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DEVELOPMENT
GRANTS MANUAL (CRGM)
Revised Edition
Department of Agriculture
Message
Agriculture plays a vital role in Philippine economy. Two
thirds of its rural population depends on farming for
livelihood and about 50 percent of the countrys labor
force is engage in agricultural activities. The sector
contributes only 11 percent to the gross domestic
product (BAS, 2012). Thus, the sector needs to be
assisted with improved and innovative services and
interventions such as research and development (R&D)
to increase productivity and enhance income
generation. To help attain these, the agriculture and
fisheries R&D sectors are continuously developing and
generating technologies geared towards sustainable
and stable growth of the agricultural sector.
The Department of Agriculture-Bureau of Agricultural Research (DA-BAR), being the
mandated coordinating agency for agriculture and fisheries R&D, is concentrating
its efforts in delivering results for the betterment of the Filipino people particularly the
farmers and fisherfolk.
In pursuit for excellence in agriculture and fisheries R&D, the Bureau supports and
coordinates R&D programs and projects being implemented by its partner R&D
institutions and agencies, which are in line with the programs and DAs thrusts and
priorities and the Bureaus R&D agenda. From its conceptualization and adoption in
September 2005, the Bureau presents the updated and integrated version of the
Competitive Research and Development Grants Manual (CRGM) as a guide and
reference document for R&D stakeholders in packaging of proposals under the
different R&D programs of the Bureau as well as to standardize the systems and
procedures for implementation, monitoring and evaluation of all DA-BAR-supported
R&D projects.
This CRGM version presents the guidelines and formats in packaging proposals, the
process of proposal screening and evaluation, as well as the process of monitoring
and evaluation for specific major R&D programs namely Basic and Applied
Research, [i.e. Community-based Participatory Action Research (CPAR)], National
Technology Commercialization Program (NTCP), Institutional Development Program
(including Research Facilities Development Grant and Human Resource
Development Program) and Scientific Publication Grant (SPG).
I hope that this updated manual would properly guide us on the research and
development grants of DA-BAR, which are all geared towards the attainment of an
improved life for the farmers and fisherfolk.
iii
Preface
This Competitive Research and Development Grants Manual (CRGM) is an updated
version of the 2005 first edition. This is an operational guidebook as a reference for all
R&D stakeholders of the Grants-in-Aid funds being managed by the Bureau.
Specifically, it aims to present the different R&D programs supported by the Bureau
through grants; implementing guidelines in the preparation, submission, screening
and evaluation of R&D proposals; and the monitoring and evaluation system for
R&D projects.
There have been recent modifications in the organizational structure and
amendments in the technical profile of current R&D thrusts and priorities of the
Bureau as well as new fiscal management policies. These changes necessitate new
additions in the guidelines for packaging, screening, evaluation and approval of
proposals, and in monitoring and evaluation. Henceforth, the updating and revision
of the CRGM was done.
This updated manual incorporated new institutional directions and the reinvigorated
organizational structure of DA-BAR. It includes other existing grants supported by the
Bureau namely Technology Commercialization, Institutional Development, and the
Scientific Publication; the revised grant system processes; and some modifications in
the proposal preparations.
The updating of this manual was jointly undertaken by all the divisions and units of
the Bureau.
Contents
MESSAGE
PREFACE
ACRONYMS AND ABBREVIATIONS
SECTION 1
Introduction
SECTION 2
Research and Development Agenda
SECTION 3
R&D Grant System and Implementing Guidelines
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15
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17
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22
25
25
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36
52
53
38
42
46
50
55
vii
Contents
Monitoring and Evaluation Process for
Technology Commercialization Projects
Monitoring and Evaluation Process for Research Facilities
Development (RFD) Projects
Budget Realignment and Project Extension
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SECTION 4
Appendices
Appendix A
Capsule Proposal Format for Basic and Applied Research and
Technology Commercialization
Appendix B
Guidelines for the Preparation of Capsule Proposal for Basic and
Applied Research and Technology Commercialization
Appendix C
Detailed Proposal Format for Basic and Applied Research and
Technology Commercialization
Appendix D
Guidelines for the Preparation of Detailed Proposal for Basic and
Applied Research and Technology Commercialization
Appendix E
Acknowledgment Receipt
Appendix F
On-Site/Field Monitoring Form for Technology Commercialization Projects
Appendix G
Progress Report Format for Basic and Applied Research and
Technology Commercialization Projects
Appendix H
Guidelines for the Preparation of Progress Report for Basic and Applied
Research and Technology Commercialization Projects
Appendix I
Completion Report Format for Basic and Applied Research and
Technology Commercialization Projects
Appendix J
Guidelines for the Preparation of Completion Report for Basic and
Applied Research and Technology Commercialization Projects
Appendix K
Review and Evaluation Sheet for Basic and Applied Research Projects
Appendix L
Certificate of Acceptability Format for Basic and Applied Research Projects
Appendix M
Proposal Format for Research Facilities Development Grant
Appendix N
Guidelines for the Preparation of Proposal for Research Facilities
Development Grant
viii
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95
111
115
129
137
145
149
155
159
163
171
Contents
Appendix O
Completion Report Format for Research Facilities Development
Grant Projects
Appendix P
Monitoring and Validation Form for Research Facilities Development
Grant Projects
Appendix Q
Application Format for Degree Scholarship Program
Appendix R
Application Format for Thesis/Dissertation Assistance Program
Appendix S
Application Format for Non-Degree Assistance Program
Appendix T
Travel Report Format for Non-Degree Assistance Program
Appendix U
Proposal Format for Scientific Publication Grant
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207
SECTION 5
List of Figures
Figure 1
Organizational structure of the Bureau of Agricultural Research
Figure 2
Flowchart for the formulation of RDE agenda and programs
Figure 3
DA-BAR R&D Framework
Figure 4
Process flow in screening, evaluation and approval of Basic and
Applied Research proposals
Figure 5
Process flow in screening, evaluation and approval of Technology
Commercialization proposals
Figure 6
Process flow in screening, evaluation and approval of
Research Facilities Development Grant proposals
Figure 7
Process flow of the Degree Scholarship Program
Figure 8
Process flow of the Undergraduate Scholarship Program, Post-doctoral
and Senior Scientist Research Fellowship
Figure 9
Process flow of Non-Degree and Thesis/Dissertation Assistance Program
Figure 10
Process flow of Scientific Publication Grant
Figure 11
Process flow in Monitoring and Evaluation of Basic and Applied
Research projects
Bureau of Agricultural Research | CRGM Revised Edition (March 2013)
5
9
13
21
24
28
35
41
49
51
58
ix
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xii
S ect ion 1 :
INTR OD UC TION
Section 1: Introduction
Section 1: Introduction
2. Prepare and oversee the implementation of a comprehensive R&D program
to enhance, support, consolidate, and make full use of the capabilities of the
interlinked NaRDSAF, including the review and rationalization of the roles,
functions, and organization of the various agriculture and fisheries national
research and development institutions;
3. Set and enhance policies in agriculture and fishery national research and
development in order to ensure sustainable food security, alleviate poverty,
promote people empowerment, agricultural productivity and development
and promote internationally competitive agribusiness and fishery sector;
4. Develop and coordinate programs for the operationalization and continued
strengthening of the institutional capacities, efficiency, effectiveness and
integration of the national research and development system, including the
setting up of Monitoring and Evaluation (M&E) system for the effectiveness
and efficiency of its various components;
5. Create ad hoc committees, Technical Working Groups (TWGs) and
Commodity Pool of Experts to help facilitate the accomplishment of the
Bureaus thrusts and functions; and
6. Set policies on enhancing and strengthening relations and exchange
between the Philippines and international institutions on agriculture and
fisheries national research and development
RESEARCH AND DEVELOPMENT THEMATIC THRUSTS
To realize DA-BAR's vision, its banner programs are aligned with the AFMA thrusts:
Food Security
Increased Productivity and Profitability
Poverty Alleviation and People Empowerment
Sustainable Agricultural Development
Global Competitiveness
S ec t io n 2 :
RESE A RC H A ND
DEVELOPMENT
A GEN DA
Updating
S ec t io n 3 :
R & D GR A N T
S Y S T EM A ND
I MP L EM EN TI N G
G UI D EL I N E S
13
14
evaluation
Facilitate the conduct of en banc evaluation involving the identified expert/s
technical experts
Recommend project proposals approved in the en banc evaluation for
Assistant Director
Co-Chair Members:
Members:
The Committee may call on and request other DA-BAR officials and staff to serve as
additional committee members as deemed necessary.
15
16
17
18
Must have undergone the PRA process. PRA report with the
Community Action Plan shall be attached.
Must have been reviewed and validated at the regional level and
duly endorsed by the agency head.
19
20
Figure 4. Process flow in screening, evaluation and approval of Basic and Applied
Research proposals
21
2.0
TECHNOLOGY COMMERCIALIZATION
Has the potential to generate income as shown in the Cost and Return
Analysis;
The proponent is capable of providing the required counterpart in- cash or inkind if required; and
22
development
and
23
24
3.0
25
(RIARCs)
The amount of grant is based on the priority needs of the agency that will
complement/support the implementation of agriculture and fisheries R&D
projects.
Proposals maybe submitted to DA-BAR following the prescribed RFDG
proposal format (Appendix M) stating the details and list of the total
requirements of the facility, status of the existing items, and gaps needing
support (i.e. upgrading of laboratory and research equipment and
renovation of R&D facilities). Each of the items being proposed must have a
corresponding justification of its uses and benefits. Six hard copies of the
proposal and one electronic copy with the endorsement letter from the
agency head should be submitted addressed to the Director of the Bureau.
26
27
28
3.2
29
REQUIREMENTS
Applicants must submit the requirements below on or before the set
deadline of submission for the given semester:
1. Application form using the prescribed format (Appendix Q);
2. One colored 2x2 picture;
3. Certificate of admission
universities/colleges;
from
any
of
the
accredited
30
31
On the other hand, the mother agency of the grantee has obligation and
responsibilities as follows for the duration of the program:
1. Pay the salary and other benefits of the grantee for the duration of
the grant.
2. Relieve the grantee from his/her assignments in the office during
the scholarship period.
3. Assist in monitoring the progress of the grantee.
4. Ensure that the grantee returns to his/her original place of
assignment upon completion of the program.
5. Ensure that the grantee renders his/her return service and remits
immediately financial obligations, if any, to the grantor.
32
ENTITLEMENTS
Grantees shall be entitled to reimbursement of tuition and
matriculation fees for the duration of the course. The application and
approval of which shall be on a per semester basis.
REQUIREMENTS AND PROCEDURES
A. Applicants shall submit the following documents for initial review
and evaluation:
1. Application letter with endorsement from the head of office,
or written recommendation from division/unit head, in case
of DA-BAR staff;
33
34
35
PRIVILEGES
Scholars shall be entitled to the following privileges:
1. Commutable matriculation & other school fees PhP 25,000/sem
2. Stipend for five months at PhP 7,000.00/month PhP 35,000.00/sem
3. Allowance for book & school supplies PhP 3,000.00/sem
4. Travel allowance PhP 3,000.00/sem
36
equivalent
requirements
for
37
Applicants(s) should have obtained the Ph.D. Degree within the last
five years
38
The Director of the UP NSRI shall serve as the Chairperson of the Selection
Committee. Prior to the screening process, it is important that an
applicant is well recommended by the host scientist of the Institute.
TYPES OF GRANTS
The grant provided by the Bureau is classified as either short-term or longterm grants depending on where the proposed work is deem appropriate.
Short-Term Grants
The Short-Term Grant is open to Senior Scientist Researchers with on-going
research project in line with the National RDE agenda and programs but
could not be done at the home institution/department due to lack of
facilities. The grant is limited only for a duration of two to six months. The
grantee is awarded a monthly stipend amounting to PhP 20,000.00 and
the opportunity to use the research facilities. Upon completion, the
grantee must submit a research report written in a research note format
for publication in a reputable journal at the end of the grant period.
Research proposals shall be submitted at the start of each quarter.
Evaluation is conducted based on the set criteria. Grantees are notified
two months before the start of the research fellowship at the latest.
Long-Term Grants
The Long-Term Grant is provided to both Post-Doctoral and Senior Scientist
Researchers. Applicants should submit a proposal on basic research in line
with any of the priority researches of the AFMA as stated in the National
RDE Agenda and Programs. The duration of the research should be for a
period of one to two years only. The grantee is awarded a monthly
stipend amounting to PhP 30,000 for post-doctoral fellows and PhP 40,000
for senior scientist. Likewise, a yearly research fund amounting to PhP
200,000 to PhP 500,000 will be given, depending on the research topic
and the approved proposal, as well as the opportunity to use the
Institutes facilities for research. Upon completion, the grantee is required
to submit a research report in an original research paper format for
publication in a reputable journal at the end of the grant period.
39
40
41
as
Physically fit
42
REQUIREMENTS
The following are the requirements both for international and local
trainings/conferences which should be submitted at least one month
before the training/conference:
Curriculum vitae
responsibilities
Canvass from at least three travel agencies (in case grant is in the
form of airfare), only for local trainings/conferences
including
from
job
the
organizer
description
and
of
the
current
43
44
Used plane tickets and boarding passes (if grant is in the form of
airfare)
45
EVALUATION CRITERIA
1. Relevance of thesis/dissertation proposal to AFMA.
2. Reasonability of budget.
3. Potential
contribution
of
the
thesis/dissertation
to
Agriculture/Fisheries science.
4. Priority is given to those pursuing their graduate degree in identified
Agriculture and Fisheries Centers of Excellence.
REQUIREMENTS
1. Endorsement of the application by the Institution/Agency Head
(Appendix R)
2. Approved Thesis/Dissertation Outline.
46
47
48
49
PhP 50,000.00
PhP 40,000.00
PhP 75,000.00
Technical Papers
PhP 30,000.00
Manuals
PhP 35,000.00
Materials
PhP 25,000.00
Figure 10.
51
52
Review the progress and completion reports submitted by the project leaders
and recommend/certify their acceptability.
53
54
Technical Aspects
Monitoring and validation of the technical aspect of the project is based on
the approved Logical Framework. This is to ensure that the objectives of the
project are met as proposed. The Accomplishment Report and Action Plan,
submitted by the proponent, shall serve as another tool for project monitoring
Management Aspects
Project management is monitored based on the approved Workplan
Schedule. DA-BAR is tasked to assess its actual implementation. This is to
ensure that the proposed activities are undertaken as scheduled. The use of
project inputs vis--vis project activities is also monitored to ensure
effectiveness / efficiency of implementation process.
Financial Aspects
Financial management is monitored based on the approved Budget
Summary. The set guidelines of DA-BAR for R&D budget should be followed.
DA-BAR will assess whether the project fund is utilized as proposed.
PROGRESS REPORTS
The Progress Report (Appendix G) shall contain the major accomplishments and/or
findings for the period covered. All project proponents are required to submit six
hard copies and one electronic copy of reports duly endorsed by the agency head.
The report, complete with attachments, is submitted to DA-BAR every six months
from the start of the implementation. The Logical Framework, Workplan Schedule,
Monitoring and Accomplishment Report and Action Plan shall be attached to the
progress report. The Audited Financial Report should also be attached.
55
56
3. At least 30 minutes is allotted for an open forum. The DA-BAR Staff acts as
moderator in this open forum.
4. MET shall provide comments and recommendations during the review. A
copy of the consolidated review results will be sent to the proponent through
the agency head. When applicable, the proponent submits the revised
report with the comments already integrated.
57
Proponent
MET
PMED
MET
PMED
PPDD
Process Flow
Procedure
1.
2.
3.
Implementation
Inform
proponent to
revise report
NO
YES
Conduct of
PERIODIC REVIEW
NO
Passed?
NO
YES
YES
PPDD
PMED
Finance
Issuance of Succeeding Fund
Release and Notice of Renewal
Proponent
Continuation
PMED
METPDD
TCD
ACD
Conduct of
TERMINAL REVIEW
Accepted?
YES
NO
Inform
proponent to
revise report
TERMINATED PROJECTS
TERMINATED PROJECTS
Unit
TERMINATE?
4.
5.
6.
Figure 11. Process flow in Monitoring and Evaluation of Basic and Applied Research projects
58
59
60
Changes in LIB such as salary cannot be effected after annual budget has
already been finalized and approved. Therefore, savings on Personnel Services
(PS) cannot be used to augment the salary increment of the regular project
personnel or increase in the additional benefits. The mandatory increase in basic
salaries and other adjustments in benefits may be effected and incorporated in
the detailed financial plan for the subsequent year of the project
implementation.
Retroactive payment of salary increases for the regular project staff is not
allowed throughout the period of project implementation.
61
62
Section 4: Appendices
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
A. BASIC INFORMATION
1.
2.
3.
Implementing Agency
3.1. Lead Agency
3.2. Collaborating Agency (s)
4.
5.
6.
Project Duration
Project Location
Total Budget Requirement
6.1. Budget Requested
6.2. Agency Counterpart
6.3. Other Sources
B. TECHNICAL DESCRIPTION
1. Rationale
2. Objectives
3. General Methodology
4. Expected Output
5. Potential Impact
6. Milestone
7. Users
8. Budget Requirement
9.
10.
67
Month/Year
From
To
Date
Agency
Designation
SUBMITTED BY:
Agency
Date
Designation
68
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
LOGICAL FRAMEWORK
Project Title:
Proponent (s):
Narrative Summary
Agency:
Budget Requested:
Project Targets Objectively
Verifiable Indicators
Means of Verification
Assumptions
Goal:
Purpose:
Project Outputs:
Activities:
Inputs:
69
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Year 1
Year 2
Year 3
B. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Freight Cost, others (specify).
Sub-Total
Total Variable Cost
C. Fixed Costs
Cash Cost
Rental, Permits, Licenses,
Insurance,
others (specify)
Non Cash Cost
Depreciation, Interest on
Investment, others (specify)
Total Fixed Cost
D. TOTAL COST
E. NET INCOME (A-D)
BREAK-EVEN PRICE (D/a1)
BREAK-EVEN YIELD (D/a2)
RETURN ON INVESTMENT (E/D) x 100%
COST AND RETURN
(Total Sales Total Cost) = Net Return
70
Year 4
Year 5
2. Proponent (s)
3. Implementing
Agency
Collaborating
agency
4. Project Duration
5. Project Location
6. Total Budget
Requested
Budget Requested
Other Sources
Other fund sources of the project, if any
73
2. Objectives
3. General
Methodology
4. Expected Output
Specific product/information/technology
project is expected to produce
5. Potential Impact
6. Milestone
7. Users
8. Budgetary
Requirement
(including
counterpart funds or
other sources)
74
that
the
2. Other Studies
3. Publications and
Research
Experience
75
3.
Implementing Agency
3.1. Lead Agency
3.2. Collaborating Agency (s)
4.
5.
6.
Project Duration
Project Location
Total Budget Requirement
6.1. Budget Requested
6.2. Agency Counterpart
6.3. Other Sources
B. TECHNICAL DESCRIPTION
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Rationale
Objectives
Review of Literature
Methodology
Workplan Schedule
Budget Summary
Logical Framework
Potential Intellectual Property
Financial Viability (For Technology Commercialization proposals)
Business Plan Format (For Technology Commercialization proposals)
79
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
WORKPLAN SCHEDULE
Starting Date: (yy-mm-dd)
Objectives
Activities
Responsible
Person(s)
Resources
Required
Q1
Schedule of Activities
Year 1
Year 2
Q2 Q3 Q4 Q1 Q2 Q3
Budget
Required
Q4
80
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
BUDGET SUMMARY
Source of Fund:
Implementing Agency:
Item
I.
Q1
Q2
Year 1
Q3
Q4
Total
Year 2
Year 3
Total
Sub-Total for PS
II.
81
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
List of Personnel
No. of
Persons
Q2
Year 1
Q3
Q4
Total
Grand
Total
Year 2
B. Honoraria
82
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Item
Year 3
Total
Code 02 Travel
Local
Code 03 Communications
Mailing
Telephone Bills
Internet Facilities
Code 07 Supplies and Materials
considered as outlay if more than
10,000
a.
b.
c.
Code 29 Other Services
Emergency Labor
Job Orders
83
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Year 2
Total
Outlay
84
Appendix C: Detailed Proposal Format for Basic and Applied Research and Technology Commercialization
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
LOGICAL FRAMEWORK
Project Title:
Proponent (s):
Narrative Summary
Agency:
Budget Requested:
Project Targets Objectively
Verifiable Indicators
Means of Verification
Assumptions
Goal:
Purpose:
Project Outputs:
Activities:
Inputs:
85
ITEMS
Projected Gross Income
a1. Projected Volume/Yield
a2. Price per unit
Total Gross Income
Year 1
Year 2
Year 3
Year 4
F.
G. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Freight Cost, others (specify).
Sub-Total
Total Variable Cost
H. Fixed Costs
Cash Cost
Rental, Permits, Licenses,
Insurance, others (specify)
Non Cash Cost
Depreciation, Interest on
Investment, others (specify)
Total Fixed Cost
I. TOTAL COST
J. NET INCOME (A-D)
BREAK-EVEN PRICE (D/a1)
BREAK-EVEN YIELD (D/a2)
RETURN ON INVESTMENT (E/D) x 100%
COST AND RETURN
(Total Sales Total Cost) = Net Return
86
Year 5
Mission Statement
87
___
___
Main Activity
The principal activity of my business is the
___
_____________
___
______
____ (production/manufacturing/trading, others)
of
___
______ __________________(product/service).
B. Market Analysis
The current market for the product is comprised of
___
___
___
and
current
supply
&
___
___
demand
88
___
___
___
In
___
___
___
(Product form, size, packaging)
My customers are
___
___
(Customer type: age group, sex, affiliation, qualifying trait, etc.)
My identified competitors are
___
___
I am different from my competitors in terms of
___
___
My marketing strategy is
___
___
___
(price, promo, place, product).
My expected sales volume is
At price
Per (unit)
D. Production Plan
My activities for the
Activities:
89
_____number of positions/employees
3. Structured as
F. Financial Plan
1. My start up costs is
Comprise of
Cost Items
Amount
4. My Balance Sheet
A. Assets
B. Liabilities
______
______
______
______
______
90
G. Financing Plan
My business will be funded from
(own
source)
and/or
_
___________ (outside financing) at a cost
___
(% interest).
I plan to pay my own/borrowed fund from a regular payment schedule of
___ _______within
________ (period of time) on the basis of my projected earnings.
___
___
___
___
___
____________________________(show proof of calculation).
Source: Modified from Manalili, N. M. (2011). Training on Business Planning for the Formulation of the
Municipal Agribusiness Investment Plan in San Isidro, Nueva Ecija.
91
2. Proponent (s)
3. Implementing Agency
4. Project Duration
5. Project Location
6. Total Budget
Requested
Budget Requested
Agency Counterpart
Other Sources
95
2. Objectives
3. Review of Literature
4. Methodology
5. Workplan Schedule
6. Budget Summary
96
8. Potential Intellectual
Property
9. Financial Viability
97
Activities
Expected
Results/Outputs
Resources Required
Schedule of Activities
Required Budget
Source: Adopted from Talatala, G. 1997. R&DM-D: Research Project Planning and Implementation
Control. UP Open University, Los Baos, pp.143-148.
98
Traveling Expenses (02) The allowed expenses include fares for the use of
public utility transport, plane and boat; daily allowance and actual
lodging/hotel bills. Indicate the number of travels to be made, number of
persons involved, places to visit and kind of transport required.
2.
3.
Supplies and Materials (07) Indicate the items such as office supplies, like
paper, computer ink, etc., laboratory or experimental supplies/materials,
gasoline and oil, and other related items. Equipment with a value of more than
PhP 10, 000.00 should be placed under the EO item.
4.
Printing services
Bureau of Agricultural Research | CRGM Revised Edition (March 2013)
99
Food catering/Rentals for facilities and venues for meetings, workshops and
trainings (in relation to the project)
100
Purpose
Outputs
Activities
Assumptions
Risks and uncertainties beyond the control or direct influence of the project and
should be formulated as positive statements like Objectives (Goal, Purpose or
Outputs). These are specific statements to achieve specific conditions, which in turn
will help the next higher objective.
Bureau of Agricultural Research | CRGM Revised Edition (March 2013)
101
Not all cells in the Assumptions Column are filled up, some are left blank
especially when a particular candidate assumption has been transferred to
or made an integral part of the whole project strategy.
Not all external factors, which are apparently connected to the project, are
put in the Assumptions Column. Frame conditions such as season and
climate, soil physical attributes or national policies are not considered as
sources of risks to the project.
If the MOV for a particular OVI cannot be found or established, the OVI has
to be changed because it loses its usefulness as a proof of success.
In some cases, one document used as MOV for a particular OVI can also be
used to verify another indicator.
MOVs are project documents, reports. Documents and reports of other
related agencies and organizations can also be used.
Inputs
Inputs are the resources needed to fuel the activities.
102
Appendix D: Guidelines for the Preparation of Detailed Proposal for Basic and Applied Research
and Technology Commercialization
Example:
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
LOGICAL FRAMEWORK
Project Title:
Proponent(s):
Narrative Summary
Agency:
Budget Requested:
Project Targets Objectively
Verifiable Indicators
Goal:
This is the overall rationale for the project. It is a brief
statement of the broad development impact which the
project hopes to contribute (together with other related
programs/policies of government) at the national or
sector level (agricultural and fisheries sector). This means
that the Goal will not be attained by this particular
project alone and that the project in addition to other
interventions or programs of government will contribute
to the attainment of the Goal.
Means of Verification
This provides the information as to the
specific source(s) of data and
method(s) of obtaining that would
allow the goal to be measured. It
should be noted that target
performance data of the Goal is not
solely the result of the project.
The performance data of the Goal
are external to the project, and will be
obtained from secondary sources or if
needed from primary sources.
Assumptions
These are the external conditions that
are essential for the project to realize
its expected contribution to the
national/sector goal.
Ex. Inflation rate within government
target; weather conditions remain
favorable
103
Appendix D: Guidelines for the Preparation of Detailed Proposal for Basic and Applied Research
and Technology Commercialization
Purpose:
This is a statement of the situation/ development
outcome at the end of the project, more specifically the
expected benefits to the target group or beneficiaries. It
is a statement of the improvements or changes that the
project hopes to bring about to a given community. It is
the essential motivation for the project.
The purpose is a descriptive narrative statement of the
situation that is expected at the end of the project
statue (EOPS) and stated in the past tense.
Ex. Increased yield/productivity of the farm
104
Appendix D: Guidelines for the Preparation of Detailed Proposal for Basic and Applied Research
and Technology Commercialization
Project Outputs:
These are the direct or tangible results (either goods
and/or services) that the project intends to produce or
deliver. These are the major kinds of deliverables as a
result of the good management of inputs and are
produced in order to achieve the project purpose. The
output or results are guaranteed by the project as a
consequence of its activities and are largely under
project managements control.
The output is stated in the past tense that the results had
been delivered or accomplished.
Ex. a. Identified farming system, crop/livestock/ fishery
technology successfully validated and being
implemented in the demonstration farms.
Activities:
Inputs:
105
Business/Industry Profile
Market Analysis
Component Plans
Forecasting sales performance. Estimate the volume of sales that you can
realistically target. Relating this with the price, you can forecast your volume
of sales. This will be an important assumption in the financial plan.
Determining marketing methods. These refer to the promotional efforts you
will employ to make your product/service known in the market.
107
ACKNOWLEDGMENT RECEIPT
Date:
__________________
Project Title:
Proponent:
Lead Agency:
Items Received:
Capsule Proposal
Detailed Proposal
Signed MOA
Attachment B (Workplan Schedule)
Attachment C (Budget Summary)
Attachment D (Logical Framework)
Others (Please Specify): _____________________
Remarks:________________________________________________________________________
RECEIVED BY:
Staff, PPDD/TCD
NOTED BY:
Head, PPDD/TCD
111
Is the promotion/adoption/commercialization
of the technology conducted/followed?
(e.g. by users, beneficiaries)
If applicable, are the technology demonstration
farms for technology dissemination utilized for the
said purpose?
Is the target financial viability attained?
Are the IEC materials developed and disseminated?
Is the market established/developed/expanded?
Are the linkages among technology generators,
users and LGUs developed and strengthened?
REMARKS
___________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
Administrative
1.
2.
Financial
1.
2.
3.
4.
5.
Are the project funds released and utilized as scheduled if not why?
____________________
Are personnel paid on time?
____________________
Are suppliers paid on time?
____________________
Are the equipment/ supplies purchased
according to the approved resource budget/specs, if not why?
____________________
Are the facilities constructed according to budget/design, if not why?
____________________
Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,
financial performance)
Are there problems/issues/concerns encountered and resolved?
115
FARM PROFILE
LOCATION
LAND AREA
TYPE OF LAND
CULTIVATED
FALLOW
RAINFED
TYPE OF SOIL
SOURCE OF
WATER
CROP
VARIETY
CROPPING SYSTEM
AREA SOWN
PRODUCTION
EXCESS
PROJECT DETAILS
1.
What outputs were expected during monitoring period?(based on the Work Plan)
2.
3.
Are there supplemental activities necessary done in the project not indicated in the project
proposal? If yes, why?
4.
Has the project encountered unexpected events and delays? If yes, what are those
events/delays?
116
YES
NO
RECOMMENDED ACTION:
The project is doing very well and should continue its implementation as planned
Technically, the project is doing well but administrative procedures can be improved as
follows:
Please specify
As indicated above, changes in project implementation have been made and the proponent
should justify reasons for these:
OTHER COMMENTS:
Noted by:
_________________________________
Project leader/proponent
___________________
Date
Evaluated by:
_________________________________
Commodity Coordinator
___________________
Date
Recommended by (optional):
_________________________________
Chairperson, MET
___________________
Date
117
Is the promotion/adoption/commercialization
of the technology conducted/followed?
(e.g. by users, beneficiaries)
If applicable, are the technology demonstration
farms for technology dissemination utilized for the
said purpose?
Is the target financial viability attained?
Are the IEC materials developed and disseminated?
Is the market established/developed/expanded?
Are the linkages among technology generators,
users and LGUs developed and strengthened?
REMARKS
___________________________________
____________________________________
____________________________________
____________________________________
____________________________________
____________________________________
Administrative
1.
2.
Financial
1.
2.
3.
4.
5.
118
Are the project funds released and utilized as scheduled if not why?
____________________
Are personnel paid on time?
____________________
Are suppliers paid on time?
____________________
Are the equipment/ supplies purchased
according to the approved resource budget/specs, if not why?
____________________
Are the facilities constructed according to budget/design, if not why?
____________________
Benefits and Losses Ratio/ Cost and Return Analysis (please refer to production output,
financial performance)
Are there problems/issues/concerns encountered and resolved?
6.
____
____
____
____
____
____
____________
FISHFARM PROFILE
LOCATION
AREA
TYPE OF
FISHFARM
POND
CAGE/PEN
MARICULTURE
PROJECT DETAILS
1.
What outputs were expected during monitoring period?(based on the Work Plan)
2.
3.
Are there supplemental activities necessary done in the project not indicated in the project
proposal? If yes, why?
4.
Has the project encountered unexpected events and delays? If yes, what are those
events/delays?
119
YES
NO
RECOMMENDED ACTION:
The project is doing very well and should continue its implementation as planned
Technically, the project is doing well but administrative procedures can be improved as
follows:
Please specify
As indicated above, changes in project implementation have been made and the proponent
should justify reasons for these:
COMMENTS:
Noted by:
_________________________________
Project leader/proponent
___________________
Date
Evaluated by:
_________________________________
Commodity Coordinator
___________________
Date
Recommended by (optional):
_________________________________
Chairperson, MET
120
___________________
Date
Administrative
1.
2.
REMARKS
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
___________________________________
____________________
____________________
Financial
1.
2.
3.
4.
5.
Are the project funds released and utilized as scheduled if not why?
____________________
Are personnel paid on time?
____________________
Are suppliers paid on time?
____________________
Are the equipment/ supplies purchased
according to the approved resource budget/specs, if not why?
____________________
Are the facilities constructed according to budget/design, if not why?
____________________
Cost and return analysis (please refer to production output, financial performance)
Are there problems/issues/concerns encountered and resolved?
121
Broiler
Pullet
Layer
Poultry
Breeder
Dairy
Cattle
Beef
Cattle
122
Goat
TOTAL
YEAR 1
Cycle 2
Cycle 3
Cycle 1
YEAR 2
Cycle 2
Cycle 3
Beginning Population
Mortality
Total Recovery, head
count
Total Weight, kilos.
Ave. Live Wt., kilos.
Feed Conversion Ratio
Market Age, days
II.
YEAR 2
Production
Production 2
1
YEAR 1
YEAR 2
Population of Layers
Total Egg Num. Hen Housed
Age at 50% production, in weeks
Age at Start of Peak Production, in
weeks
Age at End of Peak Production, in
weeks
Laying Period, in weeks
Culling Age, in weeks
Livability during laying, %
# of Culls
Ending Population of Layers
123
YEAR 1
YEAR 2
* Peak Production: Stage at highest egg production; Hen Housed: Cumulative # of eggs/chicks during
production period
V.
Swine Production Output
Sow Performance
Population of Sow, head count
Farrowing Index
Pigs Weaned Per Sow Per Year
Pigs Sold Per Sow Per Year
Average Litter Size - Born Alive, head
count
Average Litter Size at Weaning, head
count
Piglet Performance
Population of Piglets, farrowing and
nursery pen
Average Weaning Weight, kilos
Average Weaning Age, days
% Mortality Before Weaning
% Mortality After Weaning
Grower Pig Performance
% Mortality at Growing Stage
Average Weight of Market Pigs, kilos
Average Age of Market Pigs, days
Number of Market Pigs, head count
124
YEAR 0
YEAR 1
YEAR 2
Dairy Cattle
YEAR 0
YEAR 1
YEAR 2
YEAR 0
YEAR 1
YEAR 2
Beginning Inventory
Ending Inventory
Lactation period
Dry period
Calving Interval
Cows in the milking line
Post-Partum Breeding
Average days open
1st breeding weight
Age at first calving
Productive Life
Annual Culling Rate
Non-genetic culling rate
Calf mortality
Cow mortality
Incidence of Clinical Mastitis
VII.
Beef Cattle
Beginning Inventory
Ending Inventory
Average Weaning Weight, kilos
Average Weaning Age, days
% Mortality Calf Mortality
% Mortality at Growing Stage
Average Weight at Market , kilos
Average Age at Market, days
125
Goat
YEAR 0
YEAR 1
YEAR 2
Beginning Inventory
Ending Inventory
Weaning age (months)
Age at 1st estrus (months)
Estrous Cycle (days)
Estrus Period (days)
Occurrence of Estrus after Parturition
(postpartum)
Average Age of Gestation (kilos)
Suitable age for Breeding (months)
Male
Female
Male to Female (pasture mating)
Conception Rate (%)
Kidding Interval (months)
Kidding Size (per kidding)
Disposal Age
Annual Replacement Rate (%)
Livability (%)
Other Comments
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Recommended Action
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
Noted by:
_________________________________
Project leader/proponent
___________________
Date
Evaluated by:
_________________________________
Commodity Coordinator
___________________
Date
Recommended by (optional):
_________________________________
Chairperson, MET
126
___________________
Date
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
1.
2.
3.
4.
5.
6.
7.
8.
Rationale
Objectives
Methodology
Activities Undertaken
Results and Discussions
Problems Encountered, Action Undertaken and Recommendations
Accomplishment Report and Action Plan
Financial Viability (for Technology Commercialization projects only)
C. PROJECT MANAGEMENT
129
Appendix G: Progress Report Format for Basic and Applied Research and Technology
Commercialization Projects
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Period covered:
Agency:
Objectively
Verifiable Indicators
(Targets)
PREPARED BY:
Actual
Accomplishments
/ Output
Problem/s
Issue/s and
Constraints
Action/s
Taken
Plans/ Strategies
Remarks
NOTED BY:
Project Leader
Agency Head
Date
Date
Bureau of Agricultural Research | CRGM Revised Edition (March 2013)
130
Appendix G: Progress Report Format for Basic and Applied Research and Technology
Commercialization Projects
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Approved
Budget
(A)
Expense Code
(Particulars)
Amount Released
(B)
Cumulative
Expenditures
(C)
Balance To Date
(B-C)
CERTIFIED CORRECT:
NOTED BY:
VERIFIED BY:
Project Leader
Chief Accountant
Agency Head
Auditor
Date
Date
Date
Date
131
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
ACTION SHEET
Project Title:
Proponent:
Lead
Agency:
COMMENTS and
RECOMMENDATIONS
ACTION TAKEN
Page
number
PREPARED BY:
132
Date
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
ITEMS
A. Projected Gross Income
a1. Projected Volume/Yield
a2. Price per unit
Total Gross Income
Year 1
Year 2
Year 3
Year 4
Year 5
B. Variable Costs
Material Cost
_______
_______
Sub-Total
Labor Cost
_______
_______
Sub-Total
Overhead Cost
Electricity, Water,
Freight Cost, others (specify).
Sub-Total
Total Variable Cost
C. Fixed Costs
Cash Cost
Rental, Permits, Licenses,
Insurance,
others (specify)
Non Cash Cost
Depreciation, Interest on
Investment, others (specify)
Total Fixed Cost
D. TOTAL COST
E. NET INCOME (A-D)
BREAK-EVEN PRICE (D/a1)
BREAK-EVEN YIELD (D/a2)
RETURN ON INVESTMENT (E/D) x 100%
COST AND RETURN
(Total Sales Total Cost) = Net Return
133
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
A. BASIC INFORMATION
Provide the basic information based on the approved proposal except for the
Period Covered by this Report, and Project Funding.
1. Project Title
2. Proponent (s)
3. Implementing Agency
5. Project Duration
6. Project Location
7. Period Covered by
this Report
137
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
8. Project Funding
Total Approved
Budget
Actual Released
Budget
Actual Expenses
Balance to Date
B. TECHNICAL DESCRIPTION
1. Rationale
2. Objectives
3. Review of Related
4. Methodology
5. Activities Undertaken
Literature
7. Problems
Encountered, Action
Undertaken &
Recommendations
138
All
the
problems
encountered
in
the
implementation of the project and actions taken to
solve the said problems during the period under
review and other recommendations for smooth
implementation of the project.
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
8. Accomplishment
C. PROJECT MANAGEMENT
1. Justification for
2. Audited Financial
3. Approval of Project
4. Action Sheet
Continued
Implementation
Report
Extension / Budget
Realignment
139
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
How to Prepare the Accomplishment Report and Action Plan
Accomplishment Report and Action Plan will be prepared by the proponent and
duly endorsed by the Agency Head submitted to DA-BAR as attachment to the
progress reports. This report shall be submitted every six months for progress
reporting.
Activities
Objectively Viable
Indicators (OVI)
Actual Accomplishments
Problem/s, Issue/s
Constraint/s
and
Action/s Taken
Adjustments/Provisions
to
solve
the
problems
encountered during project implementation
Plans / Strategies
140
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
How to Prepare the Audited Financial Report
The audited financial report will be prepared by the proponent, certified correct by
the Agency Accountant, duly endorsed by the Agency Head, and verified by a
representative from COA. The period covered by the report should also be
indicated in the space provided. Individual check numbers, amount and date of
check should also be reflected in the space provided.
Expense Code
(Particulars)
Cumulative
Expenditures (C)
141
Appendix H: Guidelines for the Preparation of Progress Report for Basic and
Applied Research Projects and Technology Commercialization Projects
How to Prepare the Action Sheet
For semi-annual/annual/terminal reports that are recommended for revision, a copy
of the Action Sheet should be prepared. The action sheet shall serve as a summary
of the actions taken, as required by the comments and recommendations of the
evaluators. This form will be prepared by the proponent.
Comments and
Recommendations
Actions Taken
Page Number
142
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
145
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Email:barrdegrants@bar.gov.ph Website: http//www.bar.gov.ph
Approved
Budget
(A)
Expense Code
(Particulars)
Cumulative
Expenditures
(C)
Amount Released
(B)
Balance To Date
(B-C)
CERTIFIED CORRECT:
NOTED BY:
VERIFIED BY:
Project Leader
Chief Accountant
Agency Head
Auditor
Date
Date
Date
Date
146
2. Proponent (s)
3. Implementing Agency
4. Funding Agency(s)
5. Project Duration
6. Project Location
7. Project Funding
Total Approved Budget
Total Expenses
Balance to Date
B. TECHNICAL DESCRIPTION
1. Preliminaries
1.1. Title Page
149
1.6. Abstract
2. Text
150
2.1. Introduction
2.3. Methodology
Presents
gathered
data,
analysis
and
interpretation of the results supported by graphs,
figures, tables, etc.
2.6. Bibliography
2.7. Appendices
references
reviewed
and
C. PROJECT MANAGEMENT
1. Summary of Comments of Evaluation and Actions Taken by
Researcher
Refers to the comments of the evaluators during the implementation
of the project and actions done by the researcher.
2. Problems Encountered and Recommendations
Includes problems encountered in implementing the project, whether
technical or administrative/financial and recommended solutions.
3. Summary of the Project
Translates the project technical write up into laymanized format, for
public dissemination and publication
4. Audited Financial Report
Provides information on the status of the total amount released, total
expenditure, and remaining balance of the project.
151
Cumulative
Expenditures (C)
152
AREAS OF CONCERN
1. Objectives
COMMENTS
RECOMMENDATIONS
2. Methodology
6. Budget Summary
7. Others
Kindly tick the box most appropriate for the project evaluated
For revision(s)
Recommended for continuation
Not recommended for continuation
EVALUATED BY:
Name & Signature
(Evaluator)
Date
155
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
CERTIFICATE OF ACCEPTABILITY
This is to certify the acceptability of the terminal report and that the proponent has
satisfied the following requirements of the project entitled:
(Project Title)
Implemented by: ________________________________________________________________
(Lead Agency)
under the leadership of: __________________________________________________________
(Project Leader)
This also serves as the METs and PMEDs endorsement for the completion/closing of the
above project.
SIGNED:
Evaluator
Date
Evaluator
Date
Date
Coordinator, PMED
Date
159
PROJECT TITLE
II.
Proponent
Position
Address
Contact Numbers
163
Mandated R&D
Project/Responsible
Unit
Gaps/Needs for
Improvement of Facilities
and Equipment
Description/
Specification
Prepared by:
Qty./Unit
Budgetary Requirement
Year _________
DABAR
Estimated Amount
Agency
Total
Counterpart
Recommended by:
Research Manager
Agency Head
Approved by:
Director, DA-BAR
Bureau of Agricultural Research | CRGM Revised Edition (March 2013)
164
R&D Project
Component
Basic Requirement
(1)
Facility/
No. of
Equipment
Units
Description
Existing
(2)
Facility/
Equipment
Description
Qty.
Gaps/Needs
(1-2)
Year
Acquired
Facility/
Equipment
Remarks
Qty.
165
Source of Funds:
Project Description:
Minimum Technical
Personnel Required:
Item
No.
Description
Classification:
Unit Cost
Total
Amount
TOTAL
Prepared by:
Approved by:
166
ITEM DESCRIPTION
QTY.
UNIT
UNIT COST
TOTAL COST
SUB-TOTAL
=
=
=
=
=
167
Proponent
Location
Duration
B. PROJECT DESCRIPTION
Rationale/Background 1. Role and importance of the industry/sector being
addressed by the project (i.e. of vegetable and fruit
industry in the service area of the institution, etc.)
2. Its relation to mandate of the institution in AFMA
3. Relation to mandated/assigned R&D programs by the
National/Regional Commodity RDE Network
4. Focus of institutional R&D enhancement being
addressed
5. Needs and requirement of R&D of the proponent
institution based on requirements existing capacity
gap/needs analysis
6. Institutional capability (trained manpower, physical
resources, etc.) to fully utilize additional or improve
capacity in R&D
Major Activities
171
Monitoring and
Evaluation Plan
project
2. Identify
This form should be filled-up based on the result of the gaps/needs from the
matrix. Administrative cost, honorarium, and items that cost below Ten
Thousand (PhP 10,000.00) pesos should not be included in the requirement.
Mandated R&D
Project/
Responsible Unit
172
This
refers
to
the
definite
and
complete
characteristics/statement of each required item, be it
equipment or facility improvement of the project or
unit. Administrative cost, project TEV, supplies ,and
other MOOE should not be included (i.e. equipment
for white potato breeding: Power Sprayer 1HP, US
Model,
5 liters capacity; Facility improvement:
renovation of 100 sqm research management office
building with glazed flooring and
modular work
stations).
Quantity/Unit
Budgetary
Requirement
Justification
RD
Utilization
Refers
to
the
need/usage/purpose/urgency of procurement of
each item in support of the mandated RD project (i.e.
Power Sprayer - to replace the old backpack sprayer
and enhance the crop protection and maintenance
of germplasm collection)
Frequency of Use Specify the degree of use or
optimum usage (i.e. Power Sprayer - needed every
other day for wet and dry season studies).
Benefits Specify the cost efficiency and impact of its
usage to the RD program (i.e. power sprayer - costeffective in terms of usage and man-hour utilization
173
Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant
2. Existing Needs Gap Analysis Matrix
Example:
Project Title:
R&D Project
Component
Basic Requirement
(1)
Facility/
No. of
Equipment
Units
Description
Flame
3
Photometer
w/
compressor
Existing
(2)
Facility/
Equipment
Description
Flame
Photometer
w/
compressor
Qty.
1
Gaps/Needs
(1-2)
Year
Acquired
1999
Facility/
Equipment
Flame
Photometer
w/
compressor
Re-marks
Qty.
2
174
Appendix N: Guidelines for the Preparation of Proposal for Research Facilities Development Grant
Example:
PROGRAM OF WORKS
Project Title:
Item
No.
I
II
Description
Replacement of Flooring
Masonry
ETC
TOTAL
Prepared by:
Classification:
Repair
45 days
Unit Cost
10,928.55
2,995.80
775,856.00
Amount
393,428.00
59,916.00
1,295,678.00
Approved by:
175
II
DETAILED ESTIMATES
Rehabilitation of Soils Laboratory
ITEM DESCRIPTION
Replacement of Flooring
Portland Cement
Fine Aggregates
ETC
Masonry
Portland Cement
Hollow blocks 4
ETC
QTY
UNIT
UNIT COST
TOTAL COST
17
12
Bag
Cu.m.
200
350
3,400.00
4,200.00
35
500
Bag
Pcs.
200
8.50
7,000.00
4,250.00
SUB-TOTAL
775,856.00
176
PROGRAM TITLE
PROJECT TITLE
PROPONENT AND ADDRESS
IMPLEMENTING UNIT
PROJECT DURATION
A. Date project started
B. Expected date of completion
Approved by:
Agency Head
Date
Note: The Terminal/accomplishment reports should be submitted on a yearly basis and at least 30 days
after completion of the projects.
179
Appendix P: Monitoring and Validation Form for Research Facilities Development Grant Projects
Department of Agriculture
Bureau of Agricultural Research
RDMIC Bldg., Elliptical Rd. Cor. Visayas Ave., Diliman, Q.C. 1104
Phone Nos.: (632) 928-8624 & 928-8505 Fax: (632) 927-5691
Website: http//www.bar.gov.ph
Quantity
Checklist
Purchased/Repaired
Memorandum Receipt
Based on
Actual Others
Submitted Responsible
status
Person
report
submitted
Location
Remarks
183
184
185
APPLICATION FORM
Instructions: Complete the application form and affix you signature where
required. Place NA where not applicable. Check appropriate box.
Date of Application:
1. Degree:
M.S.
Picture
2 x 2
Ph.D.
2. Course/Field of
Specialization:
3. Institution:
UP Los Baos
UP Diliman
UP Visayas
Ateneo de Manila
4. Date Admitted:
USM
MSU Naawan
De la Salle University
San Carlos, Cebu
LSU
CLSU
Siliman University
BSU
Full Support
Additional Support (for those who have availed
For those who are presently/ previously enrolled, please answer question no. 6
6. School Year Started:
Graduate Units Earned:
Graduate Units to be Completed:
7. Name of Applicant:
8. Date of Birth:
Age:
9. Home Address:
Phone/Mobile No.
10. Sex:
Male
Female
Email
Marital Status:
Single
Widowed
Married
Separated
(List chronologically starting with the most recent, use extra sheet when necessary.)
School/University
Date Graduated
Degree/Course
189
Degree
Duration
(Start with the latest, except for the present employer. Please use extra sheet when necessary.)
Employer/Address
Position Held
Inclusive Dates
Position Held
Inclusive Dates
Nature of Appointment:
15. Office Address:
Phone No.:
Email:
Fax:
17. Please describe briefly how this scholarship will be useful in your work:
190
(Use extra sheet for additional entries, using the same format below.)
Nature of
Participation **
Title
Location
Inclusive
Dates
No. of Hrs
191
(Use extra sheet for additional entries, using the same format below.)
Title
Designation ***
Date
I declare under penalties of perjury that the answers given above are true and
correct to the best of my knowledge and belief.
Signature of Applicant
192
APPLICATION FORM
Instructions: Complete the application form and affix you signature where
required. Place NA where not applicable. Check appropriate box.
1. Name:
Surname
Given Name
Picture
2 x 2
Middle Name
2. Office:
3. Station/Division:
4. Office Address:
Phone No.:
5. Home Address:
Phone No.:
Date of Birth:
6. Place of Birth:
Barangay/Municipality/City/Province
7. Sex:
Male
Female
Marital Status:
Day/Month/Year
Single
Widowed
Married
Separated
(List chronologically starting with the most recent, use extra sheet when necessary.)
School/University
Date Graduated
Degree/Course
195
(Begin with your more recent employer. Please use extra sheet when necessary.)
Employer/Address
Position Held
Job Description
Inclusive Dates
I declare under penalties of perjury that the answers given above are true and
correct to the best of my knowledge and belief.
Signature of Applicant
196
APPLICATION FORM
Instructions: Complete the application form and affix you signature where
required. Place NA where not applicable. Check appropriate box.
1. Name:
Surname
Given Name
Middle Name
2. Office:
Picture
2 x 2
3. Station/Division:
4. Office Address:
Phone No.:
5. Home Address:
Phone No.:
Date of Birth:
6. Place of Birth:
Barangay/Municipality/City/Province
7. Sex:
Male
Female
Marital Status:
8. Type of Assistance
Requested:
Single
Widowed
Day/Month/Year
Married
Separated
9. Field of Study:
(i.e. Agronomy, Soils, Economics, etc.)
(List chronologically starting with the most recent, use extra sheet when necessary.)
School/University
Date Graduated
Degree/Course
199
(Begin with your more recent employer. Please use extra sheet when necessary.)
Employer/Address
Position Held
Job Description
Inclusive Dates
I declare under penalties of perjury that the answers given above are true and
correct to the best of my knowledge and belief.
Signature of Applicant
200
Activities
Observations and Issues Discussed
(Narrative)
Recommendations:
Submitted by:
Attested by:
Grantee
Institution/Agency Head
NOTE: To be submitted together with 1. Pictures (laboratory sites/training sites visited/field visit); 2. Photocopy of
the Certificate of Attendance/Participation; 3. Photocopy of the Program of Activities; 4. All official receipts
accumulated during the training/conference; and 5. Used plane tickets and boarding passes (if grant is airfare)
203
2.
Proponent (s)
B. TECHNICAL DESCRIPTION
1.
Rationale
2.
Objectives
3.
Type of Publication
4.
Number of Copies
5.
6.
Budget Requirement
7.
Timetable
207
SUBMITTED BY:
Date
Agency
Designation
ENDORSED BY:
Agency
Date
Designation
208