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R12: CE/AP/AR: How To Set Up Bank Accounts For Use By Multiple Operating Units (Doc ID 1543159.1)

APPLIES TO:
Oracle Payables - Version 12.0.0 and later
Oracle Receivables - Version 12.0.0 and later
Oracle Cash Management - Version 12.0.0 and later
Information in this document applies to any platform.

GOAL
The goal of this document is to provide step by step instructions on the setups required in order to allow multiple Operating
Units to share one bank account.

SOLUTION
The Bank Account model in Oracle's Release 12 E-Business Suite reduces the number of access points to manage bank accounts
by providing a centralized user interface (owned by the Cash Management application) where all internal bank accounts can be
set up. Bank account access in this model can be granted to multiple operating units, thus eliminating the redundant duplicate
bank account setup under different operating units in case these operating units share the same bank account.
Refer to the Oracle Cash Management User Guide Release 12 for more details.

SETUP STEPS
A. Prepare your organizational setups:
1. If you have not already done so, create your legal Entity:
Refer to NOTE:1064366.1 - How to Add a New Legal Entity, Ledger and Operating Unit for a New Country

2. Create your Operating Unit: (You may skip this step if you already have your OU set up.)
Responsibility: Payables Manager

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Document Details

Type:
Status:
Last Major
Update:
Last Update:

HOWTO
PUBLISHED
15-Jan-2014
15-Jan-2014

Related Products
Oracle Payables
Oracle Receivables
Oracle Cash Management
Information Centers
Information Center: R12:
OVERVIEW: Oracle Cash
Management [1516805.2]
Information Center: Oracle
Payables [1417598.2]
Information Center: Overview
of AutoInvoice in Oracle
Receivables (AR) 11.5 and
later [1137414.2]
Information Center: Overview
of the Transactions
Workbench in Oracle
Receivables (AR) 11.5 and
later [1320546.2]
Information Center: Overview
of the Receipts Workbench in
Oracle Receivables (AR) 11.5
and later [1362278.2]
Show More

Responsibility: Payables Manager

Navigation: Setup: System: Organizations: Organizations
Click on New
Enter the operating unit information as indicated below. Note that you select the Location defined in the Legal Entity
setup.

Document References
How to Add a New Legal
Entity, Ledger and Operating
Unit for a New Country
[1064366.1]
How to Run the Replicate Seed
Data Program [134385.1]
R12: AP/CE: Setup Guide for
Internal Banks, Branches, and
Bank Accounts [1489005.1]
How to Display A "Legal
Entity" in the "Bank Account
Owner" List of Values During
Creation of a Bank Account?
[1317928.1]

Recently Viewed
Bank Account Access
Options And Bank Account
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[1317756.1]
How to create bank account
through API and associate to
multiple supplier sites.
[1299614.1]
R12 Configure e-Mail
Separate Remittance Advice
[1528042.1]
How to Debug Account
Payables Accounting Process
- APACCENG [190146.1]
R12: Generic Data Fix (GDF)
Patch For Incorrect Source
Dist Type For Prepayment
Events [1275451.1]
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Save your changes. Once saved, and with your cursor on the Operating Unit row, select Others and then place your
cursor in the Operating Unit Information field to assign the appropriate Primary Ledger, Default Legal Context (Legal
Entity), and the Operating Unit Short Code.

3. Save your changes and exit the form. Then switch to your HR responsibility and submit the concurrent program Security
List Maintenance. You can run it for your group, or for All Security Profiles.

4. Associate the Operating Unit with the Legal Entity

Responsibility: Legal Entity Manage
Click the Legal Entities Tab
Query for your legal entity.
Select the Establishments tab

Click on View Details

Select Associated Business Entities and then Update.

Add a row under Operating Units to link the legal establishment with the operating unit.

Click on Apply
Run the Replicate Seed Data program. The Replicate Seed Data utility sets the defaults in the system for an operating
unit after it is created. For more information, refer to Note 134385.1: How to Run the Replicate Seed Data Program

B. Create your Bank, Bank Branch and Bank Account

For detailed information about setting up internal banks, branches, and bank accounts in a R12 Oracle application
environment, see Note 1489005.1.
1. During bank account creation, you will be asked to identify the Bank Account Owner (Step 4.1.1 in Note 1489005.1).
Note that bank accounts are owned by Legal Entities, not at any lower level such as an Operating Unit.

Note that bank accounts are owned by Legal Entities, not at any lower level such as an Operating Unit.

Note: If your Legal Entity doesn't show in this LOV, make sure you have completed the Bank Account Maintenance
Security setup, including the assignment of the Legal Entity for the responsibility you are using. See 1317928.1: How
To Display A "Legal Entity" In The "Bank Account Owner" LOV During Creation Of A Bank Account

2. Proceed through the steps in Note 1489005.1 to the Account Access step. Click the Add Organization Access button.

Your LOV will now have a complete list of all Operating Units available to your user.

Your LOV will now have a complete list of all Operating Units available to your user.

However, if you select one that is NOT associated with the same Legal Entity, you will get the following error:
Error
You cannot assign Payables or Receivables account use for this business group/operating unit because the
organization des not share the same legal entity as the bank account owner, or you do not have access to the
operating unit.

3. You can now select a second Operating Unit to associate with your account by clicking on the "Add Organization Access"
button again.

All Organizations associated with the account will be displayed in the form.
You can control how the account works with each organization using the controls in the Access and Options Icons.
Note: There is a restriction that you cannot share bank accounts across Legal Entities. Enhancement Request
Bug: 13982235 SHARE BANK ACCOUNTS ACROSS LEGAL ENTITY has been filed to allow you to maintain one
Bank Account ID's across LE's.

Have more questions?

Join our growing Oracle Cash Management Community and learn from your peers and Oracle on how to
address your unique issues in CE!
You can access the main Oracle Communities page
at https://communities.oracle.com/portal/server.pt/community/support/219
If you are enrolled,the Cash Management community will be listed on your left. If you're not already enrolled in the
Cash Management community, you can do so by clicking on Profile > Community Subscriptions region > Edit
Subscriptions.

Join our growing Oracle Payables Community and learn from your peers and Oracle on how to address
your unique issues in AP!
You can access the main Oracle Communities page
at https://communities.oracle.com/portal/server.pt/community/support/219
If you are enrolled,the Payables community will be listed on your left. If you're not already enrolled in the Payables
community, you can do so by clicking on Profile > Community Subscriptions region > Edit Subscriptions.

REFERENCES
NOTE:1064366.1 - How to Add a New Legal Entity, Ledger and Operating Unit for a New Country
NOTE:134385.1 - How to Run the Replicate Seed Data Program
NOTE:1489005.1 - R12: Setup Guide for Internal Banks, Branches, and Bank Accounts
BUG:13982235 - SHARE BANK ACCOUNTS ACCROSS LEGAL ENTITY
NOTE:1317928.1 - How to Display A "Legal Entity" in the "Bank Account Owner" List of Values During Creation of a Bank
Account?

Attachments
Operating Unit Step 1 (901.57 KB)

Related
Products
Oracle E-Business Suite > Financial Management > Procure to Pay > Oracle Payables > Bank Acct & Reports Issues > Issues Related to Bank Setup
Oracle E-Business Suite > Financial Management > Credit to Cash > Oracle Receivables > Receivables Cash Management > Receivables Cash Management
Oracle E-Business Suite > Financial Management > Cash and Treasury > Oracle Cash Management > Bank > Bank Account Issues

Knowledge Categories
_Old GCS Categories > EBS > Fin > Payables > CashManagement > BANK.Bank Issues
_Old GCS Categories > EBS > Fin > Payables > Payables > BANK: Issues Related to Bank Setup
_Old GCS Categories > EBS > Fin > Receivables > Receipts_CE_Receivables Cash Management
PLA-Support > EBS > Financials > Payables > EBS: Cash Management ( Primary )

Keywords
ASSOCIATED BUSINESS ENTITIES; BANK ACCOUNT; CASH MANAGEMENT; DEFAULT LEGAL CONTEXT; LEGAL ENTITIES; LEGAL ENTITY; MANAGE BANK ACCOUNTS; OPERATING UNIT;
R12; REPLICATE SEED DATA

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