Acknowledgement

All the thanks to almighty Allah, who bestowed us with courage & ability to
achieve this opportunity.

In the VERY FIRST, we pray and thank to ALLAH who bless us with
courage and success in achieving our target.
We wish to convey our sincere & deepest gratitude and great acknowledgement to
our respected teacher Miss Zainab Rehman who has provided us an opportunity.
We have visited WEB SITE for our research and there is no confusion for saying
that this activity has enhanced our knowledge about the Research Company. It is
the result of the efforts of our respected teacher who provided us all the possible
directions and information for this purpose & we are thankful to all the consulting
members who also helped in performing this task & we are especially thankful to
our parents & friends who help us to do this task.

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Acknowledgement...............................................................................................................1
Executive Summary.............................................................................................................3
My Advanced Invoices........................................................................................................4
Introduction..........................................................................................................................4
Different Version of My Advanced invoices:......................................................................4
Updating from previous versions:........................................................................................4
Setting Your Backup Preferences........................................................................................5
Restoring Your Invoices from a Backup File......................................................................6
CAUTION:......................................................................................................................6
FILE:....................................................................................................................................7
EDIT:...................................................................................................................................7
CUSTOMER:.......................................................................................................................8
NEW:...............................................................................................................................8
View menu:........................................................................................................................11
Invoices Only..........................................................................................................11
UNPAID INVOICES:....................................................................................................11
PAID INVOICES:...................................................................................................11
ACTIVITIES:....................................................................................................................11
FORMS: ............................................................................................................................13
LASER INVOICE:........................................................................................................13
Numbered Forms:...............................................................................................13
Your Letterhead....................................................................................................13
Plain Paper Form:.................................................................................................14
IMPACT INVOICE:...................................................................................................14
Numbered Forms:........................................................................................................14
Your Letterhead:..........................................................................................................14
Plain Paper Form.........................................................................................................14
REPORT:.........................................................................................................................14
INVOICE JOURNAL:...................................................................................................15
SALES BY CUSTOMER:.............................................................................................15
.SALES BY SALES PERSON:.....................................................................................15
SALES BY SALES TERRITORY:...............................................................................15
SALES TAX REPORT:................................................................................................15
OUTSTANDING ESTIMATES REPORT:..................................................................15
CASH RECEIPT REPORT:..........................................................................................15
A/R REPORT:...............................................................................................................15
CUSTOMER LIST:.......................................................................................................15
WINDOWS:.......................................................................................................................16
ARRANGE ICONS:......................................................................................................16
Reference:..........................................................................................................................17

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 Executive Summary
This software helps user to create accurate invoices, estimates, customer’s
statements remember customer and product or service information, to create and print
professional quality invoices, estimates and statements, and to track customer payments
effectively.
It keeps and maintains all the records in such a way that provide convenience to
user as well as customers. We can easily make invoices, print and email invoices. It use
to sale track and useful for the organization that used perpetual inventory system.

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 My Advanced Invoices
Introduction
My Advanced Invoices & Estimates (My Invoices, for short) is an easy-to-use
invoicing system. Use My Invoices to remember customer and product or service
information, to create and print professional quality invoices, estimates and statements,
and to track customer payments. It will also print reports to help you manage your
business more efficiently and more effectively.

Different Version of My Advanced invoices:

1. My Advanced Invoices for Windows, version 2.x
2. My Advanced Invoices for Windows, version 1.x
3. My Invoices for Windows, Quick and Easy version
4. My Invoices or My Advanced Invoices for DOS

Updating from previous versions:

If you already have a different version of My Invoices, you can transfer the data
into this version, by either updating an older Windows file or importing a DOS file.

Note:
If My Invoices is unable to update a file from a previous version of My Invoices
for Windows, restart Windows and try to open the file again.

My Advanced Invoices for Windows, version 2.x:

When you open a file created in this version (using the Open command from the
File menu - see Select a File), the file is automatically updated. You will not be able to
use the updated file with version 2.x but, as a precaution, a copy of your file is created
with the extension OLD. You can use the 2.x version to open this file.
My Invoices will update the customer list the first time you run this new version
or, if the previous version is installed in a different directory, when you update an invoice
file.

My Advanced Invoices for Windows, version 1.x:

Update these data files using the Open command from the File menu (see Select
a File). The name of the 1.x file is INVOICES.DWI. When you open this file, the invoice
data is copied to a new file with the name INVOICES.INV (or, if that name is already
used, the file will remain untitled). Use this new updated file to enter your invoices with
this new version. The old data files are no longer needed but, as a precaution, they are not
erased.

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My Invoices for Windows, Quick and Easy version:
These files are updated the same way as files for My Advanced Invoices for
Windows, version 2.x (see above).
My Invoices or My Advanced Invoices for DOS:
After installing My Invoices for Windows, you can import the data from the DOS
program into the Windows version (see Import My Invoices Files (DOS users only)). The
first time you run My Invoices, we suggest you use the Getting Started card, included
with your original package. It is a quick tutorial to help you get familiar with the basics of
My Invoices.

Setting Your Backup Preferences

To ensure that the backup utility for My Advanced Invoices and Estimates creates
backup copies of all your invoice files, you must tell the program where your invoice
files are located.
There are two preferences to set in the Backup Preferences dialog.

• Define the location of all your invoice files. If an invoice file is not listed in the
Background Preferences dialog, it cannot be backed up by the utility.
• Define the number of historical backups that you want the utility to create.

Each time the utility creates a backup of your work, the data in the previous backup is
saved. This gives you more flexibility if you need to restore your files. These historical
backup files are stored in the same location as the original invoice file.

To set your preferences:

1. Click the My Advanced Invoices Backup icon located in the My Invoices group
of your Windows Program Manager. This opens the Backup Options dialog.
2. Click the Backup Preferences button to open the Backup Preferences dialog. The
default location for your invoice files is already listed: C:\MyInv.
3. If you have invoice files that are not stored in the default location, click the
Browse button to open the Browse dialog.
4. Locate your invoice files, and then click OK to close the Browse dialog. The
location of your files is listed in the File Location box in the Backup Preferences
dialog.
5. Click the Add to File Location List button to add the path in the File Location list
to the list of locations that will be backed up.
6. Repeat steps 2 - 4 until the locations of all your invoice files are listed in the
Backup Preferences dialog.

NOTE:
If your invoices are stored in multiple locations, you can click the Auto Search
button to speed up the file location process.

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 7. Set the number of historical backups that are created when your files are backed
up. We recommend five historical backups, but you can create as few as three or
as many as ten.
8. Click OK to close the Backup Preferences dialog and save the changes you made.

Once you have set your preferences, the backup utility gives you a monthly reminder
to keep your preferences up-to-date. You should update your preferences if you decide to
save your invoices in a location that is not listed in the File Location list.

Restoring Your Invoices from a Backup File

The My Invoices Backup Utility makes it easy to restore your invoices if your
Original file is lost or damaged.

1. Exit My Advanced Invoices and Estimates.

2. Click the My Advanced Invoices Backup icon located in the My Invoices group
of your Windows Program Manager. This opens the Backup Options dialog.
3. Click the Restore File from Backup button to open the Restore File from Backup
dialog.
4. Click the Browse button, then use the Browse dialog to locate the file that needs
to restore.
5. Click OK to close the Browse dialog. The location of your file is listed in the
Restore File from Backup dialog.

CAUTION:
Make sure that the invoice file listed in this dialog is the file you want to restore.
The data in this file will be replaced by the information in the backup file that you
select.

6. Select the historical backup file that you want to use for the restoration. The most
recent backup file is listed first. Click the down arrow in the box to choose a
different backup version.
7. Click OK to restore your original file using the data in the backup file.

In Menu Bar there are 10 menus:

1. FILE
2. EDIT
3. CUSTOMER
4. PRODUCT
5. VIEW
6. ACTIVITIES
7. FORMS
8. REPORT
9. WINDOW
10. HELP

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FILE:
NEW FILE:
Through this we can create new file.

OPEN:
Through this you can open
files that are already in your
computer.

SAVE:
Through this you can save your file.

SAVE AS:
If you want to save your current file with another name or on another location,
through this you can save your files. You can create backup of file.

PRINT SETUP:
Through this you can set your print. In this command you will tell how your print
should be and and print this particular form.

PRINT CALIBRATE:
Through this you can give the margin that how many Inches should be margin in
left side and from top side.

PRINT INVOICES:
Through this you can print your invoice.

PRINT STATEMENT:
Through this you can print your customer’s statement.

EDIT:
FIND:
Through this you can find your
required data. You can find your data by
NUMBER, COMPANY, NAME, ADDRESS,
CITY, ST ZIP, and P.O. NUMBER

FIND NEXT:
If there are multiple answers, through
this you can see next answer.

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DELETE:

Through this you can remove the invoice displayed in the Data Entry window.
This command cannot be undone! If you still need the information for a deleted invoice
you will have to enter the data as a new invoice! If you want to delete more than one
invoice or estimate

VOID:
This will make it ineligible for printing and remove the data from any reports. The
form will remain in the stack, visible through either the Register or the Data Entry
window, so that you can refer to it.

UNVOID:
It is used to remove the void stamp from the voided invoice or estimate displayed
in the Data Entry window. This will make it eligible for printing and include the forms
data in reports.

NEW INVOICES:
Through this you can create new invoice.
GO TO: There are 4 options
1. GO TO FIRST: from this you can go on your first invoice.
2. GO TO PREVIOUS: from this you can go on your previous invoice.
3. GO TO NEXT: From this you can go on your next invoice.
4. GO TO LAST: From this you can go on your last invoice.

INSERT LINE:
This option is use to insert a blank line into the detail section of an invoice or
estimate. The new line is inserted before the line the cursor is on when you select the
command.
DELETE LINE:
This option is use to delete a line from the detail section of an invoice or estimate.

CUSTOMER:
NEW:
In this option you can
record or save information related
to customers.Like company name,
name, address, contact number, fax
number and about tax. ETC.

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EDIT OR VIEW:
Through this you can edit in information about customers and save changes.

DELETE CUSTOMER:
From this option you can delete costumer information.

EXPORT:
You can copy customer information
from My Invoices to a delimited text file for use
in another program (to print mailing labels, for
example) using the export feature. Select Export
from the Customer menu to open the Export
Customer List dialog.

In the Dialog:

Filename:
Type the name you would like to give to
the export file. You can include a directory path
to specify where you want to save the file, or
just enter the name to save it in the same directory as My Invoices.
Include Which Address: All of the information entered in the customer
Information dialog can be exported. However, you can choose to include only one
Of a customer's two addresses (billing or shipping) with the customer information by
clicking the appropriate line. Click OK to begin exporting the data. See the
documentation for the destination software for help using the exported text file with that
application.
Product:

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NEW PRODUCT INFORMATION:
Select New from the
Product menu to open the
Product Information dialog.
Fill in the dialog and click
OK to accept the new
product into the Product
List.

EDIT OR VEIW PRODUCT:

Select Edit or View from the Product menu. This will open the Edit Product
dialog. Select a product from the list to open the Product Information dialog for that
product. Make any changes you want and click OK to save the changes or Cancel to close
the dialog without saving any changes.

EXPORT PRODUCT LIST:

Export Product Data we can copy product information from My Invoices to a
delimited text file for use in another program using the export feature. Select Export from
the Product menu to open the Export Product List dialog.

View:

Estimates Only
To display only estimates, select Estimates only from the View menu. When you
scroll through either the Invoice or Register windows, you will only see Saved estimates.
This view criterion also applies to the Find command and to the information included in

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reports. To view all invoices and estimates again, select All Invoices and Estimates from
the

View menu:
Invoices Only
To display only invoices, select Invoices Only from the View
menu.When you scroll through either the Invoice or Register windows, you will only see
saved invoices.

UNPAID INVOICES:
To display only invoices with outstanding unpaid balances

PAID INVOICES:
To display only invoices with paid balances.
ONE CUSTOMERS INVOICES:
To display only invoices and
estimates for one particular customer
SYATEM STATE:
Select System State from the
View menu to display useful information
about MyInvoices and your computer
system.

ACTIVITIES:

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RECEIVE PAYMENTS:

When a
customer makes
a payment, you
need to apply
that payment to their
invoice. Open
the Receive
Payments dialog
by clicking the
Payments button
at the top of the
screen or by selecting Receive Payments from the Activities menu.

When a customer makes a payment, you need to apply that

payment to their invoice. Open the Receive Payments dialog
by clicking the Payments button at the top of the screen or
by selecting Receive Payments from the Activities menu

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CUSTOMIZE FORM:
Customize the on-
screen and printed form by
editing headings and entering
text which will appear on all
subsequent invoices and
estimates. For example, you can
change "Bill To" to "Client" or
you can enter common sales
terms, such as "Net 30," which
will show up and print as the
default on all of your invoices
and estimates.

FORMS:
LASER INVOICE:
Select
Laser Invoices from the
Forms menu to open a sub
menu listing the available
invoice form types for use
with a laser or ink jet
printer. All Laser Invoice
forms measure 8.5 x 11".

Numbered
Forms:
The
different numbered forms are
all available directly from NEBS. See the catalog of forms included with the software for
descriptions of the different forms.

Your Letterhead
Print invoices on your company's preprinted 8.5 x 11" letterhead.

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 Plain Paper Form:
Use this command if you want to print invoices on plain 8.5 x 11"
paper using a laser or ink jet printer.

IMPACT INVOICE:
Select Impact Invoices from the Forms menu to open a sub menu
listing the available invoice form types for use with an impact (dot matrix)
printer.

Numbered Forms:

The different numbered forms are all available directly from

NEBS. See the catalog of forms included with the software for
descriptions of the different forms.

Your Letterhead:
Print invoices on your company's preprinted 8.5 x 11" continuous
form letterhead paper.

Plain Paper Form

Use this command if you want to print invoices on plain 8.5 x 11"
paper using an impact printer. If you would like your company's name and
return address printed on the invoice, you should enter this information
into Preferences, under the File menu. The plain paper form takes longer
to print than other form types (up to several minutes on slower printers).

REPORT:

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INVOICE JOURNAL:
Select Invoice Journal from the Reports menu to open the Report
Options dialog. This report is useful as a summary of sales. If you have tax
consultants, you may want to provide them with a copy of this report to save them
time.

SALES BY CUSTOMER:
This report will print detailed information about every Invoices
made to your customers and give a subtotal for all invoices for each Customer. The
customers are listed in alphabetical order

.SALES BY SALES PERSON:

This report will print subtotals of the sales made by each sale
representative, with each rep's sales also subtotaled by month.The sale people are
listed in alphabetical order. This report is useful for tracking the performance of
your sales people.

SALES BY SALES TERRITORY:

This report will print detailed information about every invoice
made for a particular sales territory with each territory's sales also subtotaled by
month.

SALES TAX REPORT:

This report provides a summary of sales tax due by states, so that
you know how much you owe for any given time period. It also allows you to file
your tax returns in less time and with fewer hassles.

OUTSTANDING ESTIMATES REPORT:

The Outstanding Estimates Report details the estimates in the file
which have not yet been converted to invoices.

CASH RECEIPT REPORT:

This report prints monthly subtotals of each customer’s payments.

A/R REPORT:
The A/R Report prints data for each customer's unpaid invoices,
showing the age of each outstanding invoice and the total balance owed by the
customer.

CUSTOMER LIST:
This report prints the stored information for all of the customers in
the Customer List, and is sorted by the first letter of the billing name.

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WINDOWS:
ARRANGE ICONS:
To
arrange the icons for any
minimized child-windows
(the Data Entry and
Register windows) into a
row in the lower left
corner of the MyInvoices
window.
HELP:

You can obtain help for My Invoices through the Help menu.

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Reference:
www.cooltoolwards.com
www.advanceinvoice.com
www.downloads.com/advanceinvoice

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