AMERICAN

UNIVERSITY OF
SHARJAH

Safety and Emergency

Plan

Contents

Safety Policy
Purpose and Objectives
Responsibilities
Safety Committee
Deans, Directors, Managers
Work Units
Supervisors
Emergency Response Team (ERT)
Employees
Building Occupants and Visitors

1
1
2
2
2
2
2
2
4
4

Reporting Emergencies
Building Evacuation Procedures

4
5

General Guidelines
General Procedures
Specific Procedures

5
6
7

Fire
Hazardous Materials Incidents
Severe Storms
Air Disaster
Bomb Threat
Medical Emergency
Campus Emergency Evacuation Procedure
Alerting or Signaling Building Occupants
Evacuation Procedures for Building Occupants
Notes and Precautions
Disabled Occupants

7
7
8
8
8
8
9
11
11
12
12

Critical Operation Shut Down

13

Accountability Procedures for Emergency Evacuation

13

Designated Meeting Site

Department Organization List
Rescue and Medical Duties
First Aid

13
13
14
14

Resource and Responsibilities Lists

EEP Organization
Special Needs
Laboratories & Maintenance Areas
Health Care Facilities
Training and Communication
Updating the Plan
Person Responsible for the Plan
Facility Configuration/Operation Change
Schedule of Actions to Improve Safety
Deans, Directors and Unit Supervisors

14
14
15
15
15
15
16
16
16
16
17

Emergency Categories

17

Emergency Procedure 1

18

Evacuation of Lecture Halls, Libraries, Classrooms,

Teaching Laboratories and Offices
Upon hearing the Alert or when Notified of an Emergency
Emergency Procedure 2
Medical Emergencies
Signs of Medical Emergency
What To Do

18
18
19
19
19
20

Special Tips for Building with Chemical Laboratories

When conducting experiments with hazardous or potential hazards,
Ask yourself these questions

20
20

Appendices

21

Appendix I: Emergency Evacuation Routes for all University Buildings

Appendix II: Emergency Telephone Numbers
Appendix III: Checklist for Preparing and Conducting a Building Drill
Appendix IV: List of Emergency Evacuation Coordinators
Appendix V: A Template for a Building Evacuation Plan

ii

Safety Policy
AUS is committed to providing a safe and healthy workplace for its employees. It is the
policy of the American university of Sharjah to prevent injuries to personnel, damage to
environment, and loss of capital while aggressively pursuing its mission. All operations,
and services procured, as well as equipment and facilities designed, developed, and built,
are to assure risk minimization consistent with the nature of work at AUS and at location
where AUS personnel work. Applicable directives and standards will be implemented to
ensure this policy. This plan is prepared to ensure that safety, health issues are considered
in all aspects of our work, and that all safety and health problems are addressed and
adequately resolved to assure the lowest level of risk consistent with university mission.
Purpose and Objectives
Potential emergencies at any building of the American university of Sharjah, such as fire,
explosion, spill, chemical releases and all other emergencies require employees to
evacuate the building. The implementation of those procedures and adequate occupant
familiarity with a building minimize threats to life and property.
This document is intended to communicate the policies and procedures for employees to
follow in an emergency. This written plan should be made available, to employees and
their designated representatives by the emergency coordinator of the building. Under this
plan, employees will be informed of:
1. The plans purpose.
2. Means of reporting fires and other emergencies.
3. Emergency escapes procedures and route assignments.
4. Procedures to be followed by the employees who remain to control critical Plant
operations before they evacuate.
5. Procedures to be followed by the employees who remain to control critical plant
operations before they evacuate.
6. Rescue and medical duties for those employees who perform them.

Responsibilities
It is the responsibility of every department and work unit to establish emergency plans in
coordination with the overall plan. The following individuals and units are responsible
for implementing this plan:
Safety committee members:

Review and approve the plan

Deans, directors or managers:

1. Ensure that this document is available to all building employees.
2. Ensure that the building employees are trained on this plan.
3. Provide annual building evacuation training and drill.
4. Maintain records of employees trained on this plan.
5. Review and approve this plan and all revisions.
6. Ensure that required updates are made to this plan.
7. Assign responsibilities to carry out this plan.
Work units:
Develop site-specific emergency plans for workplaces in the event of an emergency
and/or evacuation alarm in coordination with overall plan.
Supervisors:
1. Provide employees with copies of this document.
2. Provide the unit manager/director with a list of employees requiring training in
emergency procedures.
3. Ensure that their employees are provided with appropriate training.
Emergency Response team (ERT):
1. Obtaining and posting floor plans and route evacuation maps.
2. Overseeing the developments and communication.
3. Implementation and maintenance of the overall EEP (Emergency Escape Plan).
4. Ensuring the training of building occupants, safety monitors, and critical
operation personnel, and notifying all personnel of changes to the plan.
2

5. Maintaining up to date lists of building occupants, critical operation personnel,

and any other personnel with assigned duties under this plan. Lists are included in
appendix I.
6. In the event of fire or other emergency, relaying applicable information to
emergency personnel, occupants and Safety Monitors.
7. Establishing Designated Meeting sites for evacuees.
8. Familiarizing personnel with emergency procedures.
9. Acting as liaison between management and their work area.
10. Ensuring that occupants have evacuated the premise in the event of an evacuation
and for checking assigned areas.
11. Knowing where their designated Meeting site is and communicating this
information to occupants.
12. Having a list of personnel in their area of coverage, so a head count can be made
at their designated meeting site.
13. Ensuring that disabled persons and visitors are assisted in evacuating the building.
14. Evaluating and reporting problems to the Emergency Coordinator after an
emergency event.
15. Posting the Area Evacuation Plan (appendix III) in their work areas,
communicating plan to occupants, and updating the plan annually.
16. Ensuring that R.A.C.E. is followed if smoke or flame is discovered in your work
area: (rescue, alarm, close doors, evacuate.) (If time and distance permit, call
2100).
17. Sweeping every room in your area to make sure that everyone has evacuated.
18. Ensuring that people follow the appropriate evacuation route, and that they are
directed to a safe, post-evacuation meeting place.
19. Accounting for all staff and visitors at the designated meeting site.
20. Identifying yourself as the safety coordinator for your work area to the safety
officer and emergency responders.
21. Notifying safety officer and emergency responders of any personnel who may
remain trapped in the building, are performing critical operation shutdown, or are
unaccounted for.

Employees:
Employees are responsible for following the procedures outlined in the emergency
procedures.
Building occupants and visitors:
1. Familiarization with emergency procedures.
2. Comply with all emergency procedures.
3. Follow direction of assembly by supervisors.
Reporting Emergencies:
Call AUS emergency control room extension number (2100) in case you notice any of the
following:
1. Fire
2. Smoke
3. Unusual strong odors
4. Chemical spills
5. Bombs, bomb threats, suspicious packages
6. Explosions
7. Threat of physical violence
Make this call only after you have evacuated to a safe area, when you call (X2100), stay
on the phone and answer all questions. Provide then with information you have to help
them identify the actual location of the emergency. Do not hang up until told to do so.
If the emergency requires building evacuation:
You should activate the building evacuation alarm by breaking the glass on any alarm
box in the building. You should make a call (X2100) when you have evacuated to a safe
location.
Call (X2100) if:
After you break the glass on the fire alarm box, you do not hear the alarms or if the
emergency responders do not show up within three minutes.

If you made the (X2100) call or activated the fire alarm box you must:
Report to the building emergency coordinator immediately. Provide him or her with any
information you have about the emergency.
If you are reporting an emergency that does not require building evacuation:
Such as a medical emergency, meet (or send someone to meet) the emergency responders
and guide them to the location of the emergency.
Building Evacuation Procedures:
General Guidelines:
The following guidelines apply to this EEP (Emergency Escape Plan):
1. All personnel must be trained in safe evacuation procedures. Refresh training is
required whenever the employees responsibilities or designated actions under the
plan change, and whenever the plan itself is changed.
2. The training must include use of floor plans and workplace maps, which clearly
show the emergency, escape routes included in the EEP. Color-coding aids
employees in determining their route assignments. Floor plans and maps will be
posted at all times in main areas (i.e., stairwell, lobbies, elevators lobbies, exit
corridors) of each one of the buildings to provide guidance in an emergency.
3. Stairwells are the primary means of escape. Elevators are to be used only when
authorized by a fire or police officer.
4. No employee is permitted to re-enter the building until advised by the Fire
Department.
This EEP will be coordinated with efforts in connected buildings. Mutually beneficial
agreements can be reached regarding Designated Meeting Sites and shelter in the event of

inclement weather. The Safety Officer is available for consultation to assist with the
implementation of joint EEPs.
General procedures:
For Each Person:
You must evacuate if an alarm or other means is used to signal a building evacuation:
1. Take personal belongings with you if evacuation condition permits purse,
wallet, car keys, prescription medication, and eyeglasses.
2. Leave through the nearest safe exit.
3. Walk briskly, do not run.
4. Close doors behind you.
5. Do not use elevators to evacuate.
6. Do not use fire extinguishers or other emergency equipment unless you have been
trained to do so.
7. Proceed to the designated assembly area(s).
Note: if an assembly area is unsafe, i.e., down wide of smoke or odors, or if it is
obstructed, go to the other or alternate assembly area.
1. Keep all roadways and entrance clear for emergency vehicle access.
2. Report to the assembly area supervisor.
3. Inform the assembly area supervisor of any missing persons and their last known
location.
4. Follow the instruction of the assembly area supervisor, security, and emergency
response personnel. You may be asked to move if your designated assembly area
becomes unsafe.
5. Do not re-enter the building for any reason until given clearance to do so by the
assembly area supervisor.
For Escorts:
Escorts shall contact person they are assigned to and assist them to evacuate building.

 For Sweeps:
1. Each sweep shall notify all persons, along their designated exit route, to evacuate
the building.
2. Each sweep shall report to the assembly area supervisor and notify them of any
person remaining in the building.
For Assembly Area Supervisor:
1. Contact emergency responder contact-person and establish communication.
2. Provide updates to assembled employees as they are received.
3. Implement contingency plans as appropriate.
4. Release assembled employees to reenter the building when notified to do so by
the emergency responder point-of-contact.
Specific Procedures:
Fire:
When you discover a fire (Emergency Procedure I):
1. Call (X2100) immediately.
2. Turn off electric power to affected spaces.
3. Help people in immediate danger.
4. Warn others by shouting Fire, Fire, Fire raise alarm if not already sounding.
5. Decide if you can put the fire out.
6. Be over cautious.
7. Dont attempt to use a fire extinguisher if you have never been instructed on how
to use one.
8. If you can put the fire out then do so, if not proceed to evacuate the building and
assemble in the closest assembly area(s). Stay up wind of smoke.
Hazardous Materials Incident:
1. Call 2100 immediately.
2. If alarm is activated or if asked to do so, evacuate buildings as quickly as possible
to closest assembly area(s).

Severe storms:
If an electric storm:
1. Check all equipment for protection against power surges.
2. Turn off all equipment and appliances not protected against power surges.
3. If outside, enter building. Do not stand outside under overhead protections such as
trees.
4. Avoid danger spots near windows, hanging objects, mirror, or tall furniture.
If a wind and heavy rain storm:
1. Secure all outside equipment, tarpaulins, and so on.
2. If outside, get inside.
3. If there is a flood in the building, turn off electrical equipment in flooded area and
call 2100.
Air disaster:
1. Call 2100 immediately.
2. If the air disaster damages the building, evacuate the building as quickly as
possible and assemble in primary assembly area.
3. If incident occurs near the building, but does not damage the building, do not go
near the site of the incident.
Bomb Threat:
1. Call 2100 immediately.
2. If an evacuation is ordered, quickly observe your area for any strange object.
Dont touch the object! Describe the object and its location to the POC (Point Of
Contact) and responding officers.
Medical Emergency (Severe personal inquiry or Heart attack):
1. Call 2699 immediately.
2. Administer first aid and or CPR as appropriate. Do not move the victim if back or
neck injury is suspected.
3. Keep all on-lookers at a safe distance from the victim.

Campus Emergency Evacuation Procedures:

With the current worldwide climate it is important that AUS has a procedure to address
the requirement of any embassy that may request their citizens or individuals who have
the rights of their citizens to evacuate the United Arab Emirates.
To address this requirement, the attached Emergency Evacuation Procedure has been
adopted:
1.

The Chancellor, or his designee, initiates the evacuation order of AUS

personnel designated for evacuation as advised by the appropriate embassy.

2.

The Chancellor, or his designee, calls the Captains or their alternates, and
informs them of the need to evacuate designated individuals from AUS and
the time of the evacuation.
a. The Chancellor or his designee calls the Transportation Supervisor (Mr.
Henri Pinto 050 631 8400) and the Director of University Services (Mr.
Tony Chebat 050 636 8160) to organize the AUS buses. The Chancellor
will inform the Transportation Supervisor or the Director of University
Services as to the time that the buses will be required. The buses will be
available at the pre-designated pick-up points, within one hour of the
notification.

3.

The Captains call the Emergency Leaders and inform them of the evacuation
order. The Captains will inform the Emergency Leaders of the time of the
evacuation.

4.

The University Safety Officer (Mr. Ibrahim Shehady 050 636 0718) provides
evacuation lists, to the Emergency Leaders who will call the housing units for
which they are responsible. The Emergency Leaders will inform residents of
(1) the evacuation order, (2) the meeting place, and (3) the time for
evacuation. The Emergency Leaders will advise of items to bring with them
during the evacuation. The items include:
a. Passports and/or Green cards
b. One carry-on bag per person not to weight more than fifteen pounds.
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c. Necessary medication to last for a minimum of 7 days, preferably 14 days.

Health records.
d. Local or U.S. currency and/or credit cards.
5.

Within two hours of the evacuation order, the Emergency Leaders will
provide the Captains with the list of AUS personnel (designated for
evacuation) who they have not been able to contact. The Captains will relay
this information to the Chancellor or his designee.
a. Every two hours, the Emergency Leaders will update the Captains as to
the list of AUS personnel designated for evacuation. The Captains will
inform the Chancellor, or designee, of the updated information.

6.

Within half an hour of the designated departure time, each Lieutenant will
assemble the affected individuals at the designated pick-up points.

7.

The Chancellor, or designee, will be made aware of any AUS personnel

designated for evacuation who are not on the evacuation buses and will decide
as to whether or not to have another pick-up. If the decision is made for
another pick-up, the location and the time will be communicated to the
designated Lieutenant and Captain.

CHANCELLOR

2 HOURS

CAPTAINS
2 HOURS

EMERGENCY LEADERS
HOUSING UNITS

2 HOURS

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Alerting or Signaling Building Occupants:

In case of fire or other emergency:
In case of a fire, employees should actuate the nearest fire alarm box and or make a
telephone call to the University Emergency Control room at extension 2100 or to Sharjah
Fire Department at (997). The location of the fire alarm boxes for each building are noted
on the evacuation and sends a signal to the University Emergency Control room (not all
university buildings are connected to the control room) that there is an alarm condition in
the building.
Persons discovering a fire, smoky condition, or explosion should activate the fire alarm
box. Any pertinent fire or rescue information should be conveyed to the Fire Department.
All emergency telephone numbers are listed at the beginning of this EEP.
To report all other emergencies, employees should call AUS Emergency Control room at
extension 2100. State you name, your location, and the nature of the call. Speak slowly
and clearly. Wait for the dispatcher to hang up first. In occasion, the dispatcher may need
additional information or may provide you with additional instructions.
Evacuation Procedures for Building Occupants:
When the fire alarm sounds,
1. All personnel should ensure that nearby personnel are aware of the emergency,
quickly shutdown operating equipment (e.g., compressed gas cylinders), close
doors and exit the building using stairwells.
2. All occupants should proceed to their Designated Meeting Site and wait further
instructions from their Safety Monitor.
3. All personnel should know where primary and alternate exits are located, and be
familiar with the various evacuation routes available. Floor plans with escape
routes, alternate escape route; exit locations and Designated Meeting Sites are
located in Appendix II and are posted in the building.

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4. Building occupants must NOT use elevators as an escape route in the event of a
fire.
Notes and Precautions:
1. Small fires can be extinguished only if you are trained to use a fire extinguisher.
2. All fires, even those that have been extinguished, must be reported to extension
2100 immediately.
3. Never enter a room that is smoke filled.
4. Never enter a room if the door is warm to touch.
When you discover a fire, remember the key word Race:
1. R- Rescue: when you discover a fire, rescue people in immediate danger if you
can do so without endangering yourself. Exit via safe fire exit. Never use
elevators. Close doors to room with fire.
2. A- Alarm: sound the alarm by breaking the glass of a fire box and call 2100 or
997, from a safe distance, to notify fire command center of precise locations of
fire.
3. C- Confine: close all doors, windows and other openings.
4. E- Evacuate the building.
Disabled Occupants
If a disabled occupant is unable to exit the building unassisted, the Safety Coordinator
must notify the emergency response personnel of the persons location. Transporting of
disabled individuals up or down stairwell should be avoided until emergency response
personnel have arrived. Unless imminent life-threatening conditions exist in the
immediate area occupied by a non-ambulatory or disabled person, relocation of the
individual should be limited to a safe area on the same floor, in close proximity to an
evacuation stairwell.

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Critical Operations Shutdown

Critical operations, including equipment that must be shut off and persons designated to
complete these actions are identified in Appendix I of this EEP. Procedures for rapid
shutdown should be predetermined for life, safety and loss control purposes, as well as
ensuring complete evacuations in a timely manner.
The Critical Operations Shutdown procedures to be followed by those employees who
have been assigned to care for essential building operations include:
1. Electric current
2. Air conditioning system
3. Computers system
4. Computers
5. Laboratories and workshops equipments, which should not be left unattended.
6. Piped gases and compressed gas cylinders at the valve, which may feed a fire.
Persons involved in the Critical Operations Shutdown list above shall be notified by
management of this responsibility in advance, identify in the EEP, and will be
appropriately trained for the particular situation. Personnel assigned to critical operations
responsibilities are listed in Appendix I.
Accountability Procedures for Emergency Evacuation
Designed Meeting Sites:
Groups working together on or in the same area should meet outside the building in the
prearranged Designated Meetings Site. A list of the primary and alternate Designated
Meeting Sites is listed on the floor plans in Appendix II.
Department Organization List:
A roster of personnel to ensure that everyone has evacuated has been developed by the
Emergency Coordinators. The list will be updated whenever there is a personnel change.
Emergency Coordinator will conduct head counts once evacuation has been completed.
There is at least one safety Coordinator per floor or twenty occupants to provide adequate
guidance and instruction at the time of an emergency.
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The employees selected as Safety Coordinators are to be trained in the complete

workplace layout and the various primary and alternate escape routes from the
workplace. All trained personnel are made aware of employees with disabilities that may
need extra assistance and of hazardous areas to be avoided during emergencies. Before
leaving, the safety coordinators are to check rooms and other enclosed spaces in the
workplace for other employees who may be trapped or otherwise unable to evacuate the
area, and convey this information to emergency personnel. A list of Safety Coordinators
appears in Appendix I.
Once each evacuated group of employees have reached their Designated Meeting Site,
each Safety Coordinator should:
1. Assembles his/her group in the Designated Meeting Site.
2. Take head count of his/her group.
3. Assumes role of department contract to answer questions.
4. Reports status to the Safety officer.
5. Instruct personnel to remain at Designated Meeting Site until further notice.
Rescue and Medical Duties:
1. Fire Department or emergency Medical Technicians (EMT) will conduct all
rescue and medical duties.
2. Do not move injured personnel.
3. Keep the person lying down, covered and warm.
First aid:
Medical personnel are available at University Health Services, at his number: 2699 or
050 6357651.
Resource and Responsibilities Lists:
EEP Organization:
The lists in appendix I include the names of employees, managers, staff or other
personnel and their job titles, job positions and relative EEP collateral duties. The
purposes served by the lists are:
14

1. To tell employees whom to see for additional information on the EEP.

2. To provide emergency response personnel with a list of department personnel,
which may be, needed in order to provide additional information about the fire, a
chemical, a hazardous waste location, a shipment of chemicals, etc.
Special Needs
Be aware of impaired staff and visitors who may need to be alerted or assisted.
Laboratories & Maintenance Areas:
Prepare to shut off piped gases and compressed gas cylinders at the valve, which may fee
a fire.
Health Care Facilities:
Locate emergency transport equipment (e.g., bottled oxygen, portable suction, batteryoperated telephones, emergency telephone list, and more you will have listed at Appendix
I)
Training and Communication:
Each occupant should know that evacuation is necessary and what his/her role is in
carrying out the plan. Employees should also know what is expected of them during an
emergency to assure their safety. A method of training building occupants in the
requirements of the emergency evacuation plan is to give all employees a through
briefing and demonstration. The department will have all managers and supervisors
present this plan to their staffs in staff meetings. Annual practice drills are to be
implemented and documented by the Emergency Coordinator. The Safety Officer can
assist with training, drills and demonstrations. A Training Attendance Record Sheet is
included in Appendix I. the Emergency Coordinator should maintain this record for a
period of five (5) years

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Updating this Building Emergency Action Plan

This plan shall be updated at least annually, or whenever any of the following changes
occur:
1. Facility modification resulting in a changing in the floor plan
2. Significant equipment modifications
3. Changes in personnel named in this plan
4. An addition or deletion of 100% of any material
5. The addition of any previously undisclosed hazardous material(s)
6. The addition, deletion, relocation, or modification of any hazardous materials
storage area.
Person Responsible for Plan:
Chairperson or division managers shall review the Emergency Plan for the building(s)
that they normally work in and provide update comments to the dean or director at least
annually, one month prior to Plan update. Certain operations plans (New construction for
example) may contain or affect elements of the emergency procedures as well as other
safety related information and guidance. These plans and their updates shall be submitted
and reviewed and approved by the Safety Officer.
Facility Configuration Operations Changes:
Notice of facility configuration changes or operational changes, when they impact safety,
shall be forwarded to the Safety Officer for review.
The Safety Officer shall review these changes against this plan and update
the plan, as necessary, to address new safety issues created by
configuration/operations changes.
Schedule of Action to Improve Safety:
The Safety Committee shall meet the following schedule of requirements as its
plan of action to improve safety in the Division.

16

 Safety inspections of each work area and safety meetings led by each chairperson
or supervisor should be conducted monthly.
Safety training by each safety coordinator should be conducted quarterly.
Report the school or department safety status to Safety Officer. Send the school or
department safety coordinator to the Safety Committee meetings. That should be
done biannually.
The Safety Officer should review safety plan and revise as needed annually
Deans, directors and Unit Supervisors, as going:
1. Review and approval of documents, plans, analyses, programs, and procedures
that may impact division safety.
2. Report illness and injuries as they happen.
3. Report and control hazard when found.
4. Inform employees of the hazardous and safety concerns associated with a change
in their duties or workplace.
Emergency Categories
Category (1)
Fire

(Emergency Procedure I)

Explosion

(Emergency Procedure I))

Gas Leak

(Emergency Procedure I)

Medical Emergency

(Emergency Procedure Attached)

Network Crash

(Emergency Procedure II)

Telephone System Crash

(Emergency Procedure II)

Sexual Violence

(Emergency Procedure II)

Attempted Suicides

(Emergency Procedure II)

Other life treating emergencies

(Emergency Procedure II)

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Category (2)
Medical Emergency

(ME Procedure Attached)

Electricity Shut off

(Emergency Procedure II)

Water Shut off

(Emergency Procedure II)

Certain components of network inoperative, (Emergency Procedure II)

e.g. E-mail, Internet, Computer Labs, Library,
Smart Classrooms, etc.
Major components of telephone system not (Emergency Procedure II)
working e.g. housing, academic buildings,
residential halls, etc.
Vehicular accidents/campus violence

(Emergency Procedure II)

Non-threatening emergencies

(Emergency Procedure II)

Emergency Procedure I:
You discover a gas leak, explosion or a fire; you should act immediately in a fast but
sequential fashion:
1. Help people in immediate danger.
2. Warn others by shouting Fire, Fire, Fire raise the alarms if not already sounding
and call (2100) or (997 note: dial 9 first when calling from AUS extension )
3. Decide if you can put the fire out.
4. Be over cautious.
5. Dont attempt to use a fire extinguisher if you have never been instructed on how
to use one.
6. If you can put out the fire then do so, if not proceed to evacuate the building.
Evacuation of Lecture Halls, Libraries, Classrooms, teaching Laboratories and Offices:
The person in charge of the class or department shall act as the Warden and is responsible
for evacuating his/her area.
Upon hearing the Alert or when Notified of an Emergency:
1. Stand fast and push chairs, large bags etc. under desk or benches.
2. Turn off electrical devices and laboratory operations that are not safe to be left
unattended.
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3. In controlled sequence, move along gangways to main aisles and exit in an

orderly manner through the nearest appropriate exit.
4. Move to the cluster point (a cluster point should be establish for each building).
Emergency Procedure 2:
1. Directors should contact the Safety Officer.
2. The Safety Officer should contact and inform the other directors of their decision
immediately. He should coordinate one action for all departments Directors to act
on and inform their staff of the decision.
3. Emergency details and actions taken should be documented and logged by the
Safety Officer.
4. If a decision needs to be made on the spot (category 1), all the directors should act
to the best of their knowledge and contact the Safety Officer as soon as possible.
Medical Emergencies
Medical Emergency procedures have already been established within the AUS medical
department. A committee of 2 doctors (2nd call) and one nurse (1st on call-on rotation
basis) has been formed. (A separate list of medical staff emergency numbers has been
attached). In addition, key AUS has been trained in CPR/First Aid. Nevertheless, the
following information is provided to assist the public in dealing with medical
emergencies.
Signs of Medical Emergency:
1. Fainting
2. Difficulty in breathing, shortness of breath
3. Sudden dizziness, weakness or change in vision
4. Continuous bleeding
5. Coughing up or vomiting blood
6. Suicide or homicidal feelings
7. Severe or persistent vomiting
8. Chest or upper abdominal pain or pressure
9. Change in mental status (unusual behavior, confusion, difficulty arousing)
10. Sudden, severe pain anywhere in the body
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What To Do:
1. Keep emergency phone numbers posted by the phone. (List attached).
2. Know at which hospital(s) your doctor practices and, if practical, go to that
facility in an emergency.
3. Upon arriving at an emergency room the victim will be immediately evaluated.
Victims with life-or-limb threatening conditions will be treated first. Patients with
conditions that are not life-or-limb threatening may have to wait.
Special Tips for Building with Chemical Laboratories:
Schedule regular department safety meetings for all students and employees to discuss
the results of inspections and aspects of laboratory safety.
Require every pre-laboratory /pre-experimental to include consideration of health and
safety aspects.
Forbid working alone in any laboratory and working without prior knowledge of a staff
member.
Do not allow experiments to run unattended unless they are failsafe.
When conducting experiments with hazardous or potential hazards, ask yourself
these questions:
What are the hazards?
What are the worst possible things that could go wrong?
How will I deal with them?
Require that all accidents (incidents) be reported, evaluated by the department safety
committee, and discussed at departmental safety meetings.
Allow only limited amounts of flammable liquids in each laboratory.
Do not allow food to be stored in chemical fridges.
Develop plans and conduct drills for dealing with emergencies such as fire, explosion,
poisoning, chemical spill or vapor releases, electric shock, bleeding and personal
contamination.
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Maintain a centrally located department safety library.

Provide guards on all vacuum pumps and secure all compressed gas cylinders.
Provide an appropriate supply of first aid equipment and instruction on its proper use.
Remove all electrical connections from inside chemical fridges.
Require grounded plugs on all electrical equipment an install ground fault interrupters
where appropriate.
Label all chemicals to show the name of the materials, the nature and degree of hazard,
the appropriate precautions and the name of the person responsible for the container.
Develop a program for dating stored chemicals and for certifying or discarding them after
predetermined maximum periods of storage.
Develop a system for the legal, safe and ecologically acceptable disposal of chemical
wastes.
Provide fireproof cabinets for storage of flammable chemicals.
Provide secure, adequately spaced, well-ventilated storage of chemicals.
Extend the safety program beyond the laboratory to the car and the home.
Clear label fire extinguishers to distinguish between electrical, chemical and normal fire
use.

APPENDICES
APPENDIX I:
Emergency Numbers (Please keep posted)
University emergency control room

2100

University security

05056367218

University clinic

2699 (After hours 050 6357651)

University ambulance services

2699 (after hours 050 6776844)

Fire

*997, 06 5523888 or 06 554 69999

Police

*999 or 06 5512222

Note: * if calling from an AUS extension you must dial 9 first

21

Sharjah Hospitals:
Al Qassimi

06 5386444

Kuwaiti

06 5242111

Al Zahra

06 5619999

APPENDIX II:
Check list for Preparing and Conducting a Building Drill
The following information was developed to provide you with guidelines on conducting
fire drills. Below is a helpful checklist. The fire Prevention Program coordinator
welcomes the opportunity to assist you and your building occupants if you have any
questions or concerns.
PREPARARATION
Meeting with the building occupants:
1. Review evacuation procedures, including those for persons with disabilities.
2. Agree to responsibilities/ roles for the drill.
3. Pick a date and time.
Schedule technique assistance:
1. Call Physical Plant Department (2100) to arrange for an electrician to activate the
alarm.
2. Call Safety Officer (2100) at least one week prior to schedule a date and time for
a Civil Defense Officer to witness your drill.
Publicize the upcoming drill to building occupants:
1. Post notices; include purpose, review of procedures/ routes, legal obligations.
2. Provide disabled persons with alternative options to evacuation.
3. Send email (optional).
DAY BEFORE
Prepare any special props for the drill (Optional):
1. Cardboard flames: for location of fire(s);
2. Cardboard smoke for inaccessible corridors and /or stairwells.
22

Confirm responsibilities/ roles with players:

1. School/Department head
2. Safety Officer
3. Physical Plant Campus Services
DAY OF DRILL
The Drill:
1. Alarm activated by technician.
2. Advise persons to stay clear of building entrances/ exists.
3. Fire/Emergency Coordinator releases building for occupancy.
4. Complete the Fire/Evacuation Drill Record (attachment).
Drill Evaluation:
1. Meet with the School /Department head.
2. Update/ revise procedures, as necessary.
APPENDIX III:
List of Emergency Response Team, ERT (Emergency Evacuation Coordinators)

Physical Plant Department

EMERGENCY EVACUATION COORDINATORS
DORMITORY
S/NO.

DORMS

SUPERVISOR NAME

EXTENSION

AB BOYS

Michel Zakher

5533

AB BOYS

Mohammed Raed

5533

AB BOYS

Muhamed Hassim

5533

CD BOYS

Ziad Naser

5700

CD BOYS

Kouider Abbad

5700

CD BOYS

Ramzi Hamid

5700

GH BOYS

Mohammed Madi

5860

GH BOYS

Ayman Shouman

5860

GH BOYS

Farid Djemil

5860

10

GH BOYS

Omar Al Sawa'eer

5860

23

11

GH BOYS

Omar Zaidan

5860

12

IJ BOYS

Jocelyn Warner

3302

13

IJ BOYS

Kadda Aoufi

3302

14

IJ BOYS

Ghasan Naser

3302

15

IJ BOYS

Abdul Kader

3302

16

KL BOYS

Issa Zahaf

6081

17

KL BOYS

Bassam Qasim

6081

18

KL BOYS

Bernardo Amora

6081

19

KL BOYS

Elioidi Gomes

6081

20

AB GIRLS

Amal Sadig

2550

21

AB GIRLS

Howaida Ali

2550

22

AB GIRLS

Najwa Alqaseer

2550

23

AB GIRLS

Walla Rashed

2550

24

CD GIRLS

Maha Faraj

2740

25

CD GIRLS

Nahar Al-Alawi

2740

26

CD GIRLS

Sahar Mohamed

2740

27

CD GIRLS

Thikra Ali

2740

28

E GIRLS

Nadia Mohamed

7777

29

E GIRLS

Muha Abood

7777

30

E GIRLS

Mariam Al Alraees

7777

EMERGENCY EVACUATION COORDINATORS

ACADEMIC BUILDINGS
BUILDING
MAIN BUILDING

FLOOR
MEZANINE
MEZANINE

DEPARTMENT
LIBRARY
FINANCE

NAME
Sahir Ismail Safi
Asaad Abi Ali

EXTENSION
2268
2233

THIRD

LIBRARY

Wael El Mankabady

2276

MAIN BUILDING

SECOND

HR
FINANCE

Azza Ahmad
Thomas Varghese

2226
2232

MAIN BUILDING

MEZANINE

PUBLIC AFFAIRS
LIBRARY
LIBRARY

Saeed Mehana
Monina Collins
Karen Peterson

2084
2179
2265

MAIN BUILDING

FIRST
FLOOR

PPD
PPD

Ghassan Nasseri
Ahmad Hussain

2115
2135

24

FIRST
FLOOR

Rabi Karanib
Ali Salem
Ghanem El Shahiri
Mohammed Ghanim

2138
2070
2111
2128

AD-2

Florian Techel
Darrel Fernandes

2808

AD-1

Tarek Al Ghoussein
Chris Jensen

2821
2829

HEALTH CENTER
HEALTH CENTER

Lubna Yousif
Mrina Osseiran

2667
2670

IEP

Richard Mc Clane
Johns Hicks

2616

Imad Abu-Yousef

2410

Nabeel Amireh
Dr.Said Sakhi

2560
2508

Aqeel Ahmad
Islam Al Zubadi

2905
2922

Adil Tamimi
Abdul Khaliq

2958
2965

Faizah Mustafa
V.C James
Elena Biryulcova
Shahid Nadeem
Raja S
Virgilio Mateo

2778
2778
2778
2778
2778
2778

Ezz Taha
Sandrella Droubi
Haitham Akel
Noelle Wallace

2789
2794
2782
2645

Toufiq Saifi
Samer Sultan

2326
2353

MAIN BUILDING

LANGUAGE

BASEMENT

LANGUAGE

FIRST
FLOOR

CHEMISTRY

FIRST
FLOOR

PHYSICS
ENGINEERING
(RIGHT)

ENGINEERING
(LEFT)

SPORTS COMPLEX

STUDENTS CENTER

BASEMENT

FIRST
BUSINESS SCHOOL

IT DEPARTMENT
IT DEPARTMENT
IT DEPARTMENT
IT DEPARTMENT

25