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17.05.

2012

4. ENVIRONMENTAL MANAGEMENT SYSTEM

Prof.Dr. Fatih M. Botsal

ISO 14001 ENVIRONMENTAL


MANAGEMENT SYSTSEM

4.2 ENVIRONMENTAL POLICY


Top Management shall define the organizations environmental
policy and ensure that, within the defined scope of its
environmental management system,
a) is appropriate to the nature, scale and environmental impacts
of its activities, products and services,
b) includes a commitment to continual improvement and
prevention of pollution,
c) includes a commitment to comply with applicable legal
requirements and with other requirements to which the
organization subscribes which relate to its environmental
aspects,
d) provides the framework for setting and reviewing
environmental objectives and targets,

4.3.1 ENVIRONMENTAL ASPECTS


The organization shall establish, implement and maintain a
procedure(s)
a) to identify the environmental aspects of its activities,
products and services within the defined scope of the
environmental management system that it can control and
those that it can influence taking into account planned or
new developments, or new or modified activities, products
and services, and

4.1 General Requirements


The organization shall establish, document, implement,
maintain and continually improve an environmental
management system in accordance with the requirements
of the International Standard and determine how it will
fulfill these requirements.
The organization shall define and document the scope of its
environmental management system.

4.2 ENVIRONMENTAL POLICY


d) provides the framework for setting and reviewing
environmental objectives and targets,
e) is documented, implemented and maintained,
f) is communicated to all persons working for or on behalf of
the organization, and
g) is available to the public.

4.3.1 ENVIRONMENTAL ASPECTS


b) to determine those aspects that have or can have
significant impact(s) on the environment (i.e. significant
environmental aspects.
The organization shall document this information and keep it
up to date.
The organization shall ensure that the significant
environmental aspects are taken into account in
establishing,
implementing and maintaining its environmental
management system.

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4.3.2 LEGAL AND OTHER REQUIREMENTS

4.3.3 OBJECTIVES, TARGETS AND PROGRAMS

The organization shall establish, implement and maintain a


procedure(s)
a) to identify and have access to applicable legal requirements
and other requirements to which the organization
subscribes related to its environmental aspects, and
b) to determine how these requirements apply to the
environmental aspects.
The organization shall ensure that applicable legal
requirements and other requirements to which the
organization
subscribes are taken into account in establishing,
implementing and maintaining its environmental
management system.

4.3.3 OBJECTIVES, TARGETS AND PROGRAMS


organization subscribes, and its significant environmental
aspects. It shall also consider its technological options, its
financial, operation and business requirements, and the
views Of interested parties.
The organization shall establish, implement and maintain a
program(s) for achieving its objectives and targets.
Programs shall include:
a) designation of responsibility for achieving objectives and
targets at relevant functions and levels of the
organization, and
b) the means and time-frames by which they are to be
achieved.

4.4.1 RESOURCES, ROLES, RESPONSIBILITY


AND AUTHORITY

The organizations top management shall appoint a


specific management representative(s) who, irrespective
of other responsibilities, shall have defined roles,
responsibilities and authority for
a) ensuring that an environmental management system is
established, implemented and maintained in accordance
with
the requirements if this International Standard,
b) reporting to top management on the performance of the
environmental management system for review, including
recommendations for improvement.

The organization shall establish, implement and maintain


documented environmental objectives and targets, at
relevant functions and levels within the organization.
The objectives and targets shall be measurable, where
practicable, and consistent with the environmental policy,
including the commitments to prevention of pollution, to
compliance with applicable legal requirements and with
other requirements to which the organization subscribes,
and to continual improvement.
When establishing and reviewing its objectives and
targets, an organization shall take into account the legal
requirements and other requirements to which the

4.4.1 RESOURCES, ROLES, RESPONSIBILITY


AND AUTHORITY

Management shall ensure the availability of resources


essential to establish, maintain and improve the
environmental management system. Resources include
human resources and specialized skills, organizational
infrastructure, technology and financial resources.
Roles, responsibilities and authorities shall be defined,
documented and communicated in order to facilitate
effective environmental management.

4.4.2 COMPETENCE, TRAINING AND


AWARENESS

The organization shall ensure that any person(s)


performing tasks for it or on its behalf that have the
potential to cause a significant environmental impact(s)
identified by the organization is (are) competent on the
basis of appropriate education, training or experience, and
shall retain associated records.
The organization shall identify training needs associated
with its environmental aspects and its environmental
management system. It shall provide training or take
action to meet these needs, and shall retain associated
records.

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4.4.2 COMPETENCE, TRAINING AND


AWARENESS

The organization shall establish, implement and maintain a


procedure(s) to make persons working for it on its behalf
aware of
a) the importance of conformity with the environmental
policy and procedures and with the requirements of the
environmental management system,
b) the significant environmental aspects and related actual
or potential impacts associated with their work, and the
environmental benefits of improved personal performance,
c) their roles and responsibilities in achieving conformity
with the requirements of the environmental management
system,
d) the potential consequences of departure from specified
procedures.

4.4.4 DOCUMENTATION
The environmental management system documentation
shall include
a) the environmental policy, objectives and targets,
b) description of the scope of the environmental management
system,
c) description of the main elements of the environmental
management system and their interaction, and reference to
related documents,
d) documents, including records, required by this International
Standard, and
e) documents, including records, determined by the
organization to be necessary to ensure the effective
planning, operation and control of processes that relate to
its significant environmental aspects.

4.4.3 COMMUNICATION
With regard to its environmental aspects and
environmental management system, the organization shall
establish, implement and maintain procedure(s) for
a) internal communication among the various levels and
functions of the organization,
b) receiving, documenting and responding to relevant
communication from external interested parties.
The organization shall decide whether to communicate
externally about its significant environmental aspects and
shall document its decision. If the decision is to
communicate, the organization shall establish and
implement a method(s) for this external communication.

4.4.5 CONTROL OF DOCUMENTS


Documents required by the environmental managements
system and by this International Standard shall be
controlled.
Records are a special type of document and shall be
controlled in accordance with the requirements given in
4.5.4
The organization shall establish, implement and maintain a
procedure(s) to
a) approve documents for adequacy prior to use,
b) review and update as necessary and re-approve
documents,
c) ensure that changes and the current revision status of
documents are identified,
.

4.4.5 CONTROL OF DOCUMENTS

4.4.6 OPERATIONAL CONTROLS

d) ensure that relevant versions of applicable documents are


available at points of use,
e) ensure that documents remain legible and readily
identifiable,
f) ensure that documents of external origin determined by
the organization to be necessary for the planning and
operation of the environmental management system are
identified and their distribution controlled, and
g) prevent the unintended use of obsolete documents and
apply suitable identification to them if they are retained
for any purpose.

The organization shall identify and plan those operations


that are associated with the identified significant
environmental aspects consistent with its environmental
policy, objectives and targets, in order to ensure that they
are carried out under specified conditions, by
a) establishing, implementing and maintaining a documented
procedure(s) to control situations where their absence
could lead to deviation from the environmental policy,
objectives and targets, and
b) stipulating the operating criteria in the procedures(s), and

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4.4.6 OPERATIONAL CONTROLS


c) establishing, implementing and maintaining procedures
related to the identified significant environmental aspects
of goods and services used by the organization and
communicating applicable procedures and requirements to
suppliers, including contractors.

4.5.1 MONITORING AND MEASUREMENT


The organization shall establish, implement and
maintain a procedure(s) to monitor and measure on a
regular basis, the key characteristics of its operations
that can have a significant environmental impact. The
procedure(s) shall include the documenting of
information to monitor performance, applicable
operational controls, and conformity with the
organizations environmental objectives and targets.
The organization ensure that calibrated or verified
monitoring and measurement equipment is used and
maintained and shall retain associated records.

4.4.7 EMERGENCY PREPAREDNESS AND


RESPONSE
The organization shall establish, implement and maintain a
procedure(s) to identify potential emergency situations
and potential accidents that can have an impact(s) on the
environment and how it will respond to them.
The organization shall respond to actual emergency
situations and accidents and prevent or mitigate
associated adverse environmental impacts.
The organization shall periodically review and, where
necessary, revise its emergency preparedness and response
procedures, in particular, after the occurrence of
accidents or emergency situations.
The organization shall also periodically test such
procedures where practicable.

4.5.2 EVALUATION OF COMPLIANCE


4.5.2.1 Consistent with its commitment to compliance, the
organization shall establish, implement and maintain a
procedure(s) for periodically, evaluating compliance with
applicable legal requirements.
The organization shall keep records of the results of the periodic
evaluations.
4.5.2.2 The organization shall evaluate compliance with other
requirements to which it subscribes. The organizationmay wish
to combine this evaluation with the legal compliance referred to
in 4.5.2.1 or to establish a separate procedure(s).
The organization shall keep records of the results of the periodic
evaluations.

4.5.3 NONCONFORMITY, CORRECTIVE AND


PREVENTIVE ACTION

4.5.3 NONCONFORMITY, CORRECTIVE AND


PREVENTIVE ACTION

The organization shall establish, implement and maintain a


procedure(s) for dealing with actual and potential
nonconformity(ies) and for taking corrective action and
preventive action. The procedure(s) shall define
requirements for
a) identifying and correcting nonconformity(ies) and taking
action(s) to mitigate their environmental impacts,
b) investigating nonconformity(ies) determining their
cause(s) and taking actions in order to avoid their
recurrence,
c) evaluating the need for action(s) to prevent
nonconformity(ies) and implementing appropriate actions
designed to avoid their occurrence,

d) recording the results of corrective action(s) taken, and


e) reviewing the effectiveness of corrective action(s) and
preventive action(s) taken.
Actions taken shall be appropriate to the magnitude of the
problems and the environmental impacts encountered.
The organization shall ensure that necessary changes are
made to environmental management documentation.

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4.5.4 CONTROL OF RECORDS


The organization shall establish and maintain records as
necessary to demonstrate conformity to the requirements
of the environmental management system and of this
Internal Standard, and the results achieved.
The organization shall establish, implement and maintain a
procedure(s) for the identification, storage, protection,
retrieval, retention and disposal of records.
Records shall be and remain legible, identifiable and
traceable.

4.5.5 INTERNAL AUDIT


Audit program(s) shall be planned, established,
implemented and maintained by the organization, taking
into consideration the environmental importance of the
operation(s) concerned and the results of previous audits.

Audit procedure(s) shall be established, implemented and


maintained that address
the responsibilities and requirements for planning and
conducting audits, reporting results and retaining
associated records,
the determination of audit criteria, scope, frequency and
methods.
Selection of auditors and conduct of audits shall ensure
objectivity and impartiality of the audit process.

4.6 MANAGEMENT REVIEW


Input to management reviews shall include
a) results of internal audits and evaluations of compliance with
legal requirements and other requirements to which the
organization subscribes,
b) communication(s) from external interested parties, including
complaints,
c) the environmental performance of the organization,
d) the extent to which objectives and targets have been met,
e) status of corrective and preventive actions,
f) follow-up actions from previous management reviews,
g) changing circumstances, including developments in legal and
other requirements related to its environmental aspects,
h) recommendations for improvement.

4.5.5 INTERNAL AUDIT


The organization shall ensure that internal audits of the
environmental management system are conducted at
planned intervals to
a) determine whether the environmental management
system
1) conforms to planned arrangements for environmental
management including the requirements of this
International Standard, and
2) has been properly implemented and maintained, and
b) provide information on the results of audits to
management.

4.6 MANAGEMENT REVIEW


Top management shall review the organizations
environmental management system, at planned intervals,
to ensure its continuing suitability, adequacy and
effectiveness. Reviews shall include assessing opportunities
for improvement and the need for changes to the
environmental management system, including the
environmental policy and environmental objectives and
targets. Records of the management reviews shall be
retained.

4.6 MANAGEMENT REVIEW


The outputs from management reviews shall include any
decisions and actions related to possible changes to
environmental policy, objectives, targets and other
elements of the environmental management system,
consistent with the commitment to continual
improvement.