SAP Checks Management

Posted on March 13, 2009 by SAP E Books 1 Comment

Bank Accounting Transactions

The Check nos. to be printed on the bank document is governed by the Check
Management facility in SAP. This means that for each combination of house bank and
bank account ID, a Check lot needs to be maintained. This will correspond with the
Check serial numbers in use. The first and last number has to be defined in the system
and system automatically allots / tracks the Check number with payment documents
and updates the latest Check number issued / used from the system.
Check management can be used through the following transaction codes :
Transaction Description
FCH1 : Get Vendor / Invoice details based on Check number
FCH2 :
FCH3 :

Get Check details based on payment doc. Number.

To Void Unused Checks.

FCH4 :
FCH5 :

To Renumber Checks
Input Manual Check number

FCHU :
FCH7 :

To Create Reference for Check from Payment Doc.

To Reprint Check

FCH8 :
FCH9 :

To Cancel Payment
To Void issued Checks

FCHI : For Check Lot Creation

FCHT : For Assignment to Payment
FCHN :

For Check Register

Invoice details from Check number FCH1

Based on a given Check number, we can find through this session details of :
Bank and account number
Vendor or the Payee (Check recipient)
Check issuer ( user preparing the Check)
Details of the invoice
Journal entry of payment made.
Check details from payment doc. Number FCH2

Based on a given payment document number, we can find through this session details
of :
Check number, Bank name and account number
Vendor or the Payee (Check recipient)
Check issuer ( user preparing the Check)
Details of the invoice
Journal entry of payment made.
Void Unused Checks. FCH3
This session is used to void unused Checks in the system. This can be used to prevent
users from selecting the unused Check lots before payments.
Renumbering of the Checks FCH4
This session can be used to re-number the already printed or damaged Checks and void
the existing numbered Checks. In this session we can define a range of Checks to void
and also define the starting new number for renumbering.
Manual Checks FCH5
This session is used to assign Check number from the system to a manually issued
Check. This will record the Check number for the payment document posted directly for
a handwritten Check.
Create Reference for Check from Payment Doc FCHU
This session is necessary for bank reconciliation process.
This is used, for copying the Check numbers to assignment, or reference field of the
payment document.
This session copies check numbers into a selected field of the corresponding payment
documents. For example, the check number can be copied into the Assignment field of
the payment document thus enabling the check to be assigned to the payment
document.

This check numbers indicated in this session will overwrite those check numbers already
copied into the corresponding payment documents.
This report program outputs a log of payment documents into which the appropriate
check numbers could be copied into the selected field.
This process, would require scheduling, to run at given frequent intervals.
Reprint Checks FCH7
This session can be used to re-print a fresh Check by voiding the earlier Check
(damaged at the time of printing). No accounting entry is passed only the Check
number record is changed.
This session is used for auto generated Checks through F-58, FBZ5 & F110
Process: Cancel Payments FCH8
This session can be used to cancel the payments made on any Check by providing the
Check number. This reverses the payment entry and re-instates the vendor open line
item.
Void Issued Checks FCH9
This session is used to void already printed / used Checks.
Accounting document of payment is not reversed.
A new Check number has to be assigned using session FCH5
Check Lot creation FCHI
Through this session we can create Check series numbers or Check Lots per house bank
and house bank ID combination.
We can always maintain multiple Check lots, identified by a Check lot serial number.