prepare detailed reports on supply, distribution and related quality assurance matters and formulate
recommendations for improvement
Prepare and develop policies and procedures related to procurement
Fleet Management
Manage the purchase and disposal of motor vehicles
Administer and update adherence procedures for applicable RWWA employees in relation to the
usage of the motor vehicle fleet
Coordinate reporting requirements for motor vehicle fleet management
Records Management
Oversee the records management function of RWWA
Ensure compliance of records management with regulatory authorities
Office Accommodation
Coordinate the implementation of office accommodation strategies including:
o Liaising with managers, staff and other stakeholders

o Negotiating and managing contractors

o Negotiating and managing leases
Staff Management
Manage reporting staff to ensure that delivery of the services are within budgetary and
organisational constraints
Ensure staff organisational performance management process, training and development and
meeting of SLAs are maintained
General
Assist in the provision of budget and forecast information for Head Office supplies

EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES RELEVANT TO THE

POSITION

Extensive experience in procurement and tendering procedures

Experience in managing significant tender applications
Experience in negotiating and managing supply contracts
Sound knowledge and understanding of cost control measures
Well developed understanding of quality assurance procedures and their application in the supply of
goods and services
Possession of relevant tertiary qualification in supply chain management and / or relevant
experience
Well developed skills in:
Report Writing
Problem solving, analytical and numeracy skills
Communication and interpersonal skills
Computer literacy skills Microsoft Office/Windows environment
Sound negotiation skills
Sound management skills
Ability to prioritise and control workload

OTHER

Nil

CERTIFICATION
The details contained in this document are an accurate statement of the duties, responsibilities and other
requirements of the job.
Occupant:

General Manager:

(print name)

I have read this document and agree to undertake the duties and responsibilities as listed
above. I also acknowledge that I may be required to undertake additional duties and
responsibilities from time to time that are not detailed herein.

Signature:
Date:

Signature:
/

Date: