WOLLO UNIVERSITY

Kombolcha Institute of Technology

Collage of Informatics
Department of Computer Science
ONLINE PROPERTY
MANAGEMENT SYSTEM FOR KIOT
Submitted by:
NameID
1. ABDUBA KONSOLE1541/04
2. ABGUDO TUSA.1546/04
3. FEKREDIN SIRAJ1594 /05

Advisor Name: DANIEL.BSignature________

Submitted to: Department of Computer Science
February 25, 2015
Contents
1

chapter one - introduction .................................................................................3

1.1

Background .......................................................................................................3

1.2 Statement of problem .......................................................................................5

1.3 objectives ..........................................................................................................6
1.1.3.1 General objectives.......................................................................................6
1.1.3.2 Specific objective.....................................................................................6
1.4.1

Methodology .................................................................................................7

1.4.2

Development Tools .......................................................................................7

1.4.3 Software tools ...............................................................................................8

1.4.4 Material Tools. Table 1.3 show material cost...............................................10
1.5

Analysis and design approach.................... Error! Bookmark not defined.

1.5.1 Implementation phase .....................................................................................11

1.6 Feasibility study .................................................................................................12
1.6.1 Technical feasibility...................................................................................12
1.6.2 Operational feasibility................................................................................13
1.6.3 Time feasibility ..........................................................................................13
1.6.4 Economic feasibility ..................................................................................13
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1.7 Scope of project ................................................................................................14

1.7.1 Limitation of project ...................................................................................14
1.8 Significance of project ......................................................................................14
1.8.1 Beneficiary of the project ...........................................................................16
1.9 Time schedule ...................................................................................................16
1.10 organization of project ...................................................................................18

CHAPTER ONE INTRODUCTION

1.1 Background
Wollo University was one of higher state of education formed by
Federal Democratic Republic of Ethiopia. This university recognized in
February 1999 E.C by higher state of education and to environmental
society.
WolloUniversity has two campus Dessie and kombolcha institute of
technology. KIOT consist two collage Informatics and engineering
collage.in Kombolcha Institute of property controlling and management
system is done manually. Property can be get order by different
management office when leave or get into the campus. When new
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property like laptop enters into campus it registered manually on campus

police registration book. If one equipment owner wants to way out its
equipment from campus it need voucher paper from responsible office
and when this paper is lost the equipment doesnt out, there is also
repetition when one equipment is register. When campus property or
community in campus property is lost, there is the replacement of new
property.
This Replacement of new property can cause economically budget
fluctuation from university and community life in university. University
property controller may be gate out legally forbidden property to full fill
his/her interest. Since a lot of equipment are ways out and get in, the
responsible body to control and manage equipment is too busy and
boring on his/her work.
So the existing system that the institute was used is weak to perform
equipment control management system. Asa result we designed a new
system that minimize those problems and support the university and
community.
This new system is easy to control and manage the property of KIOT
because it change the control system by computerized system which
makes the action fast and modernized form
When this project will be developed it can give the following purpose
One type of equipment cant be repeating registered
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 Easy to identify the actual owner of equipment

Controlling legally forbidden material

from the campus to the

outside
Reduce the loss of equipment
Minimize economic problem of university and community life in
university

1.2 Statement of problem

Some of the existing system problems are listed as follow
One type of equipment can be registered frequently
Difficult to identify the actual owner of equipment
legally forbidden material can be passaging
Illegally take someone else property e.g. Laptop, cloth
Difficult to find equipment
Anomalies problem such as:-updating, inserting etc
Only stamp is highlight seen
It require large amount of voucher paper
Lose of equipment
Error prone of manual data entering

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1.3 objectives
1.3.1 General objectives
To developing online equipment management and control system for
KIOT

1.3.2Specific objective
Specific objective describes the way of exploring and formulating

specifically

existing problem in the organization, to achieving the general objectives and carry
out the following literals.
Analyse the existing system

Identifying the current problem

Designing new architecture
To create centralized database for all records
To Develop and create interactive user interface
To register new property
To change manual data storage system to automated system
To Modelling the new system using object oriented methodologies
To design and develop web based system using php Programming
language
To implement and Test the system.
To Preparing the document
To enhance Document securable: - enable easy to perform student,
employee and KIOT property management system properly
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Related project
Among the different project studying in the KIOT
perspective

similar concept in our project

which is

such as:- online store

management system .however our project is scope based on

Registering get in property and equipment, then managing and
controlling way out equipment

1.4Methodology and Development tool

1.4.1 System Development Methodology

1.4.1 Data collection methodology

Data about the organization will be collected using Observation,
Document Analysis, and questionnaires. Because this three methods
help us to get required information about the organization in easy way.

a. Observation
This will be used in order to analyse the conditions to which the existing
system is acting. It is useful to observe how jobs are done, how
information flows directly from the user is observed.
The group observes how the current system works so as to design the
suggested system.

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b.Document Analysis
Studying the documents that are used in the past, in order to understand
about the problems in the existing system, apply the regulate mechanism
of data processing etc.
And also by reading related resources by analysing the current problem
how the system work.

c.questionnaires:To get more information we select some workers and understand about
the system that deployed to help them. The condition occurs by question
and answer of few selective workers of the office. The structured
questionnaire will be a set of both closed and open ended questions
which makes It easy for analysis of the data collected as opened ended
questions that allows the interviewer to get further when clarification is
needed.

1.4.2 Development Tools

In order to develop our system using the following language and
software development tools that are essentials for getting started to the
new system.

SECTION OF THE PROJECT

SOFTWARE AND LANGUAGE

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TOOLS
Modelling and scheduling

E draw

Coding language

Php

Client side script

HTML/DHTML

Server side script

PHP

Web server

Apache

Databases server

MY SQL

Platform

MS window

Documentation

MS Word 2010

User Training

MS Power Point

Browser

Maxthon,firefox

1.4.3 Software and language tools

This tool expressed like a software and language that are essential to
build a section of the project and we prefer these software and langu are
comfortable to these project.
The tool are listed in this table that we will use for the project

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Table 1.2show language and software too

1.4.4 Material Tools

This table describe the item that we use on our project
Item

Unit

Quantity

Unit price

Total
price

Paper

Packet

150.00

150.00

Pen

Packet

4.00

4.00

150.00

150.00

Flash

disk Number

8GB
Total price =12,804

1.5 System Analysis and design

We decide to use object oriented system analysis and design
methodology because of the following reason:
Object-oriented techniques work well in situations where
complicated

systems

are

undergoing

contentious

maintenance, adaptation and design

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 Simplicity: software model are real world objects, so the

complexity is reduced and the program structure is very
clear.
Reusability: the object oriented provides opportunities for
reuse through the concepts of inheritance.
Modifiability: -when we need to add new feature to the
system we only need to make changes in one part of the
applicable class.
Specific objective

It represent real world object

It represents complex relationship

It improves a good interaction and relationship between customer,

analyser, designer and programmer.

1.5.1Implementation phase
Among different language we use PHP programming language because
of the following: Plat form independent It support many different databases
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 Free download and use

Easy to learn and runs efficiently on server side
Is compatible with almost all server used today (apache, IIS)
. 1.6 Feasibility study
Used to Investigate the proposed system in multiple dimensions and
whether its feasible or not. Feasibility study can be described in
following literals

1.6.1 Technical feasibility

Does system exists implemented to this proposed system or is it
practically proposition?
The system will be developed using the object oriented development
technique, since object oriented is most useful and even if error phase us
when we done our project we can go back and correct it.
This system is technical feasible ,since the whole system is designed
using the latest technologies which front end and back end of the
system is PHP and MY SQL ( wamp server ) respectively. These
tools are most recent and popular technologies to develop web based
systems and design databases . As a results this systems are technical
feasible.

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1.6.2 Operational feasibility

Is the measurement of how work in an organization .The new system
will increases and improves the activity of equipment control by
increases the efficiency of work in the campus since the system is
operational feasible.

1.6.3 Time feasibility

Can the system developing on time?
And whether the project completion on time or not?
The team members should present the project on time
without any delay.

1.6.4 Economic feasibility is identifying the cost of project during

project development.
Tangible benefit
Reducing paper and pen
Reduction of spaces needed to record data
Intangible benefit
Increases communication
Increases efficiency
Increases
Error reduction
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1.7 scope and limitation of the project

1.7.1 Scope of project
Our projects conductive only for students and employee when the
equipment entering to the campus and after equipment is registered at
the gate
Controlling property of organization through passaging and
withdraw at the gate
Register student and employee property
Managing the property of student, employee and whole KIOT
Based on Managing director order equipment and view ordered
equipment
Campus police registered equipment, delete equipment and
Approve equipment
Configure databases to control approve property

1.7.2 Limitation of project

Some of limitation our system
Excluding the daily payment activity and other materials entering
to campus

such as; student cafeteria, and building material

various restaurants
Lack of Store management system:- store management

keep

/retain material and various resource of equipments, property

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integrated normally at one position .however our project control of

property

when they passage and

travels of

resource at the

gate.
Lack of registering

new comers property :- since new

comers/guest will temporary live in the campus

1.8Significance of project
The vision of Wollo University was well known among higher education
in our country and in order to exercise this vision of university it might
well protection of property was expected to the community of university.
Whenever the property is lost community or university enforce to
purchase or replace the new property. Replacing this property affecting
economical budget of the university so this new project attempt to
simplify issue that came from the existing system.
Some of the significant are listed as follow
Easy to control the equipment s
Reduces cost of material
Increases security and safety
Reduces illegal output equipment
Identify the actual owner of equipment
Reduces overload burden of campus police and proctor
Maintain property of university

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Beneficiary of the project

This implies that when this system exist in the institute there are
A beneficiary individuals
This are:-

FOR Student and employee:-they become author able to their

property and easy to identify the actual owner of the property.

FOR Campus police:-it reduces overload burden of task.

FOR Proctor: - easy to identify what amount of equipment and
categorically.

FOR KIOT: -it reduces cost of material and increases the security.eg
it save KIOT from buying paper
It saves KIOT from buying marker and so on

1.9 Time schedule

No Phase

Start

Finish

Duration

1st

2nd

quarter quarter 3rd

quarte
1

Requirement

Feb./24/2015 March/30/2015 4.7w

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gathering

and

system analysis
2

Design

April/1/2015 April/30/2015

Implementation.

May/1/2015

Recommendation Jun/4/2015

4.0w

Jun/4/2015

4.3w

Jun/15/2015

1.4w

and conclusion

Table 1.4 shows the project time frame which its accomplished

Risk and contingency

During the development of our project some of problems it might occur

Risk
Shortage of time to develop project
Lack of get full information from client.
Virus may attack the system and computer may crashes

Contingency
The team members use different method to overcome this risk.

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1.10 Organization of project

The project documentation consist of five phase

and each phase are

discussed in five chapter

The first chapter is an introduction part/proposal.
The second chapter is covers requirement gathering and system
analysis.
The third chapter deals about system design phase.
The fourth chapter deals data analysis and finding the results.
The fifth chapter encompasses the conclusion and recommendation

for future studies.

Reference

1 http:www.google.com
2 http:www.scribd.com

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