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Local
Exchange
System
Development
Kit
LETSlink Scotland
Introduction
Letslink Scotland
Local
Exchange
System
Development
Kit
Page 1
Introduction
Page 2
Introduction
Editor
Contributors
Stewart Noble
Lesley Robertson, David Robertson
Letslink Scotland
Page 3
Introduction
Page 4
Introduction
Page 5
Introduction
Page 6
Introduction
Contents
Foreword....................................................................................................................... 11
Lets Systems across Scotland ..................................................................................... 13
Contact details for LETS in Scotland ............................................................................14
Page 7
Introduction
Introduction
Page 9
Introduction
Page 10
Introduction
Foreword
LETSlink Scotland is a Company Ltd by Guarantee whose members and Directors over
the last ten years have worked to build and strengthen local exchange trading across
Scotland.
Between October 1999 and September 2002 LETSlink Scotland operated a Community
Fund supported project to survey, learn from and support local exchange trading. The
culmination of this project has been the production of this comprehensive guide to
LETS development and administration and the creation of a LETSlink Scotland Website.
The Community Fund in Scotland recognised the role that local exchange can play in
building community cohesion, overcoming exclusion and contributing to sustainable
development. LETSlink Scotland members and Directors would like to thank the
Community Fund for its support.
The Calouste Gulbenkian Foundation have also provided important financial assistance
for the publication of the kit.
Finally, the staff of LETSlink Scotland have done an excellent job to distil their accumulated
knowledge into what is possibly the most comprehensive guide to local exchange
trading ever produced. Thanks are due therefore to Editor Stewart Noble, to staff
members Lesley Rowan and David Robertson, who have made significant contributions
and to Board member Jane Gray and others who have advised on the content.
To you, the reader, good luck and good trading.
PATRICK BOASE
CHAIRPERSON LLS
Letslink Scotland
Page 11
Introduction
Page 12
Introduction
Page 13
Introduction
Organisation
Contact
Telephone
Arran LETS
Julie Gurr
0845 4584180
Ayrshire LETS
Andrea Jones
01563 543585
ae.jones@virgin.net
Dumfriesshire LETS
Jane Gray
01683 221403
jane.gray@ukgateway.net
Dundee LETS
Susan Meek
01382 738040
srmeek@easynet.co.uk
Isabelle Lumholt
01620 829739
Steve Paget
01349 854510
erlets@care4free.net
Edinburgh LETS
Joelle Marlow
joellemarlow@onetel.net.uk
Ellon LETS
Lisa Leith
01358 742430
scotleith@madasafish.com
01309 691408
edgearch@freenet.co.uk
Helensburgh LETS
Ron Morrison
01436 672592
r.morrison@helensburgh.co.uk
10
Inverness LETS
Brigit Hees
01463 811864
heesjoyce@aol.com
11
Keith LETS
Jane Cotton
01343 569440
ebos@enterprise.net
12
Kincardine LETS
Fiona Campbell
01259 731174
enid@colourandlight.co.uk
13
Selina Robertson
01700 811644
MidLETS
hrescott@yahoo.co.uk
15
Stewart Noble
01309 676128
Info@newmoraylets.org.uk
16
Shireen Brown
01382 543551
members@northfifelets.org
17
Orkney LETS
Jayne Traynor
01856 701266
orkneyblidetrust@lineone.net
18
Len Collingwood
01292 619600
aamh@btconnect.com
19
Stewartry LETS
Clive Donovan
01644 450209
sarah@lauriestonhall.demon.co.uk
20
Chrissie Woods
01786 475459
chrissie@amwoods.freeserve.co.uk
21
Patrick Boase
patrick.boase@ntlworld.com
22
Jim Dixon
01506 655876
jimdixonuk@talk21.com
23
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map
1
14
Section 1: Beginnings
Section 1:
Beginnings
Page 15
Section 1: Beginnings
Page 16
Section 1: Beginnings
Beginnings
Welcome
So you want to find out how to create, organise or improve a LET System
in your Community?
LETSlink Scotland has observed, surveyed and learned from visiting and working with
Scottish LET Systems over a three-year period. The result of this continuing process
has been carefully distilled into this development pack. We have designed the contents
in topic card format so that the topics can be easily referenced and shared between
other members of your LETS group. As we learn more we will add to the information in
the pack and change the materials accessible on our website.
The range and variation of Community Exchanges is growing all of the time. Local
Exchange Trading Systems are only one form of a wide range of exchange organisations.
These include barter systems, swap shops and time banks. AS part of the social economy,
this is very much an experimental sector and new techniques are being discovered as
the sector grows.
We have tried to cover the essentials you will need to get started. Wherever possible
we have included practical materials that you can copy and edit for quick and easy
distribution. The accompanying CD ROM contains the text of the information cards and
lots of other articles and reference materials. The training video focuses on the
development of a local exchange community.
This is your LET System, you are going to build it to serve the community you live in.
Dip into this toolbox of ideas and fashion the organisation that will work best in your
community. LETSlink Scotland is here to help.
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Section 1: Beginnings
Page 18
Section 1: Beginnings
Walterss wife Lucyna is a teacher in our local school and happened to mention that they
would really like someone to make some new seat covers. They were quoted 280 by
a mail order service. I put them in touch with Karen down the street who I knew offered
sewing in our LETS system. Karen is a busy mum with three children and a new mortgage.
There are few flexible job opportunities in our area and Karen was delighted to help and
earn 100 LETS with which she will pay for joinery repairs to her new house.
Lucyna and Karens husband Kryztof soon discovered they had something in common
- they are both Polish! With the extra LETS she earned Karen bought some pond liner
at the last LETS Trade Fair and will stock it with plants from Sonyas garden at the end of
the street.
Sonya is a recent member whos husband Kevin works abroad. Although a qualified
nurse with green fingers she confesses that she is no good at DIY and she could do with
a hand with some odd jobs around the house. Walter was delighted to help out again.
Sonya also bakes bread and gives lifts to work for my wife, Alison. She delivers two
hot-from-the-oven loaves to us every week for just 3 LETS. The LETS she receives, she
swapped for her DIY.
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Section 1: Beginnings
Kevin, three doors along is an American rocket scientist (he really is!) who loves repairing
bicycles so ours will soon be in his shed for their annual MOT. So, my 150 LETS have
bounced around our street and come full circle. On its way it has helped to create my
great veggie box, new seat covers, a wildlife pond, bread, eggs and meals, DIY, bicycle
repairs, garden plants and an attic conversion and the LETS tokens are still cycling.
More importantly however we have created new friendships amongst our neighbours.
There are now 8 LETS members in my street and we are talking about organising a
street event and party this summer. Our social economy is booming.
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Section 1: Beginnings
People need a means of exchange so that they can trade with each other. That means
of exchange should be easy to use, fairly administered, available to everyone and
directed to meeting real needs without leading to exploitation or unsustainable
consumption. The trouble with money is that it does not do this. That is why we need
local exchange trading systems.
There is never enough money! This is as true in rural as in urban areas and its especially
true within socially excluded groups. As globalisation progresses, it is becoming harder
for local businesses to compete with their multinational competitors. Multinational
corporations and the Internet may offer one stop shopping and cheaper prices but the
total cost of spending out of town includes the cost of lost jobs, despair and poverty.
Many traditional skills and services are no longer economically viable. Ironically these
are often the very skills that help to bind a local community together.
Global wealth is created by imposing debt on others. For every person in credit there
are many more in debt and paying unpredictable levels of interest repayments for the
privilege. This burden of debt is rising across Europe as well as many third world
countries and the gap between rich and poor is widening. Most of those fortunate enough
to have a secure job are working harder for less. Stress levels in the workplace and the
costs of managing social unrest and inequalities are increasing.
We all face the same basic problems with the cash economy: money is so much easier
to spend than to earn, and there is not enough cash to meet everyones needs.
If you picture your finances as a bucket, the fill level in the bucket is a measure of your
economic health. A full bucket and you have lots of choices. A nearly empty bucket
and you are frantically struggling to top it up before your money runs out. It is the same
whether your income is from welfare benefits or from export sales. And whether your
outgoings have to cover food and rent or a payroll of 500 and a loan on your factory. The
buckets may look different but the problem is the same. If you rely on currency that is
created by someone else - a bank or a government - you lose control of much more
than your money.
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Section 1: Beginnings
Communities where the traditional industries are no longer in demand find there is more
money flowing out of the area than coming in. As the amount of money available locally
decreases so does the amount of trading. Local businesses fail and increasing numbers
of people are unemployed. This is not because the people have nothing to offer, but
simply because there is no money in the community to pay them with.
Food
Construction
Social Services
expenditure
Profits to non
local owners
Energy
Bank savings
and interest payments
The Multiplier
An economic measurement tool called the multiplier is a useful way to calculate the
overall impact of spending money in the local economy. In a community in which all the
money that enters the economy immediately leaves it again, the multiplier will be only 1.
If a pound enters the area, only the original owner benefits. In a healthy community
where money is re-spent over and over again, the multiplier is much higher many
people benefit from the first pound before it eventually leaves the community. Plugging
the Leaks is all about communities trying to increase the number of times money changes
hands before leaving the area.
Why not examine your local economy and see if you recognise the many ways in which
cash simply flows out:
Section 1: Beginnings
may employ local people, but they also take money from the local economy and deposit
it elsewhere. Dustbins exploit a local resource: they may employ local people, but they
disturb the social or environmental fabric of the area while sending profits elsewhere.
So the trick of sustainable local economic development is to create bathtubs while
avoiding hoovers and dustbins.
If you have read the trouble with money, you will realize that local currencies act
like funnels and bathtubs to ensure that the energy generated by the community
stays within the community and circulates endlessly.
By creating a local exchange mechanism people can continue to trade, continue to maintain
their quality of life, and continue to feel that their contribution to the community is valued.
Local exchange is not designed to replace the cash economy, but to complement it.
Local exchange currencies, whether as barter units or as units of time, are created by
those who trade with it. The only limit on the amount of exchange that can be created is
the imagination and the work-rate of those who choose to join in.
People start LET Systems because money has failed their community, made it less
caring and friendly, denied them an opportunity to contribute, and blocked the way to a
sustainable future.
Economy
Society
Environment
One view of community is of three concentric circles: the economy exists within society,
and both the economy and society exist within the environment.
As the diagram illustrates, the economy exists entirely within society, because all parts
of the human economy require interaction among people. However, society is much
more than just the economy. Friends and families, music and art, religion and ethics are
important elements of society, but are not solely based on exchanging goods and services.
Society, in turn, exists entirely within the environment. Our basic requirements air,
food and water come from the environment, as do the energy and raw materials for
housing, transportation and the products we depend on.
Finally, the environment surrounds society. At an earlier point in human history, the
environment largely determined the shape of society. Today the opposite is true: human
Page 23
Section 1: Beginnings
Even taking a small percentage of trading in local currency may give a company the
breathing space it needs to survive. By encouraging local trading, and using local
resources, you are able to keep a much closer eye on the benefits and problems it
brings, and to reduce the negative impacts on other parts of the planet.
It is important to harness the potential of local exchange to work in co-operation with
other community initiatives.
Section 1: Beginnings
Across Europe local exchange could be working closely with organisations such as
Credit Unions, Food and Housing Co-ops, Community Cafes, Healthy Living Centres,
Anti-Poverty Networks, Volunteer Bureaux, Youth Networks and Community Education
Projects, some already are. The Local Agenda 21 initiatives promoted by Local
Government in pursuit of a local approach to sustainable development is a useful vehicle
for local exchange to contribute visibly to the sustainable development process.
Local exchange can provide an opportunity to share skills, equipment and expertise,
ideas and sympathetic contacts between community groups, for everyones benefit. If
other local groups are using local exchange to get the things that they need, they are
much more likely to support the development of local exchange into something that can
really make a difference locally, rather than see it as yet more competition for scarce
cash resources.
Page 25
Section 1: Beginnings
Page 26
Section 2:
Creating a local exchange
Page 27
Page 28
A number of different skills are needed to organise and run a successful system, so
dont try and do it alone! You will have friends and neighbours; perhaps some keen
people already involved in developing your local community in some capacity, who
can be called on to help. Form an informal steering group to plan the creation of your
local exchange. Invite people who you think may have skills, local knowledge and
contacts. There are more formal roles to take on once your LETS is established such
as Treasurer and Secretary so make sure you involve a few people who are willing to
do this.
The skills you are looking for in a core group and for the initial planning stage include:
Organising skills to pull everything and everyone together.
Numerical and language skills to make detailed applications and keep the
cash accounts balanced.
Publishing skills to write good copy, press releases and produce accurate
directories.
Verbal communication skills to host effective meetings.
Social skills to network across a wide variety of people.
Creative skills to produce inspiring publicity materials.
Practical skills to make notice boards, source tables, chairs and other materials.
Computer skills to create or setup software programs.
Although these various skills are necessary, none of the individual tasks are particularly
difficult. You dont need experts or professionals, just willing and able people. Many
local exchanges start up with just a few people sharing the tasks and then they expand
as the membership grows and the LETS income builds to pay for their time.
A local exchange needs to be diverse to thrive. If you just invite a bunch of your friends
with the same skills there wont be much need for trading and your group may be perceived
by others to be cliquey. In a healthy local economy everyone needs everyone else.
So your first step is to sit down with a sheet of paper and write an initial guest list of
friends, neighbours, people and groups who you know may have the time, the need
and the range of skills youll need to share. Dont worry at this stage if you cant cover all
of your people needs immediately. This is the organising group.
Page 29
Imagine that you had to set sail to a desert island with a bunch of people and had to become selfsufficient. Who would they be and what skills would they have to offer? Firstly youd consider your
own abilities and realise that you could not survive on your own without great difficulty. Who will
hold the other end of the log when you build your fishing canoe? You would certainly want to
have onboard a wide range of ages; older and wiser people with knowledge and life experience
as well as young people with energy and enthusiasm. You would also want a healthy mix of
males and females (not just for island re-population!)
Page 30
You would need skilled people to build boats and shelters so invite handy
people, tradesmen, electricians, plumbers and joiners.
You would need strong physical people, willing and able to have a go.
You would need people with good communication and organising skills.
You would need food producers so invite some growers and market gardeners.
You would need creative people for inspiration and good ideas so invite crafts
people, artists and musicians.
You would certainly need health care so invite some therapists, hairdressers,
and carers.
You would need food so how about some cooks or people to make the
sandwiches?
If you had the luxury of a computer to store your information you would need
someone to maintain it so invite aboard some PC enthusiasts.
Who would look after the children, the elderly, the animals and plants?
Next meetings
Resources:
Video, Yourtown Constitution, LETS Principles Card Game. Yourtown
LETS Membership Leaflet, Application Form, Members Agreement and Rules
If people came back, thats a good sign! They will have lots of ideas and new member
suggestions and having had time to read and think about local exchange and may be
ready to discuss the principals on which the system will be based.
Use the card game to explore some the issues involved in agreeing guidelines for
trading and adopting a constitution for your local exchange.
The constitutions provided with the pack are tried and tested. Having a constitution
ensures that the system operates democratically, that people given responsibility for
organising the system can be held to account for their actions and that no single person
can force changes against the will of the majority. It also enables groups to formally
adopt the rules by which they have agreed to trade and provides a legitimate framework
for people to air grievances or be sanctioned for unacceptable behaviour. A constituted
group will also have an easier time when applying for financial support or grant funding.
Use this meeting to choose a constitution that can be presented for endorsement at the
launch of the system.
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Useful resources
Running a Community Exchange requires very little equipment. If you dont have the
resources at hand, try and invite along people or organisations that could share theirs.
You will need:
A place to meet
Many systems start off by meeting in each others homes. However it is important to be
seen to be open and accessible to all people from your local community. You are
aiming to invite around 20-50 people for your initial start-up meeting so a room in your
local community centre or village hall may be preferable. Your meeting place needs to
be central, accessible and nonpartisan (meeting in Masonic rooms, council buildings or
church halls may put some people off).
Access to a photocopier
Youll need this to copy the start-up materials, membership packs and directories. You
may find that your local school, council or voluntary organisation can help here by providing
photocopies at low cost or in exchange for help from other LETS members. As your
system grows, this will likely be your biggest ongoing expense so its a good idea to
invite a service provider along at an early stage.
A computer or word processor
It is no coincidence that LETS have flourished, as computers have become more
affordable and accessible. They allow people to produce their own materials quickly
and at low cost. They can also help to process the accounts in an efficient way. Using
the Internet to share files can save paper and postage costs and can help to facilitate
shared working.
Having said that, many LETS get along fine using handwritten records, so dont be put
off by the absence of a computer.
Office stationery
Youll need paper, pens and a guillotine for cutting up chequebooks. You may also
need the use of a flipchart for presenting and sharing ideas.
A Noticeboard with a secure LETS Box
This needs to be sited in a place where lots of different people can see and access it at
convenient times. Community centres and local libraries are a good choice but anywhere
where lots of different people gather or pass through is good. The LETS box is where
your members will post their LETS cheques and notices for the administration to collect
and process. Any secure box that can be fastened to a wall will do. Lockable, weatherproof
postal boxes can be found in local hardware stores, or perhaps one of your members
could make one for LETS?
Use of a telephone
Youll need this to get in touch with others and allow your members to stay in touch with
you.
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Introduction
page 2
Common
Questions
page 3
Decisions to be made:
Decisions to be made:
Page 33
Common
Questions
page 4
page 5
Inspiration
List
Making the most of
Yourtown LETS
Members will write on
this page to help them
decide what to trade
page 6
page 7
The inspiration list helps jog peoples thoughts about how they can trade. People
living in difficult circumstances often have a low opinion of themselves and what
they can offer others. Everyone has something to offer and may need help to
realise this fact!
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Page 35
1.
Name
The name of the organisation is Yourtown Local
Exchange Trading System (referred to as Yourtown
LETS).
2.
Objectives
To publicise and promote Local Exchange
Trading Systems throughout the local area.
To provide LETS trading services for
members; these will include accounts,
publicizing offers and wants; and organizing
events to promote local trading.
To provide an information and training
resource base for any local group or
individual interested in joining or setting up
a Local Exchange Trading System in the
local area.
3.
Membership
Membership is open to any individual or corporate
body interested in participating in or supporting
the aims of Yourtown LETS, regardless of gender,
race, nationality, age, disability, sexuality, political
party or religious opinion.
4.
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5.
Finances
All monies raised by, or on behalf of
Yourtown LETS, will be applied to further the
objectives of the organisation and for no
other purpose.
The accounts will be audited at least once a
year by an auditor who will be appointed at
the Annual General Meeting.
The financial year will end on 31st March.
General Meetings
The Annual General Meeting will take place
between the beginning of April and the end
of June. At this meeting the Core Group will
make a report of its activities, present a
statement of accounts, and then resign.
Individuals may stand for re-election.
Members will be notified of the details of
the AGM by local advertisement, not less
than 28 days before the date of the meeting.
The AGM will elect the new Core Group.
The Secretary must provide nomination
forms not less than 28 days before the
Meeting.
The form will require the names and signature
of the member who is prepared to stand and
the same of members who nominate and
second.
6.
7.
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Dissolution
Yourtown LETS may only be dissolved by
a General Meeting called for that purpose.
Members will be notified of the details not
less than fourteen days before the date of
the Meeting.
A proposal to dissolve Yourtown LETS must
be agreed by at least two thirds of members
at the General Meeting.
Any assets remaining after the satisfaction
of any proper debts and liabilities will be
given to a group (or groups) chosen at the
discretion of Yourtown LETS Core Group,
to be applied towards purposes which are
in keeping with the aims of Yourtown LETS
objectives.
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Page 39
Membership leaflet
Application form
Constitution
Membership agreement.
Now its time to prepare for the launch of your local exchange trading system!
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Book a venue:
Tables, chairs and
flipchart.
Finalise your
invitation list
ensuring you have
invited a wide
diversity of people,
businesses and
organisations.
Assemble your
promotional
materials
(customise the
attached
constitution and
membership pack to
suit your needs).
Organise a small
buffet and
refreshments or you
could ask people to
bring and share.
Invite a guest
speaker (from
LETSlink or from a
neighbouring LET
System).
Page 42
Consider providing a
creche facility in an
adjoining room so
that parents can be
at the meeting
without distractions.
Prepare a press
release for the
local media and
distribute posters
around town.
Self-financing
In time, your system needs to aim at becoming sustainable in local currency. The wonderful
thing about LETS is that you will actually create a source of interest free credit within your
own group. For example, you could create an account for your Administration and another
for Events. People can be paid in local currency from these accounts straightaway.
Once your system grows you will earn back these credits from member donations,
service charges or admission to events.
Think positive! You are starting a local exchange and the core group and administration
will become a powerhouse for generating trade. This means that you can use local
currency in support of start-up activity.
Start-up Funding
Unfortunately it is difficult to avoid using old-fashioned money. There will be a need for
some cash. There are quite a lot of ways to raise the initial cash needed for photocopying,
post and telephone charges. Make sure you have a realistic forecast of initial spending
on the launch and the publishing and postage of your first directory before applying for
funding. Here are some ideas for covering the initial start-up costs.
Always popular!
Local Government
Page 43
The difficulty you may have before start-up will be your lack of legitimacy. Although you
have a draft constitution, because it has not been ratified by the membership, you are
still a group of individuals. Local community bodies and Councils may be able to act
with discretion when they allocate small sums of money for start-ups but charities and
national organisations will not.
One way around this problem is to recruit members of a group who support your idea,
are willing to share resources and can apply for funding on your behalf, for example:
A local Friends of the Earth group, the local allotment society, the local church, mosque
or temple, rotary club, a social club or miners welfare organisation.
Suggested Programme
1.30 pm
2.00 pm
Meet and greet (go around the circle asking people to say who they are
and what they hope to get from the meeting).
2.10 pm
2.15 pm
Introduce the guest speaker and/or show the LETS Video. (If you are
confident you could use the basic seminar to get across the main points
about LETS.)
2.35 pm
2.45 pm
3.15 pm
3.30 pm
4.00 pm
Elect Core Group members and invite applause for them. Make those
system related decisions.
4.15 pm
4.30 pm
5.00 pm
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Appendix 1
Sample Local Exchange Trading System Constitution
1. Name
The name of the organisation is Yourtown Local Exchange Trading System (referred to
as Yourtown LETS).
2. Objectives
To publicise and promote Local Exchange Trading Systems throughout the
local area.
To provide LETS trading services for members; these will include accounts,
publicising offers and wants; and organising events to promote local trading.
To provide an information and training resource base for any local group or
individual interested in joining or setting up a Local Exchange Trading System
in the local area.
3. Membership
Membership is open to any individual or corporate body interested in participating in or
supporting the aims of Yourtown LETS, regardless of gender, race, nationality, age,
disability, sexuality, political party or religious opinion.
The Core Group must be quorate, i.e. it must have over half of current members
present.
The Core Group will meet at least six times a year.
6. Finances
All monies raised by, or on behalf of Yourtown LETS, will be applied to further
the objectives of the organisation and for no other purpose.
The accounts will be audited at least once a year by an auditor who will be
appointed at the Annual General Meeting.
The financial year will end on 31st March.
7. General Meetings
The Annual General Meeting will take place between the beginning of April
and the end of June. At this meeting the Core Group will make a report of its
activities, present a statement of accounts, and then resign. Individuals may
stand for re-election.
Members will be notified of the details of the AGM by local advertisement, not
less than 28 days before the date of the meeting.
The AGM will elect the new Core Group.
The Secretary must provide nomination forms not less than 28 days before the
Meeting.
The form will require the names and signature of the member who is prepared
to stand and the same of members who nominate and second.
Completed nomination forms must be submitted to the Secretary no less than
fourteen days prior to the Meeting.
Elections will be undertaken if more than twelve nominations have been
submitted properly.
Vacancies may be filled by co-option.
Meetings must be quorate, i.e. there must be at least 30 current members
present at a Meeting.
The Chair has a right to a casting vote when votes for or against a resolution
are equal.
Emergency or extraordinary general meetings may be called by the executive
or at the request of five per cent of the membership. The request must provide
a written reason for the meeting.
9. Dissolution
Yourtown LETS may only be dissolved by a General Meeting called for that
purpose.
Members will be notified of the details not less than fourteen days before the
date of the Meeting.
Page 48
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Page 50
Section 3:
Spreading the Word
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Page 52
Word of Mouth
Your existing membership is your best resource in attracting new members. At every
meeting and social event it is worth encouraging the existing members to think of new
people (friends and neighbours) who may be interested. The members themselves are
likely to be the most effective at persuading their own friends. Give each existing member
a few application packs to pass on to others or brainstorm new members at every
opportunity. Remember that if your system works well for your members, they will spread
the word at no cost to the system. This has the added advantage that everyone is perceived
to be a friend of a friend, which ensures the trust and goodwill necessary for local exchange
to flourish. It also helps to focus membership around local neighbourhoods where it will
be most effective.
One successful and tested idea is to reward members with a new member bonus of 5
LETS when they buddy-in a friend. In return they were expected to explain the system
and help the new member identify their skills and complete their application form. (Most
people imagine that they have nothing to offer and it often takes a close friend to help
identify their skills and strengths.) This also shares the workload around the membership
and provides the Core Group with a useful contact if ever a trader vanishes or gets into
difficulties.
Page 53
Your members can use the notice boards to share their offers & wants rather than wait
until the next issue of the directory. Site your notice boards in central publicly accessible
places such as community centres, village halls, petrol stations libraries or supermarkets.
Small shops may be interested in the extra customers it may attract. Keep your notice
board tidy and up to date, remove old notices regularly and include contact information for
new members.
Telephone Trees
One easy way to keep in touch with each other at low cost is to create a telephone tree or
chain. Simply sort your members telephone numbers into numerical order and ask each
member to pass on messages received to the next name or names on the list. This is a
good way to remind members of forthcoming events. The telephone tree is especially
useful in rural areas or in systems that are more widely dispersed, without common visiting
points.
A similar chain technique can be used to distribute newsletters and directories although
organising local distributors for neighbourhood areas may prove more efficient and effective.
The Internet
It is no coincidence that LETS systems have flourished since the Internet has become
more accessible and affordable. It is estimated that 1 in 6 families in the UK are now
connected on-line. Learn how to make a group folder for your members email addresses
and you can contact many of your members at virtually no expense with one simple
message.
Page 54
Members with e-mail addresses may be encouraged to contact their neighbours who
have no Internet access. In doing so they will be providing a valuable local service to
others who may be happy to pay a LET or two to share access and e-mails.
If you intend to use the Internet a lot, make sure that you download proprietary virus
protection software to protect you and your members from the thousands of damaging
viruses presently circulating.
Chat rooms and bulletin boards also provide the opportunity to connect and to share
information. Many systems have developed excellent web sites (see links from the LETSlink
Scotland site). Commercial sites such as Lycos, Excite and Yahoo provide inexpensive
hosting facilities for web sites and also offer simple site construction tools to allow you to
build a simple site displaying contact details and an event diary.
Be sure to ask LETSlink Scotland to display a link to your site. A surprising number of
people now carry out a web search for information before picking up the phone.
Page 55
Page 56
Are your paragraphs in manageable blocks or is it one big slab of text? Paragraphs help
set a rhythm for the reader as well as making it easier to start and stop or skim for that
important fact.
Does your Newsletter contain the following regular items:
Applying these simple tips and techniques will improve the effectiveness of your newsletter
and stimulate trading between your members. It may also open the door for you to develop
an essential community skill. Apply your own style and ideas, be creative and have fun
doing it. It will be appreciated by many and contribute a lot to your members trading.
Once your system grows your newsletter could become a cost effective local advertising
media attracting local businesses and organisations that need to reach local people. New
Moray LETS prices an A4 advertisement at 1 or 1L per member per four full pages per
year. With 400 members that yields 100 or 100L per full page per issue - enough to meet
1/3 of the photocopying costs. You could scale these prices proportionally to the size of
your own membership. A well-designed directory will be used many times by different
members of a household providing better value to advertisers than a one-off daily
publication.
You will find examples of LET System directories and newsletters in Appendix 4
(page 65) and on the CD Rom.
Page 57
Your Core Group will come up with others specific to your area.
Page 58
Posters
Make sure you have enough; they are the appropriate size and they stand out. Most
people dont stop to read posters; they expect to see instantly what they are about. Make
them short and snappy, with eye-catching artwork and give a telephone number for more
information. Colour posters are very noticeable but they are expensive to copy. By using
clever design and coloured paper, single-colour posters can be just as eye-catching.
Computers can produce very high quality posters but so can artistic human beings. Colour
posters are available from LETSlink Scotland onto which your own contact labels can
be stuck.
Page 59
Leaflets
Leaflets should give more information than posters and if they are left in places like libraries
and community centres then people will pick them up if they are interested. The cover of
a leaflet needs to be eye-catching and attractive and the text inside needs to be crisp and
to the point. Bear in mind that the question anyone reading your leaflet will be asking
themselves is Whats in it for me? If you are looking for new members for example then
the first paragraph might read:
Anytown LETS gives you the opportunity to boost your earning power and make
new friends in the local community. Your Local Exchange Trading System lets you
do things you like doing or sell things you dont need in exchange for help with the
things you hate doing and access to things you do need. Heres how it works.
These days, most people will expect leaflets to be produced on a computer but thats not
to say that a talented member couldnt do a really artistic job through calligraphy. Leaflets
should always give the name and contact details of the person responsible for them.
See Appendix 13
Local Media
People are often suspicious of journalists but in general, journalists on local papers and
radio stations are interested in good news stories about successes in their local area.
These days, journalists tend to be very busy and often never leave the office, contacting
everybody via phone. They will get a great number of their stories from news releases
issued by local authorities, hospitals and switched-on voluntary groups.
On the other hand, some journalists find that they are swamped with badly targeted and
uninteresting stories from organisations large and small. A few quick checks should help
to ensure good relations with your local media and good coverage for your group.
Is the story you have appropriate for that publication? A regional daily paper will
concern itself with crime, politics and scandal; it wont be interested in a trade
fair at your local school. The local weekly paper might well be really interested.
Are there any good pictures? It is pictures that sell newspapers. Has the systems
hit squad transformed an old ladys garden? Will there be lots of people there?
Will the newspaper be able to photograph something unusual or interesting?
Even if the newspaper doesnt send a photographer, they might be happy to
print photographs that you have taken.
Have you written a good news release? A news release need not be long, in
fact the shorter the better but it should answer the journalists key questions:
Who? What? When? Where? And Why?
Page 60
Press release
Yourtown villagers, will be hosting Forres Community Exchange Traders, this
weekend at Scots Community Hall, Yourtown. The Forres people will be bringing
home-made soap and handcrafts to sell at the monthly trade fair. This is part of
a reciprocal exchange to learn about each others LETS system. Community
exchange traders across Scotland are experimenting with a new currency the Scotia.
In this first paragraph, the journalist has everything they need to know. If you give a little
bit of background to the event, that will help them write the story. You must include contact
details for your group on the news release, preferably with the telephone number of
someone who can be contacted, by phone, during the day.
With a little effort and thought, you could find news articles concerning your group could
become a regular feature of local media coverage. If at the same time, you distribute
leaflets and posters widely, you could increase your membership and your standing in the
local area very easily.
See Appendix 2 at the end of this section for a more detailed press release example.
Page 61
Page 62
Appendix 2
Sample Press Release
Press Release
1. Make it
obvious that it
is a press
release.
2. If you are
sending it out
in advance of
a photo call or
other event,
embargoing it
tells the
newspapers
when they can
use it.
3. Tell the whole
story in your
first few lines,
then go on to
expand on it in
order of
importance.
4. Use a quote to
liven up the
text.
5. ENDS
means that this
is the end of
the press
release.
6. The word
count lets the
editors know
how much
room the story
will take up on
a page.
7. Tell them who
sent it and
where they
can get further
details.
Appendix 3
Publicity Example
Getting a plug in the paper!
Getting publicity for a local LETSystem can be
very difficult. Once you have been in the local
paper a couple of times, you are old news and
no longer an interesting feature. So, youve got
to be able to find a new angle in order to get
fresh newspaper coverage. Falkirk LETS
certainly did that when they made the front
page of the Falkirk Herald by offering a loan of
5 million LETS to the builders of Falkirk Football
Stadium. The article went like this:
Courtesy of Falkirk Herald
Five million Carrons have been offered as an interest free loan to Stadium City,
the developers of the new Falkirk FC football stadium, to employ locals on the
construction of the new stadium complex. The loan comes with the condition
that the builders offer rental of the new site to Falkirk Football Club to be partly
paid in Carrons.
Falkirk FC could earn the Carrons to pay the rent by offering local people the
chance to partly pay for season tickets using Carrons. Locals would then be
paid in Carrons for providing services at the Stadium site.
Freda Brodie, secretary of Falkirk LETS, said: It would be a great opportunity
for local supporters to help build the stadium and use their earnings to partly
pay for football season tickets or anything else that is available on the
LETSystem.
Unlike pounds sterling, Falkirk Carrons stay in the local community and give
local people the chance to use their skills.
She said the scheme had mini-excavators and building equipment at its
disposal. There are also gardeners, decorators, plumbers and other skilled
workers involved. If Falkirk wants a community football club, we have a group
within the community who are offering the support.
OK, its a little bit off the wall, but it got publicity two days before the LETS Trading Week
event and a stall at the local Gala Day. Well-done Falkirk!
Page 64
Appendix 4
Newsletter Example
Page 65
Page 66
Page 67
Page 68
Page 69
Page 70
Section 4:
LETS Accounting
Page 71
Page 72
LETS Accounting
There are no fixed rules about how many people it takes to run a local exchange; it
could be a single (very dedicated!) individual, or, for a large local exchange, a team
of a dozen or more people. In practice a team of four or five works well in the initial
stages. The different tasks of Co-ordinator, Publisher, Treasurer and Events Organiser
could be tackled by an individual or allocated according to the skills of the people
in the core group.
Keep the big idea about local exchange at the front of your mind at all times. Its all
about getting people to exchange goods and services by issuing an IOU in local
currency to the value of the goods and services purchased. When you go into
commitment by taking something from someone else you are saying to everyone
Im ready to do something for you, please let me help.
The more work or goods created in the system the more local currency units will circulate.
Those units do not leave and are not used up; they continue to pop in and out of
peoples accounts as local exchanges occur.
Mhairi moved into her Council flat in the spring. The garden was a complete
mess and actually posed a danger to her little boy. She used her LETS Directory
and got advice from Gordon who drew up a plan for a drying area, a flower
bed, vegetable plot and a play area. Joyce sold Mhairi broken slabs for crazy
paving, Ashley laid them and made a sand pit, Raj planted a lawn and got her
flower and vegetable plot started. The project cost her 200L (and 15 materials).
She now has to help others by earning 200L, but she created 400L of action in
the community because the people who helped her can use their LETS to do
things for themselves. I believe Mhairi has been selling salad crops to her
neighbours!
The information flow required to run your local exchange starts as a trickle but will soon
become a healthy flow. You need to be able to keep track of who has traded with whom
and keep accurate records in order to publish the trading balances for the whole system.
When twenty people are involved its easy. Fifty people actively trading and it starts to
get exciting! You want people to have confidence that when they sell a bicycle or help
someone move house their local currency will flow into their account in good time.
Page 73
1) Administrator records
member contact
information, offers & wants,
issues chequebooks,
member statements &
reports for the directory.
2) LETS buyer
identifies trading
partner from directory,
writes LETS cheque
and gives to LETS
seller.
4) LETS admin
empties LETS box,
processes cheques
and updates ads and
information for next
issue.
Page 74
Make members feel valued and provide them with contact details and a
starting point for trading. See Appendix 6 (page 93)
Membership number
New members will smile if they see that you have handwritten their name at
the bottom of the list, or included an up to date addition.
LETS chequebook
Membership Records
It would be great if all your system records could be kept in a computer database or
spreadsheet but an alphabet paper-file will work fine for small systems.
You will need to record: Membership number
Name
Address
Telephone number
Email address
Offers and wants
Page 75
Each new member will have listed their offers and wants on their application form:
a brief description of the goods/service offered or wanted
a cost in time, local currency or a combination of LETS and s
It is also a good idea for them to indicate their level of ability:
(A) Amateur (C) Competent (P) Professional
Offers
Wants
6L/hr
15L/s (s=session)
5L/mile+petrol
L/hr
Offers
50L+materials
offer on viewing
30L return
offer on viewing
Jam jars
1L/5
Encourage your members to change their offers and wants with the seasons. If they are
in credit they should advertise what they want, if in debit what they are willing and able to
offer. It is a good idea to renew all ads after a year to keep the directory vital and current.
Short-term ads can appear for one issue only before deletion. A regular notice in each
directory reminding them to pop any ad or contact changes in the LETS box or post
back to the person responsible is a good idea. Reminders can also be printed on their
individual statement.
If a member wishes to leave the system they should first return their account to zero
(your local currency has value!). If in credit they could spend it with another member or
donate them to one of the system accounts. If in debit they may need help in finding a
way to earn their credits back. Some members are happy to swap pounds with the
LETS Admin. account in return for LETS Admin. paying off their LETS balance.
Issuing chequebooks
A local exchange usually uses LETS cheques to record transactions. These are
completed by the buyer and paid to the seller. The seller then posts this to LETS
admin. so that both members accounts can be updated. Of course any form of instruction
could be given either by telephone, e-mail or even on a scrap of paper. Exchange
instructions received by the administrator in a common format speed up data processing
and help prevent mistakes or misunderstandings.
The important thing to remember is that only the buyer can authorise payment from their
account. Members should be encouraged to submit their cheques to the administrator
as soon as possible and certainly before the next directory when statements are issued.
Remember that each transaction cheque will affect two peoples accounts. If a cheque is
not submitted, the buyers account will also be incomplete giving a false impression of
their trading balance.
Page 76
Cheques can be processed in batches to make the operation more efficient and the
hard copy of the cheque kept for at least one year for reference in the event of a
possible query or a dispute (you need six years for tax purposes). If entries are being
made in batches keep an envelope for each week/month of transactions depending on
transaction volume. The cheque should be marked or scored through once processed
by the administrator to prevent double entry.
As members use up their chequebooks they will need to be replaced. Some systems
make a charge for this in LETS or cash. That way the people who use the system the
most are making a proportional contribution towards the running costs of the local
exchange. Dont impose all the charges mentioned in this kit; decide on the mix that
suits your system!
Chequebook design
You can have fun designing your local LETS cheques to reflect the values and style of
your local group. Consider however print and photocopying costs. It is possible to print
up to 9 cheques on an A4 sheet of paper but 4-6 is the norm. The reverse side of the
cheque can also be used. Some systems use this to record the level of satisfaction
experienced by the buyer. Others print a grid so that the member can keep a running
account of their transactions so that this can be compared with the statement when it is
produced. Have large print chequebooks available for people with impaired vision.
Your record:
Date: 17/04/02
To: Tom Jones
Amount: 25 L
For: Fixing
bike
Yourtown LETS
From:
To:
LETS:
For:
Date: 17/04/02
46
A/C No:
21
A/C No:
George Smith
Tom Jones
25
Tokens
Fixing bicycle
Signature: George Smith
Most systems mimic conventional banking cheques and include a stub where the
members themselves can complete copies of the transaction. The example above
includes the basic essentials you will need to record;
The date of the transaction; who the cheque is from and who it is to. Including account
numbers will help to avoid confusion when your system grows to include several George
Smiths. The amount of local currency must of course be included and a space for the
details of the transaction will serve as a check and reminder to both members of the
details of the trade. The signature of the payer will help to validate the transaction.
Here are some tips to consider when designing your chequebooks. (Please see
Appendix 12, page 119, for examples)
Try and design your cheques to reflect the values, integrity and locality of your
system.
They should be simple to use and easy to understand. (Ask a child to complete
one if you are in doubt).
Page 77
Consider using a coloured paper so that the cheque stands out from ordinary
white paper.
Small cheques (credit card size) can fit in a wallet, pocket or purse. Larger
ones may be read by everyone.
Consider printing a coloured template that can be over printed or photocopied with
each members details. (Some systems include the logo of a local sponsor in return for
meeting the production costs.)
Simple accounting
You can keep a running total of members accounts using double entry bookkeeping. A
page is kept for each member with details of each transaction. This is then updated
along with that of the person who the exchange was with. The member records are then
photocopied and sent to each member on a regular basis. When you receive a LETS
cheque from a member, you simply credit the person providing the goods or service
with the amount shown on the cheque, and debit the buyers account by the same
amount.
The amount (and whether it was a credit or debit) Crucial that everyone prints neatly!
Running subtotals
Turnover
exchange
Service charge
Look for all these elements on the sample member statements shown. The members
shown here are trading amongst themselves and making a contribution towards
administration costs. Can you follow the transactions by reading their statements?
Page 78
A members trading summary has been produced that shows the total balance for
trading among these individuals is 0 and the turnover (value of goods and skills
exchanged) is 180. This is what you would expect if all the transactions have been
recorded accurately.
Name
Phone
Balance
Turnover
LETS Admin.
88864
-5
35
George Smith
12345
20
50
Albert Andrews
23456
-30
50
10
Brenda Black
34567
15
45
Totals:
180
Page 79
Consider offering up to say 6 offers & wants free as part of your service but charge 1L for
each extra one.
The LETS administration may be prepared to offer extra services to the benefit of the
LETS Admin. account. These could include typing CVs, printing business cards and
stationery, designing ads or posters, offering a telephone reception service (for members
without telephones), marketing help etc.
Page 82
Third, create a pie chart of the relative work/effort/time or skill involved each cycle or
chosen time period. With the exception of start up tasks and reports for the AGM, most
tasks will be regular and frequent and will relate loosely to the number of members you
serve each cycle.
Fourth, calculate the LETS income from your current membership per cycle.
50 members pay 3L service charge per cycle
= 150L
= 30L
= 30L
= 30L
50% x 240
= 120L
Publisher
35% x 240
= 84L
Co-ordinator
10% x 240
= 24L
Treasurer
5% x 240
= 12L
Total Expenditure:
Six, monitor and review regularly and amend accordingly. A co-operative payment rate
allows the whole team to pull together to increase the size of the cake and in doing so
increase the LETS income for everyone. It also helps to ensure a balanced Admin.
account.
Although Core Group members are individually responsible for performing their agreed
tasks they can share their pay with other members when they need help. Grow the
team as your LETS income develops. In this way your Core Group members become
your systems catalysts, as they must exchange their LETS income with other members.
Page 83
LETS statements
Your members will require a regular statement of their personal transactions. If these are
issued along with each issue of the directory, it will give them an opportunity to spend
their credits or earn back their debits before the next issue appears. The statement
should give your members a clear and accurate account of all transactions since the last
statement period. Always include the contact details of the Administrator for queries and
error reporting.
Although overall balances and turnovers should be published openly and seen by all;
complete personal statements are only seen by the account holders. The Administrator
needs to respect the confidentiality of members trading records, as some of these may
occasionally be sensitive (counselling services and financial advice for example).
Balance
This is the sum of a members debits and credits. If a member earns 100 credits and
spends 50, their balance is +50 LETS. Members should be encouraged to actively
spend and earn LETS, keeping their balance within the system limits. The sum of all the
account balances must always be zero. This validates the integrity of the LETS accounts
to the membership. This also protects the membership from hidden accounts or nonpaired transactions (every credit must also have a debit).
Turnover
This represents the total trades i.e. if a member earns 100 credits and spends 50, their
turnover is 150 LETS. Members should be encouraged to trade frequently to increase
their turnover. Members with the largest turnovers are usually the most committed to the
system and are often willing and able candidates for the Core Group.
Page 84
Exchange Limits
Most systems apply an exchange limit within which their members must trade. Typically
this is plus or minus 100 to 500 LETS. The level depends on the perceived risk of
default. Members who exceed this limit often require Core Group help to identify what
they can offer or what they could use. Some systems have a method of increasing
exchange limits for the most active members. Typically this is around 10% of turnover;
someone who trades a lot can borrow or store more LETS. This also provides an incentive
to trade more often. Some systems highlight those members who have exceeded their
limit to encourage people to help them exchange. Some systems charge an excess
penalty fee as a further discouragement.
If all this sounds a bit too bossy, remember that with human nature the way it is people
often need reminding about their obligations to others. Once a system is running with a
good participation rate and healthy turnover it may need some intervention to keep the
transaction cycle turning smoothly. The penalties are usually only put in place to cater for
extreme cases. Setting boundaries for trading behaviour is recommended by the most
successful LETS and by those which have failed! If people are encouraged to actively
seek and trade with those at the extremes of their balance limits it helps to produce an
inclusive community of traders.
On the following page is a more detailed example of a LETS Trading Statement and
a Members Trading Summary. These types of statement can be produced automatically
by system transaction software packages. The summary box top right would be
completed at the end of the recording period, e.g. quarterly.
Page 85
George Smith
68 Yourtown Lane
Yourtown
AA12 345
Phone: 12345
email: smith@ntlworld.com
Member No: 8
Statement No: 1
Balance:
Turnover:
Exchange Limit: (plus or minus)
Credit
20L
170L
200L
On (date)
Details
Debit
16/03/03
Carol Hardie
Haircut
14/03/03
Brian Smillie
Car Tow
12/03/03
Tarik Sulman
Fixing kettle
10/03/03
LETS Events
-5
08/03/03
LETS Admin
-3
05/03/03
Shaun Taylor
Collecting shopping
-5
02/03/03
Sheila Andrews
Aromatherapy session
01/03/03
Agnus Anderson
Sale of lawnmower
28/02/03
Sam Beattie
-12
28/02/03
James Duguid
-8
28/02/03
Shirley Magnuson
-2
28/02/03
Nora Dempsey
10
28/02/03
Caroline Napier
10
TOTALS
95
-10
15
-10
-20
60
YOUR BALANCE
+20L
YOUR TURNOVER
170L
Produced by your LETS admin: All queries please contact Sheila Armstrong, 01234 56789
Page 86
-75
Location
Phone
Balance
Turnover
50
Astrid Holt
Scotstown
141539
103
373
49
Mandy Lueg
Scotstown
175935
-203
4437
45
David Hutcheson
Yourtown
c/o 173513
-55
55
44
Carmen Umtebbe
Yourtown
876849
-64
860
42
Yvonne Weaver
Scotstown
792189
-13
3291
41
Tina Whyte
Yourtown
576617
-155
2667
Suburb
972423
108
704
-178
524
Lorna Anderson
19
876361
18
Fabio Johnstone
Yourtown
no phone
113
427
17
Vanessa Villani
Anyvilla
750007
185
941
16
Lorna Stuart
Anyvilla
541569
-252
2688
13
Jenny Normand
Yourtown
576615
-263
5121
11
Skip Worgan
Anyvilla
850671
-140
1096
Lois Sommerville
Yourtown
873513
-143
1963
975794
972
Stewart MacLean
Village
775118
94
538
Alexander Noble
Village
476128
201
5251
YourLETS
COMMUNITY CHEST Yourtown
271200
150
5582
YourLETS ADMIN
Yourtown
376128
-2
5230
471200
184
3958
74874
* If a credit has been recorded for every debit in the form of a full exchange, the sum of all accounts should always
be zero. This is a good way to check the integrity of the accounts.
Page 87
Page 88
LETS software
Once your system grows it is recommended that you acquire proprietary software to
help you manage your system efficiently. It is no coincidence that LET Systems have
flourished since computers have become more accessible and affordable. Computer
software can help you manage your accounts more quickly, allowing you to work within
a LETS budget based on a service charge which your members can afford. It is now
possible for a home user to provide a similar level of accounts reporting that until recently
only the high street banks could provide. Computers can also help your reports to be
presented in a professional manner that will help to build trust in the system.
Integrated office applications such as Microsoft Office Professional allow seamless
integration between databases, spreadsheets, documents, the web and PowerPoint
presentations. This can save lots of time and allow you to produce personalised mail
merge documents, labels and chequebooks whilst minimising the need for duplicated
data entry.
Licensed software can be expensive but you may find that one of your members is
prepared to share their licensed copy. Alternatively enquire about discounted software
for educational establishments.
Whatever software you choose, here are a few simple guidelines;
1. Always backup your critical data to a floppy disk, zip drive or secondary hard
drive regularly. Alternatively e-mail irreplaceable data to another member of
the Core Group for safekeeping. (Hard disks have been known to fail, losing
all data in the process.)
2. If you connect your PC to the Internet, protect it well from virus attacks. (We
recommend Norton Anti-Virus, it is available for download from the web free of
charge). The Norton site also provides a free live update service to keep your
virus list current.
3. Keep hard copies of directories, correspondence and reports they are more
accessible to others.
4. Ensure that more than one person can have access to the software and can
operate it fully.
There are only two LETS related software packages available at present in the UK. The
designers, who are also LETS activists, support their applications with a help-line. Both
also require Microsoft Access to run. (Microsoft Access is part of the Microsoft Office
Professional application). We have asked both designers to contribute a review of their
own products, see Appendix 5 (pages 90-91). Timebanks UK provide a free software
package to administer registered timebanks. If you chose to operate using time as your
currency you might benefit from their software.
Page 89
Appendix 5
LOIS Lets Office Integration System
Lois (Lets Office Integration System) is a powerful Windows-based PC software package
which has been designed for quick and easy LETS scheme administration. It was written
in 1997 and is currently being used by LETS schemes all over the world. Lois is available
to help with all your LETS scheme administration functions.
Look and Feel
Lois is an intuitive, menu-driven application. From the main menu, you can easily
access all functions. Even first time computer users will find Lois extremely easy to
use and it comes complete with on-line help facilities.
Members
Information can be stored on all the members on the scheme including name, address,
phone numbers, current balance, joining and renewal details, etc.
Services
The services section contains information about all the services that are offered or
wanted by members of the scheme. A hierarchical system has been implemented
whereby all offers and wants are divided into groups, categories and services to
allow easy entry and analysis of information. The system has been designed to
accommodate over 700 services.
Member Services The member services section provides an easy point of entry to edit the wants and
offers of each member. Search facilities are provided to find the most appropriate
group, category and service for each offer or want.
Transactions
All transactions that are carried out by the members can be entered and stored within
the system. The transactions screen has been designed to make it as easy as possible
to look up information about members and services.
Accounts
It is possible to view the trading details for each member of the scheme. This screen
has been based on the bank statement format that most people will be familiar with.
Reports
A range of reports has been included to allow information stored within the system to
be output to the screen, a printer or exported to a file. This includes the production of
a directory containing all the services offered by each member.
Training
& Consultancy
Cost
In addition to supplying the software, training and consultancy can also be provided
at a reasonable cost to assist in all aspects of LETS software and computer
systems.
The cost of the software is 125 and cheques should be made payable to Jerry
Vahrman.
Transactions
Auto complete and field locking for multiple transactions allows very fast data entry.
Automatic exchange entries (paired) maintain integrity and balanced accounts.
Documents
Imports your most commonly used documents and files for quick and easy access.
Comes with start-up samples, application pack, sample constitutions, directories,
welcome letter and other useful documents. Print chequebooks, directories, letters
and newsletters customised through SAM with members details and other information.
Links
Imports your favourite web links, click to autodial and take you straight to that site.
Comes with a comprehensive list of LETS related sites.
Reports
Fifteen commonly used reports and functions including Find a trading partner (sorted
in order of commitment); automated graphic trading summaries, reports sorted by
balance, turnover, membership number, transaction count, telephone tree, generate
e-mail list and others.
Support
On or off-line help and support including direct linking for remote training by
experienced LETS traders. Establishing user group.
Inter trading
Users can soon choose to inter trade on-line without duplicate record entry and
reciprocal accounting procedures.
The Complete package includes customising, installation, training & support (via
laplink), first year user license and free upgrades. 1L per active member in following
years funds development and support programme.
Page 92
Appendix 6
Sample welcome letter
Co-ordinator
Nadine Kamir
Co-ordinator
01847 556128
Nadine Kamir
YourtownLETs@bigfoot.com
01847 556128
YourtownLETs@bigfoot.com
Hi FirstName,
Welcome to Yourtown LETS; you have joined at an exciting time as we recently reached our fifty-member
landmark! Your account number is No. Thats No local people who can now exchange local goods and services with
each other without needing to use cash. Other members of your household can also use this account with your permission.
LETS is sensible, sustainable and fun too; building relationships within your own local community. Remember that you
can also inter-trade with members of Anywhere and Anytime LETS.
Your local LETS notice board is in Yourtown Community Centre in the foyer, next to the library. There youll also see the
LETS post box. Simply post your credit notes, ad changes, wish list or other instructions there too. Its emptied every week
and your instructions processed. The notice board is also your way to inform other LETS members of any immediate offers
and wants.
Your Yourtown LETS credit book is enclosed. You can start trading straight away; you dont need to be in credit first. You
can earn or spend up to 250L or 10% of your total turnover; whichever is highest. We ask that you return your account to zero
if you exceed this amount, stop trading, or wish to leave the system.
Remember that theres no interest to pay and that by giving another member a job you help the currency flow and create the
wealth that gets passed around. And what goes around comes around. Let us know when your credit book is nearly used up
and well send you another.
Youll receive your first personal quarterly statement of transactions along with your next Directory within the next three months.
Phone me if you need to check your balance at any other time.
The best way for our local LETS System to grow is by you telling your family, friends and neighbours about the
scheme. This increases diversity and encourages trading. Just pop a note of their name and address in the box and Ill send
them a starter pack similar to the one you received. Help them complete it if you can; most people need help in identifying what
they could offer. Trading in LETS is about helping each other get things done and supporting each other locally. However,
always be clear about the price, terms and standard of workmanship before agreeing to trade. If in doubt, ask around. Have
fun, happy trading. Lets make it better than ever this year!
Nadine Kamir
Yourtown LETS
P.S. Keep an eye on the LETS noticeboard for new information and please come along to our quarterly LETSParty,
LETSTradeFair or LETSAuction
Page 93
Page 94
Section 5:
Managing old money
Page 95
Page 96
What all Core Group members should know about the money
How much money the system has now (bank balance + unbanked items +
petty cash).
How much money the system expects to have and what it is to be used for.
Are your funding plans on target, or will you need to cut back to keep within
your current budgets?
What the money received from different sources is for. Membership money
may need to be set aside for printing directories, buying stamps and paying
for hall hire for events. Grant money from the Council may be given for particular
activities, such as purchasing essential equipment. Dont fall into the trap of
thinking that because there is plenty of money in the bank account it is OK to
spend it on anything.
Set realistic fundraising targets, and a have clear policy of not spending projected
income before you have actually got it!
Page 97
Bank all income this gives a clear record of what money has come in. Do
not let people spend the membership money as it comes in as spending
can gradually drift away from the organisations priority activities. Make sure
the bank account is held at a branch that is convenient for the person responsible
for banking money. It may be unrealistic to bank more than once per week but
agree a rule and stick to it.
Have a minimum of 2 signatures on all cheques for spending the
organisations cash. Most LETS identify 3 or 4 people in the Core Group to be
authorised signatories for cheques and each cheque must be signed by any
two of them. This means that if someone is away, or ill, there are still other
people who can authorise the spending. Make sure the chequebook is kept
somewhere safe.
Reconcile your accounts book with your bank statements on a regular basis.
(Banks have been known to make mistakes!)
Page 98
much you are motivated by equal opportunities. If there is a good case to be made for
supporting travel expenses make it to a local grant funding body; social inclusion funds
can be helpful for this.
Hospitality is another danger area tea and coffee for Core Group meetings may be
fine, cases of beer for the social events subcommittee may be less fine. Agree rules
and stick to them.
Petty cash is there to deal with small, unpredictable expenses. Have an upper limit on
the amount of any petty cash payment. 20-30 would be quite sufficient for most LETS
organisations. Be clear about what it can be spent on stationery, small amounts of
stamps, bus fares. If problems arise it may also be necessary to be clear what it cannot
be spent on. These rules are important as they give the Treasurer clear guidance from
the group. The Treasurer should not be put in the awkward position of agreeing to
payment requests from other members when there may be doubt over the acceptability
of the claim.
Keep a register of the systems assets
Equipment and other items purchased by the system need to be recorded in an asset
register so that they can be passed on to any successors. This may include items such
as computers, software, guillotine, staple gun, stationery etc. The current assets need
to be included in the year-end accounts summary.
Page 99
Printing Newsletter
Postage
Events
Telephone
Travel
Insurance
Membership of other
Organisations
09 Training
10 Printing (Other)/stationary
11 Contingency
Total
Budget 2003-4
50
50
42
500
180
600
150
60
45
500
130
550
80
45
0
375
150
650
74
53
0
35
155
255
100
35
125
255
100
35
119
255
0
2130
1870
1753
Notes:
Equipment: the guillotine and heavy-duty stapler we planned to buy were on special offer - 8 remaining can be spent on other office
equipment.
Newsletter & Directory: The invoice for the November issues had not been received when this account was prepared so spending is
125 lower than expected.
Events: Higher expenditure reflects the need to buy in extra beer on the night of the Barn Dance. This was sold producing extra
income.
We currently hold 20 worth of postage stamps.
Insurance is due to be paid at the end of February.
Page 100
Income ()
Projected Income 2003-4
20
21
22
23
24
25
26
27
28
28
Total
100
740
600
30
50
300
220
50
10
0
80
700
550
30
45
300
220
50
10
0
110
670
644
50
25
200
210
0
10
0
2100
1985
1919
Notes:
New members income: 9 at 10, 4 at 5. Several more than expected.
Members income:
Events Income:
Trade Fair and Auction; June 10, Sept 10, Dec 15, est. March 12.
Summer barbecue 63
Barn Dance 326 (target revenue was 250, ticket sales and bar profits higher than expected,
sent out for more beer!)
Raffle; dance 85, Christmas 125.
Funders:
A payment of 150 from the Council towards our hall hire expenses is expected in March. Our funding income
will be 50 higher than expected.
See Appendix 8
See Appendix 9
Page 102
Appendix 7
LETS Sterling Treasurer job description
This is a guide only. You will need to agree the specific objectives, tasks and remuneration
with the Core Group.
Elected by the membership for 2 years in office and reporting to the Core Group
and the AGM.
Objectives:
To accurately record and keep current, all financial transactions.
To do this efficiently and with integrity, respecting the confidentiality of private
transactions.
To report on financial position at monthly meetings and AGM.
To maintain a Treasurers file of accounts, bank statements and
correspondence.
To network effectively with other team members as required.
To train your successor on procedures to ensure continuity.
Key Tasks:
Monthly
Receive invoices and receipts from Core Group members.
Receive new members subscriptions from LETS Administrator.
Return application forms (once recorded) to Co-ordinator.
Arrange payments and cheque signing.
Keep Treasurers file up to date (file bank statements, invoices, receipts,
correspondence etc.).
Report on accounts at monthly Core Group meetings.
Quarterly
Reconcile accounts with bank statements.
Annually
Prepare and present formal summary of annual accounts for AGM (spring).
Remuneration:
0.1L per quarter per active member (paid quarterly by Lets Administrator).
Holidays:
Give your Co-ordinator maximum notice of holidays for adequate holiday
cover to be arranged.
Page 103
Appendix 8
Sample Treasurers cash account ledger
Yourtown System cash accounts for the period _________ to _________
recorded by
(name of treasurer)
DETAILS
EXPENDITURE
000.00
CODE
INCOME
BALANCE
20
10.00
10.00
25
500.00
510.00
10
20
03
27
08
20.00
428.50
04
12.00
416.50
75.50
10.00
21.00
25.00
Category Code
09
10
11
Equipment
Printing Newsletter
Postage
Events
Telephone
Travel
Insurance
Membership of other
Organisations
Training
Printing (Other)/stationary
Contingency
Page 104
20
21
22
23
24
25
26
27
28
29
434.50
444.50
423.50
448.50
TOTALS:
O1
02
03
04
05
06
07
08
Bank
Appendix 9
Sample Treasurers year-end summary
Yourtown System pounds accounts for the period _________ to _________
Prepared by _________________________ (name of treasurer)
Approved by _________________________ (name of auditor)
Category
This Year
Last Year
Expenditure
01
02
03
04
05
06
07
08
09
10
11
Equipment
Printing Newsletter
Postage
Events
Telephone
Travel
Insurance
Membership of other Organisations
Training
Printing (Other)/stationary
Contingency
Total Expenditure:
Income
20
21
22
23
24
25
26
27
28
28
Total Income:
Balance held in bank:
Assets owned by System:
Item
Cost Held by
PC & printer
Guillotine
2 Staple guns
Envelopes
Postage stamps
560.00 11/11/00
22.00 17/09/00
9.80 17/09/00
5.00
30 x 2nd class 6.60
Co-ordinator
Administrator
Administrator
Administrator
Co-ordinator
Page 105
Membership charges
Raffles
Discos, dances and Ceilidh
Competitions
Race nights
Beetle drives
Childrens concerts
Be fun and value for money for the people taking part
Provide some reward to the people organising the event
Involve the use of local currency
Provide a worthwhile return on the investment of time and resources
Costs:
Cash
Hall Hire
Cheese and biscuits
Local Currency
20
30
Quiz Master
20
20
Tickets/fliers
Prizes kids/adults
40
41
100
Income:
Cash
Entrance 50 x 2+2L
Balance
Page 106
Local Currency
100
100
59
Outcome:
A great evening involving over fifty adults and children, prizes bought in local currency
from local artists, or donated by the local shop that was given advertising space on the
publicity material. Local currency generation leading to increased trade amongst people
who now know each other better. 59 to help run the system!
Page 107
Project funding
Local Exchange Systems have a proven capacity to support vulnerable people, build
trust, forge networks, create good will and provide work for people who struggle in
conventional work situations. These are the attributes that will deservedly attract funding
by a large number of bodies that are interested in supporting community development,
environmental improvements or community support in health care.
The first port of call for funding a local exchange project is your local Council. Councils
often have Community Chest or Small Grant schemes designed to support community
development and local charities and could provide an annual grant to help towards
advertising and printing costs, funding for a computer or hall rental.
Established local exchange systems often generate sufficient energy and community
support to run projects associated with the system. Examples include:
Mental Health projects where people are encouraged to trade to develop
self-confidence and self-esteem.
Community cafes where therapeutic work opportunities are offered and healthy
eating and food hygiene are taught.
Recycling projects and scrap stores where new use is found for discarded
materials and a contribution is made towards sustainable development.
Furniture stockpiles where communities redirect furniture to those in need using
local currency to help fuel refurbishment activity.
Community composting schemes where people can donate or buy compost
for local currency.
Funding advice
The first port of call will be your local Council for Voluntary Services (CVS) or SCVO who
will give you access to Funderfinder, a computer database of funding organisations.
These organisations will also provide help in developing your project idea.
Funders
The following funders are all known to have supported LETS and Time Bank related
projects in the past:
The Community Fund
Local Councils
Charitable Trusts and Foundations:
Lloyds TSB Foundation, Nationwide, Tudor Trust, Phoenix Fund, Landfill Tax
Trusts, Shell Better Britain Campaign.
Government funding
The European Social Fund and European Regional Development Fund are available to
support large and medium sized projects. Scottish Executive funding is available in a
Page 108
number of forms, often administered by bodies such as SCVO (Council for Voluntary
Organisations) or channelled through Social Inclusion Partnerships. Seek up to date
advice through the SCVO Funderfinder service or check for information on the LETSlink
Scotland website.
Page 109
Project design
To convince a grant making body to support your project you need to spend time
consulting stakeholders (the people the project will affect), deciding your objectives
and deciding the scope and time frame of the project. An idea of what will be involved
in this process can be gauged by employing S.M.A.R.T. objectives.
Specific
Does the project meet a specific need/problem or is it too general?
Can you supply facts and figures to back you up?
Quote recent surveys, reports, well-known figures in the community, newspaper articles etc.
Measurable
How are you going to quantify its success?
Who will it reach?
How will you know it has been successful (or reached these people)?
What will be achieved?
How will you evaluate this?
Achievable
Do you have the staff, volunteers, knowledge and resources to carry out the project?
Is your budget realistic?
Relevant
Does the project fit in with your community exchanges aims and objectives?
Does it fill a real need?
Are there other organisations that are already doing this?
How are you going to cooperate or work with them?
Timebound
Does the project have a beginning, a middle and an end?
Page 110
Title of project/aim
Example: Yourtown Community Caf Project - Eating our way to health!
Make the title something smart, snappy, eye-catching so that it commands attention.
Introduction of organisation
This can include your mission statement. It should be short - 50 words - or a paragraph.
The need
Why is this project necessary? This is where you can back up your argument with figures,
statistics, the results of a survey etc. Example: Yourtown has had a 20% increase in
admissions for heart related illness in the last 20 years. The loss of local food outlets
has made the cost of fresh fruit and vegetables too high for many low-income families.
There is a need to provide access to low cost fresh food and education in its value and
preparation.
Description of project
Aims: the overall intention of the project.
Objectives: what you hope to achieve.
Methods staffing and administration: the resources required to achieve the objectives.
Evaluation: how you will assess if objectives have been met.
Conclusion: a summary of the key points, benefits and the project legacy.
Budget
Can be separate from the main submission
Case Study
Stirling and Alloa LETS
There is another case study in Appendix 10 (page 112)
Page 111
Appendix 10
Project Title: LETS Recycle in Kincardine
Kincardine on Forth is situated South of Alloa at the north end of a bridge spanning
the Forth estuary. The main employers in the area are British Coal and Scottish
Power. The village has few amenities and is over ten miles from sizable towns.
Kincardine LETS facilitates the development of community networks and mutually
beneficial interactions between both individuals and organisations through trading
in a local currency, the Tullie. Membership is open to all with the aim of fostering
an interdependence and equality that creates opportunities for the socially excluded
to be valued as productive members of society. Kincardine LETS creates an informal
system of neighbours that operates like an extended family and enables participants
to convert their time, energy and talents into purchasing power by helping others.
Project Summary
The LETS Recycle Project proposes to employ a community development worker as a
LETS broker to build LETS membership, facilitate trading between members and recruit
healthcare, youth development and other community organisations to the system.
The project will grow the system to a viable self-sustaining size and provide excluded
individuals within the Kincardine area with access to food, alternative therapies, goods
and household services without the need for cash. The project is an investment in social
capital.
The Need
In Fife, the polarities between rich and poor are widening and social exclusion
is increasing. Voluntary groups report a dwindling and ageing volunteer base
and many potential users do not wish to ask for help and are finding it difficult
to meet the cost of care. The market economy only values those things that
are scarce and devalues such things as caring, neighbourliness or civic
involvement. LETS provides an alternative access to resources and can
empower communities to overcome problems caused by lack of cash
resources.
In Fife, opportunities for elderly people to find productive activity, people
recovering from mental health problems getting back into community interaction,
useful involvement of asylum seekers, integration of ethnic minorities, are at
present very restricted. LETS provides a vehicle through which people can
interact and show that they have a useful contribution to make even if they
have no money.
In Fife, local unemployment has risen in recent months from 5% to10% due to
multinational company closures. LETS allows unemployed people opportunities
to practice new skills, learn new ones or feel useful again by supporting others.
In Fife, there are many families under strain where work itself is the problem
and time for relaxation and fun are reduced. LETS can allow the greater material
resources of some people to be exchanged for help around the house,
counselling or alternative therapies to relieve stress.
Page 112
The Project
Employment of a Community Worker (18hrs per week) for 1 year
Provision of LETS Management Software, computer and work base
Aim
To develop a viable local exchange economy in the Kincardine area capable of
providing trading opportunities for all members of the local community.
Objectives
Increase LETS membership to 80 by 2004
Involve two people from each of the following groups in the project:
Black or Asian, asylum seekers, people recovering from mental health
challenges, unemployed, recovering patients, long-term carers.
Develop a community based composting scheme based on LETS
membership, involving 20 participants and 40 beneficiaries, within 1 year.
Develop trade in fresh vegetables involving 10 growers and 30 beneficiaries
within 1 year.
Teach four members how to operate the LETS database and directory publisher
software.
Methods
The LETS Broker would report to Kincardine LETS Committee, be based in
shared office accommodation in Kincardine and be responsible for the
organisation of meetings, publicity, liaison with relevant community authorities,
development workers and external agencies.
The broker would actively promote trading between individuals and would
seek to pair people in surplus with those in commitment with a view to
increasing trade.
The broker would give particular help to people from excluded groups in
order to overcome barriers to trading.
The broker would help to identify skills in individuals and provide help and
advice on education and training.
The broker would identify needs in the community and seek the relevant skills
to satisfy those needs, where appropriate.
The broker would maintain records of trading and train LETS members in the
use of trading software.
Page 113
Evaluation
Fife Council has agreed to monitor and evaluate the effectiveness of the project in
meeting its aims and objectives.
Conclusion
Kincardine LETS believes that the LETS Recycle Project will make a valuable contribution
to sustainable development in West Fife, strengthen the local economy and promote
community cohesion and inclusion.
At the end of the project there will be a self-sustaining LETS community, composting
waste, growing organic vegetables and involving a large group of people in useful
educational and community development activities.
Budget
Broker
Travel
Administration
Office costs
Info/Publicity
Training
Total
10K
300
3200
1500
800
400
16200
Page 114
Appendix 11
Example grant application to a Local Authority
Lesley Sycamore
Lesley Sycamore
S&A LETS Committee Member
Page 115
Application to
Stirling Council Community Grant Fund
By Stirling and Alloa LETS
Elements of funding being applied for:
Printing & Mailing costs to inform our membership of changes in the way services
will be offered and access to decision-making processes:
February mailing:
Notice of changes in contact arrangements
160 mailing addresses x 19p
1 ream paper
160 small envelopes
20 sheets mailing labels
Total:
30.40
3.50
3.00
3.00
39.90
March mailing:
AGM information, Annual Report, New Directory/newsletter
160 mailing addresses x 57p
4 reams paper
160 large envelopes
20 sheets mailing labels
Total:
91.20
14.00
6.00
3.00
114.20
250.00
free
10 members x 3 travel (average)
x 3 meetings
90.00
Printing & postage for minutes:
15.00
Total:
105.00
Page 116
St Marys Hall
Patrick Booker
Venue: local currency
Bring & Share
10x 3
30.00
Travel 10 (fee in local currency) 10.00
40.00
St Marys Hall
tba (Rebecca Little is being approached)
Venue: local currency
Bring & Share
10x 3
30.00
no charge
30.00
579.10
Page 117
Page 118
Appendix 12
Below are two examples of LETS cheque design.
Date
No
Paid by
No
In exchange for
Signed
Date:
Date:
Name:
Please Credit:
Details:
Details:
NML
LETS
L
Su Yin
New Moray LETS
(151)
Member number
This chequebook is credit card sized to fit into peoples pockets and wallets more
easily. Nine cheques can be printed on one sheet of paper.
Page 119
Page 120
Section 6:
Growing your system
Page 121
Page 122
Page 123
LETS groups are often very challenging to run, involving people with a range of skills
and outlooks, and that there is ample scope for disagreement and frustration.
If LETS meetings are to bring results that make the whole LETS effective and enjoyable
to take part in then there are three important issues that need to be tackled: Purpose,
Process, and Progress.
Purpose
It is important that everyone at the meeting is clear why they are there. It is not unusual
for a group to get into the habit of meeting regularly and gradually lose track of what
needs to be agreed as a group.
Two main problem areas:
1. Discussing stuff at length that does not really need the attention of, or a
decision by, the whole group. This uses up the groups time and can bore
and/or exclude others.
For example a decision to redesign the Directory of offers and wants needs to be
agreed by the group, but everyone doesnt need to sit through hours of discussion of
which typeface to use and the design of every page. If this becomes a regular problem
it may be a reason for creating working groups, who have a clear task on a particular
issue have the time to discuss the detail and then report back with a summary of their
conclusions to the main group.
2. Not bringing issues to the whole group that really requires whole group
participation. If people find that attending the core group meetings does
not really give them decision-making power, because many decisions are
taken outside the meetings then participation will feel very hollow and
they may well become frustrated and disillusioned.
For example information on the balance and spending on cash and local currency
accounts. All members of a voluntary management group are responsible for financial
decisions so they need regular, accurate information to ensure the whole group can
carry out this responsibility.
Agenda
The usual way of keeping the purpose in focus is to have a written agenda. It may be a
burden on a small local group to circulate an agenda in advance; putting an agenda on
a notice board may be enough. If the people involved are on email that can be a huge
benefit, people can easily flag up issues missed from the proposed agenda. Some
groups conclude their meeting by agreeing the main agenda items for the next meeting,
it is not always possible as other issues do come up but it can be helpful to have
agreement on priority issues.
The agenda should ensure that regular items, such as reviewing the action note (minute)
of the previous meeting and reviewing the spending of resources (cash and local currency)
are always covered.
An agenda also serves to structure the time available for the meeting. Important issues
should be covered early on when people are fresh and enthusiastic instead of being left
Page 125
until people feel they need to leave or are already worn out. Many LETS groups hold
their Core Group meetings on a weekday evening when people may be tired after a
long day and have childcare and work commitments the next day. You should always
aim to keep the meeting to an agreed length so people can leave knowing they have
been able to participate in full, instead of having long drawn out meetings that leave only
a few people at the end making decisions.
Process
The way the business of the group is discussed is the responsibility of all the group
members. The Chair and the person taking a note of the decisions have special roles,
but they cannot do their job effectively without the backing of the whole group.
The role of the Chair of the meeting is to ensure that:
The agenda covers all the important issues that need to be discussed.
Each item is given appropriate consideration and that each member of the
group gets a chance to express a view, particularly on controversial issues.
A decision is reached on each item, and if necessary a summary is made of
what the decision is, so it is clear to all present including the person taking the
note of the meeting.
The meeting keeps moving through the business and an appropriate pace,
not getting bogged down in unnecessary detail or wandering off the point. It is
inevitable this will happen in most meetings and group members just need to
be gently steered back on course.
The person taking a note of the meeting should record:
It is more important that the note of the meeting is sent to all group members promptly
after the meeting so everyone is clear what they have agreed to do and when they have
agreed to do it. A neat handwritten note of key decisions photocopied and sent out
within a few days can be of much more practical use than a much longer summary of
who said what on each issue lovingly typed up but not available until just before the next
meeting. Keep it short and prompt!
The process of the meeting should make it comfortable for everyone to participate.
They may not all want equal airtime but it is important that group members do not feel
excluded because they cant get a word in, or because no one seems to be listening.
As a group member you should:
Prepare for the meeting. Carry out any actions you have agreed to do at
previous meetings. Read your notes of the meeting and any paperwork you
have been given about issues to be discussed.
Listen to the points being made by others, and give them the opportunity to
express them.
Page 126
Be prepared to change your mind! If everyone has made up their mind before
they even hear other peoples views it will be very hard to make any progress.
Keep contributions short and focused on the issue being discussed if you
need to give people a lot of background information about your view of an
issue write it down and get it circulated so people can read it before the
meeting and ask you questions about it.
Progress
People dont want to feel they are wasting their time in meetings. If people experience
several meetings where nothing is decided and no action is suggested they start to
think about the childs homework they should be helping with, the food they could have
cooked for tomorrows visitor or the trading they are missing out on! Then they think,
maybe Ill miss the next meeting.
Problem areas
Indecision some groups get bogged down and put off making important decisions.
This may be because people are unsure what powers and responsibilities they have.
Try getting help from a local training organisation to work with the group to clarify roles
and responsibilities. Volunteer Development Organisations have people trained to offer
capacity building for groups and it really can help to develop team spirit and a sense of
purpose.
Inaction a group may make decisions but find that the actions that are needed to follow
up the decisions are not happening. This may be because of a temporary problem for
one of the group members, very common in voluntary groups. Other parts of peoples
lives just have to take priority sometimes. It may be because some group members
regularly take on more than they can manage. That is why it is important that people feel
comfortable within the group to say, sorry I cant get that done in time. Could other
people take on more, or does the group need to agree to have less ambitious targets
for a while until more people can be encouraged to take on the work?
Planning ahead
Plan over a year rather than from month to month. Map out when your trading and social
events will take place, when your newsletters/directory will come out and when you will
need to take in membership fees.
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Be realistic about what the group can achieve, dont feel everything should always be
bigger and busier every year. Carrying out SWOT exercise to look at the organisations
strengths and weaknesses and the opportunities and threats that may affect your
development can be helpful as part of this planning process. Use this planning process
to help make a case for funding from local small grants schemes, being clear what you
plan to do, who you aim to benefit and how additional money would help are the main
elements of most grant application processes.
Reward achievement
Remember to praise people, including yourself for what is achieved. In a voluntary
organisation genuine praise is probably the most valuable currency there is.
Summary
Purpose
Agenda
Process
Progress
Food/drink
For core group meetings get people to take turns in bringing along a contribution of fruit,
biscuits or other tasty snacks. It can be a good opportunity for people to highlight baking
skills and home produce that they may be selling at future LETS events! Having a break
for tea gives people a chance to relax a little and to chat to people about issues that are
not on the official agenda.
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Encouraging participation
Meetings dont have to be just talk and paperwork. Many people go down this route
because it is what they are used to, but dont feel your LETS group has to conform.
Video clips showing the work of other groups or organisations, displays of photographs
of local work, posters colourfully setting out the work of local projects, and even the use
of role play can help get ideas across.
For more ideas see the Community Planning Handbook, Colin Wates, 2000
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Germination
A lets system needs a lot of care and attention in its early stage. Your initial goal is to
attract around 50 people to join as quickly as possible. Once your system is established,
your objective is to maximise trading between its members and to grow the membership
so that more and more of their local needs can be met. If you have seeded your system
amongst a diverse group of people with a wide range of skills and needs, your system
is more likely to grow in a balanced way. Of course it is possible to create an exchange
system for say alternative therapists, but the level of trading will be limited.
Use every promotion opportunity to spread the word. Noticeboards, supermarkets cards,
posters around town, media releases are all good ways to do this. Your Directory and
Newsletter is your shop window so make sure they are attractive and easily understood.
Write short stories in the directory to encourage, enthuse and inspire others. How trading
in LETS has helped me make new friends. At last my washing machine is fixed.
LETS has given me a new lease on life. I traded my unwanted goods and earned
credits to pay for a childminder, now I can afford to work part-time
The best way to grow your membership is through the founding members themselves.
Concentrate your limited resources on making the system work for the existing members
and they are more likely to invite their own friends aboard. If the initial group can invite
their friends and trading partners to join, you will be inheriting established relationships
that will allow more trust and goodwill to be generated. Getting to know each other is
part of what LETS is all about so you will find this much harder if you attract lots of
strangers. Systems which grow organically through established networks of friends
and neighbours will be much more stable and successful in the long term. This is much
more cost effective than spending lots of time on external advertising and publicity.
Approach the traders whom you need to be locally sustainable. If you use a bicycle,
approach a bicycle repairer. If you drive a car, invite a mechanic. It is impossible to think
about everyones needs so think of your own initially and invite the people who you
need and who may need the help of the other members. One simple way is to approach
a potential trader and express interest in their goods or service. For example if you
were trying to attract a local vegetable producer. You could ask them if they would
provide you with vegetables in exchange for goods and services to the same value.
Then show them what is available in the directory and ask if there is anything there that
they could use. If they are interested you can then explain how the system works and
invite them to join.
Use every opportunity to exchange LETS credits with the founding group. This can be
challenging in itself, as they are more likely to be friends who have helped each other
without LETS. Explain that although direct barter is good for the participants, it excludes
other people. By trading LETS you are not only doing a friend a favour, you are also
committing them to do a favour for someone else. The LETS will change hands and help
everyone else along the way. They will also be increasing their turnover, which shows
how much work they are doing for their local community.
Set a realistic service charge so that you can pay the core group for the tasks they have
to do to run the system. In this way they will earn lets which they must then spend with
other members. Use the lets budget calculator on the CD-Rom to help you with this.
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Spend as many lets as you can afford from your system accounts and encourage the
Core Group to trade in maximum commitment too. This will have the effect of pushing
the other members into credit and be more likely to spend these credits with others.
You can rebalance your accounts as your system grows.
Invite the founding members to brainstorm possible new members at every opportunity.
Does anyone know a plasterer, or someone who could walk my dog? Agree who will
contact them and make sure that they have an application pack and spare directory to
help explain the system. Some systems pay a new members bonus to existing members
who help their friends to join and complete their application form.
Encourage your members in credit to advertise their wants. This will alert the other
members to potential opportunities. Those in debit should be encouraged to place
more Offers.
Give new members an extra members pack to pass on to their own best friend or
neighbour.
Organise trading and social events to make it easy for your members to trade, have fun
and get to know each other. Invite the members to take along their own friends, neighbours
and relatives.
Keep a watchful eye on new members and try to ensure that they trade as quickly as
possible. This may mean that someone in the Core Group pro-actively contacts them to
use their services.
Help new members to word their offers and wants if necessary. Ill make your garden
blooming lovely is much more appealing than just Gardening Services. Encourage
them to publish a price in LETS or part LETS.
The service charge will barely cover the administration tasks of keeping the LETS accounts
and producing bigger newsletters. You could supplement this by selling box ads in the
directory and approaching local businesses and organisations to sponsor issues or to
advertise in return for cash, which your system will need to meet the additional running
costs. Some systems also charge a transaction charge based on the volume of
transactions processed. Be creative and involve the members in finding solutions for
the difficulties, which may arise.
Expand your core group and devolve the tasks as your system grows. You dont want
Core Group members to be overburdened by the increasing volume of administration
work. You also want to ensure that skills are passed on before Core Group members
stand down.
You now have sufficient members to ensure a decent turnout at events and trade fairs.
Put more energy into these to keep the trading levels high and charge for admissions
and table fees. The more your system earns, the more can be spent on growth and
consolidation.
Keep a watchful eye on those members with excess credits or debits. It is important that
they receive help to rebalance their accounts. New Moray LETS has found that only one
person in 300 tried to abuse the system. The bad apple syndrome can quickly spread
if unchecked. Some systems have introduced an exchange limit beyond which members
cannot trade.
The chart below provides a good template for monitoring your own skills range. If a
basic need is not covered, try and attract new members who will help to rebalance your
range of offers and wants. This chart is also a useful guide to the qualities and skills you
may require for a whole Core Group of eight people.
A lot of members provide a wonderful opportunity for your members to get new projects
established. Your directories will have a captive audience and local businesses are
more likely to wish to participate. You can easily see from a members trading history if
they are able and willing to take on greater responsibility.
Funders too are more likely to take you more seriously if you have developed a strong
system. Now may be the time to consider establishing a LETS organic box scheme, a
community shop or LETS cafe and getting those funding applications completed.
Communication
Offered
Education
Articulate
Technical
Older
Traditional
Younger
Caring
Skilled
Networker
Creative
Practical
Wanted
To achieve this it will be necessary for your Core Group to work in partnership and
support the new Core Group until they are confident of going it alone. If your systems
have similar protocols and procedures you will be able to cover each others work or
buy in help from a neighbouring system.
SAM system software (see Appendix 5, page91 ) has a facility to divide the membership
and produce either editionised offers and wants or to split the accounts base leaving a
single balance to be transacted between the parent and the child using Scotbarter or
any other national or global exchange trading system.
In this way, new regions can form with clusters of LETS groups operating in concert.
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Organising Events
Timing
Plan these at a time to suit all ages for example; Saturday mornings.
Plan these regularly so they become habit forming
Combine events with meetings to encourage participation.
Location
Pick a central location e.g. village halls and encourage them to join the system
in order to pay in LETS.
Host events in members homes.
Promotion
Promote effectively through directories, noticeboards and local press.
Trade Fairs. Pick a theme: home produce in autumn, Christmas crafts in winter,
home & domestic in spring etc.
LETS Auctions. A great idea to raise funds & encourage trading. (Remember
to include a reserve price).
Instead of asking for a LETS cheque for admission, simply keep a log-in
sheet where members sign-in. These can then be processed in the usual
way. Likewise traders can keep transaction sheets rather than receiving credit
slips for smaller amounts.
Donate a percentage of income to an appropriate local charity or good cause.
Open a LETS Events account so that proceeds can be used to pay organisers,
helpers and performers.
Welcome new members and take the time to explain the system and inspire
them. Monitor new members trading activity and pro-actively ensure they
effectively trade especially soon after joining.
If people are philosophically supportive of LETS but cannot trade; accept
donations, or introduce an inactive members category i.e. LETS Sponsors.
Other suggested EVENTS include; LETS Munch, LETS Ramble, LETS Ceilidh,
LETS Quiz, LETS Sing - pay artists & musicians in local currency. Remember
the objective is to bring people together and to encourage members to trade.
Use name badges at events so members can identify each other. Sell T
shirts i.e. Yourtown LETS logo plus individuals service i.e. FREDs sewing
service.
Finally, do not let one person organise an event single handedly or be landed with
setting up on their own. Events should be enjoyable, even for the organisers and it will
be if the burden is shared.
Inter-trading
Scotbarter Ltd. is a wholly owned subsidiary of The Barataria Foundation, a Scottish
charity that aims to:
Find creative solutions to protect our communities from the adverse effects of
global change
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When a LET System joins Scotbarter an account is opened in the name of the System,
a chequebook and a Website pass word are issued. A person with an email number is
elected Scotbarter link person and given responsibility for scrutinising LET System
members who wish to intertrade.
If a member wishes to stay B&B in another part of Scotland both parties check with their
Scotbarter link person by phone before they trade. The payee sends a Local System
cheque to his/her Scotbarter link person who writes a cheque to the recipients own
LETS System for the same amount in Scotias. The recipient then receives a credit in
LETS currency from his/her Scotbarter link person, from the Scotbarter shadow account.
Normally it is expected that transactions are carried out in trust, the way most LETS
transactions take place. The people involved should not need to send and receive
cheques before the transaction takes place. Local LETS cheques can be dropped off in
the usual place and the Scotbarter transaction could be completed through the Scotbarter
Website, without a need to write and post. Link people can use their own discretion as
to whether follow up calls need to be made (if a large trade is taking place for example)
and they will have details of trading balances to refer to in order to check credit limits, so
that people are not trading out with agreed limits.
If your system is a member of Scotbarter you can earn local credits with one system and
spend them with another. Someone in your admin. team needs to be entrusted with
monitoring the quarterly statement and alerting their members on the balance and the
availability of things on offer; The Local Scotbarter Link. The link person compares the
Scotbarter national statement with the local shadow account. Providing all transactions
have been accounted for these should match and sum to zero i.e. for every local credit
there should be a national debit to the same value.
Scotbarter is cash free to join and costs 25$. An annual directory and regular updates on
the Website are produced for you to advertise members offers and wants where
appropriate. Your Lets Admin. could also earn and spend LETS by helping other systems
or accessing support from others. If you dont have a photocopier, then another system
may. You could share joint trading events.
To find out more about Scotbarter access the Website: www.scotbarter.org
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Section 7:
Case Studies
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New Moray LETS was founded in Forres on the Moray Firth in June 1997. It has grown
steadily since then and now serves 400 families who are actively exchanging local
goods and services to the value of around 200,000 per annum. The system has evolved
over its 5 year history to meet the needs of its growing membership, exploring and
developing many new and innovative ideas in the process. The experience of running
a large LET System has shaped the design of a new LETS management software called
SAM. This management tool is now used in six other Scottish LET Systems.
Background
Forres is a typical Scottish village with a population of around 10,000 people. There are
four distinct groups in the area; RAF Kinloss, retired people (many from RAF Kinloss),
local indigenous people and The Findhorn Foundation which attracts people from all
over the world. This mix produces a rich diversity of skills and backgrounds with people
from all walks of life. However, because of their different cultural backgrounds, these
groups have in the past operated very autonomously and there has been little real
integration. This had led to a degree of friction between different sectors of the community.
Forres is a pretty town renowned for its flowerbeds, gardens and temperate climate.
Lying on the outer boundary of what was previously Grampian and Highland Regions, it
has been a long-term unemployment blackspot. A recent article in Scotland on Sunday
revealed that its residents had the highest level of personal debts (second only to
Dunoon); with average debts (excluding mortgages) as high as 26,000 per household.
Average wages are very low, transport costs high and few people have much disposable
income once their national and local taxation, utility bills and interest bearing debts are
met. Cash is scarce and most young people leave their homes at an early age for
employment or further education elsewhere. Like many rural towns, the High Street has
lost many of its shops and businesses in recent years. In order to survive and keep up
appearances many people traditionally rely on barter. Just as wealth divides people,
poverty unites and the town is blessed with a very strong community spirit, a strong
voluntary sector and lots of social group activities.
The Beginning
The founder and designer of New Moray LETS is Stewart Noble. With a background in
the media, business and marketing he was moved to start New Moray LETS in response
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to Black Wednesday, the day in 1988 when interest rates rocketed to 16% as a result
of currency speculation on the stock market. Property prices and business values
plummeted and many businesses were forced into receivership. Stewart was inspired
to look for an alternative and spent several years researching LETS systems worldwide
before starting New Moray LETS.
Two of my clients committed suicide the following day and this really gutted me. I started to question the nature of money and
realised that it was a bad design doomed to failure. As I became fiscally challenged myself, I met many more local people who
were much worse off than me but incredibly generous, willing to share their time and what little possessions they had. I just decided
that there had to be a better way and started exploring alternative lifestyles. This led to me to LETS, which I then researched for
several years before launching this system. I learned mostly why other LETS systems failed and worked to design in mechanisms
to help to avoid and prevent this. Stewart Noble, New Moray LETS Founder
Once Stewart decided to embark on his LETS, he realised that he needed to attract a
wide range of people from across the community. Friends alone could not meet all of
his needs as an unemployed person, so he approached the local Community Centre
Manager, Lorna Creswell and asked for her help. Between them they worked out a
guest list to invite people to a Bring and Share garden party at his house to get the idea
off the ground. There was only space for about 30 people so he tried to invite as wide a
range of friends as possible from the four main communities; these included unemployed
people, business people, single parents, artists, craft workers, musicians, carers,
teachers with a wide range of ages. In hindsight this was a major key to the success of
New Moray LETS (NML).
From the initial party, 22 people joined, completing a membership pack and application
form copied from another LETS group. Those 22 people then persuaded their own
friends to join and within 1 year NML had grown to over 100 members.
NML charge a life time membership of just
10 (5 for unwaged). The system received
400
no help from potential funders at all, and just
300
needed cash for photocopying and postage
stamps. The new members fees covered
200
this initial cost. Stewart agreed to work in
100
return for a service charge of 12 LETS per
0
member per year, keeping the LETS
accounts and publishing 4 members
Quarterly periods
directories a year. By the end of the first year
NML had over 100 members. The system also introduced a new member bonus of 5
LETS, to share the workload of canvassing new members and helping them complete
their application form. The system housed a LETS noticeboard in the local community
centre and members posted all of their cheques, offers and wants in there for Stewart to
collect and process on his home PC. The membership grew by word of mouth with no
effort put into advertising or workshops. Stewarts main motivation was to gather a
membership that could best support him and other unemployed people in return for
help in kind.
19
16
13
10
Active Members
The needs of people in the system guided the targeting of new recruits. The NML Core
Group encouraged members to advertise their wants and used this as a means to
identify and attract the new members the system needed. This included software designers
who were needed to refine the software to meet the growing needs and aspirations,
leading to a powerful LETS development tool which now influences LETS development
across Scotland.
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Once the membership grew to 100 it just kept growing at a steady rate by word of mouth.
Membership fees from new members met system cash costs and Stewart was able to
devolve many of the tasks in managing the system to a growing Core Group chosen
from the most committed members with the highest turnover. Core Group members
actively encouraged inactive members to leave the system after balancing their account
to zero.
Core Group
NML now has a stable Core Group of 8 people sharing the LETS income co-operatively
and working for around 5 LETS/hour. Every Core Group member is elected by the
members at each years AGM and stands for two years. Chas & Fiona are the systems
creative duo who organises social events, gigs and childrens activities. Marie is a
retired psychologist who keeps the noticeboards tidy, empties the LETS boxes each
week and processes the LETS transactions.
Stewart is co-ordinator, responsible for making unpaid meetings happen monthly and
producing the statements and directories and other printed materials. Stewart also sells
advertising and sponsorship to help pay for the photocopying. Each directory costs just
1 each, Jeremy is the IT consultant who gets system e-mails working and is now
helping to further develop NML LETS SAM software and web site. Jamie is NML
treasurer keeping the cash accounts straight. Susan is fund-raiser, actively trying to
raise the cash for NML to buy an A3 digital photocopier. NML over 5 years has received
500 from Rural Environmental Action Project towards a PC and 600 from the Co-op
Community Fund to help pay for two directories. Cash advertising in the directories has
also contributed.
Gordon is the NML handyman who organises a network of LETS distributors to post
the directories all over Moray without the need for postage stamps. Frances is NML
Trade Fair organiser and is responsible for the National Inter-trade account that allows
the LET System to exchange with other LETS across Scotland for the services and
holidays that cant be acquired locally.
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NML does not have an office but instead Core Group members work from their own
homes. Local exchange happens whenever people meet to trade and exchange. The
Core Group sees its role as providing the simplest way to encourage people to do this:
by producing a regular clear directory of offers and wants and keeping the accounts
accurate. Core Group meetings are rotated in each others homes with members events
and trade fairs held in community centres and town halls.
Regular Events
NML has fallen into a seasonal rhythm, producing quarterly trading statements and
Newsletters promoting and organising 4 social and trading events each year. These are
always family friendly and appeal to a wide cross section of members. The system has
been very diligent with the LETS accounts, treating LETS just like cash and producing
accurate account, statements and publishing simple reports in every directory. Directories
are published regularly and on time to help the members get into the rhythm of the
events cycle. NML now fills Forres Town Hall with traders selling everything from local
organic vegetables to hand made goods and recycled bric-a-brac. The system traded
over 8,000 LETS in just two hours at its last Christmas Trade Fair!
Devolved Accounts
As NML grew the Core Group decided to devolve the central system account and
opened a new account for LETS Events. This raises LETS from event activities to pay
for even organisers and helpers. NML also opened a Community Chest Account and
encouraged members to make donations to this to pay for the 10% of people and
projects in the community deserving of more LETS income. (So far, members have
donated over 3,500 LETS to help local good causes). The system needed more LETS
to pay for the extra volume of work created from the growing membership and it introduced
a transaction charge of 1 LET per 10 transactions processed. All of the systems accounts
now balance.
Exchange Limits
NML discovered that as the system grew,
people felt less accountable to others. Some
could earn LETS but couldnt spend them.
600,000
500,000
Others could spend them but werent able
400,000
or willing to earn them back again. The
300,000
system introduced an expanding exchange
200,000
100,000
limit; initially members can earn or spend
0
up to 250 LETS which increases to 10% of
their turnover (credits + debits) once they
reach a turnover of 2,500 LETS. In this way
people have to earn the trust-based interest free credit they receive and they have an
incentive to both give and take locally. To discourage members from exceeding this
limit they were highlighted in the directory so that others could help them trade back to
balance. They were also charged 10L compulsory donation, which is paid into the
Community Chest to help local good causes.
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19
17
15
13
11
60 members have already exceeded a turnover in excess of 2,500 LETS per year and
the system Core Group are now considering the prospect of allowing larger transactions
involving cars and property as a direct result of the high levels of LETS trading. For
example as the largest LETS trader in the NML system, Stewart Noble has built up a
turnover of 30,000 LETS. Thats 15,000 earned and 15,000 spent with others. At 5L/hr
Stewart has given 3,000 hours to help people in his local community and exchanged
that LETS income for help from local members. Stewart has now earned the trust, because
of his consistently high turnover, to accumulate up to 3,000 LETS allowing spending of
up to 6,000 LETS at once. One day he plans to build a house without the need for a
mortgage and the millstone known as interest. If Stewart can, others can too.
As our system grew it started to feel different after 150 or so members. People werent so closely known to each other and there
was more distrust. It became hard for our Core Group to represent the views of people they didnt meet and to serve communities
they didnt live in. We are now working to split the membership into East and West Moray LETS. We plan to do this by inviting the
top traders in East Moray with the appropriate skills to learn the management tasks and skills from the existing Core Group
members. The LETS income will be split proportionally to the amount of active members in each system. In this way we plan to
replicate and grow into more neighbourhoods. This will have the effect of further localising and empowering more neighbourhoods.
We have also seeded similar LET Systems in Inverness, Keith and Ellon, which together now serve around 200 members. Because
we are friends who use the same software it is easier to support each other and process inter-trading transactions. Stewart Noble
New Moray LETS founder
Balancing Accounts
NML has learned to be rigorous about helping members balance their accounts. They
operate a transparent account reporting system so that all members can see each others
balance and turnovers every three months. When a few were seen to be abusing the
system it discouraged others from trading back to balance. Out of 400 members only
around 12 accounts have needed help from the Core Group in identifying appropriate
trading opportunities. When members leave they are invited to spend or donate surplus
credits to the community chest account, earn back debits from a friend or exchange
cash for LETS with the LETS admin. account. Cash-for-LETS bolsters cash funds but
costs the admin. account LETS; this must be balanced like every other account over the
long-term. Balancing accounts can be as simple as getting together those with excess
credits with those with excess debits and brainstorming ways to help both. When a
member joins we ask them who told them about the system (their LETS buddy). This
has proven to be a good way to trace people who have moved.
that founding members may swap their LETS for goods and services that they
themselves value i.e. food producers, PC fixers, home-helpers. Car sharers. The goods
and services they received from other members became a fair reward for their input.
Couldnt earn enough LETS to pay for the directory production.
Solution
Invite members to place display ads in the directories for LETS and/or cash. Later
extended this to offer community e-mail forwarding for 5L per message. This helps
the admin. account to generate extra LETS income.
Couldnt get or afford central office space.
Solution
Place LETS community noticeboards and lockable boxes in locations convenient for
members. Encourage members to process all correspondence in this way.
neighbourhood was overturned by members who felt that they would find it harder to
trade with fewer members. NML now feels that there are significant operational
advantages in creating a regional account registry and producing one large regional
directory containing several autonomous local LETS groups.
Directories and postage become more expensive as you grow.
Solution
Organise a LETS distribution network giving LETS income to local networkers. The
additional LETS cost may have to be met by an increase in LETS service charges in
time. NML now spends 1600 per year on photocopying community directories,
which has become impossible to sustain without raising more cash income. The
system has been unable to persuade a printer to join LETS as yet. So now the
system is are attempting to fund raise 3000 to buy an A3 digital laser printer, which
will copy and collate them speedily and automatically. We can then pay LETS
members to do outside work for cash and LETS too, to existing members, community
groups and perhaps other Scottish LETS groups, generating sufficient income to pay
for the printing costs.
We keep running out of cash...
Solution
Fundraise. Sell sponsorships and advertising space in the community directories. (1
per page per member per year). Exchange tokens for cash to enable visitors and
non-members to trade. Rattle jars. Get a community shop to trade more local goods,
recycled items, arts and crafts etc. and accept cash payments from non-members.
Reward volunteers with LETS. Be creative.
We could do so much more...
Solution
Find a way to get matched funding for the equivalent level of community volunteering
recorded. Part fund local animateurs. NML members have currently donated the
equivalent of over 65,000 hours of mutual help. LETS has shown that a healthy mix of
old money and local currency can encourage the regeneration of communities and
their environments and provide a safety net for the most vulnerable and socially
excluded people. There are also many other social, environmental and economic
benefits that are hard to quantify.
The New Moray LETS Website is a fascinating window into a successful LET System
with information about the Core Group, rules and constitution, offers and wants and details
of LET System meetings and activities.
http://www.newmoraylets.org.uk
Development workers and management groups need a mix of cash and LETS income
if they are to be themselves effective and sustainable. LETS is helping thousands of
people across Scotland to balance their lives by working part time for the global economy
and giving time helping others in their local communities.
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Happy Traders
The striking thing about Stirling and Alloa LETS is that you can see trading in action almost every day of
the year. Many small LETS find that trading focuses around occasional evening and weekends fitted in
around members hectic lives. In Stirling you can walk into St. Marys Hall and start with your lunch or a cup
of coffee in the LETS Cafe, then buy some clothes or a present for a friend in the LETS shop, and finally
finish up by choosing some freshly harvested organic vegetables (grown just across the road) to take
home for your tea.
Background
The LET System draws its membership from across Stirling and Clackmannanshire.
Stirling achieved city status in 2002 but it is actually an urban area of only 60,000 people,
with a further 30,000 spread across almost 800 square miles including parts of the new
Loch Lomond and the Trossachs National park. Stirling has a compact and vibrant town
centre dominated by Stirling Castle and a world class university on a campus below
Wallaces Monument on Abbey Craig. Clackmannanshire is Scotlands smallest local
authority area covering 62 square miles, between the Ochil Hills to the North and the
River Forth to the South, and serving 42,000 people. Despite their dramatic natural
settings both Stirling and Clackmannanshire face considerable social challenges. Stirling
now has the second highest levels of social inequality in the UK, and Clackmannanshire
has faced and steady decline in traditional industries of brewing, mining, and textile
manufacture resulting in high unemployment and associated social problems.
Stirling and Alloa LETS has focused on attracting a diverse membership, in terms of
age, interest and current employment. A significant proportion of members are currently
unemployed, have carer responsibilities or face long term disabling health problems.
The success of local LETS trading has been founded on developing peoples confidence
to trade and to share their skills regardless of their current status in the cash economy or
where in the local area they stay.
Beginnings
Stirling and Alloa LETS was established in 1993 by a group of Green Party activists
frustrated at being unable to make political progress due to the first past the post electoral
system. The energies of Mark Ruskell, Lesley and John Rowan, Steven Wray and
others were consciously focused on achieving practical changes rather than being limited
Page 149
to discussing future policy options. By creating a dynamic network of local skills and
resources it was hoped that many more people would feel able to make a contribution
to improving the environment, economy and social opportunities in their local community.
As one of the first LETS in Scotland the Stirling and Alloa system spent a lot of time
learning by doing. Putting together a membership leaflet and agreeing the basic trading
rules, working out how to keep accounts and create statements and producing a directory.
In the early months the trading events were frustrating often involved the same handful of
people setting up stall and trying to sell the same stuff as last time to the few other stallholders who had bothered to turn up. It was quite common at this stage for people to
look at a copy of the Directory and say it looks really interesting, Ill join when you have
a few more people involved. This cautiousness on the part of potential members meant
early progress was slow. After a year the system had 30 members, and it took almost
another year to get up to 50 members.
By early 1995 there was an additional focus for trading. Mark Ruskell and some friends
set up a wholefood co-op that attracted the involvement of around 1/2 the LETS
membership. It also offered the first opportunity for people to have supported trading
opportunities, where members could turn up and work a shift for Groats with someone
on hand to tell them what needed doing. With hindsight it was an enormous challenge to
keep going, with no proper storage space or transport and a wide diversity of different
goods delivered in a monthly bulk order from Green City which needed to be bagged
into individual orders and delivered throughout the local area by the next day. Despite
the huge amount of work the wholefood co-op did have three very positive impacts (i) it
attracted a lot of new members to LETS so they could access the co-op (ii) it established
the value of supported trading opportunities, where people who might not be confident
enough to arrange independent trades could make a useful contribution and earn Groats
on a regular basis (iii) it introduced Stirling & Alloa LETS to using the Top of the Town
Enterprises building in the old part of the town. By summer of 1996 Stirling & Alloa LETS
had grown to 100 members.
through the system and to the caf where appropriate. A local credit union has run a
paying in point from the LETS Caf, and the caf is available to cater for Council events
and LETS social events.
To do LMIB justice would require a whole case study in itself (and several have been
published for example Manley C. & Aldridge T., 2000; Kennedy A., 2002). However,
key lessons that were learned by all SAL members as a result of LMIB activity were:
(i) the benefits to all members of LETS becoming an every day activity rather
than something that only took place outside most peoples working week;
(ii) that word of mouth is the best publicity if people have good (or bad) trading
experiences they will tell lots of people about them so it is crucial to get right
the issues that support trading and help people to trade well;
(iii) that the system benefited greatly from the increased social and geographical
diversity that LMIB brought, with membership increasing from 100 to over 300
by summer of 1997;
However, this success also put considerable pressure on the Core Group members of
SAL who were all volunteers and had to fit their SAL commitments in around paid work
and family lives. The range of skills and the amount of time that is needed to be devoted
to SAL tasks and associated community building activity was very high and has proved
to be difficult to sustain.
SESL uses the Groats (LETS) earned from hires to help with cleaning, painting, minor
repairs and refurbishment and catering. This example has given LETS credibility in the
local community and has helped to sustain the system through some difficult times.
Having a base where people can meet, trade and catch up with news really increases
the amount of trading that goes on. Trade Fairs are held at the hall every 6 weeks, with
stalls and an auction for larger items. Once in the Hall, people remember to pay-in LETS
cheques earned for previous trades and to make arrangements to get new jobs done.
Social events are also really important, as people are reluctant to trade with someone
they dont know. Quiz nights, bingo, Christmas parties for the kids and even a midsummer
nights walk up a local hill, have all helped local members to get acquainted. Ceilidhs
are great for this, especially the kind of dances that mean everyone has to move around
and dance with everyone else but we still need to secure a good Ceilidh band who
will take Groats!
Stirling Council have recognised the use of groats raised from service charges to
members as match funding for a range of community grants. An understanding of LETS
and willingness by some Council funded bodies to make use of LETS has been an
important part of SALs continued success.
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A new interest for the system includes developing a working relationship with Kincardine
LETS a smaller system nearby. Kincardine has contracted out its transaction recording
and record keeping to Stirling and Alloa LETS. This has been made possible by the
adoption of SAM software piloted through New Moray LETS.
SAL has been helping out labour-short Kincardine by offering gardening services in
return for organic produce from the Kincardine Organic Gardening Project.
Future
Stirling and Alloa LETS has experienced several cycles of growth, contraction and renewal
and core group members recognise the pattern and do not get unduly upset when there
are periods of less trading activity. What the group are attempting to do is put in place
the action that will smooth out the cycle and ensure a sustainable trading network well
into the future.
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Section 8:
Lets get legal
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Page 156
Income tax
Everyone trading through a LETSystem is responsible for his or her own tax. LETS
members tax returns are not dealt with by the LETS Core Group! However LETS members
will need to know how their cash earnings may be affected by local exchange trading.
Unless your members are assured that there is either little chance of having to pay tax,
or, if there is, a simple way of managing tax liability, they may be put off becoming local
exchange traders. There is no one single statement that can be quoted from Inland
Revenue sources that will adequately explain a persons liability for tax. There isnt one
for cash earning, so why would there be for LETS?
Officially the Inland Revenue treats LETS earnings as though they are cash earnings.
They do insist on payment of tax in s even if you havent earned any s through
your trading. That sounds like bad news, but only if you are actually liable to pay the tax
in the first place.
Providing accommodation
Income from the provision of accommodation could be deemed taxable under Schedule
A. This would depend on the type of accommodation being offered. If someone is
letting furnished holiday accommodation for LETS it would be taxed under Schedule A in
the same way as a cash payment. If someone was providing occasional bed and
breakfast it could be viewed as income under Schedule D, but if this is on a not-for-profit
social favours basis it seems unlikely that the Inland Revenue would be interested in
pursuing a liability for tax.
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Page 159
Benefits Agency you risk accusations of encouraging some kind of deception. Traders
experience suggests that most Benefits Agency officials treat local exchange as a social
favours club and many have seen the positive side of LETS, leading individuals back
into paid employment.
In the meantime the Benefits Agency are likely to continue to view LETS inconsistently
and this makes it hard to give clear advice to individual LETSystem members. A big
part of this difficulty is not particularly a LETS issue, it is a wider issue about what activities
including volunteering, self-improvement through study, and community involvement
are deemed to be legitimate whilst claiming a range of welfare benefits.
Time Banks which operate a time based form of community barter have secured a clear
statement from the Benefits Agency that benefit entitlement will not be affected by
participation in time trading services. The difference between time based trading of
services is so close to trading in other forms of local currency that Benefits Agency
Officers must surely be even more confused than they were previously!
LETS based organisations in the UK have been tackling the uncertainties over the effect
on benefits and have sought changes in the way LETS is interpreted for benefits purposes.
This reinterpretation of the benefits legislation has not yet been agreed. The LETSlink
Scotland website will be kept updated with the latest news.
While the LETS and welfare benefits position remains unclear the following guidance is
offered:
Where local LETS have encouraged a dialogue with the local Benefits Agency office,
for example in Stirling and Forres, there have been no problems with people receiving
welfare benefits participating in LETS. It may, therefore, be helpful for a core group
member from each local system to develop a dialogue with their local Benefits Agency
office. By providing information about LETS and how LETS trading can be a very positive
experience for people including those who are currently claiming benefits, it is hoped
that the risk of local problems arising as a result of misunderstandings by local officials
can be reduced. You should highlight the ways in which LETS builds self-confidence,
the opportunity to learn new skills, practice existing skills and, keeps unemployed people
in contact with a broad based community which should increase the likelihood of hearing
about potential work opportunities.
For LETS traders claiming UK Job-Seekers Allowance (JSA) the position can be viewed
as similar to that for volunteers:
They need to continue to look for work as agreed with their Employment Service
Advisor.
They need to be able to be contacted quickly if the chance of a job comes up.
They need to be willing and able to start work or go for an interview within 48
hours.
The areas of uncertainty are whether income from LETS trading is interpreted as pay as
those on JSA are only supposed to receive out-of-pocket expenses, and whether
they should formally notify the Jobcentre that they wish to carry out LETS trading.
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A recent academic study can be used to support the claim that unemployed people
have positive experiences through LETS:
64.5% claimed it helped them cope with being unemployed;
82% said it helped them to develop a network of people upon whom they
could call for help;
68% that it helped them develop a wider network of friends.
(Williams et al, 2000)
Income support
A strict application of present rules means that a single person on income support can
earn the LETS equivalent of 260 per year. Previous advice had been to trade within
existing cash disregards: 5 per week for a single person. This was restrictive, and
meant that unless income support claimants had a very small and very regular LETS
income they would not even be able to trade easily within this disregard amount. More
recently it has been agreed that LETS traders can treat this disregard amount as an
annual total rather than being restricted to 5 per week. So, within a one-year period,
people on income support may earn a total of 260 LETS equivalent units before the
effect on income support is even considered.
Housing benefit
This appears to be the most restrictive of the benefits and there have been some cases
in England where people have had difficulties with LETS earnings and housing benefit.
Page 162
For this reason you should also be cautious about advertising being a broker of trades
as you are taking on a greater responsibility in the eyes of the law by using this term.
(Broker means you actively match a person to a client and this can infer that you endorse
that persons skills and competence.)
Finally, community groups all over the country run safe and successful events with few
mishaps or accidents. Having public liability insurance once a group is established and
running larger events will provide the organising committee with peace of mind. In the
early stages it may be more cost effective to insure individual events or to share the
cost with other related community groups. Advice is available from the insurance providers
and from your local Volunteer Development Service.
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Further Appendices
Further Appendices
Page 1
Further Appendices
Page 2
Further Appendices
Appendix 13
Members Guide Sample Leaflet
Page 3
Further Appendices
Page 4
Further Appendices
Appendix 14
Trading Game Sample Leaflet
Page 5
Further Appendices
Page 6
Further Appendices
Appendix 15
Reference Material
LETSlink Scotland hopes that LETS Development Pack will contain most of what you
need to start up and develop a LETSystem, however, you may want more background
information, or, you may want some detail to put forward a funding bid.
Websites
Visit to the LETSlink Scotland website. The site is constantly updated with LETSlink
Scotland discussion papers, newsletters, contact details for other LETS and links to
related sites. There are also links to LETS discussion circles where you can leave a
query and have it pondered by LETS traders across the UK.
www.letslinkscotland.org.uk
The New Moray LETS Website. This is a window into the most successful LETSystem in
Scotland.
www.newmoraylets.org.uk
The Shell Better Britain Campaign has a really useful website with lots of help and advice
for Community groups and Organisations.
www.sbbc.co.uk
SCVO have a brilliant website which provides information about loads of charities and
support organisations across Scotland as well as links to useful sites such as the Scottish
parliament, Social Inclusion partnerships and Media Resource Scotland.
www.scvo.org.uk
Volunteer Development Scotland has an interesting site with links to other volunteer
agencies as well as a Directory that you can download. VDS is closely involved in the
development of Time Banks which are closely related to LETS and open to collaborative
ventures.
There may be a Local Voluntary Organisation near you that will give help and advice on
setting up a LETSystem and give you access to the Funder Finder Software for tracking
down sources of funding.
www.vds.org.uk
Funder Finder is an organisation specialising in helping voluntary sector organisations
applying for grant aid. A section entitled apply yourselves gives useful advice on how
to approach funding applications. CD ROM available from SCVO or sometimes through
the Local Council, Voluntary Organisation or Library.
www.funderfinder.org.uk
Greater Manchester LETS
www.gmlets.u-net.com
Page 7
Further Appendices
The International Journal of Community Currency Research. A forum for the dissemination
of knowledge and understanding about the emerging array of community currencies
(including money-based systems such as LETS, time-based systems such as time
dollars, other scrip-based community exchanges, as well as business trade exchanges)
being used throughout the world both at present and in the past.
www.geog.le.ac.uk/ijccr
A Website developed with funding from the European Union.
www.letseurope.info
The Website of Time Banks UK
www.timebanks.co.uk
A comprehensive listing of world LETS, managed by an Australian LETS activist.
www.lets-linkup.com
Further Appendices
Appendix 16
Stories for Inspiration:
Give credit to LETS
David Robertson
Successful Credit Unions have something in
common with successful Local Exchange Trading
Systems (LETS) both need;
to support the local economy;
an ethos of equality, inclusion and participation;
to maintain a certain size to be sustainable;
members who are local regular and dependable
contributors;
a membership prepared to help run it.
Where credit unions tend to diverge from LETS is in the constitution of their membership.
Credit Unions with their requirement for a common bond are often composed of people
from similar backgrounds and incomes. LETS members may not be eligible to join a
credit union unless the common bond is geographical.
LETS by definition must have diversity to be successful. The busy accountant needs the
unemployed landscaper to tackle her garden. The Hospital cleaner needs someone
with a car to get to his brothers house in the next village. Credit Unions, too, benefit from
having members who are salaried providing a significant percentage of deposits.
LETS help to reduce dependency by offering members a chance to give as well as
take. Everyone has a skill talent, surplus time or resources that can be traded and the
pleasure of having someone style your hair for local currency is matched by the
satisfaction of helping out an elderly person. Both transactions build self-esteem,
especially in those who previously felt left out or ignored. Credit Unions build confidence
too by giving people a financial stake in their community and by providing a platform on
which to build financial stability for a family.
With all these similarities can there be any collaboration between credit
unions and LETS?
Stirling and Alloa LETS and the Mercat Cross Credit Union shares a common meeting
and pay-in point and members are encouraged to operate a CU and LETS account.
Credit Unions emphasise the need to save money in order to provide security for families
and as away of accessing affordable credit.
Being a member of a LETSystem allows you to buy childrens clothes, effect house
repairs, purchase home grown vegetables or even access relaxation therapy without
spending money. The money saved can then be invested with the credit union.
Membership of LETS therefore helps overcome a barrier to Credit Union participation;
lack of spare cash.
Page 9
Further Appendices
When the credit union itself has a LETS account, local currency can be used to support
running costs and save the organisation money, retaining for the benefit of members.
For example, mailings or leafleting if previously done for cash can be done for local
currency. Computer services and hall hire may also be available in LETS.
Dual membership can be beneficial in other ways. A social event could be charged in
part cash, part local currency, allowing people previously excluded because of cost to
be included. In Stirling the local currency earned would offset the cost of catering, room
hire, even the entertainment.
Amazingly, in optimally performing LETS systems there have been LETS-to-cash
exchanges. People with money have helped a fellow member by buying their LETS
currency, which they then use to purchase local services. Where could that lead a Credit
Union?
But wait! Does this not require confidence in the local economy, openness, honesty and
trust between community members? Well yes,. but what do we aspire to in a Sustainable
Scotland in 2003?
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Further Appendices
Appendix 17
Are we agreed that everyone should have the opportunity
to take part in LETS?
Roz Bullen
So is your local LETSystem welcoming to people who are physically impaired, or who
have learning difficulties, or to people who have mental health difficulties, or older people?
What follows are some points to consider when making LETSystems accessible to
people who are disabled. Not all LETSystems will have the resources available to
meet all these points, but if LETSystems are to include everyone, then its necessary to
always have a focus on actively improving accessibility. Thinking about access has
benefits for all people within LETSystems in for example, presenting information in a
clearer way, or making buildings easier to get around in if pushing a pushchair etc.
Many peoples needs can be met just through small changes or a bit of prior planning.
Putting thought and effort into providing access sends out the right welcoming message
for people to get involved with LETS and enables them to start trading.
Always ask people what they need in order to enable them to get involved on an
equal level with others, and really listen to what they say.
Directory, leaflets, newsletters and information:
Avoid jargon and present information clearly. This not only makes LETSystems more
welcoming to all people, but also makes LETS particularly more accessible to people
who have learning difficulties, or those for whom English is not their first language, e.g.
ethnic minorities.
Provide info in several formats as necessary. Although many people who have visual
impairments can see to read ordinary print, others may find it easier to read large or
bold print. Some people with a hearing impairment may prefer to receive information on
audiotape. Things that may cause difficulty to a person who is visually impaired include:
print that relies too much on capital letters or fancy lettering
printing words over a background that is coloured or that shows a picture
and printing on shiny paper.
Remember to ask what the person finds easiest.
Some people who have a hearing impairment, learning difficulty or mental health difficulty
may be unable to use the telephone for various reasons. It is necessary to consider
allocating to a person the job of communicating with others in LETS according to the
instructions of members who cannot use the phone. This person could receive
instructions from the person they are representing via email or minicom (textphone), to
make trading quicker or, if these arent an option, send information by post!
Further Appendices
this is through making it possible for people to spend their LETS currency on activities
of their choice in a group with others. For example, organising a craft workshop, drumming
lessons, an evening meal, or a group haircut, all through resources bought through the
local LETS system.
Avoid jargon in anything that is printed concerning LETS. Make discussions in committee
or core group meetings and at Annual General Meetings jargon free as well. This will
enable more people to take an active part.
Speak slowly and in sight of a person who has a hearing impairment and let them
choose where it is best for them to sit in order to follow any meeting.
Further Appendices
Lifts should have controls that are in reach of everyone, and clear markings or raised
symbols on the controls for those who are visually impaired. They should also have an
alarm. If these arent possible, make sure someone is around to operate the lift when
needed.
Also consider how accessible the venue is in terms of car parking and public transport.
How far away is the nearest bus stop? Maybe its possible to car share and one mobile
person could drop people off at the door before finding a place to park?
Disability creates barriers that stop people from being able to be involved on an equal
level with others. If LETS is itself accessible then it can be a means of breaking down
barriers elsewhere in the community.
Page 13
Further Appendices
Page 14
Further Appendices
Appendix 18
Stories for Inspiration:
LETS and Housing Associations
Ann Flint
Lets keep it local! your Committee members say, Lets go for sustainable development!
Lets promote local economic activity! But how do you do this while keeping firmly to
performance standards? One way is to work with Local Exchange Trading Schemes
(LETS). LETS bring people together across the community and help overcome social
exclusion and over thirty LETS Systems across Scotland are providing an alternative to
the pound by facilitating trade in local currencies.
How do LETS work? In Forres a community agriculture scheme accepts part LETS, part
cash for a weekly box of nutritious organic fruit and vegetables. Local people can earn
LETS to pay for their food by working on the harvest or ironing or putting up shelves.
The very best, healthy food is now within reach of the single mother and unemployed
family man. Its a win for them and a blow for food poverty.
In Stirling and Partick people with mental health problems are being given the opportunity
to build their self-esteem and practical skills by working in the community caf. The
Kelvins or Groats they earn can then be used to buy anything from informal skills training,
help with schoolwork for the kids or a taxi ride to the ice rink. Trading with others and
working in the caf brings the contact people need to help in their recovery, and their
earnings go on and on circulating around the LETS system providing work and activity
for other local people. Theres no leakage from this local economy!
What could a Housing Association offer a local exchange system? Every Association
will be different but a starting point would be, provision of meeting rooms, photocopying,
Internet access, staff expertise, furniture from flat clearances. The local exchange
community in return might offer environmental maintenance, newsletter design, leaflet
drops and catering for Association meetings.
Housing Associations could earn local currency and operate a community chest,
providing community groups or tenants with help for community capacity building or
environmental artwork using local children. Its not just local associations that can benefit.
Specialist Associations can have underused common lounges in sheltered
accommodation. A community exchange group could provide entertainment, food and
social activity for older tenants. Some of the fitter tenants could even earn local currency
by house minding for working tenants who cant , say, wait in for the washing machine
repair man to arrive.
In areas where there are no community exchange systems, you could be the catalyst for
their formation as part of the Wider Action process. Sponsorship and involvement by a
major community based institution such as the local Housing Association could be an
important contribution to their success.
Page 15
Further Appendices
The main factor in the success of a local exchange system is however, the enthusiasm
and drive of the people involved - and housing associations have that in plenty. A
partnership between LETS and Associations could see a real transformation in the local
economy, towards a truly sustainable future. Through the Scotbarter system, you and
your members could even trade nationally.
Page 16
Further Appendices
Appendix 19
LETS Combat Social Exclusion
Colin C Williams, University of Leicester
Local Exchange and Trading Schemes (LETS) are an
effective vehicle for tackling social exclusion but a lot
remains to be done if these schemes are to benefit a
wider range of people. This is the conclusion of a
comprehensive three-year study funded by the Economic
and Social Research Council (ESRC).
The 303 LETS in the UK have an average of 72 members
and a mean annual level of trade equivalent to 4,668. As
such, some 21,800 people belong to LETS and their annual
turnover is equivalent to 1.4 million.
Just 38% of members are employees and merely 34% lived
in households with a gross income of more than 20,000.
For 25.2% of members, LETS are expressive communities: acts of political protest
and resistance to the mainstream where ideals can be put into practice. Just 2.5% join
explicitly to improve their employability. The remaining 72.3% see them either as a
social vehicle for rebuilding a sense of community (22.9%) or as an economic vehicle
for pursuing alternative means of livelihood (49.4%).
In consequence, although 10.7% use LETS as a seedbed to develop self-employed
business ventures and 5% say that it has helped them gain formal employment, LETS
are mainly used to engage in mutual aid for the purpose of either community building or
providing an alternative source of work. For 64.5% of members who are registered
unemployed, LETS had helped them cope with unemployment, with some 3.1 per cent
of their total income coming from their LETS activity.
Some 75% of respondents (82% of the registered unemployed) also said LETS had
helped them develop a network of people upon whom they could call for help, 55% that
it had helped them develop a wider network of friends (68% of the registered unemployed)
and 30% deeper friendships. LETS thus develop bridges (i.e., bringing people together
who did not before know each other) more than bonds (i.e., bringing people who
already know each other closer together); they develop the strength of weak ties.
Despite their effectiveness at combating social exclusion, only a tiny share of the
population belongs to LETS (1 in 2,700). Five hurdles prevent participation:
LETS currently cover just 15.6% of the UK land area;
Many people have never heard of LETS (e.g., 92.1% of people interviewed in
Brixton);
67% of people interviewed do not feel it is something for them. For many, this
was because they feared having their social benefits curtailed, perceived LETS
as something for people other than them or their illiteracy prevented them
using LETS cheques.
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Further Appendices
Even if people feel that it is something for them, many do not join or participate
because they do not think that they have anything to contribute that others
might want.
If these four hurdles are overcome, the lack of clarity by government over how
LETS earnings will be treated puts people off, especially the registered
unemployed.
Consequently, there remains a lot of work to be done before this effective vehicle for
tackling social exclusion will benefit a wider range of people.
Page 18
Further Appendices
Appendix 20
Sustainable Development:
Local Agenda 21
David Robertson
The rich countries of the world, such as Scotland, consume far
more of the planets resources than our fair share. The 20% of
the worlds population who live in the rich countries consume
70% of the worlds energy, 75% of its metals and 85% of its
wood and paper.
It is also clear that despite the huge amount of resources we
are consuming and the damage this is doing to the planet,
many people in Scotland do not even have access to such
basic needs as a home, enough fuel to stay healthy, or an adequate diet. Increasingly
the goods we buy come from further and further away. Large companies who have no
interest in the fate of local people, own the businesses with whom we spend our money
with. Skills that have been developed over several generations are no longer valued as
it is cheaper to produce things using machines, or in places where people are paid less
and health and safety rules are disregarded.
Successive UK Chancellors aim for sustainable economic growth. This sounds very
enlightened until it is explained that this means higher and higher rates of consumption
of finite resources, with depleted materials being substituted by the next best commodity.
Despite government statements warning of the irreversible loss of habitats and species,
climate change and pollution caused by Western style economic growth.we continue
to push the fallacy that greater consumption of cars, luxury products and mass air travel
will benefit us all in the end.
How do we create sustainable communities? Maureen Harts www.sustainablemeasures.com
describes sustainable communities in this way:
A view of community as three concentric circles: the economy exists within society, and
both the economy and society exist within the environment.
As the diagram illustrates, the economy exists entirely within society, because all parts
of the human economy require interaction among
people. However, society is much more than just
the economy. Friends and families, music and
art, religion and ethics are important elements of
Economy
society, but are not primarily based on
exchanging goods and services.
Society
Environment
Further Appendices
Finally, the environment surrounds society. At an earlier point in human history, the
environment largely determined the shape of society. Today the opposite is true: human
activity is reshaping the environment at an ever-increasing rate. The parts of the
environment unaffected by human activity are getting smaller all the time. However,
because people need food, water and air to survive, society can never be larger than
the environment.
Sustainability requires managing all households individual, community, national, and
global in ways that ensure that our economy and society can continue to exist without
destroying the natural environment on which we all depend. Sustainable communities
acknowledge that there are limits to the natural, social and built systems upon which we
depend. Key questions asked in a sustainable community include: are we using this
resource faster than it can be renewed and are we enhancing the social and human
capital upon which our community depends?
Sustainability is an issue for all communities, from small rural towns that are losing the
natural environment upon which their jobs depend, to large metropolitan areas where
crime and poverty are decreasing the quality of life. LETS can play a central role in
developing a sustainable community.
LETS can act as a focus for community, building bonds between people,
facilitating friendships and encouraging self-reliance.
LETS can facilitate recycling of materials within the community; clothes,
containers for home produce, aluminium for fund-raising, books, sports
equipment and furniture.
LETS can enable people to buy locally produced food. A reminder that
supermarkets are not the only way.
LETS can give people access to tools and expertise to enable goods to be
repaired and reused rather than thrown away, a reminder that new is not
necessarily better.
LETS can make goods and services which are labour intensive, rather than
resource intensive, accessible to far more people. This allows work to be
carried out which would have been abandoned through lack of cash resources.
LETS can help the community to employ artists and musicians who are often
beyond the reach of ordinary people thus enhancing the quality of life.
LETS gives people an opportunity to take action locally without feeling that
they have to wait for the global economy to embrace sustainable development.
LETS can help to make local economies more self-contained. This means that
currency circulates locally, bringing benefits to local traders and suppliers,
retaining jobs and profits locally, and encouraging skills and expertise to be
retained. By trading using a local currency you dont have to compete directly
with the economies of scale and the dodgy subsidies which large companies
always play to their advantage.
Even taking a small percentage of trading in local currency may give a company the
breathing space it needs to survive. By encouraging local trading, and the use of local
land and natural resources, you are able to keep a much closer eye on the benefits and
problems it brings, and to reduce the negative impacts on other parts of the planet.
It is important to harness the potential of LETS to work in co-operation with other community
initiatives. Across Scotland LETS could be working closely with organisations such as
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Credit Unions, Food and Housing Co-ops, Community Cafes, Healthy Living Centres,
Anti-Poverty Networks, Volunteer Bureaux, Youth Networks and Community Education
Projects; some already are. The Local Agenda 21 initiatives, promoted by Scottish
Local Authorities in pursuit of a local approach to sustainable development, are a useful
vehicle for LETS to contribute visibly to the sustainable development process.
LETS can provide an opportunity to share skills, equipment, expertise, ideas and
sympathetic contacts between community groups, for everyones benefit. If other local
groups are using LETS to get the things that they need, they are much more likely to
support the development of LETS into something that can really
make a difference locally, rather than see it as yet more competition
for scarce cash resources.
Find out from your local authority what they are doing on Local Agenda
21 and how local LETS groups can get involved. Most Authorities
have either a Local Agenda 21 Officer or a Planning Officer with
responsibility for Sustainable Development Policy.
Useful Websites:
www.la21-uk.org.uk
www.sbbc.co.uk
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Page 22
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Appendix 21
Social Inclusion:
Talking to Parliament about Social Inclusion
Lesley Rowan.
LETSlink Scotland was asked to declare its interest in issues relating to Social
Inclusion in order to highlight the role of LETS in the fight against poverty. Below is
a summary of the LETSlink submission.
Development of Local Exchange Trading Systems (LETS) communities run networks for
bartering goods and services without using cash. There are currently 40 active LETS in
Scotland. LETS have proven very effective in promoting social inclusion.
LETS enable people who are unable to work in the mainstream economy to use their
skills productively and to improve their own circumstances by increasing their access to
goods and services. Because LETS are open to everyone within a geographical area
they increase peoples diversity of social contacts. LETS have a good track record in
building self-esteem and members capacity to participate in community initiatives. This
has in turn led to members undertaking training and study out with LETS, whilst maintaining
supportive contact with the LETS community.
Specialist projects have been developed by some LETS systems to increase
participation by particular disadvantaged groups. Stirling and Alloa LETS have a mental
health project (LETS Make it Better) which includes a successful Community Cafe, there
is also a project promoting LETS in low income neighbourhoods across the town. West
Glasgow LETS have a Community Caf and East Lothian LETS have close links with a
local group working with people who have learning disabilities.
Two key aspects of LETS are:
1. The reciprocal nature of trading. LETS is not simply another mechanism for
volunteering. People earn local currency for the work they contribute and spend this
local currency on goods and services of their choice. This encourages self-reliance
within a supportive community.
2. The importance of a diverse membership. LETS work best when they bring together
people with a range of interests, circumstances and trading needs. It is important to
have people who have little cash but some spare time and others who have enough
cash but little spare time. It also helps to have members of a wide age range, and to
make particular efforts to involve people who may otherwise become marginalised in
the community.
For LETSystems social inclusion is a necessity rather than an option as only diverse
LETS appear to thrive.
Overview of key messages we wish to get across to the Social Inclusion, Housing
and Voluntary Sector Committee
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Newly formed LETSystems benefit from linking into established community development
and support networks. The availability of low-rent community venues for meetings and
events increases the accessibility of LETS to new members. Availability of-easy-to access
small grants for printing, promotional materials and equipment increases the profile of
local LETS; it also makes it possible for individuals on a low income to set up a LETS.
Advice on making links with other local organisations and the availability of training
packages (for example desk-top publishing and word processing skills) can also be
very helpful at this stage. These support mechanisms may be through local authorities
or through voluntary sector umbrella organisations. LETS specific advice is available
from LETSlink Scotland through a 3 year lottery funded project Oct 99-Sept 2002.
More established LETS have demonstrated that working with other community
organisations such as credit unions, family centres, adult learning initiatives and local
sustainable development projects is helpful. It increases individuals confidence in the
relevance of LETS for them, and provides support to participate beyond what is available
from volunteer committee members who run LETS.
Some LETSystems have gone down the route of employing development staff to provide
dedicated time, and relevant skills, to work with particular high support needs groups.
This has been demonstrated to be very effective at increasing the participation levels
and the personal development outcomes within these communities. However, it also
brings with it the issues of securing and retaining cash funding for core costs that are
also faced by a range of other voluntary and non-profit organisations. There is a need to
secure consistent, medium term support for community and voluntary sector initiatives.
Too much of the current support, particularly finance, is short-term based on pilot projects
and with little realistic hope of securing mainstream funding at the end of the pilot period.
Core funding is rarely available to voluntary and non-profit organisations. This makes it
difficult to provide consistent support to participants, particularly those with high support
needs. This in turn undermines individuals efforts as they are uncertain as to whether to
risk making a commitment to an organisation whose services are continually under
threat. This uncertainty also undermines consistent professional practice by staff.
This concludes the LETSlink Scotland submission to the Social Inclusion, Housing
and Voluntary Sector Committee.
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Appendix 22
Sustainable Development:
Community Composting
The community that composts together stays together. Community composting is not
just an effective way of reducing waste; it can also bring people together with a common
goal. By working together, community composting schemes have achieved tremendous
amounts but composting your own garden waste in your own garden makes an important
contribution to waste reduction in its own right and could improve the fertility of your soil.
Working in the garden helps keep people fit, growing your own food reduces the pollution
caused by transporting food and chatting to your neighbours over the fence can bring
the community together. However you do it composting is for fun and profit.
Community Composting is an exciting and sustainable solution to the problem of what to
do with organic waste. There are several LETSystems operating composting schemes
in other parts of the UK. Unfortunately you cant just set up shop in your back garden and
invite people to give you their waste. Here are 7 things you need to run a successful
Community Composting Scheme:
1. People. The more people that are committed to the project, the more chance it has of
developing well. The most important contacts are probably going to be in your local
authority. Find out which other local groups are active, and what people in the council
know about community composting. Is there someone who will champion your cause?
2. Find Out About Funding. In particular, check out landfill tax rebates; recycling credits
(talk to your local authority); and charitable funds (your local Council for Voluntary Services
may be able to advise). Shell Better Britain Campaign produces Information Sheets that
may help you when applying for funding
3. Quality. If you are going to sell the compost then you will have to ensure quality that,
above all, means always producing a useable product. In turn this might mean better
and regular training of people as well as buying and maintaining equipment (if you were
dealing with woody waste, for example, you would need a shredder). You would need
to ensure supplies of enough of the right quality organic waste and some materials are
no good for composting at all.
4. A Site. You will be looking for a site between 40sqm (about the size of a netball goal
circle) and 5000sqm (about half the size of a football pitch) depending on the capacity of
operations you are planning. The choice of location has an impact on transport costs
and accessibility. Existing schemes are based at allotments, city farms, and schools,
disused quarries and old landfill sites. Composting is a potentially polluting process
and you will need to consider site safety and environmental impact. You may need to
get planning permission; have a chat with your local council about this.
5. A Licence To Operate. The waste management industry is regulated. Licences are
issued to operators to manage waste and to transport it (by the Environment Agency in
England and Wales, by SEPA in Scotland and the Environment and Heritage Service in
Northern Ireland). You may be exempted from registration by, for example, forming a
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Further Appendices
Composting Club but you should ask for advice from your local authority or the appropriate
agency. The Community Composting Network has succeeded in negotiating with
Government for community groups to be exempted from having to pay a licence fee,
but the Network is still lobbying to improve the system. In the meantime, you still have to
register with your local environment protection agency office.
6. A Constitution. Whether you form a club or not, you will need to formalise your group
with a constitution (your LETSystem Constitution may be enough, or could be amended).
You will also almost certainly need insurance (for staff and public liability) and health and
safety. The Community Composting Network can help put your group in touch with the
best sources of advice: other groups. The Community Composting Network is currently
lobbying Government for a change in the rules.
7. Marketing. Whether your funding plans depend on sales revenues or not, you must
think about marketing (the thing that turns production today into the means to carry on
tomorrow). Are you going to sell directly to the public, to your membership only or
through a retailer like a garden centre?
Some LETS schemes use LETS either to sell compost, pay for supplies, or both.
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Further Appendices
Appendix 23
Stories for inspiration:
Festival and Conference Success!
Stewart Noble
For those who were there, the LETSlink Scotland Festival
and Conference weekend turned out to be all about
peoples dreams coming true. If you were there, you have
your own story to tell, so tell the others. For those who
werent there, may this inspire you to get involved.
On Friday 15th September 2000, despite fuel crises and
distance, one hundred and forty-four people came to
Forres for a celebration. Folk from all walks of life stayed
for the weekend. They ate, drank, made music and danced,
were entertained, informed and inspired. Folk came by
from Orkney in the north to Dumfries in the south, from
Dundee in The east to Ardnamurchan in the west. The
amazing thing was not that they got here at all but that
once here, they didnt need any cash. Local LETS members joined in the fun bringing
their families and children too.
Everyone had somewhere comfortable to stay, they were well fed on mostly local organic
food from a choice of three kitchens. The Findhorn Foundation Kitchen catered for eighty
guests, Minton House for ten and The Helios Caf and The Caf on the Green for everyone
else. The Caf on the Green was in the form of a large marquee and outside catering
area provided by Stirling Lets Make It Better mental health project. The food was excellent.
(The catering team was runner-up in this years Radio 4 Food Awards.) They provided
good wholesome food and nourishment for just 5 LETS.
In the mornings, the Sunflower Caf from West Glasgow LETS supplied bacon butties
and breakfast to the campers. The sun shone all of the time, the weather was mild and
warm. The park was buzzing with people, eating out, hanging out, or attending the 22
workshops and tours that were organised. Children played, drummers drummed, singers
sang. I heard Christian hymns and Celtic rhythms.
Two tepees next to the play house provided supervised crche facilities for the children
while parents took time out to attend their choice of workshops, covering everything
from computers and accounts to meditation and Reiki. On Saturday morning the emphasis
was on LETS development, organisational skills and self empowerment. On Sunday the
focus was health and well being. Half of these workshops were free, sponsored by
LETSlink and Scotbarter.
In the afternoon the Universal Hall was converted to a LETS supermarket with over 30
LETS traders selling their items and produce. The dance drama studio was a therapy
zone. Trading was astonishing with the highest trader, Aromantic, recording over 1000
LETs of sales in just two hours. Payment was made in the form of local exchange tokens
that were collected in a big rainbow- emblazoned bottle in the centre of the hall. By the
end of the weekend there were over 3800 bits of paper in that big bottle.
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On Saturday evening the hall was transformed to give host to the Rainbow Concert. 30
performers played to a full house while Eves bar provided drinks for LETS and cash
cost only. The bar broke even exactly, creating over 70 hours of paid work to bar staff
and ushers and serving around four hundred drinks at cost price to thirsty folk. The
concert was the best I have ever shared in, with a diversity of acts performed by a host
of talent. The raffle itself raised over 350 LETS and cost virtually nothing and the LETS
auction took folks breath away as items sold for up to 5 times their normal price.
The Helios caf not only earned more than three times its usual turnover but also made
more cash than usual due to the non- LETS visitors the event attracted. Those who gave
willingly were rewarded fourfold. Those still attached to poverty, sickness, to fear of lack
or greed, take note. The 3,500 cash income generated for the Findhorn Foundation will
cover just one months debt repayments to the bank, the LETS created by traders will
go around the community forever.
During the weekend a very diverse bunch of over 300 people did what they do best in
exchange for local currency, not cash. They had fun and felt good about themselves
afterwards. Lets is more than money. LETSlink is funded by the National Lotteries board
to promote local exchange trading systems in Scotland. LETSlink invested around 4,000
(plus staff time) and with a further 500 sponsorship from Scotbarter, we paid for most of
the cash costs necessary for everyone. This included transport (part-subsidy) to Findhorn,
food and drink supplies and conference facilities provided by The Findhorn Foundation.
At most, people paid just 5 LETS in their own local currency for meals, paid workshops,
tours, childcare, and concert admissions.
Together we turned-over 48,000 LETS all of which will continue to re-cycle around Scottish
communities, interest free. That represents a multiple factor so far of 12. For every
pound spent, we have already created 12 Scotias, the new Scottish interest free exchange
currency. LETS is a currency that can be accessed and shared by everyone regardless
of age or ability. Unlike cash, people are not made to feel bad through punishing interest
charges, neither are they rewarded for hoarding the currency. LETS is only a means of
honest exchange between ordinary and extraordinary people.
What could only be experienced by those who were there was the very strong feeling of
goodwill, willingness to give and to receive. LETSlink Scotland paid everyone who
worked a co-operative rate of 5 LETS per hour. 30 performers at The Rainbow Concert
each received a performers share of 20 LETS. Workshop leaders received 50 LETS
each. Service need not be slavery when abundance is in the air.
The Core Group, the rainbow family, each focussed on their own areas. Kay, Clive and
Susan helped us to integrate with the various departments. Ruth Whitfield from Scotbarter
assembled an inspiring information area featuring local community projects in the foyer
of the hall. Nancy Jane Small co-ordinated the Rainbow Concert. David Robertson from
LETSlink Scotland co-ordinated all of the workshops while Morag, Mairi and Jeremy
kept the accounts and engineered the software.
Frances organised the crche and childrens activities, Tiffany and her friends from the
youth group hosted the teenagers. Jamie organised the Ground Force, converting the
runway to a safe, car free zone with clear signposting. Seven different areas, just like the
rainbow. Seven folk working together to make light of usually hard work and impossible
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Further Appendices
tasks. They each had lots of help of course from folk willing and eager to help. As the
overall co-ordinator it seemed to me that at anytime a potential problem arose, the
solution presented itself almost immediately, usually by someone standing nearby.
In hindsight there were so many things that could and should have gone wrong but
didnt. The sun shone for the entire duration and it only rained lightly when it was time to
leave. Simultaneously there was a burst water main cutting off Findhorn. Everything
including fresh water was provided naturally, exactly when required.
Everything just seemed to fall into place. At registration, despite last minute cancelled
bookings and folk arriving unexpectedly, we had on both nights exactly the right number
of beds. Folk brought food and wine to share at the gathering in the CC on Friday night.
Others walked around or were entertained by musicians at The Helios cafe. By 10.30pm
most folk had arrived and had found local accommodation paid for entirely with local
currency. Some stayed in The Park, some at Findhorn Outdoor Centre, some at Minton
or Newbold and some with friends or with local Lets B&B houses. Some slept on floors,
others in tepees or tents, two slept in Charlies yurt.
Local Exchange Trading Systems and barter networks are nothing new. They have been
around ever since people realised that it was easier to share and to co-operate to live
well. More than one quarter of the worlds trade is presently carried out through exchange
networks rather than using currency or cash.
Folk are realising that everything is always in exchange with everything else. The birds
dont need credit cards and bank loans so why should we. Petrol or cash shortages
wont stop the sun from shining. Why travel miles to work for money, to work in a job you
dislike or for folk who dont care, when there are folk nearby who value you? Why pay
for the money you create? Lets all just work for each other. Its a lot more fun and a lot
more rewarding. None of the wealth you create can end up in an arms dealers bank
account. You only need to be able to give and to receive and to keep both activities in
balance. Abundance follows. The energy from this weekend will now spread out freely,
just like the ripples in a pond.
The LETSlink Scotland 2000 Festival and Conference was a great success.
All those who contributed should take great pride in their achievement.
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Page 30
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Appendix 24
Stories for inspiration
Give and take: a route to happiness. Who are you?
Lesley Rowan
If you ask someone Who are you? most peoples first answer is either
their job title: Im a Joiner, Nurse, Development Worker; or their
relationship to others: Im Alisons Mum, Freds wife. Asking What are
you working towards? may bring an answer about material possessions:
Im saving up for a new house, I like the look of the new ; or
improvements in working status Im aiming for promotion to or
qualifications Im studying for my... These are not wrong answers, they
reflect the threads of how we are encouraged to see our identity: in terms of what we
own, what we work as and our relationship to others.
We can put a lot of time and effort into sustaining our view of ourselves on societys
terms, but is it really who we are? This article looks at the ways in which we have been
conditioned to work towards things that will not bring us happiness. It then sets out the
ways that the give and take of LETS trading can help us use our time more effectively to
bring happiness to ourselves and others.
Further Appendices
Further Appendices
someone to bake a beautiful cake to make a party complete, or you need other people
to join in an activity - like a big gardening job, identify how other LETS members can
help. Next write down when you want to do these things. These trades are things that
will make you happy by getting help from others.
On the right hand side write down things that you like doing - and would enjoy doing for
other people. Think of what skills you have that others may like to buy from you: making
crafts or baking items to sell at a trading event, language skills you could share through
teaching, music skills you could share by performing. How you can trade these skills,
and when you can do this. Make sure to choose activities you like doing, and do them
in a way that you can enjoy. What to trade also includes things you no longer need: here
is a chance to de-clutter your life for fun and profit. Sell items you no longer use - be
radical, make space: look at the list on the left-hand page to remind you of the benefit of
having plenty of local currency to spend. Check up when your next trading event is
happening - arrange transport through LETS and try and advertise attractive items in the
newsletter beforehand.
When you have completed the exercise choose one trade from each side of the list and
do something about it this week. In a months time look at your list again and choose
another item from each side, and so on each month. In no more than six months time do
the exercise from scratch. Use your list to update your directory entries. Give & take is
good for you:
Giving:
creates a sense of connection to others
improves your self-esteem by demonstrating your work/skills are valued
Taking:
Values your own needs
Gives others a clear signal that you value the work/skills of others
Exchanging our skills, our time, through LETS offers a gradual practical way of working
towards a more balanced use of our time, and through this our lives. If the point of life is
to learn to find happiness, then LETS can be crafted into a very powerful tool indeed.
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Page 34
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Appendix 25
Stories for inspiration
How to harness the power of LETS: get trading!
Lesley Rowan
In this article I will set out an unashamedly personal view that LETS offers each of
us a way to change our relationships with the world around us: our relationships
with other people and with the planet. I will also illustrate why I think individuals,
and communities, cannot realise the practical, social or psychological potential of
LETS unless we trade regularly and make a point of seeking diversity in what we
trade and who we trade with. My views are based on 8 years of LETS trading through
Stirling & Alloa LETS and my recent experience of participation in the Scotlandwide Scotia system.
When I got involved in LETS I didnt realize how narrow my view of my skills had become.
My first directory entries offered word processing and desk-top publishing, loan of green
books and out-grown baby boy clothes: my work and home life written out as trades.
Nothing creative as Im not very good at that kind of thing. I grew up a football playing,
tree climbing academic tomboy who took pride in getting the lowest possible grades in
compulsory home economics.
These days I take delight in selling as much homemade lemon curd as Im prepared to
make, and having a loyal customer base for my elaborately iced gingerbread houses.
So what happened? This was not the result of someone waving a transformational magic
wand. It has come from a gradual process of extending my confidence and developing
new skills, and reorganising other bits of my life, so I spend more of my time doing
things that I really enjoy.
On the baking front, I started with trading simple cakes and biscuits. I got positive feedback
through LETS trades and the enthusiasm of my growing family for the results of my
experiments. I tested different recipe ideas through a regular LETS trade fair stall and
developed a steady income from the sales of fruit curds.
The diversification into gingerbread houses was quite a scary process. I saw a great
step-by-step guide complete with colour photos in a library book. I got the ingredients
together and spent a whole day carefully baking and icing. On the morning of the Stirling
& Alloa LETS trade fair I was still 49.5% sure that the results shouldnt be let out in public.
I was terrified it would collapse like bad MFI furniture, or worse that people would laugh
at me for even attempting such a project. I nervously put the house into the auction,
having no idea what to charge. After a vigorous spate of bidding the hammer went down
at 35 Groats. I also got 4 additional orders on the spot. The next Christmas word of
mouth sales from happy customers resulted in 8 further orders and the price has settled
down at 30 Groats per house.
This experience has been great for my self-esteem, encouraging me to have a much
more rounded view of my abilities and being sure of a steady Groats income has extended
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my view of what I can buy through LETS. Valued trades include a lovely week in a Glen
Affric holiday cottage (and while we were away a local LETS member did a great job repapering our kids bedroom); a 3-piece suite, books and clothes for the whole family;
and hand made curtains so nice that THEY get visitors!
More important than the things that have been traded have been the friendships the
whole family has developed through LETS. There is something really important about
the reciprocal relationships that form when we really value the skills and qualities of the
people we trade with, and learn to value our own skills and qualities in turn.
Common Wealth
I think we should be
more direct in stating
that the power of LETS
comes from learning
how to form genuinely
reciprocal relationships.
We cannot learn this by
watching others. To
harness the power of
LETS, for ourselves
and our communities,
we have to commit
ourselves to the
process of learning to
trade effectively.
Learning to trade effectively comes from trial and error. A nagging doubt about a single
trade has put off many tentative LETS members. Guidelines on good practice in
negotiating and documenting trades can help. But in the end I see little alternative to
each of us going through the practical experience of learning what gives us genuine
pleasure, and seeking to build this into and around our LETS trading. This is a cyclical
process, not a one off metamorphosis. We have to keep on trading so we get the
regular kick of pleasure, exploring the feeling we get from a really good trade. This selfawareness is also essential for improving our recognition of signs that we are about to
buy something we dont really want or sell at a price that feels wrong. As each of us
commits to this learning process the strength and diversity of the whole LETSystem
grows.
LETS trades are like the leaves of a tree. It is the leaf that harnesses the energy from the
sun, creating sugary sap, which is then available for the growth and development of the
whole tree. It is through the exchange process of trading that LETS currency is created,
currency that is the sap through which the whole system grows and develops. Just as a
tree needs lots of leaves if it is to flourish a LETSystem cannot be expected to thrive
unless there are lots of rejuvenating exchanges.
Just as in the case of the tree, shared benefits come from sharing in the task of making
the exchanges happen. It has been common on my travels around Scottish LETS for
people to be stuck at the point where I would trade more often, but pushing the
responsibility for sparse or non-existent trading onto those currently administering the
system. Sure it helps if we have clear directories and newsletters, accurate statements
and a lively programme of trading and social events. However, even where LETSystems
have more than surpassed any good practice minima of such structures to support
trading activity, many LETS members are still stuck at the but stage.
I think we should be more direct in stating that the power of LETS comes from learning
how to form genuinely reciprocal relationships. We cannot learn this by watching others.
To harness the power of LETS, for our communities, and ourselves we have to commit
ourselves to the process of learning to trade effectively. A LETS community will thrive
when enough members commit to achieving a more balanced and enjoyable life, using
frequent local trading as a key part of this balance.
Further Appendices
Appendix 26
LETS and Community Business
Tor Justad and David Robertson
Seventeen people crowded the living room of Sunrise Lodge to learn about the first
steps to setting up a Community Enterprise and discuss how LETS can be integrated
into businesses. The group included LETS members from across the country and Findhorn
residents and visitors from as far a field as Japan, Australia and Denmark.
Further Appendices
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Further Appendices
Appendix 27
Stories for inspiration:
The Story of a Nearly New LETS Clothing Exchange
Vicky Ferrier
I joined my local LETS system just over a year ago.
Id read about LETS in the past, so I knew (and liked)
the theory, but Id no experience of an actual system
or trading.
I joined at a trade fair and after looking round the stalls
I saw few people were trading solely in Carrons
(Falkirks currency), most folk wanted cash as well.
As a parent on benefits I didnt want to be involved in
anything that meant spending more cash. So my
immediate conclusion was that I should try and think
of ways traders (especially me!) could offer more
goods for Carrons only. Difficult, as I certainly wasnt
the only person on benefits or a low income. Could I get away from the problem that raw
materials cost cash?
I spent a couple of months thinking about this the first answer that leapt out at me (and
kept leaping out at me) was RECYCLING but how to put this into practice? At the trade
fair Id noticed quite a few stalls with clothes, but I hadnt bought anything despite the
gaps in my wardrobe. The trade fair was in April and I wanted to buy summer clothes,
but people were clearing out their winter wardrobes, and I didnt find anything in my, or
my daughters sizes.
I came up with the idea of running a nearly new clothing exchange. After all everyone
has clothes they dont wear, dont they? Clothes you dont like anymore or that dont fit
you wouldnt it be great to earn some LETS currency, and to know that someone who
needed them was using your old clothes.
All I needed to be able to offer this service to the system were clothes hangers and a
couple of racks, clean dry storage space and transport to trade fairs. I felt I could try out
this idea in a LETS system in a way that I could not have tried out a conventional business
idea in the cash economy. Originally I thought that I would offer to buy and sell items of
clothing at set prices; I would buy a skirt or shirt for 1 Carron, and sell for 2 Carrons (the
profit to cover what didnt sell and to pay folk to help run the exchange) and I thought I
would insist on good quality second hand clothes. In practice I found that people just
brought in bin bags full of clothes and were happier if I made them an offer for the lot so
they didnt have to take anything home. This meant that I had more unsaleable clothes
than I had reckoned on, but hey I knew where my nearest textile-recycling bank was.
So you guessed it, the heap to go to the recycling bank started to accumulate and I
started to wonder if there was anything I could do with these fabrics. Ive been sewing
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Further Appendices
patchwork for years, but most of the fabrics werent right for that, so I decided to have a
go at braided rag rugs. These are going very well (can anyone find me a source of
hessian for Scotias?).
So perhaps there hasnt been as much trading in clothes as I hoped for, people seem
keener to sell second hand clothes, than to buy them. I havent thought of a way to
connect the exchange with people who are most in need of clothing (for example,
someone whos moved from homelessness into a place of their own). Ive ended up
running everything myself, rather than being able to persuade folk to help staff the stall
at trade fairs, etc and pay them in Carrons. But my nearly new clothing exchange is
providing me with some of the raw materials for what I want to trade in LETS currency.
I would recommend folk take a look at their own LETS systems to see if this idea would
work there too.
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Further Appendices
Appendix 28
Stories for inspiration:
Letter from West-Lothian
Suse Coon
I was a little nervous about being placed in B&B
on my own with a strange lady from a place I
had only heard odd rumours about - would she
be preaching at me all day? When I was taken
to her caravan she wasnt even there! We met
later on and exchanged a few nervous but
friendly overtures and of course she was just as
nervous about what sort of person I might turn
out to be - would I abuse her hospitality? She
turned out to be absolutely sound and charming
and in a quiet way, we clicked beautifully. We
had an amazing amount of stuff in common.
She edits books, I edit magazines. We both love gardening. We both love the Western
Isles. We both love campervans. Ridiculous coincidences and we were both delighted
by them. But it didnt stop there. Back home and back at work, I picked up the phone to
someone from Ecclesmachan, a wee village in these parts, who wanted to write
something for my magazine. Her idea for the article wasnt great but I never like to
discourage people so we chatted on and eventually agreed a feature that we were both
excited about. She said she was really pleased to have worked something out as she
had kept thinking about the magazine and me while she had been home that weekend.
I mentioned that I had been away at the weekend too - at a place called Findhorn on the
Moray coast. There was absolute silence at her end. She was gobsmacked.
She came from somewhere near Nairn and knows the community well. And she had
spent much of that weekend kayaking in Findhorn bay. The vibes are still vibing.
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Further Appendices
Appendix 29
Sustainable Development:
The Earthships are Coming!
Steven Wray
Whilst sitting in the Lets
Community cafe in Stirling one
day last June, my wife pointed out
a poster on the notice board. The
poster was advertising a talk by
an American architect Mike
Reynolds, organised by a local
Lets member Paula Cowie. The
poster had the slightly off the wall
title of Are Earthships coming to
Scotland? I was intrigued and put
the date of the talk in my diary.
I went along to the meeting expecting a rather dry lecture on ecological housing issues.
In fact I was gripped from the first slide to the last, and left the room inspired by the
simplicity of the ideas expounded and their accessibility to ordinary people.
Mike Reynolds argues that if we are to take seriously the issue of sustainability then we
have to radically re-think how we meet that most basic of human needs -shelter.
Existing house design he argues increases dependency on centralised power and
water systems. In fact, he argues that modern houses are simply boxes that plug into
the various grids, without which they would not be able to function.
His Earthship concept is more than a green house design, it is a self-supporting system
capable of supporting human needs independently. The building itself is embedded in
the earth to tap into free heat/cooling available from the earths mass. The south face of
the building is glazed to access the heat of the sun. Water is collected from the roof, and
grey wastewater treated within the building.
The building uses waste products for its building materials. Car tyres are rammed with
earth to provide exterior walls; interior walls are made from aluminium cans and glass
bottles. Perhaps the most exciting aspect of his lecture, for me, was the accessibility of
the design for ordinary (i.e. not rich) people. The construction skills needed are also not
as extensive as compared to traditional brick, stone or wood framed buildings. Local
Currency systems could make them even more accessible, by reducing the need for
national currency (always a scarce resource).
I have for some time had a desire to build or renovate a home for my family and myself.
Mike Reynolds Lecture inspired me to think about his design and its practicality within
Scotland. Ive spent the last six-months researching the design and have come to the
conclusion that it is practical, and will be acceptable to planning authorities. I am currently
looking for a suitable building plot -the design places some restriction on where it is
practical to build, and my budget places more obvious restrictions.
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Further Appendices
When I have found a building plot and obtained the appropriate permissions, I hope to
utilise the LETSystem in Stirling & Alloa to help me make the building a reality. In effect
I will be approaching the LETSystem for a Groats mortgage, as I will need permission
from the system to run up a commitment beyond that allowed currently. Of course a
Groats Mortgage will not attract any interest, I will only have to put back into the system
what I have taken out. Once the Earthship is built I would pay off the commitment by
working for members of Stirling & Alloa Lets two -three days per week, This will boost
trading within the system, which will hopefully stimulate trading by other members,
I am hoping that the inspirational nature of the design will prove a good motivator for
getting members of the system to work on the project for local currency only. If I let my
imagination go I can see a colony of Earthships, either built by their owners using the
LETSystem or available for rent in local currency. One day maybe.
More at www.earthship.org.
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