C A R M-4

Branch: NARSIPATNAM

For the month of December 2014

Cash Retention Limit

(Rs. In lakhs)

Limit exceeded by
(Rs. In lakhs)

33.00
33.00
33.00
33.00

9,48,878.00
8,95,165.00
16,29,568.00
24,90,077.00

Period of Exceeding
01/12/2014
20/12/2014
29/12/2014
30/12/2014

02/12/2014
21/12/2014
29/12/2014
30/12/2014

Date of Surprise Verification of Cash & Other Security items by the

Concurrent Auditor
Date of Surprise Verification of Cash & Other Security items by the
Concurrent Auditor at the Extension Counter

30.12.2014
NA

REPORT ON CASH AND OTHER SECURITY ITEMS

1
2
3
4
5
6
7

8
9
10
11
12
13
14

Cash balance outstanding (including ATM cash) at the end of the

month (Rs. in Lakhs)
Reasons for holding cash in excess of retention limit and whether
necessary action taken for remittance of excess cash
Quote instances if any where more than one remittance is made
on the same day
Whether Surprise verification of Cash done by officer other than
the joint custodian Officer/Manager?
(Please see Cash balancing book and report)
Whether branch is adhering to laid down systems & procedures
and adopted adequate safety measures. Comment on
deficiencies/lacunae if any.
Comment on accumulation of soiled / cut notes and steps taken by
the branch for disposal of non-issuable notes
Whether branch is making arrangements to issue clean notes,
secured with paper/plastic bands and adhering to the Clean Note
Policy of RBI. (Cir.No.311, Ref.10/17 dated 08.12.2001 and
No.353, Ref.10/22 dated 08.01.2002.)
Whether branch is accepting soiled notes from the customers
Whether late cash transactions if any, are properly recorded and
authorized
Whether "Bait Money" is maintained?
Whether the details of Bait Money are noted in a separate
Register? (Numbers of each note)
Whether the bait money is periodically changed?
If, yes, please report the date on which the bait money is last
changed
Whether Pre scrolling system is scrupulously followed and
differences if any are reconciled on the same day.
Whether
"Cash
discrepancy
register"
maintained
and
Excess/Shortages reported to higher authorities promptly? (Report
instances of shortage/ excess Cash during the month).

30,14,501.00
Excess cash
Remitted to
CC Vizag
NO
Yes
Yes
Satisfactory
Followed by
RBI
Guidelines
Yes
No such
transactions
Yes
Yes
Yes
Yes
Yes

15
16
17
18

Whether Cash Movement Register is maintained as per the

guidelines?
Whether Cash Denomination Register is maintained
Whether the branch is maintaining the records/ registers relating
to Inward/Outward Cash remittances properly?
Whether security norms are observed in handling remittances of
cash? (Instances of deviations in Cash Remittances made during

Yes

Whether Branch is maintaining ornaments register duly signed by

Joint custodians
Is Branch complying with Clean Note Policy
Any other observations/comments, which require the attention of
Zonal/Head Office

Yes

Yes
Yes
Yes

the quarter may be furnished).

19
20
21

Yes
No

Security Items
(Demand Draft Books, Pay Order Books, Cheque Books, Fixed Deposit Receipts, KTD
Receipts BA-1s, ATM/Debit cards and Gold coins)
1 Whether all the security items parcels are opened and entered in the
Yes
system
2 Are the security items preserved properly under Joint Custody
Yes
3 Is the branch holding unduly large stock of security items vis--vis
No
average consumption
4 Is proper record maintained for security items/ non personalized debit
Yes
cards taken out of Joint Custody
Sale of Gold Coins
1

Whether branch is maintaining stock register, denomination wise for

gold coins and the stock held tallies with the register

No Gold
Coins

Verification of Cash & other Security items:

We certify that we have carried out Surprise Verification of offsite / onsite ATM/s Cash
on NA and found the Journal cash balance is tallied with physical cash balance
cassets / Divert bin and also with Admin Cash balance. (Refer to cir. no. 284 Ref 55/18
dated 02.12.2009).
We certify that we have carried out Surprise verification of Cash at Extension
counter___N A___ on and found the same to be as per the books of the Bank.
Verified Security items on __N A__ and found that the entries made in the Security
Items Register tally with the physical stock on hand.
Verified Gold coins on __N A__ and found that the entries made in the register tally
with the physical stock on hand.
Carried out Test Check of Jewels of Gold loans disbursed during the month on
__N_A__as per guidelines and found them to be in order.

Date:27/01/2015

Signature of Auditor