INTRODUCTION

Payroll consists of the process by which a business pays its employees for
work performed during a specific period. A payroll system allows businesses to
follow a set series of processes in order to make timely, correct payments in
compliance with government regulations. A payroll system may be manual or
computerized and handled in-house or outsourced to another provider. The payroll
process typically includes calculating employee pay, recording payroll transactions
and determining and paying payroll taxes. A company must have in place a
timekeeping system that accurately reflects the hours put in by nonexempt
employees as well as the regular salary payments for exempt workers. Employers
typically withhold federal income tax from employee earnings; at the end of the
year, they must report all wages, tips and other compensation paid. Companies
also must with hold Social Security and Medicare contributions from employees
wages and pay a matching amount.
We are a computer science student at Asian Institute Of Computer
Studies, We are tasked to build a Computerized payroll system to replace the
manual computation of their payroll. GreatToysOnline.com needs a system to
allow employees to record

their DTR(daily time record)

automatically generate their payslip.

electronically and

BACKGROUND OF THE STUDY

As computer technology changes at such fast phase, many businesses

sectors try to cope up by upgrading computer system constantly in order to stay
competitive. The multi function ability of technology for its advance system is also
an important factor for a company to use software. It makes efficient use of the
advance technology and has ambition to discover more. Computers have the
great impact on the profession of accounting. With the rapid growth of technology
today, there is no doubt that computer will become a common asset in all
profession. The program also allows the monthly payroll schedule to be
calculated accurately. Just by having all teachers and employees info like name,
working hours, wages etc to enter in the database.

Therefore, payroll can be done with the guide of the program. The system
is good in for its specialty in the fields of accounting. It is easy to use, effective
and efficient in organizing and calculating the payroll. In addition, this study aims
to develop a reliable and manageable computerized payroll system for
GreatToysOnline.com for a better manageable of a business. The Proposed
Computerized Payroll System will give a big relief of the employee and
employers as well. One of the most requested features of the new system is
employee reporting. Employees will be able to query the system for number of
hours worked. The reporting feature will be available through the desktop.

THEORETICAL FRAMEWORK

The theoretical framework is used to make a graphical representation that

shows what specific operations that a payroll system may possess based on the
proponents theory.

Feedback
Figure 1.0

As shown in Figure 1.0 the input shows what possible input that a user may
apply in our proposed system, next is the process which represent the following
process that the proposed system may perform, last is the output which represent
the following output that the proposed system may produce.

CONCEPTUAL FRAMEWORK
Conceptual framework is used to represent what following operations and
processes that is possible to encounter when using our proposed system, since
the proposed system is a computerized payroll system the proponents prepare this
framework to show the components that a computerized payroll actually possess,
not exactly as it is but possible.

Figure 2.0

As shown in figure 2.0 shows the following capabilities that a computerized

payroll system is present in our proposed system. It may not exactly as it is but
based on the research made by the proponents, these are the possible concepts
that a computerized payroll system may contain.

STATEMENT OF THE PROBLEM

The current system they used in the payroll is a manual process to create
a record of the pay slip and they need to compute the DTR (daily time record)
and they are unsafe of the manual process because anyone can access because
of lack of security

SCOPE AND LIMITATIONS OF THE STUDY

Scope
This study is designed to develop a Computerized Payroll System for
GreatToysOnline.com. It covers the process of preparing the Pay slip of each
employee, the regular and job order employee, keeping of records safety and
computing the exact wages of each employee. Including the stored report list of
employee such as Gross income, Net income, Rate per day, Incentives and
Deductions such as SSS, PhilHealth, PagIbig.
The proposed Payroll System for GreatToysOnline.com is expected to
generate Pay Slip of Employees, Report list of employees, Payroll register of
regular and job-order employees, and Payroll form for every pay period.
Limitations
The proposed Computerized Payroll System for GreatToysOnline.com.
does not support network topology implementation and online program or online
transaction.

SIGNIFICANCE OF THE STUDY

To Payroll Maker of GreatToysOnline.com
The proposed system will help the accounting section of the business
establishment, especially the Payroll maker/bookkeeper. It will help to lessen the
time and effort of the payroll maker/bookkeeper preparing payments off to the
employees. The System develops can accommodate changing figures and
produce a paperless environment through well design database.
To Proponents
This study will help the proponents to enhance the ability on how to create
an understandable computerized system in an easy way. This will serve to the
proponents as a challenge to make a better system.
To the other Researcher
This study gives knowledge to the researcher on how to create a
Computerized System in an understandable way. This will serve as a fresh
ground for the researcher whose study will be related in the field of Information
Technology.

DEFINITION OF TERMS
Client
A person that can receive services from the employees and agents.
Company
A business enterprise firm.
Computer System
The configuration that includes all functional components of
computer and its associated hardware or software.
Database
An integrated collection of data which provides a more efficient way
of storage and retrieval of data and is capable of processing large portions
of data immediately.
Employee
A person employed at a wage or salary.
File
A receptacle that keeps loose objects such as papers or any
collection of items.
Information
Is data that has been changed into a useful form of output.
Payroll System
A payroll system is a computerized technique that is used to
calculate the sum of salaries employees who need to be paid in an
organization. The name, address, Social Security number and the bank
account numbers are the key elements in a payroll system. This method
saves time.
Process
A series of actions, changes, of functions that bring about an end or
a result.
Record
A document that contains an account particularly in terms of
collection.
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Services
Non-monetary programs provided by companies that benefits
clients.
Software
A computer terminology use to describe the unseen programming
codes and running application inside the computer system.
System
A set of related components that produces specific results.
Technology
It is the study of practical or industrial arts.