Abstract

Automation is the use of machines, control system and information technologies to

optimize productivity in the production of goods and services. The corrective
incentive for applying automation is to increase productivity, and/or quality beyond
that possible with current human labor levels so as to realize economies of scales,
and/or realize predictable quality levels.
Automation is a self-regulated process in which the work is completed with minimum
human efforts. The self regulated process aims at continuous flow of information
without minimum human intervention. So in brief the word automation denotes the art
of recording, processing and controlling the information automatically by mechanical
and electronic machine.
The current systems for Inventory Management and Quality Implementation Program
are file based and require filling up of forms manually. It also requires entries to be
made in registers, manually. The process is thus very tedious, time consuming and
unreliable. Also, the records can be easily damaged or misplaced.
The advantages of Automated Inventory and Quality Implementation Process are

Automation facilitates efficient and detailed information through the use of

mechanical aids like computers.
It ensures speedy recording. Processing and presenting of information.
Increased volume of work, scarcity of time and the slow manual processes
necessitate the introduction of automation.
It facilitates better quality work by reducing errors, which are created on
manual work.
Automation increases the goodwill and reputation of the firm because it adds
to the prestige and status symbol of the enterprise.

Objective:
The project will include automation of two tasks categorized as two separate modules:

Inventory Management System

Quality Implementation Program

Inventory Management System

Inventory Management System comprises of two categories:1. Store Management
2. Information Technology Management

Inventory
Management

Store Management

IT Management

The store inventory includes items like registers, markers and pens etc. The IT
inventory, on the other hand will include computers, printers, scanners and other
computer peripherals.
The aim of this project is to manage all inventories available with Vidya Knowledge
Park.To provide the basic services related to the supply of the equipments to maintain
their PRE-SO (Supply Order) and POST-SO details. The product will take care of all
the supply orders. It is concerned to keep the records of each Supply Order, which is
received, from different users. These equipments are then assigned a unique ID
Number (if required) given by the inventory manager.Further they are supplied to
different Institutes and departments of Vidya Knowledge Park.

User Login and Categorization

The different users will be classified as:
1) Store Department
The store department will keep record of all the inventories that will be issued
to all the departments and employees. The store department consists of
purchase manager who is responsible for issuing all the inventories to the staff
members and respected faculties members.
Administrator:
The administrator has all the rights and access to the resources. He is also
responsible for managing the resources.
Institute wise Administrator:
They will work under the administrator. They will be responsible for allotting
the inventories to the members of their institutions.
Purchase Manager:
He will be responsible for purchasing all the inventories.
Executive Director:
He can view the status of all the resources any time.
User:
These are the users of inventories.
The product will contain interface for the administrators and managers to check the
status of different inventories, they can see which device has been issued to whom and
for how long.

For example, if the administrator views the details of a printer he will get the details
of its model, who currently uses it, how many times its cartridge has been refilled and
other related details.
2) IT Support Department
The IT Support Department will provide all the technical support that will be
required to be provided to all the members.
This module will contain the same category of users except for one addition
i.e. IT support managers.

IT Support Managers:
They will be responsible for providing all the technical support.
They will provide the information in case a device malfunctions.

Quality Implementation Program

The main objectives of the QIP are:

To plan coverage of the syllabus uniformly over the entire academic session in
consonance with academic calendar and timetable.
To execute own responsibilities and lay down objectives to be achieve during
the academic session.
To work out plan and pedagogy of delivering course contents to the students.
To coordinate class tests, set performance levels organize extra-curricular
activities to boost confidence of students in order to enrich their talent and
levels of skills.
To monitor students performance and bring in rationality in awarding marks as
part of internal assessment.
To identify weak students and plan for their improvement.
To assess and evaluate own performance for further improvement and
development.
The QIP covers 8 modules. Each module will be having its own unique
functioning. Following are the modules of the QIP

QIP1-FACULTY RESPONSIBILITY : REGULATION

GUIDELINES
QIP2- FACULTY RESPONSIBILITY: OBJECTIVE AND
PERFORMANCE
QIP3-ACADEMIC CURRICULAM COVERAGE PLAN
QIP4-STUDENT PERFORMANCE MONITORING AND
EVALUATION PLAN
QIP5-FACULTY SELF REVIEW
QIP6-GUIDELINES FOR AWARDING MARKS
QIP7-MONTHLY REPORT
QIP8-MONTHLY DEPARTMENTAL PROGRESS REPORT

Module 1: mainly focuses on automation of issuing of the academic

calendar, allocating responsibilities to faculty, review of the syllabus covered
and state of attendance of the students by the Director and faculty, conduct
of additional classes etc.

Module 2: focuses on reviewing and generation of objectives and

performance of the faculty member. It basically automates the entire
academic plan of each and every faculty member and how the execution of
this plan is carried out.

Module 3: includes preparation of the layout of how each topic is to be

taught in the class, methodologies used and the dates on which the
corresponding topics are to be covered.

Module 4: includes evaluation and monitoring of the student performance

on the basis of assignments submitted, total attendance, sessional marks etc.

Module 5: includes self assessment of faculty. In this module the faculty

will judge him/herself according to his/her overall performance throughout
the semester.

Module 6: includes guidelines for awarding marks which basically focuses

on points like academics, class room instructions, final exam result etc..

Module 7: includes the entire monthly curriculum record of each faculty in

which the faculty will enter fields like no. of working days, no. of days
worked, no of classes scheduled etc.
Module 8: includes the monthly department progress report, i.e. a
department wise report will be generated that will include fields like name of
faculty, class/semester, subject name, CCP status etc.

Diagrams
Inventory Management System

Approval

New Item (Catalogue) Management)

User Management

Level-1(Admins.)

Faculty

Edit/Update

Report Generation/Validation

Director
LOGIN

Level-2(College Admin)

Executive Director
Level 4(Faculty/HOD)
Level-3(Support Engineer)

HOD

Items Issue

Items Issue after Approval

Request Form

Temporary Item

Query Resolution Report Generation

Permanent Item
View

Purchase Request

Quality Implementation Program

Update

HOD

Username

Update
Users

Dean/Director

Update

Password

Faculty
Module-7
Term &
Condition

Module-6
Module-8

Module-1

Module-5
Module-2

Module-4

Module-3

Technologies and tools to be used:

Tools:
i.

XAMPP Server

ii.

Dream Viewer(DW)
Technologies:

i.

PHP

ii.

MySQL

iii.

HTML/CSS

iv.
v.
vi.

List of References
1.HTML Templates
2. CSS Module of e-Vidya