Escolar Documentos
Profissional Documentos
Cultura Documentos
19.
20.
lew POS Invoice
21. , ou accept voucher screen press Y to print invoice. Press Alt+Z for Zoom.
22.
23.
Reorder Levels
24. Reorder level is that quantity in hand for a stock item, reaching which; you should order your
supplies. The importance of reorder level arises from the desire to have sufficient stocks to
service customer orders and at the same time not to have unnecessarily high stocks.
Therefore, the points to be considered in deciding reorder levels are
In the section on Order Processing - we raised purchase orders and sales Orders
Subsequently. Let us now define a Re-Order Level.
25.
26.
27.
28.
29.
Go To Gateway of Tally > Inventory lnfo> Reorder Level > Select the Group Nokia
30.
31.
32.
33.
14.
Status
34.
39.
40.
Closing Stock display net closing balance of all Items of selected Group.
Nett Available
42.
Nett Available stock can be arrived from the following
formula. Closing Quantity + Purchase Order Pending - Sales
Order Due
41.
Reorder Level
44.
This field displays the reorder level which we define in Masters. Which shows the Minimum
Quantity of Stock which should be on hand?
43.
45.
46.
47.
48.
49.
50.
Short fall
When reorder Level is more than Nett Available Short falJ of the item will display.
Minimum Order Quantity
This field display Minimum limit of stock item of the selected Group.
Order to be placed
When Nett Available is less than Reorder Level, than order to be placed for the difference.
51.
Bill-wise Details
In this unit you will learn how to maintain details of bills specify credit periods and obtain
receivable anc payable reports. While you were learning about Tally accounting, you entered sales,
purchases, receipt! and payments without regard to the fact that such entries relate to particular
invoices. It would be difficult to match a payment to an invoice where there is a large number of
entries. Businesses usually wish to maintain details of their creditors and debtors at the invoice level
and, in Tally, this is called Bill-wise accounting. It is also called as Accounts Receivables and
Accounts Payables, for Sundry Debtors and Sundry Creditors respectively.
52.
53.
The Bill-wise facility is turned on via the F11: Features > F1: Accounting Features and
setting Maintain Bill-wise Details? to Yes.
55.
At the Gateway of Tally, press F11: Company Features.
54.
56.
57.
58.
59.
60.
All the previously created customer and supplier accounts under the Groups Sundry
Debtors ar: Sundry Creditors will automatically have Bill-wise details set to Yes.
61.
Activating the Bill-wise feature in F11: Features, the ledger masters under Sundry Debtors and
Sundry Creditors automatically display an additional option called "Maintain balances bill-by-bill".
Settin: this option to YES we get an additional option "Default Credit Period".
62.
63.
80
www.tallvchampsclub.com I
When you enter details of sales and purchases with Bill-wise turned on, Tally invites you to
identify the invoice with an appropriate reference number. The reference can then be used to
allocate payments to the correct invoice to maintain an accurate account of outstanding.
64.
"Maintain balances bill-by-bill" is set to YES in the master > if we want to maintain
details of our debtors and creditors at the invoice level
65.
66.
Default Credit Period" -Credit period is the number of days allowed to the sundry
debtor to pay back or assigned to our sundry creditor to remind us of our payables. Specifying the
period here is automatically reflected in the transaction it can be altered if required.
67.
68.
Types of Adjustment
New Ref., Agst. Ref, Advance and On Account
New Ref
This is selected for new financial transactions. Since the raising of an invoice signals a new
transaction nat will end on payment, New Ref should be selected.
69.
70.
71.
72.
Agst Ref
:u will select Agst Ref to set off payment against the previously entered New Ref.
Advance
This is relevant where you receive or pay money in advance. You can adjust this
advance when making the sale or purchase entry. At that time, it will be available for adjustment.
73.
74.
On Account
on Account is selected when you are unable to mark a payment or a receipt against specific
pending e:erences. Typically, you would do this in cases oflump sum payments where a number of bills
are rending but you are not instructed against which bill the money should be adjusted. you will
understand this better at the time of entry.
75.
76.
78.
79.
A II_______I_________________I- -1______________
rt J
80.
34.
36.
-om the Gateway of Tally > Display > Statements of Accounts> Outstandings > Ledger
> Star
37.
Limited from List of Ledgers to show the Outstanding Sales invoices. Select FJU Detailed to
show
38.
39.
40.
The Outstanding report allows you to toggle between ledgers > using the F4: Ledger
button. If you wish, you can view the Age-wise outstanding using F6 button - either by bill date or
by due date. This is explained in the section - Display Outstanding Statements.
41.
You can cross-verify in the following manner: Gateway of Tally > Display > Account Books >
Ledger > select as required ledger and you will view the Ledger details. Change the date period as
required and you will notice that there's a button (Alt+B) "Bill-wise" > click on the same to view the
outstanding report.
42.
43.
44.
Against Reference
45.
46.
14.
Following
19.
To prove the receipt has been recorded against the correct invoice,
15.
Select Display > Statements of Accounts > Outstandings > Ledgers and select Star
Limited
17.
and you will see there is no entry.
16.
Does Tally retain the history of settled invoices? Press F12 Configure and tab down to Range
of Bill to Show select All Bills.
18.
19.
Select Detailed.
20.
Advance
You have already noticed this option in the Bill-Wise sub Screen at the time of entering a
voucher. -dvance is for Payments or Receipts that are made in advance against which you will
adjust the P jrchase or Sales bill later. Typically, when a bill is raised where advanced exists, part of the
bill will be adjusted against the advance (using Agst Ref) and the rest carried as New Ref.
21.
22.
On Account
v
ou have already noticed this option in the Bill-wise Sub- screen at the time of entering a
voucher. On - ;count displays those amounts (Receipts & Payments)-which are NOT setoff against
specific sales z' purchase bills- and are marked as on Account at the time of entry.
25.
n Other words, On Account means lump sum payments which are not adjusted against any
specific Dendinq Bills?
27.
Date
28. Transaction
29.
12/05/
30. ABC Company received a Cheque of Rs.84078.80 From Satyam Limited
2010
dated 12/05/2010, Ch.No.123459.(Type of Ref. On Account)
23.
24.
26.
31.
32.
Cheque Printing
A Cheque is written order to the bank to pay the stated sum of money. Cheque may be
written 34.
however in order to automate the entire Cheque printing process - Tally allows us to print
Cheque
35.
directly!
36.
Cheque will be printed when printing a Payment Voucher. Since the Cheque formats differ from
bank
37.
to bank a Tally is highly flexible as we can specify user defined Cheque dimensions!
33.
38.
39.
40.
41.
42.
43.
Press [Enter] after setting the feature "Enable Cheque Printing" to YES and Tally displays
the Company Cheque Details screen as per this screen
44.
45.
Company Name on Cheque: If you want Tally to print the company name on the
Cheque for signature purposes, give the name e.g. ABC Trading Company. If you do not
want Tally to print the name, leave it blank. Many banks give Cheque with your company
name already printed on it, in which case, you do not want Tally to print it.
46.
Name of Banks: Press the space bar and you will get a pop-up list of the bank ledger
accounts
48. created in the company. We have a ledger "HDFC Bank".
49.
If you have more than one Bank Accounts Then Select the bank for which you wish to
specify use
50.
user-defined Cheque dimensions > select "HDFC Bank" and Press enter.
51. You can now fill in the dimensions of the Cheque in the Cheque Printing Configuration
Screen.
47.
52.
For Example,
53.
Take the bank's Cheque book and measure the dimensions of a Cheque carefully in
millimeters and fill the form. You may need to correct it after trying out a couple of Cheque so that
the positioning is accurate. The placing of the Cheque in the printer also determines the printing. Trial
could be made on photocopies of a Cheque before using an actual Cheque leaf. ,
54.
All the fields are self-explanatory. Note the Salutation fields; these are for signatures and
naturally *ollow the Company name (that you might have chosen to print), e.g. - Director.
55.
56.
57.
Authorised Signatory
59.
If your Cheque has two signatories, both can be specified. Both could be the same
salutation or different, e.g., one could be Director, the other could be Secretary, etc.
58.
60. Give whatever you currently use. Many banks will pre-print both the company name and the
64.
65.
66.
Bank Reconciliation
67. Reconciling the Company's Bank Accounts with the Bank Statement is a fundamental and
69.
1. Your current account bank has sent you a bank statement for the Month ended 31-March2011 showing the following entries:
2. Bring up the monthly summary of Bank Account. (Display>Account Books > Bank Books
and select the account).
3. Bring your cursor to April and enter. This brings up the vouchers for the month of April 2010.
Since you want to reconcile the statement for the period 1-4-2010 to 31-03-2011 change
display dates to reflect the same period. (Hint press F2)
70.
71.
4.
It is helpful to see the Narration as that contain Cheque numbers and other details. So
press
F12: Configure and Activate Show Narration.
Since this is a Bank Account, an additional button F5: Reconcile will be visible on
the right side button bar Click on F5.
74.
The display now becomes an Edit screen in reconciliation mode. ttie primary
components are:
75. A column for the Banker's Date.
The Reconciliation at the bottom of the screen, showing: Balance as per Company
76. Books d nounts not reflected in Bank and Balance as per bank.
Enter the bank d& e for all vouchers, detail of which given in the Bank Statement
72.
73.
77.
this:
8. The next time you come for reconciliation, you will be presented with only those vouchers,
which remain un-reconciled. You are taken back to the ledger display of the account.
9. If you want to view all the reconciled Vouchers or you want to change their marking. You can
View this by Activate the following option.
78.
Interest Calculation
Interest is a legimate return on money invested and chargeable in the business world on
loans and also on delayed payments. Interest can be calculated on the Basis of Simple Interest or
Compound Interest.
79.
Simple Interest - This is calculated on the Principal amount at a certain specified rate for a
specified period.
80.
Compound Interest - This is calculated on the Principal amount + Interest amount of the last
year at a certain specified rate for a specified period.
81.
82.
83.
84.
85.
so that
interest is calculated automatically based on the set-up. Then all you do is generate the
reports.
86.
87.
88.
90.
91.
92.
19.
19. In the field of Name of Item select Samsung Corby from the list of Items.
20. Then after Sub screen of Item Allocation for Samsung Corby appears.
21. In the Tracking No. field Not Applicable.
22. In the field of Order No. select Not Applicable.
23. In the field of Godown select Office Godown.
24. Enter Quantity 10 nos
25. In the Rate field type Rs. 9250.
26. Amount will be display automatically.
27. In the sub screen of Accounting Details, select Purchase 4% from the list of ledgers
28. Select Input VAT 4% from the list of Ledgers.
29. Amount will be display automatically.
30. Show Statutory Details to No.
31. Then Display Bill-wise Details Screen.
32. In Type of Ref Field select New Ref
33. In Name Field Type Ref No NK-01
34. In Due Date Field enter 30 Days
35. Amount will show automatically
36. In Dr/Cr Type Cr.
23.
24. 37.
38.
39.
40.
>
41.
42.
Select N.K Trader and Change the period From: 01/04/2010 To 28/06/2010.
As screen Display:
43.
44.
49.
26. Accept both the Voucher type Class and Credit Note alteration
screen.
50.
52.
Then Go to Gateway of Tally > Accounting Voucher > Ctrl+F8: Credit note > Select Simple
Interest Voucher Class
53.
54.
1.
2.
3.
4.
5.
55.
57.
58.
Make
59.
60.
Multi Currency
61. For many organisations, because of globalizations of business, it has become a requirement
to work with more than one currency. Transaction are often made in currencies other than the
home currency. Such transaction have to be recorded either in the home currency, the rate at
which the foreign currency is exchanged for the home currency, should be recorded as well.
Sometime you need to record the transaction in foreign currency itself. This would a raise
when you maintain the balance of the specific account in foreign currency.
62.
63.
66.
67.
68.
69.
Alter Currencies
70.
1. Select $
2. The alteration screen is different! It contains much more information.
1. You can have chosen, change information at this level, but you can also input dates and the
relevant exchange rate of the Currency.
3. Note: there are three columns for Rate of Exchange - Standard, Selling, and Buying.
4. Bring your Cursor to the Date field in the Standard Column.
5. Enter the following rates for 15/4/2010. Enter the Date in the date field.
71.
72.
1.
2.
3.
4.
5.
75.
Create Ledger ICICI Bank
Gateway of Tally> Accounts Info > Ledger > Single Ledger > Create
Name: ICICI Bank
Under: Bank Accounts
Currency: Rs.
Accept the rest fields.
1. Note : Create Foreign Customer under (Sundry Debtors) and Foreign Supplier under
(Sundry Creditors)
2. Currency of the account will be the base currency. All accounts should be in base currency
except the Bank as above. Bill-wise -Yes.
76.
77.
78.
79.
80.
81.
e.
Used In VAT Returns : Yes then select VAT/Tax Class Exports as Shown :
82.
f.
83.
27.
85.
1.
2.
3.
4.
5.
6.
Bill:
From Gateway of Tally > Accounting Vouchers
Select F6: Receipt
Date: 30/05/2010
Cr. Star Limited Export: $ 150
Rate of Exchange Screen displays.
Exchange rate should be mention Rs.48/$
87.
88.
89.
90.
Export
91.
92.
93.
94.
1.
2.
3.
4.
5.
6.
95.
96.
97.
98.
The main purpose of Budgeting is to control the expenditure. This is possible by creating
budgets and comparing the budgeted figures against the actual figures. You can generate reports
based on this need and view the variances or differences between the actuals and budget figures.
99.
101.
102.
1. Press [Enter] on Create and give the Name as New Budget (2010)
1. Press [Enter] and select Primary. This is in true tally tradition with respect to Masters
Information. You have Primary at the top-most level, under which you create the Masters - in
this case the Budget. In addition, you can create budgets under budgets - that is, sub-budgets
under each Primary budqet. At this point the screen looks like this:
103.
3. Apart from the name of the budget and classification, you have to define the period of the
budget (the date range in which the budget report will be generated). Specify the period of the
Budget. The period could be a Month, a Year or any period starting from any date to any date
a Specify 01 -04-2010 to 30-09-2010
4. Under Set/Alter Budgets of a Tally allows you to set Budgets for Groups of ledger accounts
or for ledger accounts individually or for cost centre or all of them. We shall now take up
Budget for Group - hence, type YES under groups.
104.
105.
31.
106.
107.
108.
It is compulsory tc select groups which the budget is being defined > let us select
Sundry
109.
Debtors
110.
Under the type of budget pop-up of two different kinds of budget appears namely on
closing
111.
112.
113.
5,
114.
Therefore, here select On Closing Balance and enter the budget amount as Rs.35,00,000.
115.
116.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
32.
11. The Trial Balance and Group Summaries have a Budget Variance button [ALT] + [B] that is
Activated when there is even one budget set up for the company.
12.
13.
furthermore, the new column button in the Balance Sheet and most other reports can be
used to bring up the budgeted figures alongside actual. F12: Configure to set up how you want to
see the variance.
14.
f you want to check particular Group wise Budget Then Press Enter on that Specific
Group. Ex. Indirect Expenses.
15.
16.
Alter a Budget
17.
=rom trie Gateway of Tally select Account lnfo.> Budget >and Press enter on Alter.
18.
Delete a Budget
.Ve had created another budget - Office Budget for Indirect Expenses with type of budget
as Nett Transactions.
19.
Now, choose to view New Corporate Budget in alteration mode - Press [Alt+D] to delete it.
We have deleted Office Budget.
20.
21.
.
-
22.
Scenario
24.
1. It is useful for giving business different forecasts for a set of imagined circumstances in the
future.
2. An entry can be recorded when required and removed at a later stage, for Example, after
printing the generated Report.
While using Scenario Management, You need to make entries, which will not affect the
books of account. Tally provides reversing Journals, memorandum vouchers and optional Vouchers
for this purpose. Scenarios can be created and the required reports can be generated to view the effect
of the same.
25.
26.
27.
Reversing Journals:
A Reversing Journal, which is a non -accounting voucher, is a special Journal entry which
can be
automatically reversed after a specified date. It exists only till that particular Date and is
effective only
29.
when called for in reports such as the balance sheet.
30.
Reversing Journals are used in the interim reporting in the course of the financial year where
accruals
31.
are required to be reported. These accruals are usually short term and are cleared in the
subsequent
32.
period.
28.
Memorandum Vouchers:
A memorandum Vouchers is a separate voucher type. It is a non-accounting Voucher.
Tally does not post memorandum Vouchers to ledgers, but stored them in a separate Memo
Register.
33.
34.
35.
Optional Voucher:
An accounting voucher can be excluded from the books of account by marking it as optional
using a specific feature in Tally. To Activate this facility, in F11: Features - F1: Accounting
Features se: Use Reversing Journal and Optional Journal Vouchers ? Yes
38.
You can mark a voucher as optional vouchers by clicking the button (CTRL + L) on the vertical
Button
39.
bar.
40.
Optional Voucher is not a voucher type. User has the option to bring this voucher in to
accounts
41.
temporarily and see the effects on financial reports.
36.
37.
42.
43.
44.
. | V-
...
45.
46. F11: Features - F1: Accounting Features set Use Reversing Journal & Optional Journal
Vouchers? Yes
47.
51.
52.
53.
54.
55.
Make an entry in a Journal and mark it as Optional by clicking the button (CTRL +L)
56.
57.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11. View the effect of the entries made in the Profit & Loss account
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Excise (Dealer)
Excise duty or Duty of Excise is a tax on goods produced or manufactured in India and
intended for
23.
home consumption i.e., sale in India. The Excise duty shall be levied and collected at the
time of
24.
production or manufacturing but for convenience is collected at the time of removal.
25.
It is basically an indirect tax on the manufacturer or producer which is passed on to the
ultimate
26. consumer. The levy and collection of duty of Excise is provided under authority of the Central
Excise
27.
Act, 1944 at the rates specified under Central Excise Tariff Act, 1985. The duty is commonly
referred
28.
as the Basic Excise Duty. Certain items like fibre, yarn and so on also attract Additional
Excise Duty
29.
under Additional Duties of Excise (Textiles and Textile Articles) Act, 1975 in addition to Basic
Duty of
30.
Excise.
31.
A manufacturer of excisable goods can avail MODVAT (now CENVAT) credit of duty paid on the
goods
32.
purchased from any dealer w.e.f. 04.07.94. The dealer intending to issue modVATable (now
CenVATab e
33.
invoices should get themselves registered with the jurisdictional Range Superintendent by
following
34. the procedure prescribed in Rule 9 of Central Excise (No.2) Rules, 2001. All the
godowns/Store35.
rooms should be registered separately.
36. A Central Excise Registered dealer should ensure that the prescribed register is maintained
for the
37.
Godown/ Store-room. All the consignments received/ issued from the godown have to be
entered in
38. the register (further details in Central Excise Rules and Manual).
39. The Dealer shall issue the invoices in quadruplicate. The copies of the invoices issued by a first
stage
40.
dealer and a second stage dealer shall be marked at the top as "FIRST STAGE DEALER"
and
41.
"SECOND STAGE DEALER" respectively. The invoice issued by a first stage or second stage
deale42.
in the case of imported goods and by a second stage dealer in the case of other goods, shall
be duty
43.
authenticated by the officer.
44.
The Dealer shall issue one invoice for every consignment dispatched in one batch and at a
given time
45.
If a consignment is split into two or more batches, then each consignment is dispatched
separately
46.
with separate invoices.
22.
47.
Who is a Trader/Dealer?
A Trader/Dealer is someone who purchases and sells goods and maintains an inventory of
goods. A registered Excise Dealer is a dealer of Excisable goods who is registered under Central
Excise I Rules, 1944 and on the strength of whose invoice CENVAT credit can be taken.
48.
49.
50.
51.
Central
54.
Excise Rules, 2002 or from the depot of the said manufacturer, ii Goods purchased
from the premises of the consignment agent of the said manufacturer, ii Goods purchased from
any other premises from where the goods are sold by or on beha I :
55.
the said manufacturer, u Goods purchased from an importer orlrom the
depot of an importer, ii Goods Purchased from the premises of the consignment
agent of the importer.
58.
59.
Excise Details: Under this section provide Excise Details of the Dealer. Excise
Details will be specific to the Registration Type selected.
65.
Note: Registration Type selected will be displayed below the heading - Excise
Details to identify the unit as a manufacturer or a dealer.
64.
Unit Mailing Name: The Mailing Name entered in the company creation will be
displayed as
67.
the Unit Mailing Name. If required, it can be altered.
68.
Note: Name entered in the Unit Mailing Name will be used in all Excise Reports.
66.
71.
Other Details: Enter Code, Name and Address ot Range, Division and
Commissioner ate
72.
73.
74. save.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11. Gateway of Tally > Accounting Voucher > F9: Purchase > select Excise - Purchase
12.
13.
1.
1
17.
38. 6.
18.
screen.
36.
25.
Set/Alter Duty
27.
28.
e.g. 4%
vi. Rate of VAT (%): in this field enter the Rate of VAT applicable for the Stock Item
29.
11. Select Stock Item Nokia Ex-45 From List of the Stock Item.
12. Then Item allocation screen appears
30.
15.
:
Godown: Main Location. Enter Rate as Rs. 5,000.
Amount Displays Automatically. As Enter on amount field
Excise Details Sub Screen Shown
Specify the RG 23D Entry No. As ABD-97 This Number represents the suppliers RG
23D entry no, where the details of the particular transaction is available.
Enter the Assessable Value - Rs.7,50,000 on which the Excise Duty to be calculated.
16.
The amount specified in this amount should the amount on which the
Excise Duty is calculated by the manufacturer.
17.
18.
19.
20.
21.
22.
23.
23.
24.
1.
2.
3.
4.
5.
6.
7.
8.
25.
26.
Go to Gateway of Tally > Accounts Info > Voucher Types > Create
28.
29.
Gateway of Tally > Accounting Voucher > F8: Sales > select Excise - Sales
Press F2 to change Date - 12/04/2010
Enter Ref No. ES-02
Create Ledger AirTech Technology Under Sundry Debtors
In Ledger Creation SetAAIter Excise Details to Yes
In Excise Details screen
Enter Excise Registration (ECC) No. MMRDS2134XAS0Q9
Date of Registration: 01-04-2010
Range: IX
Division: Mumbai -I
Commissionerate: Maharashtra II
Default Nature of Purchase: Second Stage Dealer
30.
31.
32.
33.
34.
6. Party's Name Displays Automatically.
7. Supplier Details Screen as Shown :
41.
19. Then Bill-Wise Details Screen Appears and select New Ref.
20. Accept the screen.
20.
21.
Tax Deducted at Source (TDS) is one of collecting income-tax. The buyer / Payer (deductor)
deducts tax from payment made to the seller/payee (Deductee). The deductor then remits this tax
to the Income-Tax Department within the stipulated time.
22.
The buyers (Corporate and Non- Corporate) make payments under various heads such as
salary, rent, interest on securies, dividends, insurance commission, professional fees, commission
on brokerage, commission on lottery tickets, to the sellers of these services. The tax on such
transactions is deducted at the time of payment or credit to the account of the payee, whichever is
earlier anc remitted to the Government within the time limits prescribed by the law. The
sellerApayee collects form 16/16A/16AA- the certificate for the Deduction of Tax from the buyer/payer
-and files this certifies: e with his return of Income to claim credit for the tax deducted at the source of
the income.
23.
26.
27.
28.
29.
30.
31.
32.
34.
35.
39.
40.
41.
42.
43.
44.
45.
46.
47.
42.
51.
52.
* Set Zero / Lower Deduction
to No Set Deduct TDS is Same Voucher if Applicable to Yes & Press Enter, to view the following
screen
53.
43.
54.
55.
61.
62.
68.
69.
70.
1. To change the Date Press F2: In the date field type 20/02/2011.
2. Debit Particulars . Internal Audit Expenses
3. In the Amount field type 5,000.
4. Then after TDS Nature of Payment Details screen appears
5. Credit Particulars : CA Aneri Dani ;
6. Then after TDS Details Screen appears.
71.
V,,
72.
46.
73.
I In the type of Ref New Ref is selected, In the name field Jrnl/ 2-1 is Selected.
74.
Then after Bill wise detail Screen appears
47.
75.
In the type of Ref New Ref is selected, In the name field Ad-01 Should Select and
Amount
76.
77.
78.
79.
Press F12: Configure (Payment Configuration) > Set option Use Single Entry mode for
Pyfrgfj Rcpt/Contra to 'Yes' > Press Enter & Save Screen.
81.
1.
2.
3.
4.
To change the Date Press F2: In the date field type 20/02/2011.
Account Field: HDFC Bank.
Particulars : CA Aneri Dani and enter amount Rs.4500
Bill wise Detail Screen appears, Select Agst Ref from Type of Ref, Amount will dispia
automatically.
82.
r*
v
83.
48.
84.
85.
the
86.
following Screen
87.
88.
89.
91.
1. To change the Date Press F2: In the date field type 28/02/2011.
2. Press Alt + S : TDS Helper
3.
5.
6.
7.
Particulars
TDS on Internal Audit
Bill -wise Detail Screen appears, Select Agst Ref from Type of Ref,
HDFC Bank
8.
12.
51.
Gateway of Tally > Display > Statutory Reports > TDS Reports
15.
16.
By far the most versatile tool for management information, Tally's cost centres allow
dimensional analysis of financial information. While a ledger account would indicate the nature of a
transaction, it would not readily disclose, except in the narration, which part of an organization was
involved. By providing cost centres, a transaction can be allocated to it which would then enable
viewing of all transactions for a cost centre.
19.
A cost centre can be said to be any unit of an organization to which transactions (generally
revenue) can be allocated. When only costs or expenses are allocated to these units, they are
referred to as cost centres. Tally gives you the cost centre break-up of each transaction as well as
details of transactions for each cost centre. When you also allocate income to the units, they
become Profit centres. You can now obtain a Profit and Loss account of each Cost / Profit Centres. For
your purposes, the terms Cost Centre and Profit Centre are interchangeable.
18.
you will now learn to allocate transactions like expenses and incomes to cost centres with a
view to assess their performance.
20.
21.
22.
23.
24.
25.
26.
52.
Tally.
V'aintain Cost Centres- Yes.
55. Go to Gateway of Tally > Accounts Info > Cost Centres >
29.
Once created, cost centres can be displayed by selecting Display for single or multiple cost
centres. You cannot alter any information.
30.
31.
Existing cost centres can be altered by selecting Alter. The procedure is the same as creating
a cost centre. Simply type in the changes. You may alter the parent by selecting another cost centre
from the list.
32.
33.
You can delete a cost centre via the Cost Centre Alteration screen by pressing [Alt] + [D].
However, you cannot delete a cost centre that contains another cost centre or has vouchers
allocated to it. The lowest level must be deleted first.
34.
35.
1. Now create a few ledger accounts with cost centre active for these accounts. You can decide
whether a ledger account should be allocated to cost centres when creating it.
2. Create Ledger Accounts of Salary Expenses & Office Expenses under Indirect Expenses.
Once Cost Centres are Activate in F11: Features the cost centre feature is automatically set
to YES for Income and Expenses ledger Accounts. However, the cursor always goes to the field "Cost
Centers are applicable" to allow you to change it to NO in case you do NOT need the particular ledger
account for Cost Centre allocation.
37.
We have Created Our Cost centers-Main Office & Branch Office under Primary Cost
Centres. We are now ready to use the same while entering vouchers.
36.
38.
39.
The entire objective of creating cost centres is to allocate expenses and revenues to cost
centres. Allocation is dynamic and done at one stage only, i.e., at the time of making voucher entries.
40.
41.
amount, Select Primary Cost Category, we can see all the Cost centers Created, Select
Main Office and Enter Rs.15, 000 in the Amount field.
44.
E Then Select Branch Office and Enter Rs.15, 000 in the Amount field.
45.
46. 17.
48.
49.
What if we want to view details of the cost centres allocated to on the voucher screen?
50.
All you have to do is access F12: Configure and activate the "Show Cost Centre Details"
use
51.
'page up' key and view the above voucher in alteration mode - the same appears as.
52.
Cost Categories
Cost categories have been introduced for organizations requiring allocation of resources to
paraidi sets of cost centres. Such organizations would usually be project oriented.
53.
When Parallel allocation of a transaction amount across cost centers is required- Tally's Cost
Category feature Can be used.
54.
55.
For Example
3.
back to the Gateway of Tally from wherever you are.
Activate the 'More than ONE Cost Category' option in F11: Features.
Go
x
60.
4. Accept the screen. Try [Ctrl] + [A] keys to accept without having to press Enter at each
option.
5. Get back to the Gateway of Tally and in to Accounts Info Cost Categories> Single Cost
Category > Create.
6. Create a Category Employee > Allocate Revenue Items only and not Non-revenue items.
61.
62.
7.
Accept the cost category creation and return to the Accounts Info menu and select
Cost
Centres > Single Cost Centre > Create.
Now the first information that you need to gjve is which Cost Category you want the new cost
64.
centre to belong. Press up arrow key or backspace and select the Cost
Category.
9.
Press spacebar and Select Employee for the Category.
65.
Type in Radhika for the Cost Centre.
66.
Accept Primary for 'Under' (Parent). You can have another cost centre under the same
category
63.
67.
as its parent.
68.
56.
69. 11.
70. The cost Centres Radhika and Shruti have been created under the Cost Category Employee.
The Cost Centre Main Office & Branch Office are automatically fall under Primary Cost
Category. Primary cost category is Tally's default category, which you have come across already
during Display. Return to Gateway of Tally.
71. Now you will create a voucher to learn how to allocate amounts to cost centres belonging to
73.
1.
2.
3.
4.
5.
57.
9.
10.
So far we have created cost centres and allocated different transactions to cost centres. It is
now time kc view the kind of information that they provide - that is, let us generate reports.
11.
.Vherever you care, come back to the Gateway of Tally > Display> Statements of
Accounts> Cost Centres. The Cost Centres menu comprises of
12.
13.
This report displays the summarized position of the cost centres. You can drill down to the list
vouchers.
15.
16.
17.
This report displays ledger and group summarized information for the selected cost
centre. Yo can drill down to the list of vouchers.
18.
19.
Ledger Break-up
This report displays the summarized information of all cost centres for the selected ledger.
You can drill down to the list of vouchers.
20.
21.
Group Break-up
This report displays the summarized information of all cost centres for the selected Group.
You can drill down to the list of vouchers.
22.
Select Category Summary to display the net summarized position of the cost centres. The
cost category summary report for the period 01/04/2010 to 30/04/2010 appears as:
23.
24. Tax
Introduction
TCS is collected by a seller of certain specified goods at the specified rates on the
purchase of the goods and is remitted to the treasury on behalf of the buyer. A person granting
specific services such as a lease or licence in a parking lot, toll-plaza and so on, also collects taxes at
the specified rates and pays tax on behalf of the lessee.
25.
26.
28.
29.
30.
Meaning of Seller
As defined under section 206 C of Income Tax Act, Seller includes
Central Government and State Government
Any local authority
Corporation or authority established by or under a Central, State or Provincial Act Any
company
Firm
Co-operative society
Meaning of buyer
Buyer is a person who obtains goods of the nature specified or the right to receive any
such goods in
:
sale, by way of auction, tender, or any other mode. A buyer does riot include
A public sector company
A
31.
33.
Every person who grants a lease or license or enters into a contract or otherwise transfers
any rignr. or interest, either in whole or in part, in any parking lot or toll plaza or mine or quarry to
another perso". other than a public sector company (referred as licensee or lessee) for business
shall, at the time :r" debiting of the amount or on actual receipt, whichever is' earlier, collect from the
licensee, TCS at the rates specified in the table qiven.
34.
35.
36.
37.
TCS Returns
The collectors are required to file TCS returns with the Income Tax Department. TCS
returns contar details of collectors (like TAN, name, address), tax deposited at the bank (like
amount, challan identification number) collectee details (like PAN, name, amount paid, tax collected
at source) in the form prescribed by the Income Tax Department.
38.
39.
e-TCS Returns
The Income Tax department has now notified Electronic Filing of Returns of Tax Collected
at Source Scheme, 2005. It is applicable to all deductors furnishing their TCS return in electronic
form. As per this scheme,
It is mandatory for corporate and government deductors to furnish their TCS returns in electronc
form (e-TCS return) from financial year 2004-2005 onwards.
Deductors (other than government and corporate) may file TCS returns in electronic or physical j
40.
41.
NSDL as the e-TCS intermediary (appointed by ITD) receives, on behalf of ITD, the e-TC
returns from the deductors.
Deductors furnishing TCS returns in electronic form (e-TCS) have to furnish Form 27B.
Form 27B a a control chart to be furnished in physical form along with CD/ Floppy containing the eTCS an return (Form 27E). Form No 27B is required to be furnished separately for each TCS
return (FOB!
42.
Form 27B is a summary of e-TCS returns (Form 27E) which contains control totals of
'Amount r. and 'Income tax collected at source'. The control totals mentioned on Form 27B should
match wriil the corresponding control totals in e-TCS returns.
43.
as follows.
46.
ease. It I so helps you generate necessary reports and returns such as Form 27D, e-TCS Forms
(Form 27E, Form 27EQ) and Form 27B.
49. Create New Company In Tally For TCS:
50.
Go to Gateway of Tally > F11: Features > F3: Statutory & Taxation
52.
54.
55. 2. Press Enter to view Company TCS Collector Details Screen as Shown :
58.
Accept.
56.
57.
60.
61.
62.
yes
2
67.
68.
71.
72.
73.
11
'2
74.
61.
60.
62.
79.
I Press Enter. TCS Ledger with details and the Amount is Automatically displayed
80.
Select HDFC Bank from the List of ledger
81.
82. 7.
83.
63.
84.
Service Tax
Service tax is an indirect tax levied by the Government of India on certain category of services
provided by a person, firm, agency, etc. The responsibility of collecting and paying the Service Tax
rests with the Service provider. I.e. seller. Service Tax returns are to be filled with the
Commissionerate of Service Tax at the end of every six months.
85.
Currently the rate of Service Tax on taxable services is 10%. (And educational cess 2%, Sec
Educational Cess 1%) on Tax amount. A few of the listed services have an abatement facility.
Information on registration, rules, list of services, rate of service tax, forms, etc.
86.
87.
88.
\Nhat is Abatement?
For a few categories of services, the government allows a deduction on the value to be
considered for service tax. For example some categories of services include materials value. A
caterer has to procure raw materials to prepare food products and sell services. Here, the
Assessable value of the service will not include amount paid for the materials procured. This
deduction allowed by the government is called abatement. Abatement is either a percentage of the
service charges or lump sum amount.
89.
90.
91.
92.
Expenses related to the service can be deducted from the total service charge to get the
taxabie amount.
94.
95.
Range
Divison
Commissionerate
Code : 8793EF34
Code : 456281
Code : 3507827
Name: MAH/SHANTINAGAR
Name : Maharastra Name: PRAVIN SHARMA_____________
99. Ctrl + A
96.
97.
98.
101.
102. Service Tax Registration No.-Enter the registration number allotted to you by the Service
Tax
103. Department.
104. Date of Registration -Enter the Date of Registration of Service Tax for your service.
105. Assessee Code - Enter the code given to your company by the service Tax Department.
106. Type of Organisation - Select the type of your organisation from the List of Organisations
menu.
110.
111.Creating
Masters
112.
Ledgers should be created for transactions relating to Service Tax under the
113.
114.
115.
116.
1.
2.
3.
4.
5.
6.
7.
following groups:
Sundry Creditors
Sundry Debtors
Duties & Taxes
Sales Account
Purchase Account
Date Transaction
15/03/2011 The Company takes Maintenance & Repairs Services from M-Tech
Services worth 1 Rs.5000.
Create Ledger of M-Tech Services
Go to Gateway of Tally > Accounts Info > Ledgers > Create.
In the Name field type M-Tech Services.
Under: Sundry Creditors.
Set Maintain Balance Bill by Bill to Yes.
Is Service Provider/Receiver to Yes.
S
Set/Alter Service Tax Details to Yes.
Fill up the Mailing Details & Tax Information fields.
Press Y or Enter to Accept the Screen.
8.
9.
10.
65. 5.
Press Enter to
Save
4. Tax Head : Service Tax
1.
2.
3.
4.
6.
7.
8.
9.
5.
7.
and
10. displayed automatically.
11. Select education cess ledger Education Cess @ 2% Education Cess amount will be
calculated
12. and displayed automatically.
13. Select secondary education cess ledger Secondary Education Cess @ 1% secondary
14. Education Cess amount will be calculated and displayed automatically.
15. Then after Bill wise details Screen appears, In the Type of Ref select New Ref, In the
Name
16. field MT-01 automatically display.
17.
19.
............
''
.........
"
20.
66.
Date
Transaction
17/03/2011 Paid Rs.5515 to M-Tech Services by Cheque, Ch.no.789456
against th^H MT-01.
23.
24.
25.
26.
27.
*.
28.
29.
30.
31.
32.
1.
2.
3.
4.
5.
6.
35.
36.
7.
37.
39.
40.
41.
50.
8. Select service tax ledger Service Tax @ 10% Service Tax amount will be calculated and
displayed automatically.
9. Select education cess ledger Education Cess @ 2% Education Cess amount will be calculated
and displayed automatically.
10. Select secondary education cess ledger Secondary Education Cess @ 1% secondary
Education Cess amount will be calculated and displayed automatically.
11. Then after Bill wise details Screen appears, In the Type of Ref select New Ref, In the Name
field SI-01 automatically display.
51.
52.
12.
53.
54.
4.
5.
7.
67.
8.
Gateway of Tally > Display > Statutory Reports > Service Tax Reports > Service Tax
Payable >
11.
Bill Date wise
10.
12.
13. Gateway of Tally > Display > Statutory Reports > Service Tax Reports > Input Credit
Summary
14.
To account Service consideration Receipts through Journal, create the Voucher Class in
Journal Voucher. To create voucher class refer - Create the Voucher Class in Journal Voucher
15.
Go to Gateway of Tally > Accounts Info > Voucher Types > Journal >
Alter In the Name of Class type Service Tax Adjustment Use Class for
Service Tax Adjustment ? Yes
16.
17.
18.
19.
20.
21.
29.
30.
31.
32.
34.
Data Backup
35.
36. Go to Gateway of Tally > Press F3: Company Info or Press Alt + F3 in ABC Company
1. Select Backup.
2. In the Backup Companies on Disk screen, by default the cursor is at Name of Company
press Backspace to change the Source or the Destination.
3. Source - It is the source folder that contains data for which backup has to be taken, by
default it is the Data folder of Tally.ERP 9.
4. Destination - It is a folder or an external device (pen drive/Portable Hard Disk etc.,)
connected: to the same or another computer where the data backup has to be stored.
5. Select the companies whose backup has to be taken from the List of Companies. To
stop;:: selecting the companies, select End of List.
37.
D:\
D
up and the percentage of Backup completed.
8. Restore of Data
9. Restore literally means 'to bring back' of data. Tally allows restoring of data from any medium into
any other storage medium. In Tally's context restore means - we have a Tally backup and we wish to
work on the data backup instead of the current data. This can be achieved by simply restoring from
the existing data backup.
10.
1.
You have to specify the destination. (Where Tally has to store the
Data)
I
Then specify the source. (Where you want Tally to take the data from)
12.
Tally then displays the list of companies you have in the source (i.e. if you have data
in the CD or USB Drive, Tally displays those companies which are in these Drives) - select the
required companies to be restored as desired.
11.
13.
Note: As in the case of backup - this Option is available only on the Company Information
screen. Restore Precautions it is preferable NOT to restore a Backup on the original data
directory - primarily to ensure that NO lata is unintentionally overwritten.
14.
Tally's flexible period-less accounting permit you to enter data for any number of financial years.
However -the presence of old data loads the system and slows processing speed. Splitting financial
data over-financial years helps you to retain the benefit of recording the data, while maintaining a highly
responsive system.
16.
When you split the data, two things happen:
1. New companies are created for the respective split periods.
2. Full data is retained in the original company.
15.
17.
18.
19.
21.
22.
5. Since ABC Company has data only for one year (1st April to 31st March), > Split date
from the mid-point (1st September)
6. You can change the date given in "Split Form"
7. Press Enter and accept to the split. Tally creates two new companies.
8. Export of Data
9.
10.
12.
Export information
*'DU might need to export information for different purposes, viz,
To Re-import in to another company run on Tally.
To Export into other applications.
11. ": export data for re-import into Tally, the masters have to be first exported & then the
transactions.
Export Masters
13.
Select the following path from the ABC Company
14.
Gateway of Tally > Display > List of Accounts > Click on Export. Click on Export
button on
15.
the Button Bar. Press backspace twice to highlight the format field.
16.
Tally first asks for the format in which to export. The different formats are ASCII, HTML,
Excel and XML. The filename extension will take the default of the format. For example, we
have selected XML; hence, filename displayed is Master.XML. Type of Masters - you will
notice that you can select any of the mentioned master types and export. Select All masters
and accept to Export the Masters data.
17.
18.
Import of Data
1. Go to Gateway of Tally.
2. Shut ABC Company and load Import Company (if you have not created it, create it now.
Ensure that it has the same Financial Year as the current ABC Company).
3. Ensure that you have only Import Company loaded.
4. Select Import Masters.
5. Type the file name in Import File Name field as Master.XML and in the field of Treatment of
entries already existing select Modify with new data and screen
20.
21.
6.
After import check the statistics to verify that import is completed successfully. If you
get any errors in import, check the Tally. IMP file in the current directory of error messages.
22.
Security Control
Security Control is required in an environment where many people work on the accounts on a
single computer or on a network. In a typical business environment, different level of staff have
different esponsibilities and, therefore, different authority.
23.
Tally has a variety of management reports, which are sensitive in nature. The security control
feature in Tally is used to set access and authority rights for groups of people, to allow or prevent
them from doing one or more of the following in different area of Tally: Create, Alter, Display and Print
information.
24.
Security Control can also be used to prevent access to the system. The authority levels or
Types of Security in Tally decide the rights of the users.
25.
Tally has two security set-ups, one for the Owner and the other for Data Entry. The owner
has full access and rights to all parts of Tally, except Tally Audit, which is reserved for the administrator
alone.
26.
Data Entry has restricted rights. You are allowed to create other security types based on
these predefined types.
28.
Security Control can be activated during Company Creation or from the Company Alteration
screen. Once activated, Tally instructs you to enter the name of the administrator and a password. This
Security control feature restricts unauthorised users from accessing, viewing and altering the data in
Tally.
27.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39. Exit Tally after accepting the modifications implemented in the Security Control fields. Now,
attempt to open Tally. Tally opens the Company Login screen where you will be asked to
enter the User Name and Password. Type Admin (Name of the Administrator) in the Name
of User field and admin in the Password (if any) field. Press Enter to login.
40.
Note: The password is case sensitive. Any variation in the case will not allow you to login to
Tally.
41.
42.
43.
44.
3.
The menu allows you to define access under Users and
Passwords. Security Level: Data Entry User Name: ajay Password : ajay
46.
The Users of Company screen displays as shown.
45.
47.
48.
4.
51.
Security Levels
53.
This defaults to the name, which you have created. Press Enter to go the Level Definition
screen, where the following fields are displayed.
54.
55.
by default, this field displays Owner. However, the other Option, i.e., Data Entry is also
available. The ist does not display when you are at the field. Press O and begin to type the word for the
list to display. Select Owner from the Security List.
56.
57.
This is the duration of time over which the users, at this level, are allowed to alter Back-dated
vouchers. Specifying zero will indicate that Back-dated vouchers are not allowed. This is effective
only if you disallow Back-dated entries in the Disallow Column. Retain the Default as 0.
58.
59.
Soecify the dates before which users of this profile or security level cannot create or alter
vouchers. This is additional control over the previous Days Allowed. It is useful in cases where, for
example, you have completed your Tax Assessment for a period and no changes are desired in the
data for that period Leave blank.
60.
61.
The screen is divided into two broad columns with two sub-columns. The left of
the screen is to disallow access to the various Options of the system, while the right of the
screen denotes the security level for different facilities.
63.
The sub-columns are Types of Access and List of Reports under both Allow and Disallow
facilities Enter the Type of Access, which you wish to give, and the Option sought to be controlled.
Once the entry is completed, select End of List from Type of Access field to complete the
allocation.
62.
64.
Tally Vault
The security of data, Financial or otherwise, is always a matter of concern for businesses
as most Organisations depend on the confidentiality of information. The Tally Vault feature is an
enhanced security system - which allows for encryption of the company data with the most secure
method of encryption being used.
65.
Tally Vault ensures that under no circumstances, the original information is available in any
form. The technique could be likened to ' encryption-decryption-on-the-fly', and the decrypted form
of data is -ever stored in the system. Apart from this, it uses the "non-stored password" mechanism.
By using - ghly advanced mechanisms to validate a new user without any prior knowledge of the
original rassword. The combination of these facilities means, that Tally Vault becomes one of the most
secure -eans of information storage.
66.
67.
68.
71.
74.
76.
You cannot see the name of the encrypted or Tally Vaulted Company > so this
ensures Nobody has access to your data.
8. Press Enter and select the company **10003**
9. Type the TallyVault Password and press Enter.
78.
9.
Give the password defined earlier in the; change Tally Vault screen.
79.
Note : Do Not forget TallyVault Password > the data CANNOT be RETRIVED
77.
80.
ou have to enable the Security Controls, Tally Audit feature while creating a Company. You
can use re administrator login Id or create an Auditor's login Id, password and assign the Basic
Facilities of an Dwner or as required.
81.
82.
83.
84.
-or existing companies you have to execute the following steps to enable Tally Audit.
1.
Go to Gateway of Tally > F3: Company Info > Alter
I
In the Company Alteration screen set Use Tally Audit Features to Yes.
85.
~-e auditor / administrator can display or print the Tally Audit Listing and verify the transactions
made. " case the auditor /administrator is satisfied with the authenticity of the transaction or the
changes -ade, he will accept all or selective transactions by clicking the relevant button. Once the
transactions =re accepted, they are removed from the audit listing and will not be displayed again.
86.
87.
88.
89.
90.
91. 1.
The Tally Audit Listing screen showing the List of New/Modified Vouchers is displayed as
show
92.
93.
2.
If you want to see Users Name, Press F12: Configure and set Show Entered / Altered
94.
By
95.
3. On Verification of the transactions the auditor clicks on F7: Accept One to accept eadw
transaction one by one or clicks on F7: Accept All to accept all the transactions. On acceptanceI
of the transactions by the auditor, the transactions will be removed from the Audit Listing Detais
4. Alternately, the auditor can take a hard copy of the audit listing, verify the transactions manuah
and accept them.
go to Gateway of Tally > Display > Statement of Accounts > Tally Audit > Ledgers
8.
9.
"The Audit Ledgers screen is displayed. The listing here differs from the vouchers by two
ways
10.
1.
It allows you to display all Ledger Accounts and toggle between the ledgers that have
been changed by pressing F6: All Accts/Audit List.
The F12: Configure button is not available and the Tally Audit Listing does not display
the user names, in case the Tally Audit feature is activated later. On accepting the verification of
Ledger the user names will be displayed.
11.
Changes made to the Ledger Name or their Opening Balances or newly created
Ledgers since the last audit are displayed in the List of New / Modified Ledgers. In case the
Ledger names are interchanged, the auditor can identify this by comparing the ledger ID
assigned to each ledger and comparing them to an earlier hard copy of the audit listings.
12.
On Verification of the transactions the auditor clicks on F7: Accept One to accept
each transaction one by one or clicks on F7: Accept All to accept all the transactions. On
acceptance of the transactions by the auditor, the transactions will be removed from the Audit
Listing Details.
13.
Alternately, the auditor can take a hard copy of the audit listing, verify the transactions
manually and accept them.
14.
15.
By default the Tally Data Migration Tool is available in the Tally.ERP 9 folder.
18.
19.
20.
Open Tally 7.2 folder and copy all the companies and paste it in the Tally ERP 9 folder.
Customers using Tally 7.2 have to execute the steps shown in order to upgrade their
existing das from Tally 7.2 to Tally.ERP 9.
21.
22.
9.
10.
Tally.ERP 9
11.
12.
I
The Migration Information screen displays the Types of Masters and Types of
Vouchers
14.
that need to be migrated from Tally 7.2
13.
17.
15.
16.
"5.
During the migration process, the calculator panel of Tally.ERP 9 displays the
number of Masters and Vouchers migrated to Tally.ERP 9
18.
19.
16.
On successfully completing the migration process, Tally.ERP 9 will display a
message Migration Completed Check Statistics
20.
21.
17.
22.
71.
23.
Multi-Lingual Capabilities
24.
Allows effortless translation from one Indian language to another within the Indie family of
languages.
Generates MIS reports such as confirmation letters, reminder letters in multiple languages
Allows you to cut or copy multilingual text from other applications such as Microsoft Wo'aJ
WordPad, Instant Messenger, and Outlook Express. Press Ctrl+C to copy and Ctrl+Alt+V ::
paste in Tally.ERP 9.
26.
27.
28.
The user interface language defaults automatically, based on the Initial Startup Language
selected at the time of Tally.ERP 9 Installation, using the installer wizard. For example, if you have
selected Hindi as Initial Startup Language, the Tally.ERP 9 interface displays in Hindi.
29.
However, Tally.ERP 9 allows you to configure the user interface language before or after the
creation ; Company. Presently, Tally.ERP 9 supports user interface in 9Jndian languages (Hindi,
Marathi, Sujarati, Bengali, Kannada, Tamil, Telugu, Malayaiam, Punjabi) and Hinglish (colloquial
Hindi).
30.
31.
32.
1.
33.
Languages
34.
35.
Tally.ERP 9 automatically loads the relevant dictionary for the configured language and the
interface (menus and prompts) is accordingly translated into the selected language.
36.
38.
39.
40.
41.
Show tables with Masters only in Current Language: If this Option is set to Yes, Tally.ERP
9 dissplays the Pre-defined and User defined Masters in the Language selected. If this
Option is set to No, Tally.ERP 9 displays the Pre-defined and User defined Masters in English
and in the selected Language, along with Aliases created in other languages, if any.
Create your company in any language. The Company Creation screen, if Hindi is selected as
your I language, displays as shown.
43.
44.
45.
46.
Tally's Phonetic keyboard is useful for those who speak the language but do not know how
to typa the same using the keyboard.
48.
This keyboard will allow you to spell the term phonetically based on how it sounds and
Tally.ERP 9 wl display the data in the language selected after transliteration. The keyboard layout is
the same as th^ of the English characters, which makes it user friendly and comfortable.
49.
With a phonetically enabled keyboard, you can enter the information or data in any Indian
language 1 generate bills, invoices and other reports.
50.
51.
52.
Keyboard. Entering data in Tally.ERP 9 using the Operating System Keyboard is different from
using the phonetic keyboard as the keyboard layout differs.
54. \
Keyboard,
55.
The On-Screen keyboard is a virtual keyboard which displays on the computer screen.
Using thai On-Screen keyboard will familiarise you with the Operating System keyboard's layout.
57.
58.
76. 3.
below.
3.
4. -
Use Alt + Shift to configure the language of choice. For example, if you wish to enter
data in
5.
Hindi, select Hindi using Alt + Shift or select the same from the Language bar as
shown.
6.
7.
on it.
8.
The On-Screen Keyboard will appear in Hindi as shown, as you place the cursor
9.
Tally.NET
10. Introduction
Using Tally.NET features, the user can create remote users (IDS), authorise & authenticate
them for accessing the connected (available) companies. The remote user can be mapped to a
particular user and assigned security controls based upon their Security levels -(viz,. Tax Auditor /
Administrator. Data Entry etc.). The Remote user can further create sub-IDS under him to assign
tasks based y their security levels.
12.
The user making the company available and a person accessing the data behaves as
clients to Tally.NET, thereby rendering secure exchange system.
13.
14.
Tally.NET Features
Tally.NET is a default features available in the product and provides the following host of
capabilities
Connect companies from Tally.ERP 9.
Create and maintain Remote Users.
Synchronization of data (via Tally.NET).
Remote access of data by authorised Remote User(s).
Use online help and support from Tally or the browsers.
Use control center for centralised Account Management.
Remote availability of Auditor's Edition of Tally License.
16.
As discussed above, Tally.NET is enabled in Tally.ERP9 but however, certain
configurations are required to be setup for enabling Company data to get connected, Follow
the steps given below.
1. Configuring Tally.NET features
2. Creating and Authorising Remote Users
15.
17.
shown:
77.
n Tally.ERP 9.
Tally.ERP 9 allows you to connect from a remote location and access your data. The Remote
users are broadly classified into two security levels, namely:
Tally.NET user: can access data from a remote location.
Tally.ERP Auditor: can audit data from a remote Ideation, subject to using Auditor's Edition of
Tally.ERP 9.
Enter the required Account ID in the Your E-Mail ID field and Password in YourTally.NET
password field The password is sent by e-mail separately to the email address provided while
activating Tally.ERP '
----------------------------------------------------------------------------------------------------------------------------------------------
79.
Set Yes to Tally.NET User in case you want this user to access data remotely.
Select the required Site ID from the list of Site ID available in order to restrict the number of
active remote users based on Single User or Multi User License.
Based on your requirement, select the required status from the list of Status.
Similarly you can create the required Tally.NET User.
Tally.ERP 9 provides remote capabilities to access the data from anywhere. The account
administ can create user id's authorise and authenticate them to access data remotely.
The Remote users created under the security level Tally.NET Auditor or Tally.NET User can
I cor*,: audit and access data from remote location using another instance of Tally.ERP 9 running in
Lice-sas or Educational Mode.
The data is transferred between the remote location and the server is transfered using a
secure mechanism called encryption.
Press Enter.
The Login as Remote Tally.NET User screen is displayed
Enter your E-maii address in the Your Email ID field. Enter
the password emailed in Your Tally.NET Password.
Press Enter
The Select Remote Company screen is displayed, showing the list of remote cc
accessible by the remote user.
elect the required company and press ALT+O or click O: OPEN or press Enter
-The Gateway of Tally for the selected company appears displayed the Remote
User Details
Management Control
Introduction
Management controls are the organisation's policies and procedures used to reasonably
ensure tnat
Programmes achieve their intended results.
Resources are used consistently with the organisation's objectives.
Programmes and resources are protected from waste, fraud and mismanagement.
Laws and regulations are followed.
Reliable and timely information is obtained, maintained, reported and used for decision-makmj.
Tally.ERP 9 provides a powerful feature named Control Centre to its users, which works as an
interface between the use and Tally.ERP 9 installed at different sites, it enables the user to centrally
config-.-e and administer Site/User belonging to an Account.
Features/Advantages of Control
Centre
Features of Control Centre
The Control Centre encompasses the following features
Manage Licenses
Central Configuration
Manage Users
Change Passwords
Activity History
,,,
3.
Based on the authentication received from Tally.NET you can access the Control Centre.
Incase, you have forgotten the Password, provide the Account/Site/User ID and
press
F5. The new password will be emailed to the respective E-Mail ID.
After logging in, the Control Center screen will appear as shown:
"the Control Centre screen displays the Options available which are briefly described
below.
My Tally.NET Account use this Option to configure, activate / deactivate sites, create users and assign
security levels and manage your Account details. The My Tally.NET Account has the following
sub-Options :
Licensing & Configuration enables you to configure and surrender a site belonging to an account
/ Site administrator. Further, the Account Administrator may allow or restrain the site
administrator from making any changes to the configuration set locally.
User Management enables you to administer users belonging to an account by assign users
to a site and maintain the active users as required.
Profile Management enables you to enter the essential information related to the Account/
Site ID.
Change account admin enables you to change the Account Administrator's ID. To change the
account ID, the account administrator should provide the existing account ID and the new
account ID.
Change My Profile enables you to manage the Tally.NET User's profile by providing the required
details for further communications.
Change My Password this Option enables ypu to change password at your convenience.
Prior to accessing the business information via-SMS you must configure Tally.ERP 9. This
can be done in three simple steps, namely:
shown
85.
Note: It is essential to register the mobile number(s) before connecting the company to
Tally.NET
In case the information is already available, provide the required mobile number(s) only.
To enter multiple mobile numbers, type the required mobile number in the blank field
provided and Dress Enter to move to the next line.
Press Esc and return to Gateway of Tally or Company Info menu Enable
SMS
N
To enable the SMS feature follow the steps
The Tally.NET Features screen appears In the SMS Details Access section
Set Yes to Enable SMS Access to avail business information using the Short Message Se^
Provide a short name for the company in SMS Company Name, the company's short r
must not exceed eight characters.
Click F3: Cmp Info or press Alt + F3 ~e Company Info menu appears
Select Security Control > Users and Passwords
Set Yes to Allow SMS in order to allow the user access business information via SMS.
Note: The above configuration is required for a new setup only. In case you had
configured the user(s) for a company earlier then set Allow SMS to Yes for the required user(s)
only.
: nilarly, enter the E-Mail IDs of the user(s) to allow access business information via SMS.
Select End of List
"the completed List of Users for Company appears as shown:
configuration
Connect Company to Tally.NET
Company SMS Names: The company's short name provided in SMS Company Name field
under SMS Access Details in F11: TalSy.NET Features.
SMS Suffix: A unique number allotted to each company. It is added at the end of the ser vice
number while sending the SMS request.
Company Connect Name: The company's name provided in the Connect Name field under
Connection Details in F11: Tally.NET Features.
Payroll
Introduction
The term Payroll refers to a series of accounting transactions involved in the process of
paying employees for the services rendered after taking all the statutory and non-statutory
deductions into account, in conformance with the terms of employment, company policy and the law
of the land i.e., oayment of payroll taxes, insurance premiums, employee benefits and other
deductions. An efficient oayroll system facilitates an error-free, accurate and timely employee payment
while ensuring that the employment is well within the valid work permit.
Enable Payroll
Go to Gateway of Tally > Press F11: Company Features > press F1: Accounting
Features In the F11: Accounting Features screen:
Go to Gateway of Tally > press F11: Company Features i> press F3: Statutory &
Taxation In F3: Statutory & Taxation Features screen:
Press Enter
Enter the Provident Fund & Employee State Insurance details of the
company as
shown:
Press Enter to Accept the screen and go back to F3: Statutory & Taxation Features
screen
Press Ctrl+A to Accept the screen.
Employee Groups
Businesses with multiple departments, divisions, functions or activities may create the
required rnployee groups and classify individual employees under a specified group i.e.,
Production, Sales, arketing, Stores, Support or a particular group of employees such as
managers, supervisors, sub-gaff and so on.
4.
Similarly, create the other Employee Groups such as Administrator and R&D.
Employee Master
After creating the Employee Groups, create individual Employee Masters, with or without
grouping them, under the Employee Group Master. In Tally.ERP 9, you can record all the necessary
information of the employees in the Employee Masters. Tally.ERP 9 also allows you to enter the
Statutory, Expat and Contract details of the employees. To display the options for entering the
Statutory, Expat and Contract details enable these options from the Company Configuration screen
as explained below:
87.
Press Enter to
Accept
The
F12: Payroll Configuration screen is displayed as shown: