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Functional Design
Calculation of Accrual and Deferred
revenue for new RA KEY AUFTCB
Medical Systems
Versio
Changed By
Date
Mar 2015
n
1.0
Initial document
Arvind Agrawal
1.1 Approvals
This document requires the management approvals as layout in table 2.
Date [dd.mmm.yyyy]
<Name>
Business Representative
<Name>
Project leader
<Name>
Consultant
Medical Systems
Table of Contents
1
Approvals........................................................................................................ 2
Scope.............................................................................................................. 4
2.2
Prerequisites.................................................................................................... 4
2.3
Assumptions.................................................................................................... 4
2.4
References....................................................................................................... 4
2.5
Functional Requirements.......................................................................................6
3.1
Overview......................................................................................................... 6
3.2
Output............................................................................................................. 6
3.3
3.4
Input................................................................................................................ 6
3.5
3.6
Security........................................................................................................... 7
Functional Realization............................................................................................ 8
4.1
Selection screen.............................................................................................. 8
4.2
4.3
Security........................................................................................................... 9
4.4
Medical Systems
Business Process
Process step
2.2 Prerequisites
< Describe any prerequisites (such as; functionality, master data, field types, conditions, etc.)
needed for the solution to be successful. >
2.3 Assumptions
< Describe any assumptions needed to support the success of the solution. For example;
standard SAP transactions will be used. >
2.4 References
<Include references to the Project Manual, BPML, (K)ICS, Philips Standards and other relevant
business and project documentation.>
Reference
Project
Number/Procedure
Comment
Manual
BPML
CRM
ICO
UXW
Medical Systems
Term
Description
Medical Systems
3 Functional Requirements
3.1 Overview
As part of Revenue accounting project it was decided to use cost buckets to
more accurately calculate the deferred revenue and accruals.
This new method will be applicable to all the company codes in MP1, which
means one and only harmonized process to recognize project revenue.
To achieve the same major parts of the current user-exit will not be used and a
new logic is to be written to calculate Revenue deferral and cost accrual.
3.2 Output
Standard output, no change.
Medical Systems
3.4 Input
<Describe input for the business process. Include the under what conditions the information
entered into the system (the application or administration) and any checks and validations
applied.>
3.6 Security
< Describe how security for the function will be implemented. >
Medical Systems
4 Functional Realization
The focus in this section is on how the requirements from the previous section are fulfilled. The
solution is described at a functional level.
Table creation
Create a table where we can maintain if Revenue Deferral or/and Accruals are valid
for a line id.
Medical Systems
1. Calculate the actual cost for line-ids for line-ids if accrual is active in Z table for the lineid.
2. Calculate the planned cost for same line Ids.
Apply following formulae
If planned cost for the line-id is more than 0 and actual cost is less than planned cost
Accrual = Planned cost per active line id Actual cost per active line -id
For DX96 create new modification N
Logic to calculate the Revenue deferral
If Sales order currency <> WBS element currency.
1. Total the actual revenue in sales order currency (SO Currency)
2. Calculate the actual cost in (SO Currency) for line-ids if Revenue deferral is active in Z
table for line-id.
3. Calculate the planned cost in SO currency for same line Ids.
Apply following formulae
Revenue deferral in SO currency = Actual revenue (SO currency) (Actual revenue (SO
currency)/ Planned cost (SO currency) * Actual cost (SO Currency))
Convert the calculated Revenue Deferral in SO currency to WBS element currency using balance
sheet rate and pass it to SAP for postings.
The formulae for recognized revenue will be Revenue Invoiced in WBS element currency (at
activity rate) Calculated Revenue deferral in WBS element currency using balance sheet rate.
Logic to calculate the accrual
1. Calculate the actual cost (SO Currency) for the line-ids if accrual is active in the Z table
for the line-id.
2. Calculate the planned cost (SO Currency) for the same line Ids.
Apply following formulae
If planned cost for the line-id is more than 0 and actual cost is less than planned cost
Accrual (SO Currency) = Planned cost per active line id (SO currency) Actual cost per
active line id (SO Currency)
Convert the accrual (SO currency) to WBS element currency with balance sheet rate.
4.2 Security
No change.
Medical Systems