DIGITAL BHARAT SUMMIT AWARDS 2015

Acknowledging exemplary initiatives/practices in the realm of

e-Governance for dissemination of information & services

Nomination Form
Category

Government to Citizens (G2C)

Project of the Year
In

electronic Public Distribution System ePDS

for the department of Civil Supplies,
Govt. of Telangana State

DIGITAL BHARAT SUMMIT AWARDS 2015

Table of Contents
1.

TITLE ........................................................................................................................................................................ 4

2.

URL: ......................................................................................................................................................................... 4

3.

STATEMENT OF INTENT & OVERVIEW .................................................................................................................... 4

Major challenges in the Public Distribution System ............................................................................................. 5
ePDS overview and features................................................................................................................................. 6

4.

INNOVATION APPLIED ............................................................................................................................................. 7

Innovation in process re-engineering (eliminating redundant steps) How? ......................................................... 7
How & which new and emerging technology has been used? ................................................................................. 8
What innovative features have been used elaborate ........................................................................................... 9

5.

EXTENT OF IMPLEMENTATION & OUTREACH .......................................................................................................10

State extent of online services provided (end-to-end or partial) With example .................................................10
Explain ability to leverage NeGP (National e-Governance Plan) Infrastructure .....................................................12
Does the web application use mobile/SMS to increase outreach ..........................................................................12

6.

SCALABILITY OF TECHNOLOGY ..............................................................................................................................12

Explain the modularity, re-usability and scalability of technology used ............................................................12
Has the application been replicated? If so, where? ...........................................................................................13

7.

SUSTAINABILITY OF INITIATIVE .............................................................................................................................13

Is the web application based on open source technologies...............................................................................13
Does the web application use digital signature/encryption ...............................................................................13
Is the website / portal being used for revenue generation direct/indirect? How? .........................................13
Does the web application require trained staff for operation/maintenance? Is the organisation geared
up towards the same? Is an Online Help/Tutorial available? ......................................................................13

DIGITAL BHARAT SUMMIT AWARDS 2015

8.

OUTCOME & IMPACT OF INITIATIVE .....................................................................................................................14

Is there a positive impact on the cost, effort and time incurred by the user How?........................................14

Savings due to seeding and validations in ePDS: ..............................................................................................14

Verification of the legacy ration card data through Aadhaar............................................................................14

Citizen Friendly - Activation at the local office- ................................................................................................14

SMS generation .................................................................................................................................................15

How has the web application increased the efficiency of the department direct/indirect.............................15
Is there any financial saving for the department - give approx percentages .....................................................15
How has the web application helped public at large? ........................................................................................17

9.

SECURITY ...............................................................................................................................................................18
Has the website been audited for security? Attach security certificate ............................................................18

10. Future Road Map of the project .............................................................................................................................18

11. Some Statistical data ...............................................................................................................................................19
BOGUS CARDS ELIMINATION WORK DONE TILL DATE.......................................................................................19
% OF ALLOCATION SAVED .....................................................................................................................................19
12. CONTACT DETAILS ...................................................................................................................................................21

DIGITAL BHARAT SUMMIT AWARDS 2015

GOVERNMENT TO CITIZENS (G2C) PROJECT OF THE YEAR

1.

TITLE
electronic Public Distribution System ePDS
for the department of Civil Supplies, Govt. of Telangana.

2.

URL:
https://epds.telangana.gov.in/epdsTG/epds

3.

STATEMENT OF INTENT & OVERVIEW

In compliance with the orders of Honble Supreme Court in WP(Civil) No.196/2001,
dated 14.9.2011 to the Government of India to provide necessary infrastructure
and financial support for ensuring the computerization of PDS and the direction of
the Department of Food and Public Distribution, Govt. of India, New Delhi to
implement
End-to-End Computerization of TPDS Operations, erstwhile
Government of Andhra Pradesh got the software developed by State NIC basing
on the framework given by NIC, Delhi. The software is in use since April2013 in
Hyderabad and Ranga Reddy districts and has been rolled out to all the 10 districts
of Telangana State in June2014.
The whole concept of computerisation of PDS operations fall under 2 components.
Component I deals with supply and distribution of PDS including ration card
management and Component II deals with F P Shop automation. So ePDS and
Supply Chain management (SCM) comprising of Component I was developed by
State NIC. Hyderabad and RR district were chosen as pilots for ePDS and SCM is
being piloted in Hyderabad District. The grievance redressal system is handled
through toll free number in a call centre placed at the Office of the commissioner,
Department of civil supplies. The calls are recorded and the resolution of the
complaints is monitored.
ePDS (electronic Public Distribution System) is online software application catering
to the Ration cards management, allocation and seeding of Aadhaar data. The
processes involved in the distribution of Essential Commodities (ECs) to the BPL
families are automated so as to bring efficiency, accountability and transparency to
the PDS of Civil Supplies Department. The initiative was taken up as per GOI
orders for end to end computerization of PDS to arrest the leakage of subsidy.

DIGITAL BHARAT SUMMIT AWARDS 2015

Major challenges in the Public Distribution System

Ration cards With each drive to issue new cards, the number of cards
multiplied. Nonexistent persons and migrated families contributed to the
multiplying factor.
Mutations in ration cards Challenges in manual system as well as legacy
computerized were faced in updating the changes occurring due to mutations.
Allocation Allocation of Essential Commodities (ECs) depended on the
card position and member position in a shop. Commissioner, Civil Supplies
allocates to the District, then from district the allocation goes to the mandal
and then to the FP shop. Manual allocation was completely discretionary at
the cutting edge level.
Inadequate monitoring The manual system of filing the reports had a lot of
data inconsistencies. As the legacy system did not have work flows, manual
system of filing reports continued. Much time of the inadequate staff was
wasted in gathering information and tabulating it.
Archaic Processes The old processes led to lot of duplicates creeping in.
New ration cards were given periodically. So when announced, lakhs of
applications came. No systematised compilation of applications received and
acknowledgements was possible. There was no transparency in process.
Applicants ran from office to office. Thinking that their application was not
received or approved, they gave multiple applications. If the field staff could
not detect, duplicates entered the database Further there was no provision to
add member. So request for new cards after marriage started. There was no
way of knowing in which card the person earlier lived unless he declared. So
units were in duplicate.
Sharing with other departments The user departments like Housing,
Social Welfare scholarships, Social Security Pensions, Arogyasree (health aid
to BPL) took the data periodically. Whenever changes happened, the related
card holders used to run around with grievance that their card is not found in
the concerned dept from which they are seeking benefit.
Lack of ration cards data: Absence of master data of all the Ration shops
linked to stock points/go downs which are further linked to FCI go downs.

DIGITAL BHARAT SUMMIT AWARDS 2015

ePDS overview and features

ePDS is an online software application that helps the Civil Supplies
Department in allocating Essential Commodities to FP shops, seed the ration
card database with Aadhaar so as to eliminate bogus / dead/ migrated/
duplicate cards/units or ineligible persons and carry out mutations received
from MeeSeva. The major modules developed to carry out the activities of the
civil supplies department are allocation module, Aadhaar seeding module and
ration card management module.
Ration Card Management The entry of EID/UID in ration card database has
helped in weeding out duplicate cards. Whenever request for new card comes,
the system checks whether the member exists in database by comparing the
UID/ EID number and allows the issue of new card only after this validation is
checked.
The ration card management system is integrated with MeeSeva (Common
Service Centers). So the ration card holders can get the details in their cards
updated or request for migration of card to another shop / place or request for
duplicate card etc by visiting the MeeSeva Centers. The required
documents for proof are uploaded and the entire data rests in ePDS module
wherein necessary approvals are given by Inspector/ ASO/ Tahsildar through
digital signatures.
The ePDS takes care of only one component of the PDS, i.e. the demand side.
The supply side is taken care by Supply chain management software, which is
being piloted in one circle in Hyderabad District. A model computer cabin is
under construction at Circle-VI MLS Point. Here the stock movement from
Food Corporation of India (FCI) to Mandal Level Stock point (MLS point) to
FP shop level is monitored through generation of truck chits by picking up
information from ePDS on allocation and generation of Release orders after
payments by FP shop dealers in eSeva.
EID / UID Seeding Module Aadhaar number or the UID / EID number is
seeded in the Ration Card database for all the Ration Card members to
eliminate duplicate and bogus entries who are eligible for the supply of food
grains/ benefits. The State Resident Data Hub , SRDH of AP has a
database of all the UID s issued so far in the state and has given a service based
on UID/ EID number to give EID/UID name and the individual photograph.
This is used to display the photograph and the EID/ UID name for a given
UID/EID number. This name is compared with the Ration card member name
and also the photograph is checked against the family photograph for
accepting the seeding.

DIGITAL BHARAT SUMMIT AWARDS 2015

Allocation Module Allocation module enables allocation of ECs to the FP

shops. Once Commissioner, Civil Supplies gives allocation in ePDS, system
calculates shop wise allotment taking the Closing Balances (CBs) and the card
strength into account. The District Supply officer (DSO) at the District Level, with
the click of a button can allocate. No discretion at any level is allowed as the
proceedings are generated online. It is linked with eSeva for direct remittance
in eSeva kiosks for issue of ROs (Release Orders).
The allocation is linked to eSeva through web service and the dealers are able
to pay DDs in eSeva as per the system generated shop wise allocation.
Details of payment are also recorded instantaneously in ePDS.

4.

INNOVATION APPLIED

Innovation in process re-engineering (eliminating redundant steps) How?

eSeva kiosk payments integration The process of taking fair price shop
payments in eSeva after making the necessary allocation of essential
commodities to the fair price shops in ePDS is completely online. Previously the
eSeva centers were getting the data in spread sheets from the respective circle
offices and the fair price shop owners were making the payments and collecting
Release orders from the eSeva centers which they would submit in the MLS
point and get the stock issued. The partial payments and multiple Release
orders etc from the eSeva centers were involving the complete process as
mentioned above. The present system of linkage of eSeva payments with
ePDS eliminates this manual procedure of going to various offices completely.
The details of allocation and commodities details are sent to the eSeva centre on
giving a fair price shop number by a web service from ePDS and the payment
made is immediately realized in ePDS. The fair price shop owner coming for
multiple release orders with partial payments also is immediate and online. The
release orders are also available at login to MLS points/ ASO s of circle offices
for dispatching the stocks immediately.
Entry of stock balances for a fixed period The entry of stock closing
balances of all commodities at each of the fair price shops is allowed only for a
fixed period in the month after stock disbursement and before Allocation
generation. This enables the department to give an accurate allocation to the fair
price shops and may help them in going for Anywhere Ration in the future.
MeeSeva kiosk based Ration card Mutations Similarly all the Ration
Card Mutations i.e. change of Address, Shop etc are taken at MeeSeva
centers and the details are sent to ePDS along with the scanned documents
submitted with the application for going through the approval process with
workflow. The legacy system used to allow the Mutations or modifications in
ration Cards in the MeeSeva centers but one had to upload the updated data into
the ration card database at regular intervals. This was resulting in a lot of

DIGITAL BHARAT SUMMIT AWARDS 2015

confusion and some mutations/ changes were never getting updated in the
database. So the card holder had the changed card in his physical
possession, whereas the online database had earlier data. So the happiness of
getting the mutation done through MeeSeva was lost due to this anomaly and
again he had to run from office to office. A Web service from ePDS gives
complete information of the card holder on giving the Ration Card number
which is then sent to ePDS along with the respective modifications. These are
then inspected and verified in ePDS and the necessary approvals are given with
Digital signature by the concerned officials and sent to the MeeSeva kiosk.
All the necessary details are given in the form of a SMS to the beneficiary for
collecting the modified and printed card.
UID seeding by fetching data from SRDH database Organic seeding of
placing UID / EID number against the Ration Card members was taken up in the
ePDS system for eliminating nonexistent and duplicate cards. For this the State
Resident Data Hub database of UID was used to verify the UID s by a web
service. This would fetch the EID/UID name and the photograph which was
used for verification before accepting the seeding.

How & which new and emerging technology has been used?
The following Ration Card Mutation web services are provided to MeeSeva for
citizen to apply directly at the MeeSeva along with required documents. The
application process flow is available in ePDS Tahsildar / Inspector login in
ePDS.
Deletion of Member in Ration Card
Household Head Modifications
Issue of New Ration Card (Pink)
Ration Card Member Addition
Ration Card Member Migration
Ration card Missing Details in Data Base
Ration Card Modifications (Address Change & Member Modifications)
Ration Card Transfer Application
Surrender of Ration Card
Conversion White to Pink Card

DIGITAL BHARAT SUMMIT AWARDS 2015

Web services are used for linkage to the kiosk based applications at eSeva, UID
database of SRDH and Supply Chain Management software.
Distribution: Distribution of commodities using ePOS and Dynamic Key Registers.
Digital Signatures are used for approvals.

What innovative features have been used elaborate

Workflow based Ration Card Mutations and approvals.
Applications for New Cards and Ration card Mutation services at MeeSeva Counters.
Printing of Changed Ration Cards after RC Mutations at MeeSeva counters.
UID seeding for assessing the Ration Card holder identity.
Dynamic Key Register or the sale registers of Fair Price shops generation.
Allocation of essential commodities depending on the Ration card strength and the
available stock closing balances.
Automatic generation of inspection reports.
Bulk migration of cards from one shop to other.
Approvals of New Cards and New members in cards as per the Govt. policy.
Services provided at various levels on bulk migration of cards from one shop to other,
activating and deactivating cards, tagging of kerosene shops to cards, shops to
inspectors etc and many more features for automating and giving the allocation
proceedings up to shop level.
Transaction log and audit trial facility for knowing the details on who has done what
in the system.
Online search of a ration Card with Ration card number for card and member details
which can be used by other departments like Aarogyasree (health scheme).
eSeva kiosk payments integration.
ePOS integration for distribution of commodities.
Supply Chain Management for lifting of commodities based on Release orders generated from
ePDS.

DIGITAL BHARAT SUMMIT AWARDS 2015

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5.

EXTENT OF IMPLEMENTATION & OUTREACH

State extent of online services provided (end-to-end or partial) With example

The Roles and activities of different functionaries at different levels are
listed here
Sr.No
1

Activity
New card data entry, all types of mutations in the ration cards,
checking of the ration card data, survey status, day to day entries of all
reports etc.
Card search, all types of mutations in the ration cards, applications, all
gap reports, day to day transactions in e-PDS, Inspection reports on
field verification for MRO/ASO approvals.
Ration card search, seeding for all active members, editing of inactive
Rachabanda coupons, undistributed Rachabanda coupons, checking
for duplicate UIDs for active members and displayed as report for
rejecting the bogus UID, finding duplicate UIDs on active cards of
active members, viewing allocation, allocation adjustments, entering
the closing balances of commodities at FP Shops in between restricted
dates, commodity-wise RO report recorded at eSeva, generate current
allotment proceedings attachments, shop-wise closing balances entry
screen, assign FP Shops to inspectors, tagging of cards, inactive and
active card, tagging the FP Shop to the MLS point, tagging the FP Shop
to wholesaler, new, transfer, approvals and rejections with digital
signature on ration card mutations etc.
Print approved ration card, search a ration card mutation, allocation,
bulk transfer ration cards to any regular FP Shop, Kerosene Oil shop,
Active card to inactive and inactive card to active, seeding of card,
seeding report, new, transfer, mutation reports, Tahsildar / ASO to
Tahsildar / ASO card transfers and shop transfers etc.

Role
Data Entry Operator

Inspector
(MandalLevel 1-2
per mandal)

ASO / Tahsildar
(Mandal level
500 Mandals approx)

District Supply Officer

( 10 districts)

DIGITAL BHARAT SUMMIT AWARDS 2015

11

Sr.No

Activity
Creation of Users, roles, checking of user audit, fixing of allocation and
closing balance dates etc, checking of transaction audit trials, revoking
of passwords and users etc.

Check the functioning of the district level and mandal officers by

various monitoring reports and Transaction audit reports and activity
reports

Role
Admin

Joint Collector / Chief

Ration officer
( District level)

Allocation and Key Register generation for the entire state by fixing the
allocation policy and rates of commodities. Monitoring the state
activity by various reports

Deputy Director
(State)

Approval on New Cards by way of Policy enablement and monitoring of

all the state activities by various reports

Director (State)

Monitoring of all the state activity by various reports

10

Key Register, Kerosene Key Register, Allocation of all commodities,

Online Search, UID check, Ration Card details of all districts, MLS point
wise allocation, MLS point details and fair price shop details , MeeSeva
application status reports- reports

Commiss-ioner, FCS

Public Domain

Example: For generating the allocation of stock to be sent to all the fair price
shops in a month in ePDS
Data entry operator does seeding with Aadhaar numbers validated from
SRDH database for rejecting or accepting certain cards which are inspected
by ASOs / Tahsildars, maintains and manages cards by making
inactive/active and transfer and tagging of cards to shops etc.
MeeSeva kiosks take applications from card holders w.r.t. changes of
member deletion, cards deletion / surrender, change of fair price shops
etc which are immediately available in ASOs / Tahsildars login, who in
turn send them to inspectors for verification and after receiving inspector
approval and inspector report , they approve the same with digital
signature.
All the approved and Digitally signed MeeSeva transactions get printed at
the MeeSeva kiosk.

DIGITAL BHARAT SUMMIT AWARDS 2015

12

ASOs / Tahsildars enter fair price shop wise closing balances within a
specific time period.
Total Card strength is taken and the Dynamic key registers are generated
for the month for the entire state by the deputy director.
After Commissioner approval , Key registers are released to be printed as
sale registers for all fair price shops.
Allocation is then generated and eSeva kiosks start accepting fair price
shop payments based on this allocation and the payment data is
immediately realized in ePDS.
After payments are sent to ePDS, Release orders so generated
are automatically seen in MLS point logins for booking
stock/commodities in Trucks to be sent to fair price shops.
This entire cycle has to happen before the distribution of commodities
which starts from the 1st of every month.
From 1st the commodities distribution at the fair price shop begins through
ePOS devices and dynamic key registers.

Explain ability to leverage NeGP (National e-Governance Plan) Infrastructure

The project is currently a Mission Mode project likely to be taken for rollout in all
the states as assessed by the National eGovernance Division members who
have visited Hyderabad.

Does the web application use mobile/SMS to increase outreach

Yes

6.

SCALABILITY OF TECHNOLOGY

Explain the modularity, re-usability and scalability of technology used

Modularity with respect to functionality, re usability by the use of various
common objects made the software scalable to all the 23 districts of erstwhile
Andhra Pradesh and then in the 10 districts of Telangana State and 13 districts
of Andhra Pradesh State in June2014 after the state bifurcation.
Various state wise abstracts and reports on this massive data was made possible
by use of functions, materialized views which are scheduled to be executed once
in a day when the load averages on the system are low (at midnight).

DIGITAL BHARAT SUMMIT AWARDS 2015

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Has the application been replicated? If so, where?

Yes, in Andhra Pradesh State with 13 districts. The ePDS software is considered
as a model for all the states in the country by National e Governance Division for
executing the Public Distribution System.

7.

SUSTAINABILITY OF INITIATIVE

Is the web application based on open source technologies

Yes, the following Open Source Technology framework is used for the project

PostgreSQL 9.3 database on RHEL

Jboss 5.1 Application Server Community version on RHEL
Java Wicket framework for application development
Hibernate technology

Does the web application use digital signature/encryption

Yes

Is the website / portal being used for revenue generation direct/indirect? How?
ePDS implementation resulted indirectly in
Savings on stock allocation after removal of bogus, Non-existent and
duplicate cards in ePDS
Benefits to officials with respect to effort and time involved in maintaining the
Ration cards information, stock dispatch based on fair price shop dealer
payments, generation of various reports, proceedings etc
Benefits to beneficiaries with respect to quality of service.

Does the web application require trained staff for operation/maintenance? Is the
organisation geared up towards the same? Is an Online Help/Tutorial available?
Yes. National Informatics Centre has conducted training programme for
DIOs of the State, eDistrict managers of State IT department and also some
district level and state level resource persons who in-turn have conducted
extensive training programmes for its implementation.
Online help and Tutorials are available.
Also an exclusive programme of Mana TV featuring the training of ePDS,
MeeSeva etc. is being planned by the state IT department which is yet to be
taken up by NIC.

DIGITAL BHARAT SUMMIT AWARDS 2015

14

8.

OUTCOME & IMPACT OF INITIATIVE

Is there a positive impact on the cost, effort and time incurred by the user How?
Yes

Savings due to seeding and validations in ePDS:

The seeding of Aadhaar is helping the department to remove
duplicates and nonexistent persons. The recent Rachabanda cards were issued
through ePDS only and it ensured that duplicate units existing in earlier cards
are removed before issuing the new cards. This helped in savings and
Government is able to arrest leakages to that effect.
In 2011 January, i.e. prior to issue of Rachabanda cards, total cards were
6,50,321 with 26,26,328 units in Hyderabad district. Then in Rachabanda
programme, lakhs of applications were received and enquired. Based on the
enquiry, cards were printed and given for distribution. Totally, 8,56, 937 cards
were added. The units added were 36,75,265.
The process of Aadhaar seeding started in 2012 and Hyderabad district took
series of measures to regulate the distribution of ration cards by leveraging the
advantages of unique ID. Though there was widespread resistance, through
personal appeal and sensitizing the public, Aadhaar was collected from the ration
card holders and seeding was done. Now as on June end 83 % seeding is
completed in Hyderabad. Presently efforts are being taken to verify the unseeded
units and take the following action,

Seed EID/UID if persons are available

If EID is rejected, facilitate for re enrolment
If EID is pending, request UIDIA for priority processing.
Deactivate if the person is not found.

Verification of the legacy ration card data through Aadhaar

This is for deactivating non-existent, dead, migrated, married and
duplicate members of Ration Cards.

Citizen Friendly - Activation at the local officeIn cases of deactivation on account of migration, whenever a card holder
comes with his EID/UID the inspector verifies and the ASO activates the card.
So the system is citizen friendly to the genuine card holders. Since one year
35,736 cards have been activated. Some of the cards activated belonged to
very poor persons, whose cards were deleted in 2009 field survey and were
running from office to office since then. This is the main reason why the
insistence of submitting Aadhaar as ID proof was not resisted by card holders.
They realised that decentralised processes in ePDS is giving solution at the
door step. All the requests for new cards now come with Aadhaar proof.

DIGITAL BHARAT SUMMIT AWARDS 2015

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SMS generation
SMS generation for Ration Card Application Approvals, Stock Issue and
Stock Receipt & Card Activations etc.

How has the web application increased the efficiency of the department
direct/indirect
The ePDS workflows facilitated improved efficiency in administering PDS. The
benefits accruing from the system are
The online allocation has removed any discretion at the field level. The field
staff are able to add new shops in ePDS and tag the ration cards to the
concerned shops. The allocation to each shop is calculated in the system
itself based on the cards in the shop and the closing balances of the
previous month. The closing balances are now easier to monitor. The
details of shop wise allocation are linked to eSeva. So the dealers are able
to directly go to eSeva and pay the amount for getting Release Orders.
Their time and energy is saved now, unlike before, wherein they had to wait
in the offices for getting manual allotment.

The requests from MeeSeva for different mutation services are now done in
ePDS. This is helping the changes getting reflected in database immediately
after approval by the ASO / Tahsildar.
All the activities of the dept are decentralized and the card holders can
approach their concerned ASO / Tahsildar office to get their work done. For
any mutation service they need not even approach the office. They can go
to MeeSeva centre.
The main advantage of ePDS is that work is done in designated logins and
a log is maintained so as to pinpoint a person doing a work. This brings in
more accountability on the field staff.
ePDS is having important reports in public domain. The public can search a
card, see the Dynamic Key Register of any shop, and know the allocation of
any shop. Shortly seeding report, report on activities done by the field staff
and other important reports will be put in public. This will bring in more
transparency to the PDS.

Is there any financial saving for the department - give approx percentages
The cost effectiveness is proved beyond doubt when the Return on
investment is calculated. The validations in the ePDS software have plugged
almost all leakages. The seeding of Aadhaar has further helped the cause.
The scenario in Hyderabad District can be taken as an example.

DIGITAL BHARAT SUMMIT AWARDS 2015

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The changed card position after introduction of ePDS processes and Aadhaar
seeding is given below. Deactivation of cards happened by collecting the list
of dead members through Aarogyasree database and by insisting on Aadhaar
and checking for duplicates before issuing new cards.

Over a period of one year, 1,29,298 cards were deactivated i.e. 15% of
the cards were deactivated. Sometimes the entire members in the card were
also deactivated. This applies to families who migrated. Sometimes a few
members in the card, i.e. those who were married or were dead or migrated
to other place, were deactivated. Totally 8,56,937 were deactivated. This
amounts to 24% of members getting deactivated either partially or fully in a
card. So over one year savings in subsidy to a tune of Rs 6.23 Crores of GOI
and Rs 2.57 Crores of State Govt. Savings could be achieved. The
deactivation of unavailable members is still in progress.

Card position as on date compared to earlier position-

S.No Year

White
cards

Units

30.1.2011 (Prior to giving Rachabanda (RB) cards)

6,50,321

26,26,328

Total cards printed in between 2011 & RB III (Feb., 2014)

2,06,616

10,48,937

The cards that would have been in circulation if ePDS &

Aadhaar was not introduced. ( Sr. No. 1+ 2)

8,56,937

36,75,265

Position in ePDS as on 22.8.2014

6,48,198

24,15,236

Savings achieved as a result of collecting Aadhaar in ePDS (

2,08,739
Sr. No. 3 - 4)

12,60,029

Savings % (Sr. No. 5 / 3 X 100)

34%

24%

DIGITAL BHARAT SUMMIT AWARDS 2015

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The experience in other districts of Telangana state is as follows.

Mar-14
DISTRICT NAME CARDS
UNITS
715942 2426180
Adilabad
1105258 3525331
Karimnagar
2549000

Aug-14
CARDS
633067

Savings
CARDS
82875

UNITS
362533

1040875 3149565

64383

741061

2248676

UNITS
2063647

% of savings
CARDS UNITS
12

15

375766

11

43953

300324

12

Khammam

785014

Mahabubnagar

1126842 4147273

1077181 3683928

49661

463345

11

Medak

794258

2942390

739162

2529220

55096

413170

14

Nalgonda

1030452 3329269

980359

3095878

50093

233391

Nizamabad

730751

2612243

690118

2375829

40633

236414

Ranga Reddy

1152047 4288922

926942

3053854

225105

29

Warangal

1012054 3413393

958354

3094625

53700

1235068 20
318768 5

Total

9189732 32143953 7787119 25295222 1402613 6848731 15

21

Here also the deactivation of unavailable members is in progress.

As the ePDS is getting scaled up to all Districts in Telangana State in the month
of June 2014, running the validations on cards has started and already a
minimum of 5% savings could be seen.
Activation at the local officeWhenever a card holder comes with his EID/UID the inspector verifies and the
ASO activates the card. So the system is citizen friendly to the genuine card
holders.

How has the web application helped public at large?

The Ration Card holders / public have,
Better service from the civil supplies office which is prompt and accurate
Access to Key Register and Allocation on the web in public domain
Access to online search if they have to avail other government benefits like
Aarogyasree , scholarships, etc.
Better facilities for Ration card modifications and fair price shop changes with
MeeSeva counters.

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Activations at the local office at the Mandal/ block level.

Access to Status of Ration Card Mutation applications for knowing the
pendency details.
SMS facility for Stock arrivals at fair price shops and RC mutation approvals.

9.

SECURITY
Software is SSL enabled.
The software is security audited and all the userids (approx 2500) are protected with
passwords.
Meeseva approvals are all digitally signed in ePDS and verified by the meeseva kiosks
before printing.
All the transactions are stored in history for retrieving at a later date as a transaction
log.
All activities of all users are recorded online for future listing

Has the website been audited for security? Attach security certificate
Yes, Audit certificate is attached

10. Future Road Map of the project

ePDS along with:

Supply chain management

Vehicle tracking system
Public grievance redressal with ePDS workflow
ePOS at the Fair Price shops

will complete the target of achieving end to end computerization in ePDS.

Survey data of Telangana State to be integrated with ePDS for further purification of data
before issuing new cards in the State.

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11. Some Statistical data

BOGUS CARDS ELIMINATION WORK DONE TILL DATE
Particulars

June 2014

July 2014

August 2014 Sept 2014

No of BPL Cards

91,64,991

90,22,846

88,83,490

No of BPL units

3,21,43,953 3,08,42,460 3,06,65,732

2,70,45,270

Rice allocation (MTs)

1,39,037

81,71,321

1,38,006

1,37,107

1,23,258

Savings (cards)

1,42,145

14,78,221

50,98,683

Savings (units)

13,01,493

14,78,221

50,98,683

Savings (Rice in MTs)

1,031

1,930

15,779

% OF ALLOCATION SAVED

% of Rice Saved
11.3

12
10
8
6
4
2

0.7

1.4

0
July

August

September

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JUNE 2014 to SEPT 2014 DKR DIST WISE

CARDS SAVED - 12 %

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12. CONTACT DETAILS

1) Team Leaders (Corresponding Officials)
Name: C Partha Sarathy, IAS
Designation: Commissioner & Ex-officio Secretary to Govt. of Telangana
Department: Food & Civil Supplies Department
&
Name: Dr A Rama Mohan Rao
Designation: State Informatics Officer & Deputy Director General
Department: National Informatics Centre

Contact Address: A Block, BRKR Bhavan,NationalInformatics centre,

Telangana State Unit, Hyderabad63
City: Hyderabad
State:Telangana
TelephoneNo.: 04023494718
FAX No.: 040-23224563

EmailID.: arrao@nic.in

2) Details of NICTeam Members

Sl.
No.
1.
2.

Name

Designation

Organization

EmailID

G. Shivaji

Technical Director

NIC

g.shivaji@nic.in

Vijay Mohan

Senior Systems Analyst

NIC

vmohan.ap@nic.in

3)DetailsofFood&CivilSuppliesTeamMembers
Sl.
No.

Name

Designation

1.

Smt. Bharati
Hollikeri, IAS

ChiefRationingOfficer

2.

B.Narsimha
Reddy

District SupplyOfficer

3.

Sesha Giri

Asst.Supply Officer

Organization
Hyderabad
Food & Civil
Supplies Dept
RangaReddy
Food & Civil
Supplies Dept
Hyderabad
Food & Civil
Supplies Dept

EmailID
cro_civil@ap.gov.in

dso_rr_cs@telangana.
gov.in
aso_hyd_cs@telangan
a.gov.in