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PMUK

HEALTH AND SAFETY POLICY


OHSAS-18001 MANUAL
1. Purpose
1.1. To ensure we comply with the HASAWA 1974 and review the suitability
and effectiveness of the PMUK Health & Safety Management System
OHSAS-18001.
2. Scope
2.1. PMUK is engaged in the manufacture and design of high quality
consumer products i.e. microwaves, laptop computers on its Cardiff site
in Pentwyn Cardiff South Wales
2.2. It is recognised that in the pursuance of industry best practices we shall
respect and understand the role that Health and Safety plays in the
companys business strategy
2.3. PMUK recognises its responsibilities to perform its business activities in
a manner that impacts on welfare of the staff in a positive way and
strives towards reducing its accident and near misses on site.
2.4. We shall strive to ensure that our Health and Safety policies are
founded on
2.4.1. Meeting the requirements of all applicable legislation's and regulations
associated with the plant using information from the references listed
below.
3. References
3.1. HSP043 Corporate policy
3.2. HASAWA 1974
3.3. Accident prevention plan
3.4. Training
3.5. Management review
3.6. Accident reduction plan
3.7. Health surveillance
3.8. Health and Safety policy awareness with all our onsite staff, suppliers
and contractors
3.9. Health and Safety procedures

3.10.Government legislation's.
3.11.ACOP
3.12.Guidance notes
3.13.Carry out regular reviews of all the companys activities that could have an
impact on the welfare of the staff and ensure our aim is the continuous
improvement of our systems and processes, such as the,
3.13.1. Pressing Plant
3.13.2. Enamel Plant
3.13.3. Transport
3.13.4. Occupational health HSP016 Noise at work policy
3.14.Ensure all our policies and company objectives are communicated to all
staff, and on request the general public to promote our commitment to a
positive H&S culture.
3.14.1. Team briefs
3.14.2. Newsletters
3.14.3. Management review
3.14.4. Monthly Health and Safety and Environmental meeting minutes
3.15.PMUK shall prove its commitment via the effectiveness of its onsite accident
prevention program and OHSAS- 18001 Safety Management System
4. Management program
4.1. General requirements
4.1.1. PMUK shall establish documents, implement and continually maintain
its management system via the Health and Safety Executive and strive
for the continuous improvement of our safety system.
4.2. OH&S Policy
4.2.1. The HSP001- Health and Safety policy will clearly define the role of
the following organisational duties and processes to have a clearly
defined structure in relation to on site safety.
4.2.2. The policy shall be communicated to all internal and external
interested parties.
4.2.3. The policy shall meet all legal requirements as a minimum standard.
4.2.4. The policy shall indicate our commitment to continuose improvement
and clearly state our objectives of reducing risk within the workplace.
4.3. Managing Director

4.3.1. The Managing Director has overall responsibility to ensure that the
company meets its statutory duty to provide Health, Safety and welfare
controls in relation to all UK legislations.
4.4. Board of Directors
4.4.1. The Board of Directors will appraise all Health and Safety matters to
ensure that sufficient resources are available to maintain a high
standard of safety where reasonably practicable.
4.4.2. Responsibilities shall be delegated to personnel at various levels
throughout the company to ensure that these duties are met on a
day-to-day basis.
4.4.3. Departmental Directors have overall control of all aspects of Health &
Safety within their areas of control. They must ensure their managers
are fully aware of their responsibilities in relation to health and safety.
4.4.4. They must make certain that new machinery, processes and
substances, which are introduced to their areas, are in compliance
with all Health and Safety legislation and that risk assessments are
completed for all.
4.4.5. The Directors will report directly to the Managing Director on all
aspects of Health and Safety that will affect the day-to-day running of
the company.
4.5. Managers
4.5.1. Managers are responsible to provide leadership and promote
responsible awareness towards the Health and Safety of their staff.
4.5.2. They must ensure
4.5.2.1.

Risk Assessments are completed and recorded for every task /


work requirement within their control.

4.5.2.2.

They must keep in mind any new process, machinery or


substances that are introduced are in line with all legal
requirements and controlled as appropriate.

4.5.2.3.

They must ensure new employees and existing employees


under their control have been given adequate training and
information to carry out their job, such as evacuation
procedures, welfare facilities, general access and egress
routes, first aid facilities and any other company procedure that
could affect their safety.

4.5.3.

They must also be aware of any pregnant or young persons, as


they will be particularly naive to the dangers of a workplace and
must ensure that such young workers are adequately trained
before they are allowed to use any machinery/powered
equipment/tools/substances. (Managers must satisfy
themselves that their training is adequate)

4.5.3.1.

They must ensure that the risk assessment data is recorded


and filed on the section for easy reference and reviewed
annually or when existing facilities change or if there has been
an accident.

4.5.3.2.

They must contact the Health and Safety Executive to


co-ordinate training requirements of any personnel within their
control.

4.5.3.3.

New substances must receive the approval of the Health and


Safety Executive before being introduced to the wrokplace.

4.5.3.4.

Managers must ensure accident reports are completed within


24 hours of an accident and assist the Health and Safety
Executive in the investigation.

4.5.3.5.

They must encourage job rotation wherever possible in order to


avoid WRULD- HSP017.

4.5.3.6.

They must eliminate where possible the need to manually


handle or push/pull loads by using mechanical devises as
indicated in HSP002- Manual Handling Policy.

4.5.3.7.

If PPE (personal protective equipment) is issued then they


must ensure that it worn without exception.

4.6. Supervisors (Team Leaders / Section Leaders)


4.6.1. Supervisors are responsible for the day-to-day running of their areas
and the staff under their control.
4.6.2. They must ensure
4.6.2.1.

All risk assessments are completed

4.6.2.2.

Accidents are reported to the Health and Safety Executive on


HSP 024

4.6.2.3.

Accident reports are completed and submitted to the manager


or Safety officer within 24 hours of the accident taking place

4.6.3. The supervision of their employees is of a high standard making sure


that safe working practices are maintained and there are adequate
welfare facilities for their staff.
4.6.4. Supervisors are expected to enforce the wearing of P.P.E. if it has
been highlighted in any risk assessment.
4.6.5. The work areas that are under their control are maintained and free of
any obstacles that would hinder the safe access and egress of their
employees within the area of work.
4.6.6. Provide adequate training requirements for all staff in their charge.
4.6.7. Fire Evacuation Procedures are provided to their staff.

4.7. Health & Safety Executive


4.7.1. The Health & Safety Officer is responsible for,
4.7.2. Advice on new legislation to Management.
4.7.3. Co-ordination and monitoring of Risk Assessment Program.
4.7.4. Monitoring Accident investigations.
4.7.5. Identifying Training needs.
4.7.6. Health & Safety Polices (create, monitor and review)
4.7.7. Consultation with employees. (Safety Committee)
4.7.8. Accident Analysis.
4.7.9. Accident Claims.
4.7.10. C.O.S.H.H. Records and Assessments.
4.7.11. Fire Officer [H&S officer] Responsibilities.
4.7.12. Assessing & identifying the needs for all related fire safety activities on
site.
4.8. Safety Committee
4.8.1. The Safety committee shall consist of representatives from the
Management, the Workforce (union), and the Health & Safety officer.
They shall be kept updated with the latest legislation and approved
codes of practices at least four per year. Any improvements,
recommendations or concerns shall be discussed and remedied.
4.9. Employees
4.9.1. Employees have a duty of care to co-operate with their employer in
order to ensure Health & Safety compliance.
4.9.2. They must follow all safe practices, systems and procedures without
exception and must not carry out a job of work by any other means.
4.9.3. Employees must not do anything to endanger themselves or anyone
else around them.
4.9.4. Employees must wear or use P.P.E. given to them for the purpose of
carrying out their job.
4.9.5. Employees must advise their supervisors of any problems they have
in doing their job, machinery, tools, equipment, substances or P.P.E.
4.9.6. Employees must not try to rectify faults with any equipment
themselves, but must report it and wait for an engineer/trained person to
take remedial action.

4.9.7. Employees must report accident to their supervisors immediately so


they may receive any first aid required and so that their supervisor may
record the accident in the Accident Book.
4.9.8. Employees must not interfere with or misuse any item provided in
order to carry out their work safely.
4.9.9. Employees must be aware of the fire Evacuation Procedure.
4.9.10. Any questions regarding interpretation of Health & Safety should be
referred to the Health & Safety Officer.
4.10.Planning
4.10.1. Hazard identification, risk assessment and determining controls
4.10.2. All hazards shall be identified in adherence to HSP 022 Risk
assessment policy and shall identify all the related control measures to
reduce the risk as low as reasonably practicable.
4.11.Legal and other requirements
4.11.1. All the legal and other requirements shall be identified in HSP0001
Legal register procedure.
4.11.2. The register shall be inclusive of all policy, regulatory and legislative
requirements that are applicable to the operations of PMUK such as the
HSP011 workplace policy.
4.11.3. Validity of all data shall be verified on a regular basis by the H&S
officer via the HSE web site.
4.11.4. All the legal requirements shall be covered within the Management
system and reviewed via the following forms of information taking into
consideration technological, financial and operational business
requirements. And the views of all interested parties.
4.11.5. H&S Procedures
4.11.6. Government legislation's.
4.11.7. ACOP
4.11.8. Guidance notes
4.11.9. HSE web site
4.11.10.

BSI guidance books

4.12.Objectives and programs


4.12.1. All site objectives and targets shall be indicated within HSP 020
Objectives and targets procedure. These shall be decided in conjunction
with the P.M.U.K site objectives and targets and HSP058 Performance
procedure.

4.12.2. All objectives and targets shall be communicated to all interested


parties via the MIS internal communication system.
4.13.Implementation and operation
4.13.1. Structure and responsibility
4.13.2. The responsibility for all site activities rest with the senior
management as indicated below
4.14.Competence and training
4.14.1. The management system shall establish its continuous training and
awareness via the HSP052 H&S training plan and following programs
dependent on skill level, responsibility and capabilities of all staff on site.
4.14.2. Personal competence shall be evaluated by methods such as: 4.14.3. Examination / Testing
4.14.4. Certification / Evidence of attendance on training Courses / Seminars.
4.14.5. Prior Experience.
4.14.6. The H&S officers internal & external training program
4.14.7. PER0008 Individual training cards
4.14.8. Skills matrix
4.14.9. PER0012 training plans
4.14.10.

Tool box talks

4.14.11.

Signs

4.15.Communication ,participation and consultation


4.16. Communication
4.16.1. All internal communication will be via the MIS system, emails, signs,
tool box talks and training programs related to each department or
process in adherence with the HSP057 Communication procedure.
4.16.2. All external communication will be via the factory induction process for
all visitors and contractors and via HSP 007 Contractors policy
4.17. Participation and consultation
4.17.1. All hazards shall be identified by the individual departments via the
risk assessment procedure and communicated to all interested parties
including the union representatives.
4.17.2. All significant issue related to the site will be discussed in the
management review meetings that include all business units and union

representatives who will have an input into improving the current


management systems.
4.17.3. All on site staff and interested parties including representatives from
the related Unions will be informed of our objectives and targets via the
MIS systems and management review minutes that will include accident
data and any items related to site safety that are on the agenda for
improvement.
4.18. Documentation
4.18.1. All documents shall be retained and controlled in adherence with HSP
054 Document retention procedure.
4.18.2. All documentation shall be available from the MIS system and be
distributed and communicated by the related departments
4.18.3. All procedures shall be reviewed on an annual basis or when
feedback has been given from any related department, process or
interested party
4.19. Document and data control
4.19.1. All documents shall be controlled in adherence with HSP 044
Document change register and shall have an individual HSPnumber
allocated to all documents.
4.19.2. All documentation shall be distributed by the individual departments
and stored under the control of the department head.
4.20. Operational control
4.20.1. All operational activities and changes shall be controlled via the
management team in adherence to the following.
4.20.2. Management system procedures located on the MIS system
4.20.3. HSP 022 risk assessments systems
4.20.4. Tool box talks for the related areas
4.20.5. Training programs and training cards for the job specific tasks
4.20.6. HSP 007 contractors policy
4.20.7. HSP 009 Temporary workers policy
4.20.8. HSP014 Warehouse policy & HSP019 Drivers on site policy
4.20.9. HSP 018 Safe system of works policy
4.20.10.

HRDOC0004 Absence policy

4.20.11.

HSP056 CDM project procedure

4.20.12.

Emergency preparedness

4.20.13.
The management shall ensure all staff adheres to the HSPO13
emergency evacuation procedure and all related fire safety controls such
as, training, fire fighting equipment use and fire safety awareness.
4.21. Checking
4.22. Performance measurement and monitoring
4.22.1. All performance measuring will be via the internal and external
auditing plan and the company accident and RIDDOR statistical analysis
and objectives and targets set by the board of directors in adherence
with HSP058 Performance procedure.
4.22.2. All accident data shall be recorded and related countermeasures
identified on HSP 024
4.22.3. All accidents shall be reported to the senior management at the
management review meetings and logged in the minutes and distributed
to all interested parties.
4.22.4. All equipment on site shall be maintained in accordance with the
manufacturers specifications and shall be controlled by the engineering
departed in conjunction with the PUWER & LOLLER regulations 1998.
4.22.5. All lifting equipment and Presses shall be checked in accordance with
HSP059 Zurich & AIDA inspection procedure.
4.22.6. Monitoring of the various tasks and risk assessments is the duty of the
area supervisors. Risk assessments should be reviewed as instructed in
the Risk assessment procedure HSP022 in order to ensure a proactive
approach to safety
4.23. Accidents & Incidents
4.24. Evaluation of compliance
4.24.1. All regulations related to the P.M.U.K site shall be audited in
adherence with the HSP055 Audit procedure that shall highlight any
breaches of related regulations.
4.24.2. All audit results shall be issued to the department managers and the
board of directors.
4.24.3. Any serious breaches of the regulations could result in an
improvement or prohibition notice placed on the area or activity
4.24.4. Incident investigation ,nonconformity, corrective actions and
preventative action
4.25. Incident investigations
4.25.1. All accidents and incidents shall be investigated in adherence with the
HSP023 reporting of accidents and HSP024 accident report documents
4.25.2. All accidents shall be reported in the Management review meetings
and discussed at the related board meetings.

4.25.3. All accidents and incidents data shall be recorded and kept filed by the
H&S officer and any items that fall under the scope of reportable
accidents or incidents shall be controlled in adherence with the RIDDOR
regulations.
4.25.4. All accidents and incidents shall be investigated to incorporate a
reasonably practicable countermeasure to prevent reoccurrence.
4.26. Nonconformity and corrective and preventative actions
4.26.1. In the event of a non-conformance the requirements for corrective and
preventative actions shall be in accordance with HSP055 Audit
procedure and the AR001 audit report
4.26.2. All audit reports shall be issued to the related department and the
board of directors
4.26.3. A corrective action plan should be issued to the H&S officer
highlighting the implementation date and scope of the action plan on
AROO1 audit report.
4.27. Control of records
4.27.1. All documents related to the safety management system shall be
controlled in accordance with HSP 054 control of documents procedure.
4.27.2. All storage and retention of the document shall be the responsibility of
the individual department.
4.28. Internal audits
4.28.1. Only personnel having no functional responsibility for the area being
audited shall conduct audits.
4.28.2. Audits shall be conducted in accordance with documented procedure
HSP055 audit procedure and AR001 audit report.
4.28.3. Functional management of the audited area shall review, agree and
implement corrective actions for any non-compliance revealed by the
audit.
4.28.4. The periodicity of audit shall be at the discretion of the safety officer,
based on the actual/potential impact of the department or activity. In any
event the period shall be no longer than 12 months.
4.29. Management review
4.29.1. The senior management will regularly review the H&S management
system and determine if the system delivers policy, objectives and
operational controls via the management review meetings that are held
no less than four per annum with all majors issues available for
discussion at board level.
4.29.2. All minutes shall be distributed to all internal interested parties for
comment and related feedback.

4.29.3. All feedback will be discussed at the following H&S management


meeting.
4.29.4. All minutes shall be filed by the safety officer for no less than 3 years.
4.29.5. The review shall include, but not be confined to the results of: 4.29.6. The Internal Audit Programme
4.29.7. Register of Regulations
4.29.8. Third Party Input
4.29.9. Compliance with applicable regulations & legislation
4.29.10.

Continued suitability of Company Policy

4.29.11.

Continued suitability of Objectives & Targets

4.29.12.

Planned Activities in Respect of H&S

4.29.13.
New capital equipment, plant, and manufacturing processes
that involve the use of chemical subs
4.29.14.

HSP036 Managing asbestos

4.29.15.

Accident & incident results

4.29.16.

Regulatory visits and communications

5. Implementation date
5.1. This policy will take effect from Ist of January 2013 and therefore all
subsequent policies to be introduced or revised after this date should
follow the procedure as detailed within this document.
6. Review date 01/01/2015
POLICY & PROCEDURE AUTHORISATION
Document Number:

OHSAS-18001 issue 2

HR Manager:

Date:

H&S and Environment Executive

Date

Trade Union:

Date:

Health and Safety Director

Date

Managing Director:

Date:

Date of Policy and Procedure Implementation:

01/01/2013